Minutes of the Meeting of the Board of Directors

United Way of Northeast Mississippi

11:30 p.m., Wednesday, February 7, 2018

Members Present: Troy Allen, Jesse Bandre, Jerrilyn Billingsley, Rodger Brown, Jeff Cox,

Beth Davis, Patrick Eaton, Rod Guajardo, Hilary Hamblin, B.B. Hosch, Shane Hooper, Jeff

King, Laura Land, Neal McCoy, Derric Morrison, Mary Ann Plasencia, Greg Pirkle, Rob Rice,

Gary Sparkman, David Wilson and Eddie Wright

Members Absent: Kevin Chapman, Tommy Chamblee and Mike Webb

Staff Present: Melinda Tidwell, Shelia McCool, Russ Wilson, Mike Mitchell, Robin Matkin

and Cara Waters

President Beth Davis called the meeting to order and Shelia McCool gave the invocation.

Mrs. Davis introduced and welcomed new Board member Laura Land.

Mission Moment. Albert White with Saints Brew gave a brief history of how their mission was

born. All Saints Episcopal Church built a new parish hall and afterward they questioned how

they could best use the space. They knew the Salvation Army was providing a noon meal five

days and week but All Saints realized that the Salvation Army was the only organization in our

area providing a meal to the homeless community. All Saints decided to start a breakfast service

to help in feeding those who are food insecure. Saints Brew started with the hopes of helping

people move from a transitional to a transformational point. They working very close with the

homeless community in helping individuals who may suddenly find themselves homeless to

guide them through this stage in their life.

Approval of Consent Agenda. Beth Davis stated everyone should have received the minutes,

financial statements and 990 for their review. With no changes necessary those items were

approved.

Refresh our Value Proposition and Brand

Bylaw Changes. Jeff King, Chair, presented the proposed changes to the Bylaws for the Boards

approval. The changes were approved unanimously.

Nomination of New Board Member. Melinda Tidwell asked for the Boards approval to have

Tyler Basil serve as a Board Member. Shane Hooper made a motion to approve Tyler Basil with

David Wilson seconding. The motion carried.

Incentive Plan. Rodger Brown, Chair, asked for the staff to step out for Executive Session.

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Develop Enhanced Resource Development Efforts

Campaign. Jeff King, Campaign Chair, stated there have been big swings in the campaign this

year with some ups and downs, however we have come up a little short on the campaign goal.

Mr. King stated rather than focusing on the negatives we will focus on the positives. Mr. King

reported the school campaigns and corporate gifts both had an increase in their overall goals.

Refine Allocation Process

Proposed Allocation Budget. Melinda Tidwell presented a proposal for the 2018 allocations.

Mrs. Tidwell explained we must deduct United Way Worldwide pledge dues, restricted funds

and designations to other United Way’s off the total. Mrs. Tidwell stated due to an increase in

our budget and the amount designated to other United Way’s we had an increase in the amount

available to allocate to agencies. The proposed pledge loss comes into question as to whether the

Board is comfortable leaving the pledge loss at 7% or increasing it. Mrs. Tidwell stated our

collections have been down with our largest contributor trending at a 3% pledge loss. After

some discussion Rodger Brown made a motion to leave the pledge loss at 7% with Jerrilyn

Billingsley seconding. The motion carried.

Explore Community Level Focus – No report.

With no further business, the meeting was adjourned.

Kevin Chapman, Secretary/Treasurer

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This Year Last Year

Assets

Current Assets

cash & investment 01-1000 PETTY CASH 200.00 200.00 accts for 2018 01-1010 RENASANT CHECKING 380,915.27 394,151.16

1,359,596 01-1080 HARDY REED - CASH ACCT #674451 19,243.42 14,287.74 for 2017 was 01-1100 HARDY REED # 674451 676,457.76 583,237.47

1,245,168 01-1110 HARDY REED # 679313 97,740.15 95,888.87 an increase of 01-1120 HARDY REED - CASH ACCT #679313 4,354.40 2,137.49

114,429 01-1200 PREPAID EXPENSES 1,636.50 10,623.00 01-1305 PLEDGES RECEIVABLE 15-16 - 158,567.81

Pledges Receivable 01-1310 PLEDGES RECEIVABLE 16-17 254,721.62 2,034,156.51 less allowances 01-1315 PLEDGES RECEIVABLE 17-18 1,945,801.47 - increased 01-1350 ALLOW. FOR UNCOLLECTABLES (352,392.86) (362,228.52)

17,629 01-1600 INVENTORY 1,464.75 607.60 from last year 02-1010 RENASANT CHECKING 1,024.92 319.95

02-1300 PLEDGES RECEIVABLE 18-1902-1315 PLEDGES RECEIVABLE 17-1802-1350 ALLOWANCE FOR UNCOLLECTABLES (7.97) (2.49) 04-1080 HARDY REED CASH ACCOUNT 6,512.47 5,152.89 04-1105 HARDY REED - ENDOWMENT # 674460 173,347.88 149,991.97

Total Current Assets 3,211,019.78 3,087,091.45

Property/Equipment

01-1810 FURNITURE & FIXTURES 53,699.34 52,299.44 01-1820 SOFTWARE 51,611.36 39,661.36 01-1890 RESERVE FOR DEPRECIATION (89,947.24) (84,281.71)

Total Property/Equipment 15,363.46 7,679.09

Total Current Assets 3,226,383.24 3,094,770.54

Liabilities and Fund Balances

Current Liabilities

01-2000 ACCOUNTS PAYABLE 2,719.86 - 01-2015 BACK TO SCHOOL FAIR PAYABLE 2,300.00 3,276.85 01-2045 EMPLOYEE PLEDGE PAYABLE 1,835.00 1,680.67 01-2055 EMPLOYEE HEALTH INS. PAYABLE - 718.89 01-2060 401K PAYABLE 0.33 535.71 01-2065 ACCRUED COMPENSATION 13,820.50 12,989.02

Total Current Liabilities 20,675.69 19,201.14

Total net assets Net Assets

increased 01-3000 NET ASSETS 1,321,700.60 1,203,106.34 130,138 01-3002 PLEDGES-OFFSET FUND BALANCE 1,831,322.19 1,846,237.30

from last year 01-3003 UNCOL ACC-OFFSET FUND BALANCE (128,192.54) (129,236.56) 02-3000 NET ASSETS 1,016.95 317.46 04-3000 NET ASSETS 179,860.35 155,144.86

Total Net Assets 3,205,707.55 3,075,569.40

Total Liabilities and Fund Balances 3,226,383.24 3,094,770.54

United Way of Northeast MississippiStatement of Financial Position

JANUARY 2018

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Community YTD (Over)/Under Annual (Over)/Under

Number Account Description Admin Campaign Service YTD Actual Budget Budget Budget Budget

01-7000 SALARIES 63,024.84 32,601.21 15,742.17 111,368.22 108,500.00 (2,868.22) 353,000.00 241,631.78 01-7002 TEMP SALARIES - EXCEL BY 5 - - 5,985.00 5,985.00 6,600.00 615.00 20,000.00 14,015.00 01-7005 HEALTH INSURANCE 7,447.37 4,888.31 1,967.75 14,303.43 17,350.00 3,046.57 53,350.00 39,046.57 01-7010 DISABILITY INSURANCE 684.85 449.52 180.95 1,315.32 1,400.00 84.68 4,200.00 2,884.68 01-7015 LIFE INSURANCE 1,076.93 706.88 284.55 2,068.36 2,240.00 171.64 6,800.00 4,731.64 01-7020 401K/RETIREMENT 4,905.89 2,537.70 1,225.38 8,668.96 8,400.00 (268.96) 27,000.00 18,331.04 01-7025 STAFF UNIFORMS 997.28 - - 997.28 1,000.00 2.72 1,200.00 202.72 01-7030 FICA EXPENSE 4,642.68 2,299.34 1,751.74 8,693.76 8,400.00 (293.76) 28,500.00 19,806.24 01-7035 SUI EXPENSE 26.51 17.40 7.00 50.91 - (50.91) 800.00 749.09 01-7040 WORKMAN'S COMP INSURANCE 281.68 184.89 74.43 541.00 640.00 99.00 2,000.00 1,459.00 01-8006 BROKERAGE FEES 2,988.18 2,988.18 2,500.00 (488.18) 5,000.00 2,011.82 01-8008 LEGAL AND ACCOUNTING 9,925.00 9,925.00 10,900.00 975.00 10,900.00 975.00 01-9005 BOARD MEETING EXPENSE 1,432.73 1,432.73 - (1,432.73) 600.00 (832.73) 01-9010 CREDIT CARD EXPENSE 668.62 668.62 800.00 131.38 2,300.00 1,631.38 01-9015 OFFICE SUPPLIES 2,547.60 2,547.60 2,300.00 (247.60) 6,500.00 3,952.40 01-9017 OFFICE SUPPLIES - COMMUNITY PROJECTS 21.00 21.00 - (21.00) - (21.00) 01-9025 MISC. OFFICE EXPENSE 64.05 64.05 400.00 335.95 1,000.00 935.95 01-9030 TELEPHONE 777.62 510.42 205.47 1,493.51 1,400.00 (93.51) 5,000.00 3,506.49 01-9033 INTERNET 360.16 236.40 95.16 691.72 800.00 108.28 2,500.00 1,808.28 01-9035 POSTAGE 345.90 - - 345.90 500.00 154.10 1,400.00 1,054.10 01-9040 OFFICE RENT 3,644.69 2,392.30 963.01 7,000.00 7,000.00 - 21,000.00 14,000.00 01-9045 EQUIPMENT MAINTENANCE 827.08 542.88 218.53 1,588.49 1,880.00 291.51 5,800.00 4,211.51 01-9047 DATA MAINTENANCE SERVICES 3,601.10 2,363.70 951.49 6,916.29 5,800.00 (1,116.29) 9,800.00 2,883.71 01-9050 STRATEGIC PLANNING EXPENSE 2,512.76 2,512.76 2,700.00 187.24 5,200.00 2,687.24 01-9060 CONFERENCE/TRAINING-STAFF 75.84 75.84 - (75.84) 2,000.00 1,924.16 01-9065 TRAVEL - GENERAL 71.69 71.69 - (71.69) 800.00 728.31 01-9066 TRAVEL - EXCEL BY 5 - - 320.00 320.00 1,000.00 1,000.00 01-9075 DUES AND SUBSCRIPTIONS 900.72 591.22 237.99 1,729.93 1,900.00 170.07 5,700.00 3,970.07 01-9085 NAME BOND 109.00 109.00 120.00 11.00 350.00 241.00 01-9090 OFFICE CONTENT INSURANCE 330.00 330.00 320.00 (10.00) 1,000.00 670.00 01-9095 OFFICER/DIRECTOR LIABILITY 570.00 570.00 600.00 30.00 1,800.00 1,230.00 01-1810 COMPUTER EQUIP & UPGRADE - - - - 3,000.00 3,000.00 01-9105 FUNDS DIST. MEETING EXPENSE 375.83 375.83 550.00 174.17 1,400.00 1,024.17 01-9110 FUNDS DIST. TRAVEL 97.78 97.78 450.00 352.22 750.00 652.22 01-9115 FUNDS DIST. MISCELLANEOUS 61.27 61.27 300.00 238.73 400.00 338.73 01-9125 FUNDS DIST. VOLUNTEER AWARDS - - - - 1,000.00 1,000.00 01-9130 CAMPAIGN MISC EXPENSE - - - - - - 01-9135 CAMPAIGN PRINTING 3.60 3.60 - (3.60) 15,000.00 14,996.40 01-9140 CAMPAIGN SUPPLIES 775.72 775.72 900.00 124.28 3,500.00 2,724.28 01-9145 CAMPAIGN MEETING EXPENSE - - 300.00 300.00 800.00 800.00 01-9150 CAMPAIGN BANQUETS - - - - 12,000.00 12,000.00 01-4210 CELEBRATION EVENT - - - - (8,500.00) (8,500.00) 01-9155 CAMPAIGN ADVERTISING 12,214.89 12,214.89 11,000.00 (1,214.89) 13,000.00 785.11 01-9160 CAMPAIGN POSTAGE 325.09 325.09 600.00 274.91 2,800.00 2,474.91 01-9165 CAMPAIGN TRAVEL 3,032.21 3,032.21 3,400.00 367.79 9,000.00 5,967.79 01-9170 CAMPAIGN VOLUNTEER AWARDS - - 200.00 200.00 200.00 200.00 01-9180 CAMPAIGN GIVEAWAYS 1,001.32 1,001.32 1,000.00 (1.32) 38,500.00 37,498.68 01-4315 T-SHIRT SPONSORS (1,000.00) (1,000.00) - 1,000.00 (19,500.00) (18,500.00) 01-9190 FUNDRAISING EVENT - COOPER TIRE 2,827.00 2,827.00 - (2,827.00) 4,200.00 1,373.00 01-4220 SPECIAL EVENTS- COOPER TIRE GOLF - - - - (14,000.00) (14,000.00) 01-9617 COMMUNITY PROJECTS - B2S - - - - 38,000.00 38,000.00 01-4200 SPECIAL EVENTS- BACK TO SCHOOL (566.41) - (566.41) - 566.41 (38,000.00) (37,433.59) 04-8006 BROKERAGE FEES 809.75 809.75 750.00 (59.75) 1,500.00 690.25

114,981.90 69,604.21 30,446.50 215,032.60 214,220.00 (812.60) 651,550.00 436,517.40

Over Budget

Percentage of yearly budget used in 4 months 33.00%

JANUARY 2018

United Way of Northeast MississippiStatement of Functional Operating Expense

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PROJECT COMPLETION PROJECT SUMMARY

Project Status In-Progress

Lead Robin

Start Date 10-Apr-17

End Date 30-Sep-21

Completed 11

In-Progress 10

Planned 3

Overdue 4

TASKS - STATUS

Project Summary Year One - Refresh Our Value Proposition and Brand

17 Tasks Left

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4

Completed In-Progress Planned Overdue 42%

44%

61%

74%

100%

Connect the dots between gift andimpact.

Make Hyper-Local

Millennial Engagement

Develop Comprehensive Marketing andCommunications Plan

Asssess Current CSR Landscape

Task Activity (by Percentage Complete)

63%

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PROJECT COMPLETION PROJECT SUMMARY

Project Status In-Progress

Lead Melinda

Start Date 10-Apr-17

End Date 30-Sep-21

Completed 5

In-Progress 2

Planned 0

Overdue 2

TASKS - STATUS

Project Summary Year One - Develop Enhanced Resource Development Efforts

4 Tasks Left5

2

2

Completed In-Progress Planned Overdue64%

100%

100%

Non-workplace individual giving

Workplace Campaign Growth

Leadership and Major Gifts

Task Activity (by Percentage Complete)

72%

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PROJECT COMPLETION PROJECT SUMMARY

Project Status In-Progress

Lead Shelia

Start Date 10-Apr-17

End Date 30-Sep-21

Completed 4

In-Progress 4

Planned 0

Overdue 1

TASKS - STATUS

Project Summary Year One - Refine Allocations Process For Future Relevance

5 Tasks Left4

4

1

Completed In-Progress Planned Overdue 42%

53%

100%

100%

Program Funding

More Comprehensive Training/Education

Apply focus to our investments

Explore Best Practices in InvestmentModels

Task Activity (by Percentage Complete)

65%

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Total 2018 Allocations

Agency Name Chickasaw Itawamba Lee Pontotoc Prentiss Tishomingo Union 2018

Allocation 2017

Allocation Inc/ (Dec)

over last yr Designations4 - H Itawamba Co. - 2,500 - - - - - 2,500 3,000 (500) 663 4 - H Lee Co. - - 19,000 - - - - 19,000 22,000 (3,000) 3,870 4 - H Prentiss Co. - - - - 7,500 - - 7,500 8,000 (500) 840 4 - H Tishomingo Co. - - - - - 2,000 - 2,000 2,500 (500) 1,261 AEE - - 10,000 - - - - 10,000 15,000 (5,000) 2,256 Agape Health Services, Inc. - - - 1,950 - - 15,000 16,950 16,050 900 2,262 American Red Cross 5,000 2,750 70,000 9,300 8,000 1,500 4,500 101,050 103,250 (2,200) 3,003 Autism Center 2,600 2,000 34,000 11,500 10,000 1,750 3,000 64,850 64,750 100 9,364 Backpack Ministry of Tishomingo Co - - - - - 5,000 - 5,000 5,000 - 1,453 Banah Pregnancy Testing - - 354 9,250 - - - 9,604 8,913 691 2,772 Big Brothers - Big Sisters - 1,500 10,000 - - - - 11,500 12,500 (1,000) 929 Boy Scouts - 2,000 52,450 6,500 6,350 1,000 1,000 69,300 77,551 (8,251) 5,167 Boys & Girls - Baldwyn - - 6,000 - 15,000 - - 21,000 21,500 (500) 3,413 Boys & Girls - Booneville - - - - 23,150 - - 23,150 23,150 - 3,889 Boys & Girls - Iuka - - - - - 10,000 - 10,000 10,000 - 2,913 Boys & Girls Club- North - - 70,000 - - - 22,500 92,500 87,750 4,750 6,709 CASA - - 11,000 - - - - 11,000 11,000 - 1,488 CATCH Kids 7,900 - 25,000 8,000 - - - 40,900 41,200 (300) 2,276 El Centro - - 10,000 - - - - 10,000 11,500 (1,500) 618 EXCEL 15,000 - - - - - - 15,000 14,850 150 1,958 ExPect - - 14,500 - - - - 14,500 19,500 (5,000) 461 FAITH Food Pantry - - 27,500 - - - - 27,500 27,500 - 3,398 Faith Haven 1,500 2,250 53,000 6,300 5,500 250 1,700 70,500 71,000 (500) 11,239 Family Resource Center 2,000 1,200 31,500 2,000 2,200 650 2,000 41,550 42,450 (900) 10,503 Fellowship of Christian Athletes 1,200 1,000 2,000 1,500 2,000 500 1,000 9,200 8,200 1,000 865 Food Depot of Tishomingo - - - - - 5,000 - 5,000 5,000 - 2,089 Food Pantry West - Mantachie - 11,000 - - - - - 11,000 13,000 (2,000) 1,791 Fulton Food Pantry - 19,000 - - - - - 19,000 20,000 (1,000) 195 Girl Scouts 3,000 1,500 20,000 750 4,000 150 1,000 30,400 34,650 (4,250) 2,082 Good Samaritan Free Clinic - - 40,000 - - - - 40,000 45,000 (5,000) 2,465 Good Samaritan Food Pantry Union - - - - - - 16,000 16,000 15,000 1,000 1,108 Habitat - Lee - - 60,000 - - - - 60,000 69,000 (9,000) 4,302 Fuller Center for Housing Houston 18,000 - - - - - - 18,000 14,600 3,400 - Habitat - Pontotoc - - - 13,000 - - - 13,000 13,000 - 1,343 Helpful Samaritan Food Pantry - - - - - 3,500 - 3,500 3,500 - 224 Hope Family Ministries 1,400 900 4,334 1,200 1,250 200 1,000 10,284 8,350 1,934 4,635 Meals on Wheels - - 63,000 - - - - 63,000 63,000 - 13,348 Mission Okolona Food Pantry 8,500 - - - - - - 8,500 7,200 1,300 1,415 NCADD 3,000 2,750 50,000 2,500 3,850 750 3,000 65,850 67,500 (1,650) 1,780 New Haven School - - - 4,500 - - 15,000 19,500 20,000 (500) 900 NMMC Camp Breathe Ezzzze 750 500 - 500 850 250 400 3,250 10,850 (7,600) - NMMC Camp Blue Bird 1,000 650 2,000 750 750 - 400 5,550 5,950 (400) 1,291

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Agency Name Chickasaw Itawamba Lee Pontotoc Prentiss Tishomingo Union 2018

Allocation 2017

Allocation Inc/ (Dec)

over last yr DesignationsNMMC Cancer Assistance Fund - - - - - - - - 1,477 (1,477) - NMMC Diabetes Assistance Fund 1,250 1,000 4,500 800 250 350 300 8,450 12,680 (4,230) 2,038 NMMC Heart Assistance Fund 184 800 2,500 250 - - - 3,734 3,810 (76) 831 NMMC Hospice Assistance Fund 350 500 1,321 3,500 250 - 600 6,521 7,745 (1,224) 2,172 NMMC Social Work Assistance Fund 1,500 1,500 14,200 1,000 - - 600 18,800 19,000 (200) 1,052 North MS Kidney Fdn. 2,750 300 5,800 2,500 900 - 1,200 13,450 14,300 (850) 2,519 Parkgate Pregnancy 1,750 3,000 5,500 2,900 1,000 500 800 15,450 15,600 (150) 4,773 Regional Rehab 7,000 4,500 40,000 5,000 3,750 1,500 2,800 64,550 64,250 300 7,813 SAFE 2,500 1,500 76,500 3,000 3,000 500 1,500 88,500 89,600 (1,100) 10,444 St. Luke Food Pantry - - 10,750 - - - - 10,750 10,750 - 3,202 Saints' Brew - - 6,000 - - - - 6,000 6,000 - 4,142 Sally Kate Winters 2,000 - 3,000 500 500 - 500 6,500 4,000 2,500 465 Salvation Army - Chickasaw 15,000 - - - - - - 15,000 14,500 500 376 Salvation Army - Lee - - 145,000 - 5,400 - 2,000 152,400 157,400 (5,000) 2,674 Salvation Army - Pontotoc - - - 18,000 - - - 18,000 17,800 200 98 Sanctuary Hospice House 1,500 1,450 1,000 1,500 1,000 - 1,000 7,450 7,450 Shepherd's Center - - 6,500 - - - - 6,500 6,500 - 955 Special Education Bowling - 500 6,680 500 3,000 1,200 - 11,880 12,230 (350) 514 Sunday Fund - - 10,000 - - - - 10,000 10,000 - 774 Talbot House - - 5,000 - - - - 5,000 5,000 Three Rivers Agency on Aging - 1,500 - 4,500 - - 1,900 7,900 7,000 900 1,204 Weekend Backpack Ministry - - 5,461 - - - - 5,461 5,461 - 4,413 Women First 4,600 1,800 20,000 5,000 2,500 750 1,750 36,400 39,550 (3,150) 958 LIFE - - 754 - 90 - - 844 844 Weston Reed - - 1,644 - - - - 1,644 1,644

TOTAL 111,234 69,850 1,056,104 128,450 112,040 37,300 102,450 1,619,072 1,793,027 1,571,689 1,619,072

2017 Allocation 101,791 80,708 1,131,888 131,907 114,173 42,214 92,006 1,694,687 Inc/Dec 9,443 (10,858) (75,784) (3,457) (2,133) (4,914) 10,444 (75,615)

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PROJECT COMPLETION PROJECT SUMMARY

Project Status In-Progress

Lead Melinda

Start Date 20-Jun-17

End Date 30-Sep-21

Completed 1

In-Progress 1

Planned 4

Overdue 0

TASKS - STATUS

Project Summary Year One - Explore Community-Level Focus, in Cross-Sector Partnership

5 Tasks Left

1

1

4

Completed In-Progress Planned Overdue

17%

33%

Participate in Community-LevelConversations

Explore expanded role in leadingcommunity-level work

Task Activity (by Percentage Complete)

25%

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