Minutes of Ordinary Council Meeting - 10 February 2020 · MINUTES - ORDINARY MEETING 4 10 FEBRUARY...

ORDINARY MEETING OF COUNCIL

MONDAY, 10 FEBRUARY 2020

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 VARIOUS QUESTIONS TAKEN ON NOTICE FROM PAT HART & JIM MARTIN ............................ 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 6 1 BREE HARTLEY, 6 HAIMLEE STREET, KELMSCOTT ............................................................. 6

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 6

6 PETITIONS ................................................................................................................................................ 6 NIL ............................................................................................................................................................... 6

7 CONFIRMATION OF MINUTES ........................................................................................................... 7 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 28 JANUARY 2020 ............................... 7

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 7 NIL ............................................................................................................................................................... 7

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 7

10 REPORTS ................................................................................................................................................... 7 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 3 FEBRUARY 2020 ............................... 7

10.1.1 PETITION: CONNECTION OF SOUTHAMPTON ROAD TO WARTON ROAD AND

PIPELINE BOULEVARD, PIARA WATERS (1.1) ............................................................. 7 10.1.2 ARMADALE FITNESS AND AQUATIC CENTRE (AFAC) CARPARK EXTENSION -

SCOPE OF WORKS (1.2) ..................................................................................................... 8 10.1.3 PARKS FACILITIES STRATEGY PARK IMPROVEMENT PLANS (2.1) ....................... 8 10.1.4 CLEARING PERMIT APPLICATIONS - SKEET ROAD, HARRISDALE AND

CHURCHMAN BROOK ROAD, BEDFORDALE (L.1) ..................................................... 9 10.2 COMMUNITY SERVICES COMMITTEE MEETING - 4 FEBRUARY 2020 ............................. 9

10.2.1 ROLEYSTONE HALL - INTENTION TO LEASE (1.2) ..................................................... 9 10.2.2 CREYK PARK PAVILION UPGRADE (1.1) ................................................................... 11

10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 10 FEBRUARY 2020 ......................................... 11 10.3.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 2/2020 (1.1) ..................... 11

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 11

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 12 NIL ............................................................................................................................................................. 12

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 12 1 USE OF BALLOONS ON CITY PROPERTIES ........................................................................... 12

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 12 NIL ............................................................................................................................................................. 12

15 CLOSURE................................................................................................................................................. 12

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 10

FEBRUARY 2020 AT 7.00PM .

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr R Butterfield River Ward

presided over

Deputy Mayor, Cr C Frost Lake Ward

Cr H T Jones River Ward

Cr J H Munn CMC Ranford Ward

Cr S Peter JP Ranford Ward

Cr M S Northcott Palomino Ward

Cr C A Campbell JP Palomino Ward

Cr D M Shaw Heron Ward

Cr E J Flynn Heron Ward

Cr G J Smith Minnawarra Ward

Cr K Busby Minnawarra Ward

Cr M Silver Lake Ward

Cr G Nixon Hills Ward

IN ATTENDANCE:

Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Mrs Y Loveland Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 2

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Apology received from Cr C M Wielinga

MINUTES - ORDINARY MEETING 4 10 FEBRUARY 2020

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

The following questions were taken on notice at Council’s Meeting on 28

January 2020 and responses (summarized below) forwarded in a letter by the

Executive Director Technical Services dated 6 February 2020.

Pat Hart - 160 Croyden Road, Roleystone (Chair of the Armadale

Gosnells Landcare Group and SE Regional Centre for Urban Landcare

Inc)

Q2 Is the Council aware that planning decisions now being approved or

on the table for approval will be impacting not only on our natural

environment, but also on the health or residents due to climate

change?

When undertaking an assessment of relevant approvals, the City is required to

adhere to State and Local Planning Policies and Practices. This includes

adhering to environmental practices. The State’s Environmental Protection

Agency (EPA) is responsible for undertaking the majority of environmental

assessment in relation to Planning and Development Approvals and can use

relevant legislation (i.e. Environmental Protection Act 1986) to undertake

assessment of selected planning approvals. The City is required through

legislation (i.e. Planning and Development Act 2005) to refer certain planning

applications to the EPA for assessment and determination for environmental

significance. An example is the referral of Local Town Planning Schemes

(and amendments) for assessment of environmental significance. During this

process environmental matters are considered prior to an approval being

issued by the relevant authority. The City when it receives such applications

ensures the appropriate process has been followed to account for

environmental matters through the approvals process.

In respect to concerns in relation to climate change, many of the

environmental considerations which relate to climate change are considered

through the planning and development assessment process via the City

adhering to State and Local Policy. An example is State Planning Policy 3.7 –

Planning in Bushfire Prone areas, which requires all new developments in

bushfire prone areas to respond to the Bushfire Policy Framework and

Guidelines. Policies such as the example mentioned are predicated on the

understanding that climate conditions in Australia are changing. Whilst the

City doesn’t have a specific climate change policy, the many State and Local

Policies that it is required to administer have their foundation in health,

environment and the changing climate.

Q4 Is Council aware that when bushland is approved for removal for a

development that there is an offset required by the developer for

purchase of similar bushland?

The City is aware that in some cases, typically when impacts are considered

significant under either the federal Environmental Protection and Biodiversity

Conservation Act, or the state Environmental Protection Act that offsets are

required, these are generally determined by the relevant federal or state

authority.


OF COUNCIL

Q5 Is Council aware that the development out for public comment on

Reilly Road Harrisdale shows that the proposed offset for that banksia

woodland is at Wannamal 124km away from Armadale as there are

no Banksia woodlands locally remaining that can be purchased?

The City is aware of this particular development. The City does not support

offsets that are based on the purchase of land outside of the local region in

which the impact is taking place, however these offsets are facilitated by State

or Federal assessment agencies. The need for this particular proposal to offset

impacts to Banksia Woodland and Black Cockatoos under the federal

Environmental Protection and Biodiversity Conservation (EPBC) Act does not

change the City’s assessment of this particular proposal, and the proponent

will (despite their EPBC approval) need to demonstrate that they have met the

City’s expectation for management of likely environmental impacts,

recognising this site is zoned residential and can be developed for this

purpose.

Q6 In relation to the tender for water storage injection to aquafers - Are

Councillors aware that the Wungong area is a huge flood plain that

the Wungong River which flows into the Southern River and then into

the Canning is 100% dammed?

Q7 Is Council aware that the Wungong/Southern River relies on the

winter flows to flush out the sediment from the deep pools that has

built up due to local government’s inability to address this issue of

sediment and that the drains are really modified creeks and streams?

With regards to the proposed Wungong Managed Aquifer Recharge Scheme,

the tender under consideration is the first step in identifying whether or not a

scheme of this nature is viable.

While it would be premature to engage in consultation at this stage before the

City has a suitable consultant engaged who knows the issues involved and

understands what the requirements are, the City has every intention on

consulting widely with all stakeholders once a consultant has been appointed.

This would include referral to Department of Biodiversity, Conservation and

Attractions for comment, particularly with respect to any potential impact on

environmental flows to the Swan Canning River System

Jim Martin -18 Derry Ave, Mt Nasura

Q1 Lived on Derry Avenue for more than 25 years and have never had a

safe walkway or pathway. 8 years ago I approached Council and was

told it was in the 5 year plan. If it was in the 5 year plan there must

have been a budget allocation for it – can you tell me what’s

happened to that budget allocation for this footpath? We are not able

to walk safely as the verge on one side of Derry Avenue is non-

existent. If we want to walk down to Minnawarra Park we cannot

safely access it. Council has a duty of care to make sure residents can

travel safely by foot.


OF COUNCIL

It is understood that this question relates to the petition tabled at the 28

January 2020 Ordinary Council Meeting. Council has received the petition

and referred it to the Technical Services Committee. Council will be receiving

a report (anticipated in March 2020) for consideration on the matter, the

subsequent report will address this query in full.

4 PUBLIC QUESTION TIME

1 Bree Hartley, 6 Haimlee Street, Kelmscott

Questions relate to the Roleystone Theatre and the lease related to the Theatre using the

Roleystone hall.

Q1 Is Council aware that in 2014 the Roleystone Theatre from their own funds spent

$20,470 redoing the stage at the Roleystone Theatre? This was a fairly equitable

amount which is not mentioned in the Council report.

The Mayor advised that Councillors were now made aware and the information also noted

by officers.

Q2 The report draws attention to the comparable bookings of the Roleystone Hall from

July to December stating there were 11 bookings plus not stated there is a regular hirer

of 2 bookings per week. Is Council aware that the report draws the comparison to July

to December 2019 saying that there were 2 bookings but that does not take into account

the 76 bookings of the Roleystone Theatre in that same time period?

The Mayor acknowledged the information which has now been noted by Councillors.

Q3 In previous years while working through previous council minutes, especially in 2003-

2004 there is mention of general support for the Roleystone Theatre in the Ordinary

Council Meeting Minutes relating to the importance of the Roleystone Theatre to the

local community. The Community Services Strategic Plan (CSSP) for the City of

Armadale has a number of activities identified to try to link the community in and in

our own Roleystone Theatre Strategic Plan we are actually aiming to address 44 of

those points from the CSSP. Does Council realise the value of the Roleystone Theatre

Group to the City of Armadale in meeting its own strategic plan goals?

The Mayor acknowledged that on her part she recognised the value of the Roleystone

Theatre Group.

Question time closed at 7.05pm

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil


OF COUNCIL

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 28 JANUARY 2020.

MOVED Cr C A Campbell that Council

1. confirm the Minutes of the Ordinary Council Meeting held on 28 January 2020 as a true

and accurate record; and

2. note the consequential amendment that was made to the Technical Services Committee

meeting minutes of 20 January 2020 as a result of Cr Campbell not being present.

MOTION not opposed, DECLARED CARRIED (13/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

Nil

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 3 February 2020 .

MOVED Cr G Nixon that the report be received.


BUSINESS ARISING FROM REPORT

Recommendation T5/2/20 - Petition: Connection of Southampton Road to Warton Road and

Pipeline Boulevard, Piara Waters

MOVED Cr G Nixon

That Council:

1. Note the results of the investigation of the petitioners’ concerns relating to traffic

flow through Bayonne Corner and the surrounding area.

2. Inform the petition convener accordingly.



OF COUNCIL

Recommendation T6/2/20 - Armadale Fitness and Aquatic Centre (AFAC) Carpark

Extension - Scope of Works

MOVED Cr G Nixon

That Council endorse the construction of an additional parking facility and associated

infrastructure at the Armadale Fitness and Aquatic Centre as shown in plan E19-15-4.


Recommendation T7/2/20 - Parks Facilities Strategy Park Improvement Plans

MOVED Cr G Nixon

That Council endorse the following proposed staged program of park upgrades

throughout the City and list the following items for inclusion for consideration during

Council’s 2020/21 Budget and Long Term Financial Plan deliberations over three

financial years.

PROPOSED FUNDING

SOURCES

AVAILABLE POS STRATEGY

FUNDING PROPOSED

MUNICIPAL

FUNDING

TOTAL

FUNDING

REQUIRED

CIL FUNDING

TO BE

INVESTIGATED

Precinct

A

Precinct

C

Precinct

H

$77,000 $225,000 $100,000

RE

MA

ININ

G T

OP

25

Harber Reserve,

Armadale $225,000

$375,000 $600,000

Ashworth Reserve,

Brookdale $100,000 $100,000

Batt Park, Brookdale

$50,000 $50,000

Wilcannia/Toongabbie

Park, Armadale $50,000 $50,000

Robin Park, Armadale Included in the 2020/21

draft Parks Budget

Bavich Park, Armadale Included in the 2020/21

draft Parks Budget

Dawson Reserve,

Armadale $100,000 $100,000

Alderson Reserve,

Armadale $75,000 $75,000

Damerham Reserve,

Armadale $100,000 $100,000

George Foster

Reserve, Armadale $75,000 $75,000

Morolo Park, Seville

Grove $100,000 $100,000

Woodcroft Reserve,

Mount Richon $45,000 $45,000

$1,046

(SUB/77582)

TOTAL ‘TOP 25’

PARKS $0 $225,000 $0 $1,070,000 $1,295,000

NE

XT

PR

IOR

ITIE

S

Allawah Park,

Armadale $45,000 $45,000

Wallaby Reserve,

Brookdale $75,000 $75,000

Bronzewing Reserve,

Brookdale $75,000 $75,000

Massell Reserve,

Brookdale $75,000 $75,000

Derry Reserve, Mount

Nasura $100,000

$100,000

San Jacinta Reserve,

Seville Grove $350,000 $350,000


OF COUNCIL

Red Tingle Reserve,

Camillo $77,000

$23,000 $100,000

$72,046

(SUB/997-13)

Matron Olive Galliers

Park, Armadale $50,000 $50,000

TOTAL NEXT

PRIORITIES $77,000 $0 $100,000 $693,000 $870,000

TOTAL ALL

PROJECTS

$77,000 $225,000 $100,000 $1,763,000 $2,165,000

$73,452


Recommendation T8/2/20 - Clearing Permit Applications - Skeet Road, Harrisdale and

Churchman Brook Road, Bedfordale

Cr Nixon – subject to further clarification recommit clearing at Churchmans Brook Road

MOVED Cr G Nixon

That Council:

1. Approve the City submitting a clearing permit application for the Skeet Road,

Harrisdale project, with a Councillor site visit to be conducted prior to any

clearing taking place.

2. Authorise the CEO to sign the clearing permit application to be submitted to the

Department of Water and Environmental Regulation.

3. Note that a Policy on the submission of Clearing Permit Applications is currently

under development and is expected to be presented for Council’s consideration later

this year.


10.2 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 4 February 2020 .

CORRECTION: The outcome of voting for Recommendations C4/2/20 and C5/2/20 to be changed from 7/0 to

6/0

MOVED Cr K Busby that the report, subject to the above correction, be received.



Recommendation C4/2/20 - Roleystone Hall - Intention to Lease

Councillors Campbell, Shaw and Jones disclosed that they had participated in a fundraising event

with the group. As a consequence, they advised that there may be a perception on the basis of their

non-financial interests that their impartiality on the matter may be affected, but declared that they

would set aside this association, consider the matter on its merits and vote accordingly.


OF COUNCIL

The CEO disclosed that she had participated in a fundraising event with the group. As a consequence,

she advised that there may be a perception on the basis of her non-financial interest that her

impartiality on the matter may be affected, but declared that she would set aside this association, in

providing information and report to Council on the matter.

Cr Smith declared a financial interest in Recommendation C4/2/20 on the basis that he provides

catering services for the Theatre.

Cr Smith left the meeting at 7.19pm.

In moving the recommendation Cr Busby indicated that as the information had already been

provided by the CEO that part (4) be deleted.

MOVED Cr K Busby that Recommendation C/4/2/20, with the deletion of part (4), be

adopted,

That Council:

1. Enter into a Lease with Roleystone Theatre Incorporated for a portion of Cross

Park – Lot 1 (No.44) Jarrah Road, Roleystone, as detailed on the attached plan to

this report under the following basic terms and conditions:

Occupier: Roleystone Theatre Incorporated as bordered red on the plan

attached to this report

Leased area: Roleystone Hall

Term: Two (2) years or earlier by mutual consent

Commencement: From the date the last party to the lease, signs the lease

Rent: $50 per annum plus GST

Insurance: Lessor to be responsible for building insurance

Lessee to be responsible for:

The cost of all claims resulting from activities of Roleystone Theatre Incorporated

that fall within the City’s excess on building insurance (Currently $5,000 per

incident);

insurance for any property or equipment owned by Roleystone Theatre

Incorporated;

public liability insurance to a value of $20 Million

personal accident for volunteers insurance

insurance for community groups hiring spaces

Outgoings: Lessee to be responsible for normal outgoings of the premises.

Maintenance: In accordance with the schedule attached to this report

Other: Roleystone Theatre Incorporated be granted the power under the

lease to hire the facility to the broader community and retain all

monies received from the hire.

2. Authorise the Chief Executive Officer and Mayor to execute a lease agreement

incorporating the details in 1 above.*

3. Authorise the Chief Executive Officer to – a) negotiate all other administrative terms and conditions of the lease

b) exercise all rights available and duties incumbent on the City under the lease


OF COUNCIL

4. Request the Chief Executive Officer to investigate the outgoings incurred by the

Roleystone Theatre Incorporated (RTI) to the City over the period since the

relocation and provide advice.

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (12/0)

Cr Smith returned to the meeting at 7.22pm

Recommendation C5/2/20 - Creyk Park Pavilion Upgrade

MOVED Cr D M Shaw

That Council:

1. Amend the City’s 2019/2020 budget to remove the capital expenditure of $651,000

and loan number 340 for Creyk Park Pavilion.

2. Refer for consideration an allocation of $3million, comprising $2.2million in

Municipal funds and $800,000 in external funds, in the next review of the Long

Term Financial Plan towards a new facility at Creyk Park, with the year being

determined at that time.

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (13/0)

10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr M S Northcott that the report be received.



Recommendation - Councillors Information Bulletin - Issue No 2/2020

MOVED Cr M S Northcott

That Council acknowledge receipt of Issue 2/2020 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil


OF COUNCIL

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Use of Balloons on City Properties (Cr Grant Nixon)

That the matter of banning balloons being taken on City properties be referred to the

Community Services Committee as balloons are among the third most harmful pollutant

threatening marine wildlife.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 7.25pm

MINUTES CONFIRMED THIS 24th DAY OF FEBRUARY 2020

MAYOR

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Minutes of Ordinary Council Meeting - 10 February 2020 · MINUTES - ORDINARY MEETING 4 10 FEBRUARY...

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