MINUTES/PROCEEDINGS

LOS ANGELES COUNTYMETROPOLITAN TRANSPORTATION AUTHORITY

REGULAR BOARD MEETINGBOARD OF DIRECTORS

May 24, 1995

Kenneth Hahn Hall of Administration500 West Temple Street, 3rd Floor

Board of Supervisors’ Hearing RoomLos Angeles

Called to order at 12:31 p.m.

Directors/Alternates Present:

Michael Antonovich/Nick PatsaourasLarry Zarian/Jan HeidtRichard Riordan/H. Bernson/R. JamesRichard AlatorreYvonne Brathwaite Burke/B. RocheJames Cragin/Hal CroytsDeane Dana/Robert ArthurJohn Fasana/Phyllis PapenV. Bonzo/B. MaynardRaul Perez/Thomas J. ClarkCarol SchatzMel WilsonZev Yaroslavsky/Robert Abernethy

2 o CLOSED SESSION ITEMS - Recessed to Closed Session at 12:45p.m. returning at 1:40 p.m. At the close of the meetingCounty Counsel reported on actions taken.

A. Real Estate - G.C. 54956.8:

Conference with Real Property Negotiators concerningPrice and/or Terms of Payment:

Pasadena Blue Line Parcel No. PA-044William H. Jahns, Jr.2642 Lacy StreetLos Angeles

APPROVED Just Compensation in the amount of $155,000.

Pasadena Blue Line Parcel No. PA-090Edward Halminski1133 Grevelia StreetSouth Pasadena

NO REPORT

Parcel 2218-024-001E.S. Properties7227 Van Nuys Blvd & 14557 Sherman Way-Location 24Los Angeles

NO REPORT

B o Existinq Litiqation - 54956.9 (a)

i. Shumaker vs. LACMTA - Case No. BC136729 - NO REPORT

2. Labor Community Action Strategy Center et.al, vs.LACMTA - Case No. CV94-5936TJH NO REPORT

3. Penlon Properties vs. Southern Pacific Transp. Co.,et al - Case No. BC 010299

Settlement agreement at no cost to MTA

APPROVED extension of medical coverage to CustomerService Manager on his retirement.

Conference with Labor Neqotiator G.C. 54957.6

Agency Negotiator - Ann Neeson

Employee Organization: Transit Police

NO REPORT WAS MADE

I. APPROVED Minutes of Regular Board Meeting of April "26, 1995.

3 o- CHAIR’S REMARKS

Received presentation and cost analysis/justification ofthe phase out described in the current North HollywoodSegment 3 Construction Management RFIQ/RFP compared toalternative replacement Construction Managementstrategies.

C. Stark of the Construction Division reported that dueto the settlement of Hollywood Boulevard near HudsonStreet,,the current Construction Manager will be phasedout. An RFP has been sent out for a new ConstructionManager and approval should be coming to the Board inJune. The loss of savings due to concurrent use ofpersonnel on Segments II and III is estimated at $28million by the current Construction Manager. MTA staffhas estimated approximately $26 million in additionalcosts would be incurred.

The division of work will be as follows: the currentConstruction Manager will continue to handle the NorthHollywood tunnel, the North Hollywood station and thesystems contracts; the new Construction Manager willhandle a majority of the North Hollywood segment,Universal City station, Hollywood-Highland station, therock tunnel through the Santa Monica mountains (C311tunnel), and the ventilation shaft (C312).

Public comment received from J. Walsh.

Director Zarian made a motion for County Counsel toreport back in June on the recommended structural changesin the Risk Management Program organization for the MTAas requested in his letter dated April 13, 1995.Director Bonzo later requested a report on non-litigatedclaims resolution and the success rate. County Counselindicated that additional time may be needed.

3b. Director Patsaouras made a motion for -a report back onreceiving donations of promotional material for MTA Marketingefforts from the business community. This motion wasapproved.

APPROVED amending the FY 94-95 budget by providing operatingsubsidies from the following sources:

$3.5 million of Proposition A and $12.0 million ofProposition C Interest funds be allocated to MTA tomitigate the FY 95 budget revenue shortfall;

$3.1 million of Proposition A and C interest be allocatedto the municipal operators in accordance with preparedschedule (complete text filed with the Secretary) andthis action is not to be considered setting a precedent;and

appointment of a committee by the Board to work withstaff and the Bus Operations Subcommittee to developguidelines and a process for determining futureallocations of Proposition A and C interest and to returnwithin 180 days with the results.

CARRIED OVER for future discussion,Rideshare fund} approximately $4.5completely close out this fund.

the balance of themillion, which will

Received public comment from D. Gabbard and J. Walsh.

CHIEF EXECUTIVE OFFICER’S REPORT

a. Received report on Federal funding budget for EY 95-96.

J. Drew reported on the FY 95-96 federal budget cuts andhow it would affect MTA’s budget. He explained thatMTA’s operation subsidy would be eliminated over a periodof time. Consequently, the Pasadena Blue Line could bedelayed for seven years, Red Line construction could bedelayed two-six years and the East/West Valley rail couldalso be delayed. He also said that fares could beraised, and bus service could be cut by 10%.

Director Alatorre expressed concern that the Board hadnot been kept abreast of the funding strategy for the SanGabriel Valley. He indicated that Congressman Drier isvery displeased. Director Alatorre said that delays cost$2-3 million per day. Director Zarian noted thatCongressman Drier had been supportive of transportationissues and concurred that his issues should be addressed.

Staff reported that they have been meeting with thecongressman and were working with him.

Director Alatorre moved that the legislative advocatespresent the legislative strategy to bring to positivefruition the issues on the budget at the ExecutiveManagement Committee and that Chairman Antonovich, FirstVice Chair Zarian and Director Fasana meet withCongressman Drier to resolve the issues. The motion wasapproved.

It was also suggested that the priority list of proposalsand budget cuts be given to the media.

Public comment received from Jo Walsh, D. Gabbard, B.D’Amato, N. McIntire.

Do Arthur Andersen Report

J. Drew reported that a Task Force has~been recommendedand will report to the Construction Committee quarterly.The firm of Arthur Andersen is preparing animplementation plan on their recommendations. Conduct ofmeetings and relationships between Board members andstaff will be discussed at the Board retreat in July. Onquery, Mr. Drew said than an offer could be made thisweek for the head of the Construction Division.

Co Layoff progress

J. Drew reported that 604 positions were slated forelimination, 354 of which were vacant. Approximately i00non-contract and 154 union employees will actually belaid-off. Many employees took the option for retirement.The bumping process will commence May 22. It is expectedto be mid-June before this process is complete.

Director Wilson asked about exit interviews and suggestedthat if they were not being held that a policy should beconsidered.

do Pasadena Blue Line engineering contract

Staff reported that a draft report is being reviewed anda report will be made in June. Director Perez inquiredabout payment to subs and suggested that every effort bemade to pay them expeditiously.

e o Announced that a Public Hearing on the budget wasscheduled for June 14, 1995 at 4:00 p.m.

Also announced the completion of tunnel excavation forSegment 2 of the Red Line.

5 o DIRECTORS SPECIAL ITEMS

Director Antonovich asked for a report on the TransportationFoundation.

8 o REJECTED bid from FCI Constructors and APPROVED award ofContract No. C6435 to Adams & Smith/Macias, Jr, the lowest-priced, responsive and responsible bidder, coveringreconstruction and retrofit of steel and concrete bridges onthe Pasadena Blue Line, in the amount of $9,029,879 with a tenpercent (10%) contingency to cover the cost of changes andextra work, for a total AFE amount of $9,932,867.

(Required vote of principals)

12. ADOPTED a final resolution necessary to approve the structure,sizing and documentation necessary for issuance and sale ofbonds for Proposition C new money financing of MTA’s currentcapital projects.

Conflict of Interest indicated by Director Burke.

(Required vote of principals)

31. APPROVED reallocation of the Authorization for Expenditure(AFE) from Contract Nos. EN040 through EN047 to:

Contract No. EN025 with Engineering Science for $372,911;and,

b. Contract EN030 with CH2M Hill for $6,186,948,

covering landfill services, environmental engineering servicesand waste handling services on the Metro Red Line, Segment 2,for a total of $6,559,859.

Conflict of Interest indicated by Directors Antonovich,Alatorre (b only), Burke, Dana, Riordan, Molina

(Item (b) required vote of principals)

CONVENED AS SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE)

7. APPROVED the annual update of the Service AuthorityFreeway emergencies (SAFE) ten-year financial plan.

for

RECONVENED AS LACMTA

i0. On motion of Director Antonovich, seconded and approved, aTask Force made up of technical experts from LAPD, LAFD,Transit Police, representatives of the Mayor’s office and MTAChairman’s office and a non-voting member of EMC be convenedto review ongoing problems regarding communication issues inthe MOS 2 and 3 designs and report back with a recommendedsystem that can be retrofit into MOS-I for Boardconsideration. The motion was amended to also set aside thefunds.

CONSENT CALENDAR

On motion duly made and seconded items Ii through 14, 16-17,19 through 23, 26, 28, 30 through 33, 35-36, 38 and 40 wereapproved in one motion with 12 Directors present. Separateaction was taken on items 12 and 31.

ii. ADOPTED a resolution and authorized executing and filing localof funding documents, including agreements, contracts,memoranda of understanding, certifications, assurances, forMTA approved transportation projects and activities.

13. APPROVED appointment of Smith Barney, Inc. to serve as thelead dealer for the MTA’s existing $150 million taxablecommercial paper program.

14. APPROVED cancellation of Line 621 (Local Limo) at theexpiration of the federal grant on June 30, 1995 and supportedefforts by the City of Monterey Park to continue the servicewith alternate funding.

16. APPROVED Requisition No. 5-3597-43 and:

REJECTED non-responsive bids from Seismo EngineeringContractors, Long Beach, and Fredrick Towers Inc.,Glendale; and,

Do award of contract to Granitex Construction Col, NewportBeach, the lowest responsible, responsive bidder for theconstruction of Transit Improvements at Metro Green LineAviation Station for a fixed price of $337,500.

17. APPROVED requisition 4-5800-325 and a contract with CarrierCommunications, Lancaster, the lowest responsive, responsiblebidder, under Bid No. 049528 covering the procurement ofpolice communications hardware, specifically 280 portableradios and related peripheral equipment for a cost of $358,183

19. APPROVED a contract with Industrial Wholesale Electric SupplyCompany, Los Angeles, the lowest responsive, responsiblebidder under Bid No. 03-9528 covering the provision ofmiscellaneous non-stock/stock electrical supplies for a twoyear period, with an option for one additional year at theelection of the MTA for an estimated cost not to exceed$400,000.

20. APPROVED implementation and operation of new park/ride lot androute Line 659 Hollywood Bowl-East Los Angeles for the 1995summer season.

21. APPROVED route modification for Line 236 (Balboa Boulevard-Woodley Avenue) in the Granada Hills area of the City of LosAngeles effective June 25, 1995.

22. APPROVED route modification for Line 126 (Yukon Avenue-Manhattan Beach Boulevard) in the City of Hawthorne effectiveJune 25, 1995.

23. APPROVED en~ering into a support services, prepaid farereimbursement and an interagency transfer agreement with theLos Angeles City Department of Transportation for FY 1996.

26. APPROVED Requisition 5-3597-48 and a contract with RineDevelopment, Inc., City of Commerce, the lowest responsive,responsible bidder under IFB No. CA-90-X664-B for theconstruction of modifications to the existing maintenancebuildings at Division i0, to accommodate natural gas poweredbuses, for a fixed price of $526,000.

28. APPROVED Change Work Order No. 4 with CRSS Constructors, Inc.(formerly Robert E. McKee), covering Construction Management(CM) Services in an amount not to exceed $307,668, whichincludes the negotiated amount of $279,699, plus the 10%contingency amount of $27,969.

30. APPROVED negotiations with Bradley Landfill & RecyclingCenter, for Contract No. EN048 covering landfill services forall Metro Rail Projects.

32. APPROVED an increase to the Authorization for Expenditure(AFE) for Contract Nos. MS045-MS048 with Continental Graphics,

Ford Graphics, Printco, and Universal Reprographics, coveringmiscellaneous reproduction and printing services on the MetroRed Line, Eastside Extension, in the amount of $344,300, fora revised total AFE of $3,247,200.

Conflict of Interest indicated by Director Burke

33. APPROVED an increase to the Authorization for Expenditure(AFE) for Contract No. EN027 with Enviro-Rail, A Joint

Venture, covering environmental engineering services on theMetro Red Line, Eastside Extension, in the amount of$3,776,300, for a revised total AFE of $6,682,300.

35. APPROVED a contract with Harding Lawson Associates, forremediation services at the former McKay Lumber Yard site inVan Nuys in the amount of $290,013, plus a 10% contingency of$29,000 to cover changes and extra work,for a total of $319,013.

36. DEFERRED implementation of the Move-on Housing Policy andAPPROVED reissuance of the RFIQ in six (6) months.

38. APPROVED contract amendment with Perkins Coie, Seattle,Washington, to fund additional statistical analysis and reportfindings for the MTA Disparity study for an additional amountof $150,000 for a total contract of $245,000.

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40. RECEIVED AND FILED status report on Board Requests.

6 o V. Marshall, Real Estate Department, indicated that a revisedcopy of the attachments had been filed with the Secretary aspart of the permanent file.

Appearance of the following individuals stating they wereeither given insufficient time to respond or had received nonotification: C. Shabel, N. Fersht, D. Sheldon, M. Kottas, M.Johnson, L. Johnson, M. Wester, M. E. Andre’, M. Farris, M.Rose, S. Vickter.

Members of the Board asked questions concerning the consultantused to correspond with property owners. Staff was requestedto provide a report on the work done by the consultant,payments made, monies still owed, and the number of employeeson the job. Staff was also instructed not to make anyadditional payments until this matter was brought back to theBoard.

Following discussion, staff was instructed to schedule ameeting with property owners to describe, the process andexplain their rights. Director Abernethy asked to be notifiedof the meeting. Later in the meeting staff announced that themeeting was set for May 31st at 6:00 p.m, in the Hollywoodarea.

On a Roll Ca~l vote noted, the following action was taken:

Ayes: Antonovich, Alatorre,Fasana, Bonzo, Perez,Abernethy, Zarian

Noes: NoneAbstain: NoneAbsent: None

Burke, Croyts, Arthur,James, Schatz, Wilson,

CARRIED OVER for 30 days Public Hearing regarding necessityfor the acquisition of permanent subsurface easements beneaththose certain real properties located between the Hollywood/-Highland station and the Universal City Station in the City ofLos Angeles, County of Los Angeles, State of California, MetroRed Line, Segment 3.

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15. APPROVED a contract with Inter-Con Security Systems, Inc.,Alhambra under RFP No. 94-35, covering security guard servicesfor the Metro Blue Line, for an estimated annual cost not toexceed $750,000 for a one year labor rate contract, effectiveJune i, 1995 with renewability options for three additionalone-year periods.

18. APPROVED a three-year Memorandum of Understanding (MOU) withthe California Highway Patrol to iiplement key elements of theMajor Incident Response Program in an amount not-to-exceed$2.6 million in FY 1994/95.

24. APPROVED amended Green Line Operations and Maintenance (O&M)agreement between the MTA and the California Department ofTransportation (Caltrans) to include amendments requested Caltrans indicating their financial responsibility forreimbursement for damages to MTA right-of-way.

County Counsel said that Caltrans added this amendment.

25. APPROVED Reqzisitions 4-3597-119 and 5-3597-1 and a unit ratecontract with Falcon Disposal Service, Long Beach, under RFP95-04 for the removal and disposal of contaminated water andsoil, for an amount not-to-exceed $400,000, for a one-yearperiod with option to extend the contract for two additionalone-year periods.

Public comment received from B. Quist.

27. APPROVED Requisition No. 4-3395-201 and a contract with theLos Angeles County Probation Department (LACPD), for graffitiremoval by juvenile offender work crews, for a one year periodat a total contract cost not to exceed $370,000, with theCONDITION that no bargaining unit employee be laid off as aresult of the program.

Public comment received from D. Sheldon, ATU member opposingthe use of juveniles to clean up their graffiti.

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29. APPROVED Contract Work Order No. 4 to Contract No. MC021 withAnil Verma Associates, covering construction managementservices on the Western Avenue Traffic Signal ImprovementSProject, for a not-to-exceed amount of $218,167, whichincludes the ten percent (10%) contingency amount of $19,833.

Conflict of Interest indicated by Director Antonovich

Public comment received from R. Jones.

34a. APPROVED the California Environmental Quality Act (CEQA)Addendum,

b. ADOPTED the changes in property acquisitions for the PasadenaBlue Line, and

c. APPROVED issuance of a Notice of Determination.

37. ADOPTED resolution approving a Metropolitan TransportationAuthority Records Retention Schedule specifying the retentionperiods and disposition of agency records.

T. Roberts spoke and suggested that the Office of InspectorGeneral clear any documents being destroyed. Appearance of CoShabel against destruction of construction documents beforecompletion of project and/or lawsuits.

39. RECEIVED AND FILED State Legislative Update and APPROVED thefollowing recommendations:

SB 457SB 1234SB 1295AB 1108

Kelley Supportwatson SupportWright Sponsor/SupportGoldsmith Support in concept

D. Gabbard spoke on SB 1152.

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42. Public Comment.

Appearance of J. Walsh, H. Watts, T. Roberts and S. Walter ontransit matters. B. D’Amato spoke on rail safety.

D. Gabbard spoke regarding the discontinuance of pass sales atE1 Monte Station.

41. Considered item not on the posted agenda:

ao Items to be presented and (if requested) referred staff;

Director Patsaouras asked for a report to the OperationsCommittee within 60 days on policies regarding bus andrail platforms that Transit Police enforce.

The meeting adjourned at 4:55 p.m. in memory of PhyllisHiggins, sister of CEO Franklin E. White.

Acting MTA Secretary

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