MINUTES OF THE WILLIAMSBURG SETrLEMENT MAINTENANCE ASSOCIATION ArmualMeeting April 17, 1990 TheAnnualMeeting of Williamsburg Settlement MaintenanceAssociation was held at 7:30 P.M. on April 17, 1990, at 1702Hoyt, Katy, Texas, meeting notice attached as Exhibit "A". A quorumwas qualified by 189votes being represented either in person or by proxy. RubinKremlingserved as Chairmanand called the meeting to order. He introduced the Board of Directors in attendance, DavidMoore,Joe Vann, ChuckTippy, Russell Delandy, Randi Corbell and DudleyKay. He announcedthat the first item on the agenda was the election of directors. Per the ballot, there were three (3) vacancies on the Board and the following four (4) candidates J. W.Brothers, Da:ry I Kaltwasser, Steve BrarrmerandAnnMiller. P Mr. Kremlingopened the floor for nominations and DougCollings was nominated. The floor was closed for nominations and each candidate gave a brief explanation of their desire to serve on the Board. The ballots were cast, collected and counted with the following results: J.W. Brothers 50 votes Daryl Kaltwasser - 99 votes Steve Brammer - 179votes AnnMiller - 118 votes DougCollings - 107votes Therefore, AnnMiller, Steve Bramnerand DougCollings were elected to the Board for three (3) year terms that expires in 1993. The financial position of the comnunitywas presented. As of March31, 1990, there was $477,942.53cash in the bank and as of April 17, 1990, there was $45,715.00 in unpaid maintenance fees by residents. The residents were informed that liens had been filed on several accounts and liens would be filed on the remainder of the accounts by May5th. Three (3) accounts are currently being handled by an attorney. Several residents in attendance expressed concerns regarding several issues such as the Board policy that has been established regarding usage of the clubhouse and the policy regarding not allowing children under ten (10) in the pool without an adult. The Boardwill review these po l.i.ci.es on a regular bases, however, these poLicies are in affect currently. RubinKranling armouncedthat he will serve as Chairmanof the Fence Comnittee for 1990.
Transcript
MINUTES OF THEWILLIAMSBURG SETrLEMENT MAINTENANCE ASSOCIATION
ArmualMeetingApril 17, 1990
TheAnnualMeeting of Williamsburg Settlement MaintenanceAssociationwas held at 7:30 P.M. on April 17, 1990, at 1702Hoyt, Katy, Texas,meeting notice attached as Exhibit "A".
A quorumwas qualified by 189votes being represented either in personor by proxy.
RubinKremlingserved as Chairmanand called the meeting to order. Heintroduced the Board of Directors in attendance, DavidMoore, JoeVann, ChuckTippy, Russell Delandy, Randi Corbell and DudleyKay.
He announcedthat the first item on the agendawas the election ofdirectors. Per the ballot, there were three (3) vacancies on the Boardand the following four (4) candidates J. W.Brothers, Da:ryIKaltwasser, Steve Brarrmerand AnnMiller. P
Mr. Kremlingopened the floor for nominations and DougCollings wasnominated. The floor was closed for nominations and each candidategave a brief explanation of their desire to serve on the Board.
The ballots were cast, collected and counted with the followingresults:
Therefore, AnnMiller, Steve Bramnerand DougCollings wereelected to the Board for three (3) year terms that expires in 1993.
The financial position of the comnunitywas presented. As of March31,1990, there was $477,942.53cash in the bank and as of April 17, 1990,there was $45,715.00 in unpaid maintenance fees by residents.
The residents were informed that liens had been filed on severalaccounts and liens would be filed on the remainder of the accounts byMay5th. Three (3) accounts are currently being handled by anattorney.
Several residents in attendance expressed concerns regarding severalissues such as the Boardpolicy that has been established regardingusage of the clubhouse and the policy regarding not allowing childrenunder ten (10) in the pool without an adult. The Boardwill reviewthese pol.i.ci.es on a regular bases, however, these poLicies are inaffect currently.
RubinKranling armouncedthat he will serve as Chairmanof the FenceComnittee for 1990.
Several residents volunteered for committees, such as social,newsletter and communications.
There being no further business to cane before the meeting, it wasadjourned.
This is a public notice to all property owners of the WilliamsburgSettlement MaintenanceAssociation, Inc., to advise of the AnnualAssociation meeting to review and discuss as designated in the By-Lawsfor purposes expressed therein the following topics:
1. Election of Directors - Three (3) vacancies
2. 1990Expenses and Operations
3. AnyOther Business to comebefore the Board at this time.
This meeting will be held on Tuesday, April 17, 1990 at 7:30 P.M.
Location: 1602 Hoyt LaneKaty, Texas
Anymemberof record on April 17, 1990, is entitled to notice of andvote at the meeting. All membersare cordially invited and urged toattend. '!his is a secret, written ballot vote and you are entitled toone (1) vote per lot.
In order to conduct official business, a quorumof one hundredfourteen (114)property ownersmust be present either in person or byproxy.
Only those membersof the Association eligible to vote according to therecords of the Association will be entitled to cast a ballot (in personor by proxy) at the annual meeting. 'Ihe right to vote of all membersof the Association whoare delinquent in the paymentof annualmaintenance charge assessed by the Association against the lot(s) ownedby such member,according to the records of the Association, has beensuspended by the Board of Directors of the Association pursuant to theBy-Lawsof the Association. All such memberswill not be eligible tovote at this meeting unless such delinquency amountshave been paid infull (and the proceeds of such paymenthave been received by) PlannedCc:mnunityManagement,Inc. on or before 5:00 p.m. on Thursday, April12, 1990 at 15995N. Barkers Landing, Suite 162, Houston, Texas77079. All memberselecting to cast their vote by proxy must use theproxy form enclosed with this notice. No other proxy formwill beaccepted. All proxies must be filed in person or by mail with theabove referenced agency.
J. W. "Red" Brothers:22406S. Rebecca Burwell- Married, no children, Staff Sargeant in
the U.S. Marines during WorldWar II, retired from National Supply,Division of Annco, Inc., as AccountManaqer'of Tubler. 1948 graduateof Texas Christian University, memberof the Church of Christ, memberof the Board of Directors of Bear Creek Senior Golf Association.
Daryl L. Kaltwasser:22830 SpatswoodLane - Resident for over eight years, married,
three children, Certified Public Accountant, Controller for Oil FieldRental. "As manyof you are aware, the Houston and surrounding economyis growing. It is our responsibility to make sure WilliamsburgSettlement represents the best of Houston. This neighborhcx:ximust bemaintained, offer amenities, and be secure to warrant the values weplace on family, ccmmunityand hone ownership. Your vote isappreciated."
Steve Bramner:1930 AbbyAdrich - Married, two children, ages 8 and 11, PHD
in Electrical Engineering, employedl:y Staff Systems, Inc. since 1978,lived in Williamsburg Settlement since 1978. Memberof St. PetersUnited Methodist Church. "I will pledge to maintain a high quality oflife and high standard of living in this neighborhcx:xi."
AnnMiller22103VobeCourt - My husband, Ray, and I have owneda hane in
~villiamsburg Set.t.Lernent;since 1979. Both of our daughters havegraduated from Katy High Schcol. My business background is in realestate (I was a real estate broker in Massachusetts) and the credit andcollection Dldustry. I am~urrently employedby CSCCredit SerJicesas the National Sales Coordinator. My interests are in improving thelifestyle in the Settlement by maintaining our properties andcontinuing to improve the commonareas. Wehave been very fortunate inthe past to have dedicated and responsible honeowners serving on thebeard. They have assisted greatly in keeping our property values upand spending our canm:marea rroneywisely. I wish to continue thatpractice.
This is a public notice to all property owners of the WilliamsburgSettlement MaintenanceAssociation, Inc., to advise of the AnnualAssociation meeting to review and discuss as designated in the By-Lawsfor purposes expressed therein the following topics:
1. Election of Directors - Three (3) vacancies
2. 1990Expenses and Operations
3. AnyOther Business to cornebefore the Board at this time.
This meeting will be held on Tuesday, April 17, 1990 at 7:30 P.M.
Location: 1602Hoyt LaneKaty, Texas
Arr:J rrember of record on April 17, 1990, is entitled to notice of andvote at the meeting. All membersare cordially invited and urged toattend. This is a secret, vrritten ballot vote and you are entitled toone (1) vote per lot.
In order to conduct official business, a quorumof one hundredfourteen (114)property ownersmust be present either in person or byproxy.
Only those membersof the Association eligible to vote according to therecords of the Association will be entitled to cast a ballot (in personor by proxy) at the annual meeting. The right to vote of all membersof the Association whoare delinquent in the paymentof annualmaintenance charge assessed by the Association against the lot(s) awnedby such rrenoer , according to the records of the Association, has beensuspended by the Board of Directors of the Association pursuant to theBy-Lawsof the Association. All such memberswill not be eligible tovote at this meeting unless such delinquency amountshave been paid infull (and the proceeds of such paymenthave been received by) PlannedCommunityManagement,Inc. on or before 5:00 p.m. on Thursday, April12, 1990 at 15995N. Barkers Landing, suite 162, Houston, Texas77079. All memberselecting to cast their vote by proxy must use theproxy form enclosed with this notice. No other proxy formwill beaccepted. All proxies must be filed in person or by mail with theabove referenced agency.
not/gave04/05/90
.01--960 *WILLIAMSBURG SETTLEMENT MAINT. ASSOC.*PLANNED COMMUNITY MANAGEMENT INC
********************************************* STATEMENT OF RECEIPTS & DISBURSEMENTS *********************************************
~CASH --OPEF~(~TING ACCOUNT
FIRST INTERSTATE BANK
CASH F~ECEIPH;
CASH HECEIPTSDEP F\ECEIPT~3
CASH DISBURSEMENTS
3/08 002390 HARRIS COUNTY MUD 623/08 002391 FORT BEND TELEF~ONE CO.3/08 002392 BROOKSHIRE FEED3/08 002393 DRYMALA LANDSCAPE & MAINTENANC3/08 002394 SWEETWATER POOLS3/08 002395 WILBURN, PAUL3/08 002396 HARRIS COUNTY TREASURER3/08 002397 CLEGG t m';:Uf:)Hf.. A~3~)OCI(.YrES3/08 002398 PLANNED COMMUNITY MANAGEMENT,3/08 002399 ACTION FENCE COMPANY3/08 002400 CITY MAINTENANCE. INC.3/08 002401 CELEBRITY PROFESSIONAL SERVICE3/08 002402 HARRIS COUNTY MUD 613/12 002403 INTERNAL REVENUE SERVICE3/21 002404 HOUSTON LIGHTING ~ POWER3/21 002405 PACKAGE EXPRESS. INC.3/21 002406 CYPRESS CREEK PEST CONTROL3/21 002407 HOUSTON LIGHTING & POWER3/21 002408 RELIANCE TITLE COMPANY3/21 002409 TEXAS SANITATION INDUSTRIES, I3/21 002410 CELEBRITY PROFESSIONAL SERVICE3/21 002411 ADDICKS OFFICE3/21 002412 RICHARD C. WAITES & ASSOCIATES3/28 002413 MIGURA INSURANCE CO.3/28 002414 DRYMALA LANDSCAPE & MAINTENANC3/28 002415 IRRIGATION GROUP INC3/28 002416 MANN, FRANKFORT, STEIN & LIPP3/28 002417 WILLIAMSBURG DEVO_OPMENT CORP.
PROFESSIONAL SERVICESBILLING/RECEIPTINGLEGt,LAUDITADMINISTRATIVE SERVICECOLLECTION CO~:lTOTHER PROFESSIONAL SERVICES
TOTAL PROFESSIONAL SERVICES
IITILITIE~)
PClWEr~ENTF~YRECREATION CENTER
rHD ,~CTUAL
20~73B.66445.75
2t83f.>.804~i.00~jc,• 2!:i
.00l2::').93
3.00
.00441.60
1~3B7.00.00
lt863.7438B.15
44.9333(-,9.40349.40
.001 t~jOO+OO
t) ,.314.22
4~j6. 00254.14
lt500.()O1,.59~'j. 00
12:':').84.00
3t92B.9B
116.32~59(;)• 83
:?6 :~~y () <? ~:~ .;. .cl.(t868.67
:1.17782.14Z50.00~5::.~D• 00T?28
~5U, .722~~+ O()_··
247.2:'.'i44:1..60
2,143"O().00
2,795.6:1.2, 4811. 1~:5
44. S.)32, ::,~94.2017099.40
91.00:I.. ~:500.00
4~Sc,> 00:t.,6?3~()9:I.y ~=:jOO" 004 y 69~:5.00
66(J·,D6.()O
3~:54> :'322, :I.()~:5.4?
,)(,
,,(,
BUDGET
:334, BEl:!.1, ~500
20t()()O700
oooo
4,0001,000
23, 6~503,c,OO
11, 18~:j:5,0001, 7~504,0002,BOO
o6,()0()
62,98!3
3,:1.30:5,400:I. , i.)()()
20, ~j7~5()
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3:1.,70~:,:j
:I. , <y-6010,300
PAGE :I.
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V(.~F~IANCE
72,782631
8, 2:L 'r4'70
~";>,,_ I
01,246
2:1.,~'i()'7:':1;, CiO()
o t :3D92,::'i:l.1.:I., '70!:5:t. , '7()~::J:L,7()()
9:1.,4,500
49,tU9
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lOO1~5,BGO
66ci':1.,000
:1, t sos0,194
01-,,960 *WILLIAMSBURG SETTLEMENT MAINT. ASSOC.~~LANNED COMMUNITY MANAGEMENT INC
STF~EET LIGHT~:;TEL.EPHONEWATEH/SEloJEH
TOTAL. UTILITIE~:)
PAYF\DLL TAXES
TOTAL PAYROLL TAXES
OHiai: EXPENSESTRASHOFF I CE mJPPI...I U3
PO~3TAGEXEROXFREIGHT ~ DELIVERYSTORAGE MATERIALSD I ~3TF~I BUT I ON
INSl.JF\ANCESECUI=i:ITY
'- PF<OPEF(T"YTAXESFEDERAL INCOME TAXBANK SERVICE CHARGESCAPITAL RESF.:J~\.)EREPLACEMENT FUNDMISCELL.ANEOUBSOCIAL COMMITTEES
TOTAL OTHEF: EXPEN~:;ES
CAPITAL EXPENDITURES
TOTAL. CAPITAL EXPENDITURES
TOT At. TXPEN~:)U3
PROFIT OR (LOSS)
********************************* PROFIT AND LOSS STATEMENT *********************************
!"lTD 1-;C:Tl.U~IL3t07:;.~.l3
-:'H.9622<).00
4tO~j2.24
.00
269. 1~:j3~:i3. 04
6.38.00
240. ~:57c,B.OO
3 t 03~:5.62.00
4,614.00.00.00.00• C'O
.00l<S,709.67
.00
31. t OO~'.'j• II
6 t (~'5~)•72--
YTD (~CTU(~ll...S',,2:1.6.39
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:l.::2:' 3~50 .,on
.CO
387.41
6.389.70
240.57s, 400., 00<? T 086. ~54
18fJ. 244;614.00
9.00.00.00
11.CO
.CO~j2t944. 72
.00
1EH3 ~ 3D2. ~56
.:t(.
.)(.
BUDGET4:1.,600
riOO4,200
5B,960
98,730
2,0001,50()
100:J.OO750
(,70038,000
5004,500
30020,00026,251
1,000
2,00020~5,431
3~57t081
PAGE
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3,63'1
46,60'1
o °
66,238
:l,612999
9390
~5092,300
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20,000
909
2,0001'50,4B6
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o Hl8,382'============== ============== =========== ===========
NJTICEOFBOARDOF DIRECroRSMEEI'ING
WILLIAMSBURGSErTLEMENT tWNrENANCEASSOCIATION,me.
To: Rubin KremlingJoe VannChuck TippyDudley Koy
Russell DelaneyRandi CorbellDavid Moore
This rranorandum is official notice in canpliance with the By-Laws ofthe Williamsburg Settlement Maintenance Association, Inc., for a Boardof Director's meeting to be held for the purpose as defined hereinbelovo
IDeation: 1602 HoytHouston, Texas 77079
Date: April 17, 1990
Time: 6:30 P.M.
AGENDA
1. Approve minutes of March 20, 1990 meeting
II. Managers Reporta. F~ial Reportb. Delinquency Reportc. Deed Restriction Report
This is a public notice to all property owners of the WilliamsburgSettlement MaintenanceAsscciation, Ioc., to advise of the AnnualAssociation meeting to review and discuss as designated in the By-Lawsfor purposes expressed therein the following topics:
1. Election of Directors - Three (3) vacancies
2. 1990 Expenses and Operations
3. AnyOther Business to comebefore the Board at this time.
This meeting will be held on Tuesday, April 17, 1990 at 7:30 P.M.
Location: 1602 Hoyt laneKaty, Texas
Arr:! rreml:erof record on April 17, 1990, is entitled to notice of andvote at the meeting. All membersare cordially invited and urged toattend. This is a secret, written ballot vote and you are entitled toone (1) vote per lot.
In order to conduct official business, a quorumof one hundredfourteen (114)property ownersmust be present either in person or byproxy.
Only those rrernbersof the Asscciation eligible to vote according to therecords of the Association will be entitled to cast a ballot (in personor by proxy) at the annual meeting. The right to vote of all membersof the Association whoare delinquent in the paymentof annualmaintenance charge assessed by the Association against the lot(s) ownedby such ffi2ITlber,acoording to the records of the Association, has beensuspended by the Board of Directors of the Association pursuant to theBy-Lawsof the Association. All such memberswill not be eligible tovote at this meeting unless such delinquency amountshave been paid infull (and the proceeds of such paymenthave been received by) PlannedCommunityManagement,Inc. on or before 5:00 p.m. on Thursday, April12, 1990 at 15995 N. Barkers Landing, Suite 162, Houston, Texas77079. All memberselecting to cast their vote by proxy must use theproxy form enclosed with this notice. No other proxy formwill beaccepted. All proxies must be filed in person or by mail with theabove referenced agency.
J. W. "Red" Brothers:22406 S. RebeccaBul:well- Married, no children, Staff Sargeant in
the U.S. Marines during WorldWar II, retired from National Supply,Division of Armco, Inc., as AccountManagerof Tubler. 1948 graduateof Texas Christian University, memberof the Church of Christ, memberof the Board of Directors of Bear Creek Senior Golf Association.
Daryl L. Kaltwasser:22830 SpatswoodLane - Resident for over eight years, married,
three children, Certified Public Accountant, Controller for Oil FieldRental. "Asmanyof you are aware, the Houston and surrounding econanyis growing. It is our responsibility to makesure WilliamsburgSettlement represents the best of Houston. This neighborhoodmust bemaintained, offer amenities, and be secure to warrant the values weplace on family, canrnunity and hone ownership. Your vote isappreciated."
Steve Bramner:1930 AbbyAdrich - Married, two children, ages 8 and 11, PHD
in Electrical Engineering, employedl¥ Staff Systems, Inc. since 1978,lived in Williamsburg Settlement since 1978. Memberof St. PetersUnitErlMethodist Church. "I will pledge to maintain a high quality oflife ani high standard of living in this neighborhood."
AnnMiller22103 VobeCourt - Myhusband, Ray, and I have owneda hone in
Williamsburg Settlement since 1979. Both of our daughters havegraduated from Katy High School. Mybusiness background is in realestate (I was a real estate broker in Massachusetts) and the credit andcollection industry. I amcurrently employedby CSCCredit Servicesas the National Sales Coordinator. Myinterests are in improving thelifestyle in the Settlement by maintaining our proPerties andcontinuing to improve the ccrrmon areas. Wehave been very fortunate inthe past to have dErlicated and resp::msible haneowners serving on theboard. They have assisted greatly in keeping our property values upand sperrling our canrronarea rroneywisely. I wish to continue thatpractice.
This is a public notice to all property owners of the WilliamsburgSettlement MaintenanceAssociation, Inc., to advise of the AnnualAssociation rreeting to review and discuss as designated in the By-Lawsfor purposes expressed therein the following topics!
1. Election of Directors - Three (3) vacancies
2. 1990 Expenses and Operations
3. lmy Other Business to cane before the Board at this time.
This meeting will be held on Tuesday, April 17, 1990 at 7:30 P.M.
Location: 1602Hoyt LaneKaty, Texas
Anymemberof record on April 17, 1990, is entitled to notice of andvote at the meeting. All membersare cordially invited and urged toattend. This is a secret, written ballot vote and you are entitled toone (1) vote per lot.
In order to conduct official business, a quorumof one hundredfourteen (114)property owners must be present either in person or byproxy.
Only those membersof the Association eligible to vote according to therecords of the Association will be entitled to cast a ballot (in personor by proxy) at the annual meeting. The right to vote of all membersof the Association whoare delinquent in the paymentof annualmaintenance charge assessed by the Association against the lot(s) ownedby such rrerrber, according to the records of the Association, has beensuspended IT}' the Board of Directors of the Association pursuant to theBy-Lawsof the Association. All such memberswill not be eligible tovote at this meeting unless such delinquency amountshave been paid infull (and the proceeds of such paymenthave been received by) PlannedCommunityManagement,Inc. on or before 5:00 p.m. on Thursday, April12, 1990 at 15995N. Barkers Landing, suite 162, Houston, Texas77079. All memberselecting to cast their vote by proxy rmst; use theproxy form eoclosed with this notice. No other proxy formwill beaccepted. All proxies must;be filed in person or by mail with theabove referenced agency.
22406S. Rebecca Burwell- Married, no children, Staff Sargeant inthe U.S. Marines during World War II, retired from National Supply,Division of Armco, Inc., as Account Managerof Tubler. 1948 graduateof Texas Christian University, memberof the Church of Christ, memberof the Board of Directors of Bear Creek Senior Golf Association.
Daryl L. Kaltwasser:
22830 Spatswood Lane - Resident for over eight years, married,three children, Certified Public Accountant, Controller for Oil FieldRental. "Asmanyof you are aware, the Houston and surrounding economyis growing. It is our responsibility to make sure WilliamsburgSettlement represents the best of Houston. This neighborhood must bemaintained, offer amenities, and be secure to warrant the values weplace on family, canmunity and homeownership. Your vote isappreciated."
Steve Bramner:
1930AbbyAdrich - Married, two children, ages 8 and 11, PHDin Electrical Engineering, employedby Staff Systems, Inc. since 1978,lived in Williamswrg Settlement since 1978. Memberof St. PetersUnitErl Methodist Church. "I will pledge to maintain a high quality oflife and high standard of living in this neighborhood."
