(suB-coMpoNENT 1.1 OF TEQIp pHAsE _ il)

Date: 03-04-20L4 Venue: principal's chamber Time: 10.30 hours

Members Frqgent

1-. Dr. Devdas Menon, professor in civil Engineering, llr Madras. (chairman)

2. Or. j. Letha, Directorof Technical Education (Member)

3. sri. sheriff M., Additional secretary, Higher Education, Govt. of Keralamember)

4. Or. V. Gopakumar, Director, SPFU (Member)

5. Dr. K R S Krishnan, Director, HLL Lifecare Ltd., (Member)

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6. Sri. James Joseph, Joint Secretary, Finance Dept., Govt. of Kerala (Ex-officio member) ffi/7. sri. sayeed Rashid tpos, Director, LBS centre (Ex-officio mpqrber) u \\8. Dr. K.C.Raveendranathan, principal (Ex-officio Convener) t ilf9, Dr. R. Balachandran Nair, tnstitute Repreqentative tffiil l-*10. Sri. Anver S R, tnstirute Representative AS/L1. Sri. Manoj Kumar G, TEelp-ll Coordinat'or' W

Principal of the lnstitute Dr. K. C. Raveendranathan welcomed the members of the BoG tothe meeting. chairman, Dr. Devdas Menon presided over the meeting.

The items as per the agenda and notes were taken up for discussion and approval.

Minutes

Part A: Procedural

Item No.Al: Approvalof the minutes of the 7th meeting of the BoG held on 17-01-24L4.

With reference to Port-D ltem no. 3 of the minutes of the BoG meeting held on

77-0L-2074, (reimbursement of trovel expenses of sri. vipindos R. and sri. Anil

Kumar T.K. while attending the training progromme ,,e-Governonce: lssues

Chollenges" ot Part Bloir) the Boctrd observed thot only the avoilable moder.gf't::i?ffn#""travel wos by ship or ftight.'rhe incumbents troveiled by air since schedute r/rf,ffi"'j;:ifiil;;11,

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ovailable ships wos not matching with the programme schedule. under thesecircumstonces, the BoG opproved the oir trovel considering it os a speciol cose.

The minutes of the BoG meeting herd on L7-07-2014 wos reod ond approved.

Item No'A2: Report on the action taken/pending on the pertinent decisions taken asper the Minutes of the 7th Meeting of the Board of Governors held on .J.t-

A1-20L4 at LBStTW.

The Principol reported the octions token on the pertinent decisions in the minutes of the7th meeting of the Boord of Governors held on 17-01-20j.4.

Item No.B0: Report on progress of procurement activities.

The progress of procurement octivities tilt date wos presented os given inAnnexure- 80. An omount of Rs.474.33Lakhs wos spent for procurement, tiil date. Fortoking up further procurement activities o committed omount of Rs 23.j7Lakhs isrequired' BoG directed to proceed with further procurement octivities. The summory ofchanges in the procurement pran given berow wos approved by the boord:

(Acti o n : P ro cu re m e nt Cooraiio 4 e yi n gi 1'ot) \tr't')-'-'JAHHs.fi>$ePrt

Joint SecretaryFinance DePartment

Govt. Secre$riatThiruvanantlraPuram'li " ir:i",.r i"j-".,"

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Package Proc method trgl"t-=-1,50,000.00

Servers and accessories for pilot

Programme Shopping

RAM for Laptop Shopping 80,000.00Projectors for seminar/drawinghall/QEEE Shopping 5,50,900.00

Photocopier Machine Direct Contract 44,000.00Furniture for principal's roomand dais Shopping 3,41,000.00

Furniture for main seminar hall Shopping 6,24,O00.00Biometric attenda nce system Shopping 50,000.00Antivirus for Servers Shopping 40,000.00Additional Computers in ASD/SS

lab Shopping 7,50,000.00

A/C for principal's room Shopping 70,000.00

NItem No.81: Revised procurement plan.

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Item No.B2: Report on in-house/external training programs under FSD:

a) The report on the in-house/ external troining programs for the faculty os per

the Annexure- 82 wos presented, The detoils of usoge-stotistics of NpTEL courses by

foculty and students, feedback obout these courses should be reported. (Action: FSD

Coo rd i n ato r/feq p Coo rd i n ato r/ p ri n ci pa t )

b) The BoG directed thot, in future, the ocodemic committee meetings should

thoroughly exomine the merits of the requests submitted by facutty/stoff members forottending training progrommes, before opproval. The meetings of att the ocodemic

committees under TEQIP-ll must be choired by the Principal. (Action: principat/Academic

Coordinotor)

c) Ensure thot every employee must have ottended ot leost one troining

progromme under TEQIP-ll. List of employees who do not sotisfy the criterion should be

reported before the BoG. (Action: Principol/Acodemic Coordinotor)

d) Awords/certificotes of merits con be given to students who pubtish papers in

conferences ond iournals. Finonciol incentives con olso be given to students who publish

popers in Journals.

Coordinator)

(Actio n : P ri n ci po l/ hlo Ds/Aco d e m ic

e) Steps should be token to publish at least 50% of B.Tech. theses ond 75% of

M.Tech. theses os popers in Conferences/Journols. A dato sheet for monitoring the same

must be prepared in due course. (Acti on : P ri n ci po l/Acod e m i c Coo rdi notor/ Ho Ds)

f) Controct stoff with minimum one yeor of service can be given permission to

ottend troining under FSD. (Action: Principol/Academic Coordinotor/Uoos)

g) Steps to invite llT/llSc/NlT Professors during their vacation to deliver expert

talks should be token up immediately. (Action: Principal/Acodemic Coordinotor/uoos)

h) ln the result analysis of University exoms, the number of students who secured

Distinction and First class also should be indicated. (Action: Principol/Acodemic

Coo rd i n ato r/u o os/ wt tS Offi ce r)

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l) A troining progromme on fire ond sofety to oll the stoff members of the

institute should be done ot the earliest so thdt sofety can be ensured in the event of any

outbreok of fire in the compus. (Action: Principol/Academic Coordinotor/HoDs/TEQlP

Coordinotor)

j) For the courses conducted for the benefit of personnel from industry, 0% of

the fees collected con be utilized for the expenses such os remunerotion of faculty, food,

stationory etc. The remoining 60% will be occounted os the tnternol Revenue Generated

(lRG). (Action: Principol/Acodemic Coordinotor/lllC CoordinotoI/TEQIP Coordinator)

Item No.B3: Detailed plan for training programs under FSD for next 3 months.

The BoG approved the troining programs for the faculty and staff as per the

Annexure 83. (Action: Principal/FSD Coordinotor/TEQlP Coordinator)

Item No.B : Progress Report on in-house training programs for students (EAP).

The progress of the in-house troining progroms for the students under EAP os per

the Annexure- 84 wos presented. The Boord mode the following suggestions:

o) EAP onolysis should toke in to consideration only students attending classes

regularly (hoving ottendance of otleost 80%). (Action: TEQIP Coordinotor/fq|.5 Officer)

b) ldentify talented students of the institute ond orronge speciol sessions, expert

lectures, interactive sessions etc. to improve their skills. (Action: Principal/EAP

Coo rd i n oto r/ u o os/f tQl P Co o rd i n ato r)

c) Acodemicolly good students should be encouroged to coach those who ore

weaker under the Equity Assurance Plan. (Action: Principal/EAP

Coo rd i nato r/ Ho Ds/tEQl P Coo rd i n oto r)

Item No.BS: Revised plan for in-house training programs for students under EAP for

the next 10 months.

The BoG approved the revised plan of in-house troining programs for the arrtkl.\students under EAP os per the Annexure-&S. (Action: Principal/EAP U

Coo rd i nator/ uoos/feQl P Co o rd in ato r)

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ttem No.B5: Report on Progress of R&D activities.

The progress of R&D octivities os per Annexure-86 was presented.

Item No.87: Revised plan for R&D activities.

The revised plan for R&D activities was presented as shown in Annexure-|7. The

Boord approved the revised plan and made the following suggestions:

o) The board suggested thot the omount projected for the lnternotionol

conference on Computotionol Systems and Communications-2ll4 (ICCSC-L4) should be

revised and detailed plon for the some should be submitted in the next BoG. (Action:

P ri n ci pa l/Co nfere nce G e n e ra I Ch oi r/ Fi n a n cio I Ch ai r)

b) Ensure thot all seed money projects culminote to funded project proposals

submitted to DST, CSIR, DSIR etc. (Action: Principol/R&D Coordinotor/TEQ[P

Coordinator)

Item No.88: Progress of lllC activities.

The progress of lllC octivities was presented os shown in Annexure-&9. The Board

suggested thot Dr K. R. S. Krishnan, Director, HLL Lifecore to be invited to deliver a

lecture on lnstitute-tndustry lnteroction. (Action: Principal/lllC Coordinotor/TEQIP

Coo rd i nato r/ Dr K, R.S, Krish n o n)

Item No.89: Revised plan for lllC activities.

The revised plon for lllC octivities was presented os shown in Annexure-99. Board

opproved the revised plan.

Item No.B10: Report on Progress of other Key Performance lndicators (KPl).

a) Principal reported thot the application for t2(B) and 2(f) stotus sent to UGC

wos returned on the ground thot on affidovit signed by the Principol and

endorsed by the Registrar of the affilioting university stating that fees collected

are os per Government rotes. The University informed the Principal to produce

o letter from the Government to the effect that fee collected ore os per the

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rotes fixed by Government. The motter is pending with Government. Director

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sPFU requested to forword o copy of the lotest communicotion in this respect

to thot office for reference. (Actio n : TEQI P Coo rd i noto r/p ri nci po t )b) lncreose number of people deputed for etp under eoch department by two.

Principol of the institution has to submit proposal before the Director, f SSCS&L

(Action: Principol/TEQtp Coordinotor)

c) The Director, LBSCS&T, DTE and the Director, SpFu shoutd tolk to oll staff to

motivate them regording TEQTP-|t octivities. (Action: principat/EAp

Coo rd i n ato r/TEQt P Coord i noto r)

d) ln case of poucity of funds, request with copy of poyment sonction is to be made

for releose of funds from SPFIJ. (Action: Principol/Procurement Coordinator/TEelp

Coordinator)

e) lt wos observed thot the ocademic performonce of students admitted under

NRI quoto is poor. Specialised training moy be conducted to these students. tt isolso suggested to exercise some control on the quolity of students admitted by

introducing control mechanisms during the selection process itself. (Action:

Director LBSCS&T/DTE)

Item No.B11: Discussions pertaining to Report on Mock Accreditation held on ZB-02-

20L4 and 01-03-2014. The Board made the following suggestions:

o) Appoint on outhorized medical ottendant to coter to the needs of students in

the compus. lt is olso suggested to appoint a doctor on port time bosis such thot she/he

attends to our students for ot least two doys in o week. (Action: principol/TEelp

Coo rd i noto r/Di recto r LBSCS&T)

b) lt is also decided to complete the lSo certification process before the

occreditation tedm visits the campus. (Action: Principal/TEetp Coordinotor/Director

LBSCS&T)

c) The Board opproved the Governonce Development plan. The Choirmon k ksuggested to prepore o strotegic pton for the next five yeors, seeking expert help from (1 3

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Prof. L S Gonesh, professor & Deon (students), ttr Madras for the preparotion of thesome' (Action: Principol/TEQIP coordinotor/Director LBScs&T)

Item No.B12: Report of Mentor Visit

The choirman advised thot the oll staff should hove o sense of ownership tothe institute' tt is olso decided thot the Director of LBSCS&7, Director of spFU, Dr I LethaDTE, sri. James loseph, Additionot Secretory, Finance Dept ond prof. Tomy Michaer,TEQtp Mentor will address oll members of the college to heor their grievonces andproblems. (Action: Principor/TEetp coordinator/Direaor LBSCS&T)

part C: Status Reports

Item No. C1: The status of fund position as on 31.03 .201,4.

The Principol explained the stotus of fund position os on 31-03-2014, ond olsopresented cotegory wise expenditure. Agoinst the ailotted omount of Rs.600.00Lokh, asum of Rs'556'29Lakh (including odvonces mode) has been utilised as on 3L-03-2014.

The Board entrusted the principol ond TEetp_il nodot officers to devise newmechonisms to improve oll the key performonce indicators. Also steps to be token toenhance expenditure incurred on those heods were it is not up to the mark therebyimprovingtheintendedoutcomes.

Action:TEQtp-,Nodorofficers/principor)

Item No. C2: The status of faculty position as on 10_03 _201,4.

The Principal presented the stotus of faculty position os on 10-03-2014. All thefoculty posts required for various courses in the institution must be got sanctionedbefore the meeting of next BoG. sri. James Joseph, Additionot secretory, Finonce Dept,suggested that detoils regording necessity of the post should be mentioned in theproposal' already pending with the Government. lt shourd also be mentioned cleorly thotthe finonciar commitment wiil be met from LBSCS&T funds. The detoirs of finonciorcommitment and ovoilobility of funds olso shoutd be ottached.P ri n ci pa l/Di recto r LBSCS &T)

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L) Approvar of strategic Governance Deveroprnent pran - see ttem No. BlJ_ (c) '*,,,L*i:5""-

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2) Approval of Mission and Visionseparate session of next BoG willstotement.

Statements of the lnstitutescrutinize and approve the

and departments- AVision ond Mission

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3) Permission for purchase of computer consum ables - permission granted as per rules.

4) Honorarium to Faculty and staff members of LBSlrw for providing short rermTraining Programmes (srrP) to the personnelfrom rndustry as per the rate given below:

o Honorarium for faculty (Theory classes) _ 600 per Hour

o Honorarium for faculty (Lab)_ 900 per Session (2 hrs)

o Technical Staff (Lab) _ 500 per Session (2 hrs)

However this honoraria package shourd compry with rtem No.82 fi), above.

5) Ratification of air travel of Ms s. Jayalekshmi, Associate professor in csE, Drshreerekshmi R., professor in csE and Mr Manoj Kumar G., Associate professor inCSE - Ratified.

6) Permission for

Approved.

The tentative date for convening

week ofJune.

taking rnstitutionar membership in professionar bodies rike csr, rsrE_(Action: Sri, Anver S R, tnstitute Representative)

the ninth meeting of the Board was decided as the rast

The meeting came to an end at 1.30 pm

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1:"1n1, r"" *'itttn tlu tunt

Dr. J. LETHADIRECTOR

N/' -L>e,i.*. err.qe.gwtaT D r.K. R. s.KR r s H NAil

rftn[r|E (rEi{Ti6l \ftr girtrIDirector (Iechnical E Operations)

ww(rfi nr{s''*'{{ ffiq}s/ H tt Lifeca re Llm ltedffi.rfrq/Thiruvananthrpur.m . 695 0'12

ilIES JO$EPHoint Secretary

Finance DepartmentGovt. Secretariat

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Directorate of Technical Education

ff'*'"fww*Dr. K. 0. hAVEil;;,..,', i.,,,;nrJ

Principr;rtLBS lnstitute of Technoiog; fi.,r Women

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