Minutes of the Meeting of the HERITAGE, CULTURE, LEISURE AND SPORT SCRUTINY COMMISSION Held: TUESDAY, 20 NOVEMBER 2018 at 5:30 pm P R E S E N T: Councillor Bajaj (Chair) Councillor Halford (Vice Chair) Councillor Dr Barton Councillor Shelton Councillor Westley * * * * * * * * 45. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillor Gugnani and Councillor Singh Johal. 46. MINUTE SILENCE On behalf of the Commission, the Chair passed Members’ condolences on the death of Councillor Mansukhal Chohan to his family and friends. A minute silence in respect of Councillor Chohan was then observed. 47. DECLARATIONS OF INTEREST There were no declarations of interest 48. MINUTES OF PREVIOUS MEETING AGREED: That the minutes of the meeting of the Heritage, Culture, Leisure and Sport Scrutiny Commission held on 9 October 2018 be confirmed as a correct record. 49. PROGRESS ON ACTIONS AGREED AT THE LAST MEETING Further to minute 38, “Leicester Theatres Progress Update”, a date was to be arranged for Officers from the Electronic Sports League to meet with the Chair and other Commission members in relation to events at the Leicester
Transcript
Minutes of the Meeting of theHERITAGE, CULTURE, LEISURE AND SPORT SCRUTINY COMMISSION
Councillor Dr Barton Councillor SheltonCouncillor Westley
* * * * * * * *45. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Gugnani and Councillor Singh Johal.
46. MINUTE SILENCE
On behalf of the Commission, the Chair passed Members’ condolences on the death of Councillor Mansukhal Chohan to his family and friends.
A minute silence in respect of Councillor Chohan was then observed.
47. DECLARATIONS OF INTEREST
There were no declarations of interest
48. MINUTES OF PREVIOUS MEETING
AGREED:That the minutes of the meeting of the Heritage, Culture, Leisure and Sport Scrutiny Commission held on 9 October 2018 be confirmed as a correct record.
49. PROGRESS ON ACTIONS AGREED AT THE LAST MEETING
Further to minute 38, “Leicester Theatres Progress Update”, a date was to be arranged for Officers from the Electronic Sports League to meet with the Chair and other Commission members in relation to events at the Leicester
Haymarket Theatre.
50. CHAIR'S ANNOUNCEMENTS
The Chair reminded Members of the Commission that the Christmas Lights switch on event was to be held on Thursday 22 November 2018 at 5:00pm on Humberstone Gate.
The Chair was pleased to announce the excellent turnout for the Diwali event and the Bonfire event held at Abbey Park.
51. PETITIONS
The Monitoring Officer reported that no petitions had been received.
52. QUESTIONS, REPRESENTATIONS, STATEMENTS OF CASE
The Monitoring Officer reported that no questions, representations or statements of case had been received.
53. OUTDOOR GYMS
The Director of Public Health submitted a report with an update on Outdoor Gyms.
The Public Health Consultant introduced the report, advising the Commission that:
Over the summer period an evaluation on the usage of the outdoor gyms had taken place and explored how the usage of outdoor gyms can be utilised further and encouraged to all;
A media campaign using Library Services, leisure centres, the Council’s internal networks, the Leicester Mercury, GP Surgeries and posters around the city were used to spread awareness and to encourage the usage of outdoor gyms;
Work had been done with Sports Services to provide instructor led sessions for which leaflets had been circulated with timetables and information on the availability of these. Although these sessions had not been well attended, the sessions could be more targeted in the future, being arranged where communities had made requests;
Work was being undertaken to engage local stakeholders, including communities and community groups, on how to make use of facilities available and be advocates;
The Beating Diabetes organisation was willing to promote the use of the outdoor gym facilities;
Work was under way with integrating the use of outdoor gym facilities in to officers’ day to day work, for example by using them in work to help improve mental health;
A Health and Well Being survey had identified that approximately 12% of the local population were actively using the outdoor gym facilities on a monthly or weekly basis; and
The importance of good maintenance of the equipment was recognised.
Members were pleased to hear that the gym facilities were being used and local community groups were willing to take part in helping communities use the equipment, but concerns were raised about whether people from these groups leading on sessions were trained to do so. Officers undertook to clarify this.
It was suggested that, in view of concerns regarding health and safety for the public in sessions led by other organisations, this should not be supported until more information was available on those who would be leading these sessions. The Public Health Consultant confirmed this would be considered.
The Committee requested information on the budget available for the maintenance of the equipment.
The Committee requested that data related to demographics of users be added to any reports on Outdoor Gyms that are presented in the future.
Members questioned if information was available on the usage of the equipment. In reply, officers advised that there was a definite increase in the usage of outdoor gym equipment in areas such as Spinney Hills Park and Cossington Park. It was also noted that it was more difficult to engage people in led sessions in some other locations. However, information on under used equipment was not available, as the equipment was not continuously monitored, and relocating equipment was a difficult task.
AGREED:1) That officers be asked that future reports contain comparable
data, including information on demographics, so that the Commission can better understand and measure performance;
2) That the Public Health Consultant be asked that information on the maintenance budget of the Outdoor Gyms be submitted to the Commission at an appropriate time; and
3) That the Public Health Consultant be asked to provide information on training for those leading future instructor led sessions and how the health and safety of users will be addressed.
54. NEW WALK MUSEUM EVENTS AND EXHIBITIONS - UPDATE
The Head of Arts and Museums made a presentation updating the Commission on events and exhibitions at New Walk Museum.
The most visited exhibition to date had been the “May the Toys Be With You” event held at New Walk Museum. This was a family orientated exhibition which brought together a collection of Star Wars artefacts owned by Matt Fox made by Leicestershire company Palitoy.
The exhibition attracted high visitor numbers throughout the exhibition. Over 75,000 visitors had attended, with an average of 720 attending daily. With the increase in visitor numbers it was also noted that there was an increase in revenue generated throughout this period due to café sales and a good retail offer on merchandise. This information would be used to help inform the development of future exhibitions.
An Exhibition on the Suffragette Movement had launched, looking at stories of women who fought for women’s suffrage and including stories from local suffragette Alice Hawkins. Work had also been done with the Sikh Association on the story of suffragette Sophia Duleep Singh. The exhibition would run at the Museum until 24 February 2019.
A grant had been received towards the renovation of the Ancient Egypt Gallery. Over 30% more artefacts now were on display in the Gallery which had a better look and layout, giving a better visitor experience. Many schools had shown interest and positive feedback had been received, which was being collated at the moment from surveys.
After securing funding from the Heritage Lottery Fund, it was noted that a Mods exhibition has been planned for April - June 2019. With a programme of activities, there would be a range of venues across the city holding events, including showing films and displaying costumes and artefacts from the era. Admission to the exhibition at New Walk Museum would be free to all, but other venues could have to make a small charge for events they were hosting. Soft Touch Arts was providing some funding. Itwas hoped that the Mods exhibition would be the start of Revive, a multi-year event with different exhibitions each year.
Members of the Commission welcomed proposals for future exhibitions and the higher number of Museum visitors.
A request was made for a blue plaque to be put up in Churchgate to commemorate the city’s contribution to the 1950’s and 1960’s music scene. Members also requested an update on New Walk Museum being used as a wedding venue.
With regards to outreach to communities, the Head of Arts and Museums advised that events such as the Riverside Festival and the pop-up museum in the Highcross Centre attracted different audiences.
It was also noted that it was hoped to appoint officers to focus on outreach and
learning. For example, although exhibits currently were not loaned to schools, a proposal where schools could ‘adopt’ an item to help develop local interest could be developed.
AGREED:1) That the presentation be received and welcomed;
2) That the Head of Arts and Museums be asked to provide the Commission with an update on the use of New Walk Museum as a wedding venue; and
3) That the Director of Tourism, Culture and Inward Investment be asked to consider request that a plaque be put up in Churchgate to commemorate the contributions of city residents to the music of the 1950’s and 1960s.
55. UPDATE ON JEWRY WALL MUSEUM
The City Mayor reminded Members that Jewry Wall was the tallest non-military masonry in the UK and a very significant artefact in the centre of the city. This gave an opportunity to tell the story of life in Roman Leicester, which was a major Roman town. The concept was supported by the Friends of Jewry Wall.
As the City Council had acquired the former Vaughan College building, which adjoined the Jewry Wall Museum, plans were being put together to improve the facilities to deliver a better customer experience at the Museum. This was challenging, as it required significant investment.
The Director of Tourism, Culture and Inward Investment gave a presentation updating Members on progress with the redevelopment of the Jewry Wall Museum and he noted that the Vaughan College building required significant essential repairs to bring it back to use.
The refurbishment of the Museum had been planned in two phases. The initial phase of work would include a new access to the museum. The walkway would have a new design that had no impact on the archaeology of the site. Previously, the concrete pathway had been heavy and had poor drainage, but the proposed walkway would be made of granite and so would have natural drainage. Phase one would also see the stairs and lift installed. This phase of the development would create a shell ready for the second phase.
Members of the Commission were supportive of the plans but queried the source of the budget to be used. The City Mayor confirmed that this would be funded from capital expenditure, so would not be competing with funding for services.
It was also stressed that museums brought visitors to the city and made an important contribution to the local economy. This was particularly important as the Museum was located close to the local retail centre and complemented the King Richard III Centre which also was nearby.
The City Mayor confirmed that entry to all or part of the exhibition would have a charge, which would facilitate those managing the exhibition to refresh displays. Regular changes in technology meant that keeping services up to date was very important.
The City Mayor confirmed that, unlike many other cities, Leicester City Council continued to invest in its museums and did not anticipate that a third party would be involved in the management of the Jewry Wall Museum, as it would be directly managed by Leicester City Council. However, capital investment was being sought.
AGREED:1) That the presentation be received and welcomed; and
2) That the Director of Tourism, Culture and Inward Investment be asked to give a further update on the development of the Jewry Wall Museum at an appropriate time.
56. WORK PROGRAMME
The Current work programme for the Commission was received.
It was asked whether any of the city’s museums could hold an exhibition of cinema history in the city. It was noted that the Arts Council was developing a Community Gallery to display items relating to the social history of Leicester and this request could be considered as part of this.
AGREED:1) That the Director of Culture, Tourism and Inward Investment be
asked to consider the suggestion that an exhibition of previous cinema history in Leicester be displayed as part of the displays on the social history of Leicester; and
2) That all members of the Commission be invited to send suggestions for items for inclusion in the Commission’s work programme to either the Chair or the Scrutiny Policy Officer.
57. CLOSE OF MEETING
The meeting closed at 6:59pm
19/12/18
Scrutiny Commission: Heritage, Culture,Leisure and Sport 20t" November 2018
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May the Toys Be With You21st July — 28th October 2018
• The 'May the Toys Be With You' exhibitionshowcased one of the UK's finest collectionsof vintage Star Wars figures and toys withoriginal cinema posters.
• The exhibition revealed the roleLeicestershire toy company Palitoy played inthis remarkable global success story.
• The exhibition was based upon thecollection of Star Wars enthusiast Matt Fox.It included individual action figures, vehiclesand playsets and a fine collection of StarWars film posters
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MTTBWY: VisitorsExhibition May the Toys Be With You Fearless Foxes Splendours of the Subcontinent
Year 2018 2016 2017
Total Days
Exhibition Open105 140 115
Total Visitors 75,570 100,208 61,600
Average Visitors720 716 535
Per Day
*Comparable75,570 65,234 53,269
Exhibition Dates
• May The Toys Be With You: *21st July — 28th October 2018
• Fearless Foxes: 6th June — 23rd October 2016 (Fearless Foxes ~O~
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• Splendours of the Subcontinent: 9th July — 29th October 2017 LeicesterCity Council
MTTBWY: Social Media
• Total social media reach (Leicester Museums
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• Total Visit Leicester exhibition webpage views:
77,118
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MTTBWY: Effect o n sa I es
Sales at New Walk Museum - 2018119 compared with 2017118£20,000
• A record number of (nine) sponsors prizes andLSA Student Award including a new sculptureprize ('The Burgess Prize') and the arts andhealth prize sponsored by University of nLeicester N HS Trust ~~o~~
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Ancient Egypt Gallery;
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• 98 people attended the evening launch on
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• 1798 visitors in museum on opening day(compared to 788 for same Saturday in 2017)
• 222 participants in activities at Saturdaylaunch Cod
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Open 29 Exhibition
The Open 29 exhibition runs from 15t" December 2018 to3rd February 2019
• The Income from entry fees is approximately £4,727(this is an indicative figure)
• 352 artists have entered the main open producing 733items of artwork
172 young people have entered works generating atotal of 905 art works across youth and maincategories. ~o~
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Open 29 ExhibitionComparison to last year:
• Last year's exhibition Open 28, was in the old library exhibitionspace. (i.e. in the adult education building)
• Entry Fees generated £2,256*
• 202 artists entered the main open, there were 178 youth entries.
*Note: the entry fees were halved in 2017 to offset the impact of thechanged location (some feed back had been received privately thatvery few artists were going to submit). At all other times during theyear it is free to show artist work at Adult Education. ~~~
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Exhibitions 2019: Some Highlights
• `Siam through the lens of John Thompson 1856-66', 8th Feb —31St March. A stunning exhibition of large-size photographsenlarged from the original 19th century photographic plates
• 'MODS: Shaping a generation', 12th April — 30th June. Thestory of the 1960's Mod scene in Leicester and Nottinghamwith scooters, ephemera and original 1960's clothing as seeni n the Who's cult film Quadrophenia
• Richard III Portrait loan from National Portrait Gallery,July —October 2019. Iconic portrait of Richard I II. ~`p'.J
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Jewry Wall Museum
Heritage, Culture, Leisure and Sport ScrutinyCommission
20th November 2018
Mike Dalzell, Director, Tourism Culture &Inward Investment
Background
• Oct 2015 —Vaughan College freeholdpurchased from University of Leicester
• Jewry Wall Museum previously occupiedunder 999 year lease agreement
• 1960s Grade I I listed building by TrevorDannatt
• Design draws on layout of bath site
• Features influenced by Roman architecture —barrel vaults forming museum ceiling
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19/12/18
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Roman Leicester :Visitor flow and
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I nitial Phase
• Essential roof works and glazing upgrades toweatherproof the building
• Create level access and enable wheelchair and pushchair access to upper floor via new ramp
• Improve current terrace including seating and signage
• Creating new entrance lobby on upper floor and rearentrance on lower floor
• Improving access within the building between floorsvia stair and lift shaft
• Strip out works internally
• Total value of work £2.7m. Funds already approved andavailable £1.14m. Balance required £1.56
Keeping Options Open
• Initial phase prepares building for variety of
future uses
• Does all the structural and dirty' work needed
Doesn't incur abortive costs, particularly on
M&E solutions bespoke to Roman Leicester
• Logical clean break' to avoid disputes
between contractors of different work phases.
• Delivers a shell' ready for development
19/12/18
Potential Initial Phase
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