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Minutes Webinar 1

Author: Willem Buijs (DTV Consultants) Date: 10-9-2014

Minutes Webinar 1

Content

INTRODUCTION _______________________ 3 1.

AGENDA _____________________________ 3 2.

PARTICIPANTS ________________________ 4 3.

PRESENTATIONS ______________________ 5 4.

ATTACHMENTS _______________________ 7 5.

5.1 Intro-presentation ____________________________________________ 7

5.2 Presentation What has been done? ______________________________ 8

5.3 Presentation Next Steps_______________________________________ 11

Minutes Webinar 1

Introduction 1.Alongside the website and workshops, the TSGN webinars are another important information

source and empowerment tool for the National Focal Points. These webinars will be

organised a total of six times during the project lifetime.

The webinars have four primary goals:

1. To inform

2. To train

3. To help

4. To discuss

Most webinars consist of different presentations on certain topics to provide knowledge to the

NFP’s. In the first webinar the focus was not about building competences, but on building

project knowledge meaning training on how to use the website and giving a general overview

of the NFP tasks.

The webinar recordings you can find on dropbox.

Agenda 2.

Webinar 1 Date: 9-9-2014

Item Speaker Time

Intro by moderator Willem Buijs (DTV) 10:05 – 10:10

The website of TSG and the

tool

Carl Stolz (DTV) 10:05 – 10:20

What has been done? Marjan Frederix (M21) 10:20 – 10:40

What is next? NFP’s in action Lies Lambert (M21) 10:40 – 10:55

Q & A Willem Buijs (DTV 10:55 – 11:10

Minutes Webinar 1

Participants 3.

nr Last Name First Name Role NFP

1 Alijosiute Audrone NFP Italia

2 Buijs Willem Core/Moderator Netherlands

3 CATINCESCU Leea NFP Romania

4 Canters Raf Core /

5 Carvalho Marta NFP Portugal

6 Duhorane Laure NFP France

7 Gatt Roberta NFP Portugal

8 Gelaziene Lina NFP Italia

9 Ishfaq Sabrina Core/NFP UK

10 Jacquemin Patrick NFP Belgium

11 Karba Katja NFP Slovenia

12 Lambert Lies Core /

13 Lindenau Miriam NFP Germany

14 Ramanauskiene Vaiva NFP Italia

15 Román Marta NFP Spain

16 Rossenov Lachezar NFP Bulgaria

17 Scheid Matthias NFP Austria

18 Smutkova Danuse NFP Czech Republic

19 Stoycheva Maria NFP Bulgaria

20 Veziryianni Georgia NFP Greece

21 Frederix Marjan Core /

In total 21 people took part in the webinar. Five people were present from the core group, all others were the target group – National Focal Points. The webinar lasted 1 hour and 15 minutes.

Minutes Webinar 1

Presentations 4.To start, Willem gave a short explanation from the goals of the webinar and on how to use

‘Go To Webinar’.

4.1 Presentation 1: The website and tool (Carl Stolz)

Carl gave a complete tour through the website and the administration area. All NFP’s are

required to work with some parts of the website for example, for translations and

management of their country specific pages. The tour was necessary in order to provide

training on using the website and admin functions. The website is quite complex and consists

of three layers:

Project website: network facilities

National layer: website in 18 languages for each NFP

School layer: every school can have access to the website and upload and manage

their activities

During Carl’s presentation a number of questions were directly raised and answered.

4.2 Presentation 2: What has been done (Marjan Frederix)

Marjan provided a short overview of the activities completed under each work package. The

project is running fairly smoothly with most actions that were planned having been

completed. Three regional workshops have been held: all NFP’s are able to train cities and

schools within their country and everybody is familiar with the aims and process of the TSG.

Within a week of going live, the website was available in all 18 languages. This is a great

achievement from both the core consortium as well as all NFP’s.

All NFPs are now ready to implement the TSG within their countries. Most countries are still

very busy with acquiring interested cities and schools. After the presentation questions were

answered.

4.3 Presentation 3: Next steps (Lies Lambert)

In the last presentation Lies introduced the next steps. A lot of work had been completed to set-up the campaign but the next stage is about playing the game. Most important steps:

- Every NFP activate social media in own country - Make a national e-newsletter - Launch a press-release - Organise a national event - Regional phone-conferences are coming up: best place to exchange experiences and

to Q&A - October next Core-consortium meeting

Minutes Webinar 1

4.4 Questions & Answers

Q1: If we did the training via Skype with the municipalityy representatives and school teachers, do we still need to do a National Event? A1: If it is well documented WHY it was through skype, WHO was there and WHAT the agenda was you can go for it. --------------------------------------------------------------------------------------------------------------------------- Q2: Should all pupils during three years receive the reward stickers? Because / probably we will not have enough budget for this. Can we print smaller stickers? If so can we print more? A 2: You can print smaller stickers. The budget for each NFP should be sufficient to produce at least 5000 reward stickers. --------------------------------------------------------------------------------------------------------------------------- Q3: Is it possible to see (on NFP Dashboard) when the schools insert some data on website? A3: Once one school has inserted data, you can export all the data (via function on NFP dashboard). --------------------------------------------------------------------------------------------------------------------------- Q4: What does (in excel calculator) number of pupils mean? The pupils from whole school or just the pupils involved in the game? A4: Pupils who are playing the game. --------------------------------------------------------------------------------------------------------------------------- Q5: Will we send the letter for the parents directly to the parents or is it better the school sends them, or gives them to them? A5: To avoid costs we advice NFPs to let schools hand them over to the parents. --------------------------------------------------------------------------------------------------------------------------- Q6: What about the reward stickers? We have received 7 versions of them...do we just choose one? Is it up to us? Does it have to be the same sticker for all schools? A6: It’s up to you to choose! It can be the same stickers for all schools, it can be one different sticker for each year. --------------------------------------------------------------------------------------------------------------------------- Q7: How do you access the back-end of the website? (when you don't have it in a second tab?) A7: You need to login, with a back-end login account (via login), which was created for each NFP. --------------------------------------------------------------------------------------------------------------------------- Q8: Can we produce more banners A8: Yes If you can produce more banners WITHIN the budget that should be fine. -------------------------------------------------------------------------------------------------------------------------- Q9: Can we reach more schools? A10:If you want to reach more school, and if you have to go above budget, you have to find additional funding from (a) sponsor(s).

Minutes Webinar 1

Attachments 5.

5.1 Intro- presentation

Slide 1

Slide 2 Agenda

• Website (Carl Stolz)

– Questions and answers

• What has been done (Marjan Frederix)

– Questions and answers

• Next steps (Lies Lambert)

– Questions and answers

• Wrap-up

! In between some polls

Minutes Webinar 1

Slide 3 How does GoToWebinar work?

• Questions?

• Raising questions by:

– Raising your hand via the GoToWebinar Control Panel

– Starting a chat in your control panel

5.2 Presentation What has been done?

Slide 1

WHAT HAS BEEN DONE?

Fall 2014

Slide 2 WP 1 - Management

• General communication

• EASME communication

• Day-to-day project management

• EU Factsheets and slides

• 2 EASME coordinator meetings

• 11 deliverables submitted (46 % of our total)

• Time sheets summary

• Signed consortium agreement

Minutes Webinar 1

Slide 3 WP 2 – Communication (EU-level)

• Dissemination plan

• Logo

• Project website

• Social media (Facebook and Twitter)

• International leaflet

• Two first international e-newsletters

• Materials for conferences

– Big stand (first time at Velo-city in Nantes -tbc)

– Set of two roll-ups

– Postcards

– Sticky notes

– Stickers

• Attention seekers

– TSG video

– Travis

Slide 4 WP 2 – Communication (national level)

• Dissemination plan

• Logo and banner

• National website

• Social media

• National leaflet

• Two first e-newsletters

• Press-release

• Other

Slide 5 WP 3 – NFP Support (national level)

• First European regional workshop

• Marketing plan

• Campaign tools

– Teachers’ Manual

– Dots and green stickers

– Information letter for parents

– Calculator

– Reward stickers

– Poster (optional)

Minutes Webinar 1

Slide 6 WP 4 – Campaign the campaign (national level)

• National action plan

• Organisation of first annual national event

Slide 7 WP 5 – Monitoring and impact evaluation (national level)

• Translation of measurementforms on paper

• Translation online measurement tool

Slide 8

WELL DONE!The sole responsibility for the content of this document lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the EASME nor the European Commission are responsible for any use that may be made of the information contained herein.

Minutes Webinar 1

5.3 Presentation Next Steps

Slide 1

NEXT STEPS

Fall 2014

Slide 2 WP 1 - Management

• Core consortium meeting in October (London)

• Progress Report coming up in November

– PR1 = first 9 months (7/02 – 06/11)

– Official Reportin gto EASME (EU)

• Objectives & Results

• Progress of Workplan

– Actual vs Planned achievement (hours planned & spent)

• Input from partners early November

Second pre-financing (60%) – after interim report (midterm)

Slide 3 WP 2 - Communication

• Activate your own Twitter & Facebook accounts & link with others.

• Send out your e-news letter

• Spread the TSG Stop motion video

• Invite Travis for a stay

• Organise a press-event to launch the campaign

• Present TSG at national or regional conference

Minutes Webinar 1

Slide 4 WP 3 – NFP Support

• Webinar 2 (October)

– How to include Parents

– Children & Traffic: psychological insights

– Mobility management for schools: what can be done

– Schools & Classroom activities: ideas

– …

• Regional Phone conference

– Practical questions

– Overall Support

– Your TSG support REP will send out a doodle.

Slide 5 Reminder

(Name)

= TSG support REP

NorthMobiel 21(Lies)

EastDTV(Willem)

SouthMobiel 21(Lies)

WestWYG(Sabrina)

UK Bulgaria Greece Austria

Lituania CzechRepublic

Italy Belgium

Hungary Malta France

Slovakia Portugal Germany

Romania Slovenia The Netherlands

Spain Luxemburg

Slide 6

Enjoy!

The sole responsibility for the content of this document lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the EASME nor the European Commission are responsible for any use that may be made of the information contained herein.

Minutes Webinar 1

The sole responsibility for the content of this document lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the EASME nor the European Commission are responsible for any use that may be made of the information contained herein.