MINUTES OF THE gTH MEETING OF THE BOARD OF DIRECTORS OF NASHIK MUNICIPAL SMART CITY DEVELOP}IENT CORPORATION LIMITED (NMSCDCL) HELD oN FRIDAY, 28TH SEPTEMBE& 2018 AT ITIEETING HALL, MUNTCTPAL COMMTSSTONER OFFICE, N.M.C, PURANDARE COLONY, SHARANPUR, RAIrV GANDHT BHAVAN, NASHTK-42aOoZ, COMMENCED AT r2,OO P.M. AND CONCLUDED AT O2.OO P.M. PRESENT: Mr. Sitaram Kunte -Chairman and Nominee Director Add. Chief Secretary (Services) General Administration Dept., Maharashtra State Mr. Tukaram Mundhe - Additional Director Commissioner, Nashik Municipal Corporation Mrs. Ranjana Bhansi - Nominee Director Mayor, Nashik Municipal Corporation Mrs. Renu Satija - Nominee Direetor Deputy Secretary (Budget), MoUD, GoI Mr. Radhakrishnan B. - Nominee Director District Collector, Nashik Mr. Ravinderkumar Singal - Nominee Director Police Commissioner, Nashik Mrs. Himgauri Aher - Additional Director Chairman, Standing Committee, Nashik Municipal Corporation Mr. Dinkar Patil - Nominee Director Leader of House, Nashik Municipal Corporation Mr. Ajay Boraste - Nominee Director Leader of Opposition, Nashik Municipal Corporation Mr. Shahu Khaire - Additional Director Mr. Gurumeetsingh Bagga - Additional Director Mr. Tushar Pagar - Independent Director Mr. Prakash Thavil - Chief Executive Officer & Executive Director Mr, Mahendra Shinde - Company Secretary WELCOME The Chief Executive Offieer welcomed all the members of the board of Nashik Municipal Smart City Development Corporation Limited (NMSCDCL). CHAIRMAN Mr. Sitaram Kunte, Chairman of the meeting took the chair and conducted the proceedings of the meeting. ak,. ffi
Transcript
MINUTES OF THE gTH MEETING OF THE BOARD OF DIRECTORS OFNASHIK MUNICIPAL SMART CITY DEVELOP}IENT CORPORATION LIMITED(NMSCDCL) HELD oN FRIDAY, 28TH SEPTEMBE& 2018 AT ITIEETING HALL,MUNTCTPAL COMMTSSTONER OFFICE, N.M.C, PURANDARE COLONY,SHARANPUR, RAIrV GANDHT BHAVAN, NASHTK-42aOoZ, COMMENCED ATr2,OO P.M. AND CONCLUDED AT O2.OO P.M.
PRESENT:
Mr. Sitaram Kunte -Chairman and Nominee DirectorAdd. Chief Secretary (Services) General Administration Dept., Maharashtra State
Mr. Tukaram Mundhe - Additional DirectorCommissioner, Nashik Municipal Corporation
Mrs. Ranjana Bhansi - Nominee DirectorMayor, Nashik Municipal Corporation
Mrs. Renu Satija - Nominee DireetorDeputy Secretary (Budget), MoUD, GoI
Mr. Radhakrishnan B. - Nominee DirectorDistrict Collector, Nashik
Mr. Ravinderkumar Singal - Nominee DirectorPolice Commissioner, Nashik
TO TAKE NOTE OF THE MINUTES OF 8TH BOARD OF DIRECTORS MEETING:
It was informed board that the draft Minutes of the 8th Board of Directors Meetingheld on 20th July, 2018 at Meeting Hall, Municipal Commissioner Office, NashikMunicipal Corporation, Rajiv Gandhi Bhavan, Purandare Colony, Sharanpur,Nashik-42Z}Az, were circulated to all directors and final minutes were entered inthe Minutes Book. Certified True Copy of the minutes were circulated to all theDirectors. The board took the note of the same.
ITEM NO. 4:
THE PRESENT LIST OF PROIECTS, RE1ATED SOUR.CE OF FUI{DS AND THEASSOCIATED STATUS FOR THE APPRAISAL OF THE BOARD OF DIRECTOR:
It was informed board that over the period, there have been changes to theoriginally approved project list. The coverage for some of the project havechanged from ABD-Retrofitting area to Pan City scope and the source of fundshave changed from Smart City Funds to PPP. Some of the projects need to bedropped as they are found to be not feasible based on appropriate study,discussions and apposite decisions. In view of the dynamic nature of projects,such changes may happen in the future as well. The present list of projects alongwith their associated status, source of funds and current status was presented forthe appraisal of the Board.
All board members discussed and during discussion Hon. Chairman instructed toProject Management Consultant that the status of those projects indicated as DPRstage, the tender (RFP) of said projects should be published by December, 2018.The board took the note of the present list of projects (Annexure- I) along withtheir associated status, source of funds and current status.
ITEM NO. 5I
TO ADOPT AUDITED FINANCIAL STATEMENT FOR FINANCIAL YEAR 2O!7.18 ALONG WITH REPORTS OF AUDITOR'S AND BOARD'S:
It was informed board that the audited Financial Statement along with Auditor'sand Board's Report for the year ended on 31st March 2018 receivgd for theadoption and approval of the board of directors of the company. b--
ffi
The meeting of Audit Committee held on 21st September, 2018. The AuditCommittee have examined the Audited Financial Statement and Auditors Reportthereon for the Financial Year ended on 31st March 2018 and reviewed the otherpoints / suggestions of Auditor on Financial Statement and recommended to boardfor approval along with Committee's comments on auditor's other points Isuggestions as per below:
Sr-No.
Other Foints / Suggestions ofAuditor
Comments of Audit Committee
1 Considering the size of thecompany and volume oftransactions, appointment ofInternal Audit and conduct ofInternal Audit is stronglyrecommended.
As the volume of transactions areless than hundred and as percompany act it is not mandatoryfor the company to appoint internalauditor. Audit Committee is of theview that. the issue will bedeliberated in ensuing boardmeetinq.
2 In the interest of the company it issuggested that Internal Controlmechanism should be strengthen.Further there should be rationalpolicy towards recording ofexpenses and payment thereof.Further department wiseprofessional qualified personnelshould be appointed to strengthenand streamline internal control.
Regarding this the company hasapproved delegation of powers tostrenEthen the internal eontrol.Further, to encourage decisionmaking at the appropriate leveland reduce the paper movement tothe minimum the companymodified the existing delegation ofpowers and approved the Limits(Delegation) of Authority Manual.Depaftmental Qualified andexperienced personnel like ChiefFinancial Officer, CompanySecretary and AdministrativeOfficer atready in place.
3 From control point of view it issuggested that, separate Bankaccount for receipts of CapitalGrants and A & OE grants fundsshould be maintained andrespective expenditures should bemade from the said aecounts.Presently the company records allits grant received irrespective of itsnature in its same bank account.
Presently, the company ismaintaining two separate bankaccounts for receipts of projectGrants and A&OE grants funds.Necessary transfer of A&OE fundfrom project grant will be done toconcern accsunt.
4 Periodic Reconciliation IConflrmation of balances withNashik Municipal Corporation isstronqly suqqested.
Quarterly reconciliation Iconfirmation of balance with NashikMunicipal Corporation wlll be done.
5 Grants received have beenaccounted on receipts basis. As perdata available on Smart Citieswebsite smartcities.gov.in it isreflected that GOI has sent a totalsum of Rs. 196.00 Crores till31.03.2018 but as per GR ofGovernment of Maharashtra asproduced before us the companyhas received and accounted for atotal grant of Rs. 190.00 Croresonlv.
A letter should be written byNMSCDCL to Authority of GOI whohave uploaded the figures onofficial website of GOI to reconcilethe issue.
/l,S INITIALS
As per Smaft City missionguidelines 2o/o of funds isdistributed A&OE of MoUD. Foraccounting purpose no order offund in this regard issued byMoUD.
The board took note of the comments of audit committee. After discussion, thefollowing resolution was passed unanimously:
RESOLUTION NO. 148
"RESOLVED THAT the audited financial statement along with Reports of Auditorsand Board's as placed before the meeting for the financial year ended on 31stMarch 2018 be and are hereby adopted and aBproved."
"RESOLVED FURTHER THAT pursuant to section 134(6) of the Companies act2OL3, Chairman of the company be and is hereby authorized to sign the Board'sReport."
"RESOLVED FURTHER THAT pursuant to section 92(1) of the Companies act2OL3, CEO as Executive Director and Company Secretary of the company be andis hereby authorized to sign the Annual Return."
"RESOLVED FURTHER THAT Company Secretary and Chief Executive Office ofthe Company be and are hereby authorized jointly or severally to do all the acts,deeds and things which are necessary in this regard."
CHAIRMAN'S INITIALS
KPMG Advisory services Pvt Ltd.,have been appointed as PMC(Project Management Consultant)for the company. Agreement with.the PMC is not exhaustive it doesnot specifies stages of payment forbills raised, method of retention,verification, authority to submit thebill etc. is not prescribed. Theagreement does not comprises ofexpected Quantum of work to bedone project wise indicatingvarious components such as DPR.RFP etc. In the interest of thecompany it is suggested that anAddendum agreement be madewith the said PMC bringing clarityto all the issues as above.
It is not necessary to executeAddendum Agreement. Theproposal of stages of payment toProject Management Consultant isbeing placed in ensuing boardmeeting.
KPMG has entered into consoftiumpartnership with M/s. WadiaTechno Engineering Services Ltd.But the pedormance guaranteeand such other documents of theconsortium partner is not onrecord.
The company has obtainedPerformance Bank Guarantee andother documents from KPMGAdvisory Services Pvt. Ltd. BeingLead Bidder.
In the absence of supportingdocuments / records accounting for2o/o MOUD share of Income &transfer to expenses is not done.
ITEM NO. 6:
TO RECOMMENDATTON FOR APPOTNTMENTT REMUNERATTOil AND TERHSOF APPOINTMENT OF STATUTORY AUDITORS OF THE COMPANY:
It was informed board that as per section 177(4) of the Company Act 2013, theaudit committee shall give the recommendation for appointment, remunerationand terms of appointment of auditors of the company. As per Section 139(1) ofthe Companies Act, 2013, every company shall, at the first annual generalmeeting, appoint an individual or a firm as an auditor who shall hold office fromthe conclusion of that meeting till the conclusion of its sixth annual generalmeeting and thereafter till the conclusion of every sixth meetlng.
The statutory auditor M/s. Sabadra & Sabadra, Chartered Accountants, Nashik,was appointed for one year and proposed to consider appointment of statutoryauditor for next four years. The meetlng of Audlt Commlttee held on 21stSeptember, 2018. The committee discussed, as the existing auditor was appointedfor one year and term of appointment of existing auditor is till the conclusion ofensuing Ahnual General Meeting, and the committee recommended to adopt freshprocedure of appointment of statutory auditor to hold office of auditor forconsecutive five years as per provisions of the Companies Act by way of publishingExpression of Interest. The board took the note of recommendations given by theaudit committee.
In continuation of audit committee's recommendation, all board membersdiscussed that as per the present practice of tendering, the Least Cost Selection(LCS) criteria are being adopted for awarding the work for professional services(audit service). Under the LCS criteria, the financial proposal is being ranked Interms of their total evaluated cost and the tender is awarded to the lowest bidder.However, the lowest cost does not guarantee the requisite level of quality of thework assigned.
It was discussed that the process of selection requires modifications especially forhiring the professional seruices (audit service) and suggested adoption of Quality& Cost Based Selection (QCBS) uniformly giving due weightage to auditassignments. Evaluation of financial bids for professional services should be donethrough QCBS instead of LCS criteria. It provides fair chance to the technicallyqualified professionals of being awarded the tender. After discussion, the followingresolution was passed unanimously:
RESOLUTTpN NO. 149
*RESOLVED THAT the board be and is hereby accorded their approval for freshprocedure of appointment of statutory auditor to hold office of auditor forconsecutive five years as per provisions of the Companies Act, 2013 by way ofpublishing Expression of Interest and adopting Quality & Cost Based Selection(QCBS) and that the same recommended to the members of the company in theirAnnual General Meeting."
CHAIRMAN'S INITIALS
v
ITEM NO. 7:
TO CONSTDER AND APPROVE RE-APPOINTMENT OF SHRr. TUSHAR PAGA&INDEPENDENT DIRECTOR:
It was informed board that Shri. Tushar Pagar was appointed as an Independent(Non-Executive) Director of the company for term of 1 year, with effect from 2ndNovember 20L7. The first term of one year of his appointment is about to expireon lst November, 2018. As per the provisions of Companies Act 2OL3,independent director shall hold office for a term up to 5 consecutive years on theBoard of a company but shall be eligible for re-appointment on passing of aspecial resolution by the company.
Shri. Tushar Pagar is a Practicing Chartered Accountant having more than 18years of experience in his domain and possess the relevant expertise, experienceand fulfill the conditions specified in the Companies Act, 2013 and the rules madethere under.
Accordingly, subject to special resolution his re-appointment may be consideredfor term of 5 years or till existence of company whichever is earlier. Afterdiscussion, the following resolution was passed unanimously:
RESOLUTION NO. T5O
*RESOLVED THAT pursuant to the provisions of sections 149, L52(2) of theCompanies Act, 2OL3 (Act) read with Schedule IV to the Act and UrbanDevelopment Department, Government Decision No. Smart C/ ANS.2016/ WardNo.58/ Navi-23 dated 18th June 2016 and clause L2.l &. 12.7 of Articles OfAssociations and subject to approval of shareholders in their General meeting, anapproval of the Board of Directors be and is hereby accorded for re-appointmentof Shri. Tushar Pagar as an Independent (Non-Executive) Director of the companyfor term of 5 years or till existence of company whichever is earlier, with effectfrom 2nd November 2018 and whose office shall not be liable to retire by rotation."
"RESOLVED FURTHER THAT Chief Executive Officer and Company Secretary ofthe Company be and are hereby authorized jointly or severally to do all the acts,deeds and things which are necessary in this regard."
ITEM NO. 8:
TO CONSIDER AND APPROVE LIST OF PROJECTS TO BE EXECUTEDTHROUGH SMART CITY FUNDS:
It was informed board that as per the Office Memorandum No. K-15016/157/ZAL5-SC-I of Ministry of Housing and Urban Affairs, GoI dated 7thAugust, 2018, the list of projects to be undertaken by Smaft City SPVs needs tobe finalized and approved by the Board of Directors of respective SPVs. This isproposed to ensure better focus and proper accounting of funds released by thegovernments at various levels viz. Central, State and ULBs.
Detail the list of originally approved projects as per Smart City Proposal, thechanges made to the project with respect to source of funds over the past oneyear and the present list of the projects either completed/in execution/to beundertaken through Smart City Funds was presented as per below.
wCHAIRMAN'S INITIALS
A. Original list of projects to be executed through Smart City Funds
Sr.No.
Proiect ID Prcjeet Name OriginalValue in
INRCrore
1 MAH-NAS-032 Project Goda riverfront area(Infrastructure plus Beautifi cation)
515.94
2 MAH-NAS.O34 Construction of Electric crematorium 2.253 MAH-NAS-035 Renovation of Mahatma Phule Kaladan art
qatlervt.L2
4 MAH-NAS-036 Renovation of Nehru Garden 0.455 MAH-NAS-037 Renovation of Kalidas Mandir auditorium 5.646 MAH-NAS-O38 Renovation of Pandit Paluskar auditorium 2.257 MAH-NAS.O39 Pan City Water project involving SCADA and
AMR implementation282.2
8 MAH-NAS-048 Installation of solar panels on rooftops ofoovernment buildinos
4.74
I MAH.NAS-049 Greenfield electrifi cation project 52.4210 MAH-NAS-O5O Smart Parking management 4.5211 MAH.NAS-o51 Integrated Traffic Management System 34.4412 MAH-NAS-052 Command and Control Center 22.5
13 MAH-NAS-053 Installation of automated mechanica! gates overGodavari river
19.19
14 MAH-NAS-054 Laser and fountain show at Godavari River 22.8615 MAH-NAS-057 Green fi eld i nfrastructu re development project 132.L7
B. Change in project list with respect to coverage and source of funds:
Of the above, two projects, namely, 'Installation of solar panels on rooftops ofgovernment buildings' and 'Smart Parking management' were proposed on PPProute with the aim .to save Smart City Funds and leverage PPP option therebybringing an element of fiscal innovation. Contracts have been awarded for bothprojects and they are presently in execution phase.
C. Bifurcation sf Godavari Riverfront Development Project:
The original 'Project Goda riverfront area (Infrastructure plus Beautification)' ofINR 515.94 had scope related to rlverfront development in ABD-Retrofitting aswell as ABD-Greenffeld area, provlsionlng of 24x7 water supply in ABD-Retrofitting area, upgradation of water and sewer network in ABD Retrofittingarea, concretization/development of major and minor roads in ABD- Retrofittingarea and implementation of Pilot Smart Road project in ABD- Retrofitting area.
Two projects, namely 'Installation of automated mechanical gates over Godavaririver'for INR 19.19 Crores and'Laser and fountain show at Godavari River'forINR 22.86 Crore were clubbed with the Godavari Riverfront Development in ABD-Retrofitting area project, the cumulative value of which is INR 94.26 Crore.Consequent to the bifurcation and clubbing of the projects, the below is the finallist:
Godavari Riverfront Development in ABD-Retrofitting area: INR 94.26 CroreGodavari Rivefront Development in ABD-Greenfield area: INR 77.42 CroreIntegrpted Water Supply, Major & Minor Roads, Sewerage Project in ABDRetrofitting area: INR 334 Crore
4) Pilot Smaft Road in ABD-Retrofitting area: INR 16.15 Crore
The total for the above four projects is INR 521.83 Crores
CHAIRMAN'S INITIALS
1)2)3)
ry
D. Subsequent clubbing of the projects:
The 'Godavari Riverfront Deveioprnent in ABD-Greenfield area project' for INR77.42 Crore has been clubbed with the 'Green field infrastructure developmentproject' proJect.
E. The below is the summary of changesl
SrNt
Project ID
Project Name OriginalFundingSource
OriginalValue in
I1{RCrore
FinalFundingSource
FinalValuein INRCrore
Remarks
1 MAH-NAS-o32
Project Godariverfront area(Infrastructure
plusBeautification)
SmaftCity
Funds
515.94 SmaftCitY
Funds
94.26 Project is limited nowto ABD-Retrofitting
area. Original projecthas been bifurcated in
to:1) Godavari RiverfrontDevelopment in ABD-Retrofitting area: INR
94.26 Crore2) Godavari RiveffrontDevelopment in ABD-Greenfield area: INR
77.42 Crore3) Integrated Water
Supply, Major & MinorRoads, Sewerage
Project in ABDRetrofitting area: INR
334 Crore4) Pilot Smart Road inABD-Retrofitting area :
INR 16.15 Crore2 MAH-
NAS-034
Construction ofElectric
crematorium
SmartCity
Funds
2.25 SmaftCity
Funds
2.33 None
3 MAH.NAS-035
Renovation ofMahatma Phule
Kaladan artoallerv
SmartCity
Funds
L.L2 SmartCity
Funds
3.2t None
4 MAH-NAS-036
Renovation ofNehru Garden
SmartCity
Funds
0.45 SmaftCity
Funds
L.2L None
5 MAH-NAS-o37
Renovation ofKalidas Mandir
auditorium
SmartCity
Funds
5.64 SmartCity
Funds
9.67 None
6 MAH-NAS-038
Renovation ofPandit Paluskar
auditorium
SmaftCity
Funds
2.25 SmaftCity
Funds
2.38 None
7 MAH-NAS-039
Pan City Waterproject
involvingSCADA and
AMRimplementation
SmaftCity
Funds
282.2 SmartCity
Funds
282.2 None
8 MAH-NAS-048
Installation ofsolar panels on
rooftops ofgovernment
buildinqs
SmartCity
Funds
4.74 PPP 0 Project to be executedthrough PPP mode.
I MAH-NAS-049
Greenfieldelectrification
oroiect
SmartCity
Funds
52.42 SmartCity
Funds
52.42 None
vCHAIRMAN'S INITIALS
10 MAH-NAS-050
Smaft Parkingmanagement
SmaftCity
Funds
4.52 PPP 79.54 Project to be executedthrough PPP mode.
11 MAH.NAS-051
IntegratedTraffic
ManagementSvstem
SmaftCity
Funds
34.44 SmartCity
Furids
34.44 None
12 MAH-NAS-052
Command andControl Center
SmartCity
Funds
22.5 SmartCity
Funds
22.5 None
13 MAH-NAS-053
Installation ofautomatedmechanicalgates over
Godavari river
SmartCity
Funds
19.19 SmartCity
Funds
0 Project has beenclubbed with ProjectGoda riverfront area(Infrastructure plus
Beautification) in ABD-Retrofittinq area.
14 MAH-NAS-054
Laser andfountain showat Godavari
River
SmartCity
Funds
22.86 SmartCity
Funds
0- Project has beenclubbed with ProjectGoda riverfront area(Infrastructure plus
Beautification) in ABD-Retrofittinq area.
15 MAH.NAS-o57
Green fieldinfrastructuredevelopment
project
SmartCity
Funds
t32.17 SmartCity
Funds
209.59 Godavari RiverfrontDevelopment in ABD-Greenfield area of INR77.42 Crore has beenadded to this proiect.
16 MAH-NAS-a76
Kushal Nashik(skiil
Development)oroiect
SmaftCity
Funds
18.06 SmartCity
Funds
18.06 None
17 MAH-NAS-085
IntegratedWater Supply,Major & Minor
Roads,Sewerage
Project in ABDRetrofitting
area
SmaftCity
Funds
0 SmartCity
Funds
334 Project has beenextracted from originalProject Goda riverfront
area(Infrastructure plus
Beautification) projectand will be executed
separately.18 MAH-
NAS-oB6
Pilot SmartRoad in ABD
area
SmartCity
Funds
0 SmartCity
Funds
16.15 Project has beenextracted from originalProject Goda rlverfront
area(Infrastructure plus
Beautification) projectand will be executed
seDarately.
F. The final list olas belowi
projects to be executed through Smaft City Funds is
Sr.No.
Proiect ID Project llame FinalValue in
INR Crore
1 MAH-NAS-032 Project Goda riverfront area(Infrastructure plus Beautification)
94.26
2 MAH.NAS-034 Construction of Electric crematorium 2.333 MAH-NAS.035 Renovation of Mahatma Phule Kaladan art gallery 3.2L4 MAH-NAS-036 Renovation of Nehru Garden L,2L5 MAH-NAS-037 Renovation of Kalidas Mandir auditorium 9.676 MAH-NAS-038 Renovation of Pandit Paluskar auditorium 2.38
q-CHAIRMAN'S INITIALS
After discussion, the following resolution was passed unanimously:
RESOLUTION NO. 151
*RESOLVED THAT approval of the board of directors be and is hereby accordedto smart city projects listed as per table 'F' being undertaken from the firstcategory of funds i.e. Central /State/ULB grant funds."
*RESOLVED FURTHER THAT Chief Executive Officer be and is hereby authorizedto submit foregoing resolution along with final list of projects, along with reasonsfor change of projects, if any from the original Smart City Proposal (SCP) to theMinistry of Housing and Urban Affairs, GoI and to do all the acts, deeds and thingswhich are necessary in this regard."
ITEM NO. 9:
TO DISCUSS AND DECIDE THE ISSUE OF TRANSFER OF FUNDS TOMAHARASHTRA INFORMATTON TECHNOLOGY CORPORATTON (MAHA rT)FOR IMPLEMENTATION OF ICT COMPONENTS OF NASHIK SMART CITY:
It was informed boa.rd that in the meeting of the Board of Directors held on July20,2OL8, discussions were held regarding the transfer of funds to Maha IT in viewof the last communication received from Additional Secretary (MoHUA) on 2ndMay 2018 stating that all smaft city mission projects need to be executed by SPVonly and not by any other agency. Further, all works related to the Smart CityFunds should be done by SPV only and not by Corporations at the state level. Incase the state government wants to use para-statal, the funding has to beprovided by the state government and mission funds should not be used. It wasdecided that NMSCDCL could transfer funds to the tune of only INR 45.43 which isthe amount budgeted as per Smart City Funds. Further, the Hon. Chairmanproposed to write a letter to the Hon. Chief Secretary and seek his guidanceregarding the same.
Accordingly, the Director, NMSCDCL had submitted a letter to Hon. ChiefSecretary stating that in view of the variances between the directions receivedfrom MoHUA and UDD-2, Government of Maharashtra and the actual approachbeing adopted by Maha IT. NMSCDCL is apprehensive regarding the overall wayforward to be adopted for the implementation of the project which is very criticalto make Nashik Safe and Smart. Hence, NMSCDCL would like to undertake andimplement the project by itself. In view of the above, board was requested toconsider and approve undertaking and implementation the project- ICTComponents of Nashik Smart City by NMSCDCL.
tb/CHAIRMAN'S INITIALS
Pan City Water project involving SCADA and AMRimplementation
Integrated Traffi c Management SystemCommand and Control CenterGreen field i nfrastructu re d evelopment project
Kushal Nashik (Skill Development) projectIntegrated Water Supply, Major & Minor Roads,Sewerage Project in ABD Retrofitting area
Pilot Smart Road in ABD area
All board members discussed and referred letter from Additional Secretary,MOHUA dated 2nd May 2018, mentioning the following:
1. All smart city mission projects need to be executed by SPV only and not by anyother agency.2. All works related to the Smaft City Funds should be done by SPV only and notby Corporations at the state level.3. In case the state government wants to use para-statal, the funding has to beprovided by the state government and mission funds should not be used.
Accordingly, all board members discussed suggested it will be better to considerand approve undeftaking and implementation / execution of the project- ICTComponents of Nashik Smart City by NMSCDCL.
It' was also decided that a joint meeting of Chairman, NMSCDCL andCommissioner, NMC & Director, NMSCDCL and Principal Secretary, UD withPrincipal Secretary, Maha-IT should be conducted to discuss way forward on this.After discussion, the following resolution was passed unanimously:
REqpLUTTON NO. 152
'RESOLVED THAT approval of the board of directors be and is hereby accordedfor undertaking and implementation / execution of the project- ICT Components ofNashik Srnaft City by NMSCDCL."
*RESOLVED FURTHER THAT a joint meeting of Chairman, NMSCDCL, andCommissioner, NMC & Director, NMSCDCL and Principal Secretary, UD withPrincipal Secretary, Maha-IT be conducted to discuss way forward on this."
ITEM NO. 1O:
PEHDING PAYMENT OF PROJECT MANAGEIIIENT CONSULTANTS TOWARDSDPR FOR SELECTION OF MSI FOR IMPLEMENTATION OF VARIOUS SMARTCITY ICT IHITIATIVES:
It was informed board that invoice for Detailed Pr{ect Report (DPR) of MasterSystem Integrator (MSI) for smart ICT initiative amounting Rs.16,34,683/-submitted by Project Management Consultant (PMC) on 24th March 2018. Theconcern project Request for Proposal (RFP) was submitted by PMC on 2nd January2018 and it was published on MAHA Tender 2nd January 2018 and the same wascancelled on 1Lth January 2018 as per instructions of MAHA IT.
DPR for the same was submitted by PMC on 19th January 2018. i.e. DPR wassubmitted after the RFP. Former CKO has recorded his remark on Payment File.Accordingly, Internal Note sanctioned by CEO regarding payment of PMC. Thepayment of DPR of MSI for smaft ICT Rs. L6,34,683/- not sanctioned for want ofDPR sanction of appropriate authority which was communicated by letter dt.L7lAqZOLS.
To resolve the issue of payments of DPR, PMC has submitted "that in view of theurgency to float the RFP and as per earlier discussion the Draft DPR will beflnalized & submitted soon" in email dated 01 Jan 2018. Considering the proposalof PMC issue of payment of Rs. L6,34,6831- regarding DPR, the Board wasrequested to review the said matter and take appropriate decision.
qCHAIRMAN'S INITIALS
The board considered the issue and after discussion, the following resolution waspassed unanimously:
RESOLUTION NO. 153
*RESOLVED THAT the board of directors be and is hereby approved the paymentof Rs. 16,34,683/- against Detailed Project Report (DPR) for Selection of MasterSystem Integrator (MSI) for implementation of various integrated Smart ICTSolutions at Nashik after due verification of said DPR.'
ITEM NO. 11:
TO DISCUSS AND FINALIZE THE PAYMENT TERMS OF PROJECTMANAGEM ENT CONSULTANTSI
It was informed board that payment of Project Management Consultant (PMC)shall be paid on the basis of the deliverables achieved. The deliverables linkedpayments shall realize only on achievement of the milestone. Total payment ofPMC is divided as per below:
Total 100o/o Payment
40olo based on achievement ofdeliverables
600/o towards Project supervision,contract {nanagement, and
Monitoring
In board meeting datedLLI O4{2OL8 board decided
payment as per the Project Valuedefined in SCP after actual
del iverables completed
In board meeting datedtL/O4lzOtB and 2O/O7/2OL8board directed to submit detailedcalculation.
The issue regarding 6A0/o payment towards Project supervision, contractmanagement, and Monitoring discussed in board meeting dated 20/07/2018 and itwas proposed that the 600/o payment linked towards Project Supervision, Contractmanagement and Monitoring aspects should be divided in to part monthly fixedpayment and the part / balanee shsuld be linked to attainment of milestones.
The milestones for individual projects need to be defined appropriately in mutualagreement between NMSCDCL and the Project Management Consultants. Theboard directed Project Management Consultants and the NMSCDCL to work outdetailed calculations regarding the same and present for approval of the Board inthe next meeting.
CHAIRMAN'S INITIALS
-I
-
Considering board directions in board meeting dated LLlO4l20L8 and 2OlO7PAt$,Project Management Consultant submitted the mechanism to make 600/o paymenttowards Project supervision, contract management, and Monitoring to the ProjectManagement Consultants as per the following.approach:
o Part monthly fixed payment ando Paft / Balance to be linked to attainment of defined milestones
PMC has submitted the proposal for Payment Schedule as follows:-
The PMC is proposing 600/o (Out of 600/o payment towards Pr{ect supervision,contract management, and monitoring) monthly fixed payment spread over thecontract period of PMC and balance 4$o/o (Out of 60a/o payment towards Projectsupervision, contract management, and monitoring) spread over definedmilestones specific to the payment to be received for each project towards ProjectSupervision, Contract management and Monitoring as per the followingmilestones:
r Milestone-l: Vendor Contract signing /Lol I Work Order - release initial 20olopayment to PMC
o Milestone-2: Project Execution Plan approval - vendor and PMC- releasefurther 20olo palment to PMC
o Milestone-3: Upon completion of 2Ao/o Work by the vendor/agency - releasefurther 20olo palment to PMC
. Milestone-4: Upon completion of 4$a/o Work by the vendor/agency - releasefufther 20olo payment to PMC
o Milestone-S: Upon completion of B0o/o Work by the vendor/agency - releasefurther 20olo payment to PMC
NMSCDCL Froposal as per belowl-
The mechanism to make 600lo palment towards Project Supervision, Contractmanagement and monitoring to the Project Management Consultants, theNMSCDCL is proposing 4oo/o (Out of 6o0/o payment towards Project supervision,contract management, and monitoring) Fixed Payment and balance 600/o (Out of600/o payment towards Project superision, contract management, andmonitoring) spread over defined milestones specific to each project as perfollowing milestones:
o Milestone-l: Work Order - release 2oo/o payment to PMC. Milestone-2: Upon Completion of 25olo Work by the vender / Agency- release
further 25a/o pa\ment to PMCo Milestone-3: Upon Completion of 600/o Work by the vender / Agency - release
fufther 25o/o palment to PMCo Milestone-4: Upon Completion of 100o/o Work by the vender / Agency
release further 30o/o palment to PMC
The Board was requested to review the said matter and take appropriate decision.
All board members discussed and of the view that entire 600/o payment to theProject Management Consultants towards Project Supervision, Contractmanagement and rnonitoring aspects, should be milestone based.
Representative of Project Management Consultant (PMC) requested to some partof the payment towards Project Superuision, Contract management andmonitoring aspects, should be paid monthly or quarterly to malntaln cash flow ofPMC.
CHAIRMAN'S INITIALS
Further, Chairman directed to recast the payment proposal considering milestonebase towards Project Supervision, Contract management and monitoring aspectsand he also suggested that proposal may be recast by Shri. Tushar Pagar,Independent Director, Chairman, Standing Committee, NMC & Director, NMSCDCLand Commissioner, NMC & Director, NMSCDCL.. The approved proposal shall beplaced before board meeting for appraisal and post facto sanction of the board innext board meeting.
ITEM NO. 12:
TO TRANSACT ANY OTHER BUSINESSESPERMISSION OF THE CHAIR AND WITH THEMAJORITY DIRECTORS OF THE COMPANY:
WITH THECONSENT OF
1. REGARDING BANKING ACCOUNT ARRANGEMENTS:.
It was informed board that Auditor has suggested funds of the company may bedivefted in more than one bank account being paft of risk management of thefund and in the interest of the company. He also suggested that funds which arenot required for immediate utilization or expenditure such funds may be divertedto Fixed Deposit preferably in Nationalized Bank(s).
All board members discussed and agreed with auditor's suggestions and directedthat NMSCDCL should adhere with government guidelines while maintaining ofbanking accounts and preference shall be given ts Natisnalized Bank(s).
2. PRESENTATION REGARDING TOWN PLANNING SCHEME:
The detailed presentation regarding Town Planning Scheme to be implemented atGreenfield Area was given to the board of directors. During discussion variousqueries raised by board members. Some board members opposed the scheme asthey said that there is oppose from farmers. Chairman clarified that thepresentation is being given only for information. The decision regarding approvalof Town Planning Scheme is to be considered by General Body of Nashik Municipaleorporation.
Further chairman also suggested that meanwhile the board members may visit toCEPT University and Ahmedabad City, Gujarat where the Town Planning schemeimplemented, for study purpose.
VOTE OF THANKS:
The meeting was concluded with vote of thanks to chair.
furt-*u"'Date: zLlloltgPlace: N4onhazq MR. SITARAM KUNTE
CHAIRMAN'S INITIALS
{to\tCHAIRMAN
S No. Project lD Project Name OriSinal Category Original Fundine
Source
OriginalValue in INR
Crore
Present Stage Change in
Category?
Final Category Change in Funding
Source?
Final Funding Sourcc Final Value
in INR croreRemarks
1 \4AH-NAS-026 t of fountain over Holkai Bridge ABD-R csR 1.41. No ABD-Retrofittine No csR 0.95VIAH-NAS.O27 )urchase of Ghantaghadis under Solid Waste
VlanasementPan City PPP 7.25 Completed No Pan City No PPP 1.25 None
3 vlAH-NAS-028 )evelopment of Historv Museum Pan Citv csR No Pan Citv No csR 2 None\4AH-NAS-029 )evelopment of Traffic Park Pan Citv csR 1.72 No Pan Citv No CSR NoneV]AH.NA5-O3O Beautification under NH-3 flvover Pan City CSR 1.69 No Pan Citv No CSR 1.5 None
6 {AS-032 Project Goda riverfront area(lnfrastructure plus Beautification)
ABD-Retrofitting Smart City Funds 515.94 Tender No ABD-Retrofitting No Smart City Funds 94.26 Project is limited now to ABD-Retrofitting area. Original project has been bifurcated in to:1) Godavari Riverfront Development in ABD-Retrofitting area: INR 94.26 Crore2) Godavari Riverfront Development in ABD-Greenfield area: INR 77.42 Crore3) lntegrated Water Supply, Major & Minor Roads, Sewerage project in ABO Retrofitting area: INR334 Crore
4) Pilot Smart Road in ABD-Retrofitting area: INR 16.15 Crore
1 MAH.NAS.O34 :onstruction of Electric ABD-Retrofittins Smart Cit unds 2.25 Completed No ABD-Retrofattins No Smart City Funds 2.338 MAH-NAS.O35 r of lMahatma Phule Kaladan art sallerv ABD-Retrofittins Smart Cit unds 1.72 Completed No ABD-Retrofittins No Smart City Funds 3.219 MAH-NAS-036 lenovation of Nehru Garden ABD-Retrofittins Smart Citv Funds 0.45 Execution No ABD-Retrofitting No Smart City Funds 7.2 \,lone10 MAH-NA5-037 ienovation of Kalidas Mandir auditorium ABD-Retrofittine Smart City Funds 5.64 Cor No ABD-Retrofittine No Smart Citv Funds 9.67 !one11 MAH.NAS,O38 lenovation of Pandit Paluskar auditorium Smart City Funds 2.25 DPR No ABD-Retrofittins No Smart Citv Fwds 2.38 None72 MAH-NAS.O39 ran City Water project involving SCADA and AMR
mplementationABD-Retrofitting Smart City Funds 242.2 DPR Yes Pan City No Smart City tunds 282.2 None
13 MAH.NAS-O4O lenovation & Modernization of 33/11 kV Sl ABD-Retrofittins Convergence o.r4 Completed Yes Pan Citv No aonvergence 6.79 None14 MAH-NA5.041 JG Cable ABD-Retrofittir Converqence 31.44 Completed Yes Pan Citv No Con! 19.4 None15 [4AH.NAS.O42 of DTR ABD-Retrofittine Convergence t.2 Completed Yes Pan Citv No Con 5.63 None16 vlAH-NAS-043 :apacity enhancement of LT sub-station ABD-R Convergence 3.48 Completed Yes Pan City No None17 !1AH NAS,O44 Vletering ABD-R Convergence 0.45 DPR No ABD-Retrofittins No Converaence 0 The proiect is not beins executed. lt needs to betB \4AH-NAS-045 Provisioning of solar panel ABD-Retrofitting Convergence 3.95 DPR No ABD-RetrofittinR No Convergence 0 The proiect is not beins executed. lt needs to bet9 'NA5-046 RMU,Sectionaliser, Auto reclosures, FPI ABD-Retrofittins Conver L.62 Yes Pan Citv No Convergence 0.35l0 -NAS-047 Others (DTC RENOVATION & Others at 11 KV) ABD-Retrofitting Conver 7.97 Completed Yes Pan Citv No Convergence 7.8527 VIAH.NAS-048 lnstallation ofsolar panels on rooftops ofgovernment
buildinssABD-Retrofitting Smart City Funds 4.74 Execution Yes Pan City Yes PPP 0 Project is being executed through PPP mode
L2 \4AH-NAS-049 Greenf ield electrification ABD-Greenfield t Citv Funds 52.42 DPR No ABD-Greenfleld No Smart Citv Funds 52.42l3 viAH,NAS-050 t Parkins Pan Citv Smart City Funds 4.52 Execution No Pan City Yes PPP 79.54 )roject is being executed throush PPP mode,4 lnteerated Traffic Manapement Svqtpm Pan Citv Smart City Funds 34.44 Tender No Pan City No Smart City Funds 34.44 \onel5 VIAH-NAS-052 Command and Control Center Pan Citv Smart City Funds 22.5 Tender No Pan City No Smart Citv Funds \lonel6 \4AH-NAS-053 lnstallation of automated mechanical gates over
Godavari riverABD-Retrofitting Smart City Funds 19.19 Tender No ABD-Retrofitting No Smart City Funds 0 )roject has been clubbed with Project Goda riverfront area
lnfrastructure plus Beautification) in ABD-Retrosittins area27 14AH-NAS-054 taser and fountain show at Godavari River ABD-Retrofitting Smart City Funds 22.46 Tender No ABD-Retrofitting No Smart City Funds 0 )roject has been clubbed with Project Goda riveTfront area
lnfrastructure plus Beautification) in ABD-Retrogitting area.2a VIAH.NAS.O55 ;undarnarayan Temple renovatic ABD-Retrofittlne Convergence 13.55 Execution No ABD-Retrofittins No Convergence 4.529 MAH-NAS.O56 ienovation of Sarkarwada herit ABD-Retrofitting Convergence 9.59 :ompleted No ABD.RetI No Convergence 4.5 !one30 MAH-NAS.O57 Sreen field inf rastructure development project ABD-Greenfield Smart City Funds 732 L7 DPR No ABD-Greenfield No Smart City Funds 209.59 3odavari Riverfront Development in ABD-Greenfield area of INR 77.42 Crore has been added to this
)ro.iect.31 MAH-NAS-058 'ation of Water Audit Reoort ABD-Retr 3.29 Completed No ABD-Retrofitt No Conver 2.9632 MAH-NAS.O59 ihivaji Garden renovation ABD-Retrofit csR 1.69 DPR No ABD-Retrofittins Yes Conv 4.9833 MAH.NAS,O60 ;treet Light ABD-Retrofitt PPP 26.23 Tender Yes Pan City No PPP t7t he scope ot the project was made pan citv implementation.34 MAH-NAS.O61 \shok Stambh (lsland Beautification) ABD-Retrofitting c5R 0.56 DPR Yes Pan City No CSR 0.56 Nashik Municipal Corporation is publishing a separate Expresssion of lnterest for junction design
across the city through CSR mode- Once agencies are finalized, the project,s value could be updated.
35 V]AH.NAS-062 ,ickup sheds (200 nos) Pan City 1.9 DPR No Pan City No PPP 7.9 The project needs to be renamed as bus shleters and will be executed on ppp mode. The value is
being worked out and the proiect is presentlv in DPR.36 \4AH-NAS-063 )ublic toilets ABD-Retrofitting PPP 3.38 Tender Yes Pan City No PPP 3.38 The Expression of lnterest has been published. lhe value shall be updated once proposals are
received and aoDroved bv Nashik Municioal CorDoration.7 V]AH,NAS.O65 ;hivaii Stadium UG Parkine ABD-Retrofittine PPP 121.05 DPR No A8D I No PPP 121.05 This project is not feasible. Hence, request for deletion
t8 VlAH-NAS.O66 vlulti level parkinp (Plot no. P167. P485. P486) ABD-Retrofittine PPP 76.26 DPR No ABD-R No PPP 16.26 None39 V]AH-NAS-067 ound Parking ABD.f PPP 27.64 Execution No ABD.R Yes Conve 1..83 [he scope is now limited to concretization to facilitate on-surface smart oarkins40 !1AH-NAS-068 City Bus Service Pan City Convergence 775.O2 DPR No Pan City No Convergence 775.02 The project value is to be determined. NMC will undertake this project on GCC model.
41 MAH-NAS.O69 Public Bicycle Sharing Pan City PPP 24.23 Execution No Pan City No PPP 28.23 ',lew agency M/s. Hero Youon has been issued teter of lntent.
2 MAH.NAS.OTO Nimani Bus depot Pan City PPP 17.29 DPR No Pan City No PPP t7.29 fhis project is to be deleted as the land belomngs to MSRTC and NMC will identify locations andruild its own bus depot.
43 MAH.NAS-071 Dwarka Bus Terminus Pan City PPP 54.2 DPR No Pan City No PPP 54.2 Vlore number of locations for bus depots shall be identified by NN4C and developed either through\0MC funds or on PPP basis.
44 MAH.NAS.O72 \ashik Road Bus Terminus Pan City PPP 33.87 DPR No Pan City No PPP 33.87 This project is to be deleted as the land belomngs to MSRTC and NMC will identify locations andbuild its own bus depot.
45 MAH.NAS.O73 at Yashwant ABD-Retrofittine PPP 10.16 DPR No ABD-Retrofittins No PPP 10.16 None46 MAH-NAS-075 akshit Nashik- CCTV Pan Citv Convergence 56.46 Tender No Pan Citv No gence 56.46 None11 MAH-NAS-076 Kushal Nashik (Skill Development) project Pan City Smart City Funds 18.06 DPR No Pan City No Smart City Funds 18.06 It is proposed to divide this project in two independent projects as follows:
1. Skill Development training through MSSDS for INR 5 crore2. lncubation Center, lnnocation Hub, Appplied Research Center and Central Library for INR 13 crore
18 \4AH-NAS-077 )roject Niwas-slum re AB0-Retrofitting PPP 30.82 DPR No ABD-Retrofittins No PPP 30.82 None19 vtAH-NAS-078 Development of Nehru bio diversity park with cycle
trackPan City csR 15.66 Completed No Pan City No csR t2 None
;0 \4AH-NA5-080 MTDC Pan City Convergence 9.03 DPR No Pan City No Convergence 9.03 The value oof the projects shall be updated based on details received from MTDC7 !,lAH-NAS-081 Four-lane National highway road project between
Nashik and Pune.Pan City Convergence 336.16 Completed No Pan City No Convergence 336.16 \lone
;2 \4AH.NAS,085 lntegrated Water Supply, Major & Minor Roads,
Sewerage Project in ABD Retrofittine area
ABD-RetrofittinB Smart City Funds 0 Tender No ABD-Retrofitting No Smart City Funds 334 )roject has been extracted from original Project Goda riverfront arealnfrastructure plus Beautification) Droiect and will be executed seDaratplv
53 !1AH-NAS"086 Pilot Smart Road in ABD area ABD-RetrofittinB Smart City Funds 0 Execution No ABD-Retrofitting No Smart City Funds 16.15 )roject has been extracted from original Project Goda riverlront arealnfrastructure plus Beautification) project and will be executed separately
54 IBD Balance/Road Safety works in Six laning of pimpalgaon-
Nashik-Gonde section from 380 km to 440 km of NH-3on EPC Basis
Not Applicable Not Applicable 0 Execution
'*
Not Applicable Pan City Not Applicable Convergence 25.41 fhis is a newly added project as per approval of the eight meeting of the Board of Directors
55 TBD 3alance/Additional works in Six laning of Pimpalgaon-\ashik-Gonde section from 380 km to 440 km of NH-3)n EPC Basis
Not Applicable Not Applicable 0 Execution Not Applicable Pan City Not Applicable Convergence 311.8 This is a newly added project as per approval of the eight meeting of the Board of Directors.
