Assignment

on

MIS for Work Order Generation System

for the course of

MIS & DBMS

Submitted to

Prof. Hema Date

Submitted by: Prateek Dhakad (08)

Sandeep Kumar B. (58)

Rohit Panchal (45)

Himanshu Gupta (21)

Kasam Srinath (25)

PGDIE - 37

National Institute of Industrial EngineeringVihar Lake, Mumbai – 400087

Objective:

Design of MIS for Work Order Generation System for vendor analysis & budget tracking.

This would help in analysis of data:

Work order-wise; docket-wise; SMU-wise; Account-wise

Methodology:

The procedure followed for the design is described below:

1. Functional Diagram2. Context Diagram3. DFD4. Entity Relationship Diagram

Work order

To

Vendor Name

Address

W.O. – WR/PO/ /

Date-

Quarter -

A/C –

Docket-

SMU- Indore

Vendors Quote Ref-

In accepting this WORK ORDER, VENDOR agrees to furnish the GOODS/DO Work specified in full accordance with all conditions set forth herein and / or attached hereto. All drawings, designs, specifications and other data prepared by OWNER and related thereto are the property of the OWNER and must be kept confidential or returned to OWNER upon completion by VENDOR of the obligation under this WORK ORDER. The information contained herein is not to be released or disclosed for any other use or purpose other than for the execution of this WORK ORDER. It is important that VENDOR signs and returns the work order copy. No other form of acknowledgement will be accepted. Failure to return the acknowledgement does not diminish the responsibilities as set forth herein, but may result in delay to any payment(S) that may be due and may be the cause for termination of this WORK ORDER

For all correspondence, please quote WORK ORDER NO.

Value of work-

Value in words –

For

TITAN Industries Limited

Authorised Signature

For

(Vendor Name)

Authorised Signature

Company copy /Vendor copy

S No Description Total Amount

(INR)

1 Order , qty@price

Specification

Total

Terms and conditions.

A. Communication-All communication, correspondence and documentation requested in this WORK ORDER shall be addressed as follows.

Titan Industries Limited.

Address

Phone-

Fax-

E-mail –

B. Definitions-The term VENDOR as used herein shall encompass such terms as “AGENCY”, “SUPPLIER”, “MANUFACTURER”, “BIDDER”, or “SUBCONTRACTOR” as used in documents referenced herein or attached hereto.

The term “OWNER” as used herein shall encompass such terms as “TITAN”, “PURCHASER” or “CUSTOMER” as used in documents referenced herein or attached hereto.

C. Scope of Supply and Pricing- This WORK ORDER is for the supply by VENDOR of such Labour, Materials, Manufacturing processes, testing, and preparation for shipment, delivery, and

documentation, as are necessary to ensure the supply of Goods/Services as detailed within the material requisition. VENDOR agrees that the price(s) stated in WORK ORDER shall be firm and not subject to price adjustment or escalation unless otherwise stated in PURCHASE ORDER or subsequent amendment to the WORK ORDER.

D. Invoicing Instructions-Invoices shall be made to M/s TITAN Industries Limited and given in to duplicate.VAT, SERVICE TAX, and PAN (If applicable) shall be mentioned in Invoice. Vendor shall send bill to Regional Office, Mumbai within 15 working days after completion of activity, after that company will not be responsible for payments.

E. Dispatch and acceptance Instructions-Vendors deliver Challan /Consignment note shall clearly mention the address or particular location where the delivery is made and the W.O no. besides the detailed description of goods being dispatched. The deliver Challan shall be addressed to the authorised representative of OWNER.

F. Packing& Forwarding-Packing and forwarding charges are inclusive of Basic Cost. The packing shall be as per standards followed in the industry for similar type of materials and shall be transport worthy.

G. Taxes – VAT extra @ 4%

H. Taxes/Duties on Raw Material & Bought out Components-Taxes and Duties on raw materials & bought out components are included in order value and are not subject to any escalation or variation for any reason whatsoever.

I. Insurance-Transit Insurance charges are included in the basic price. OWNER shall not be responsible for any insurance claims on account of injury to any of VENDORS personnel or loss or any third party claims.

J. Permits and clearance-The basic price includes all charges for obtaining permits, clearances and licenses, etc as required for performance of the scope of supply/work. Road permits as necessary and applicable shall be issued by TITAN industries. Vendor shall inform Owner for supplying the same before dispatch.

K. Confidentiality Agreement-VENDOR shall strictly adhere to the confidentiality agreements agreed and signed by them. No disclosure shall be made to any third party without express consent of OWNER.

L. Payment Terms-Payment shall be made promptly within 30 working days on approval of Invoice in Regional Office, Mumbai.

M. Completion Time & Penalty for Delayed Delivery/ Completion- The date stipulated for Delivery/ Completion of Goods/Services shall be the essence of the Work Order.If the vendor fails to supply Goods/Services as per Delivery/ Completion schedule mentioned in this Work Order, 3% of basic order value of undelivered portion of Goods/Services per day shall be levied for delayed deliveries/ completion.

N. Guarantee & Liabilities-Vendor shall guarantee that the work shall be carried out to accept professional standards set by the OWNER or Sample provided by VENDOR or specification mentioned in Work Order. If there are any errors in VENDOR’s work, Vendor shall rectify the same free of cost without any limit. Such guarantee shall provide by the VENDOR within a period of 12 months from completion of the scope of Supply/Work.

Functional Diagram for Work Order Generation System

Work Order Generation System

Generation of Work Order /

Purchase Order (1)

Accounting

(2)

Receipts of Goods &

Quality check (3)

Payments (2.4)

Invoice Receipt

(2.2)

Vendor Selection,

Negotiation & Order

Placemt. (1.3)

Verification of Terms & Conditions

(2.3)

Docket Allocation

(2.1)Quantity

& Quality Check (3.1)

Receipt of Goods

(3.2)

Vendor Analysis

(1.2)

Promotional Strategy

Selection

(1.1)

Context Diagram

Work Order Generation System

Vendor

Titan / Customer

Purchase Order/ Work order

Make Payment

Duplicate Signed Work Order

Price Negotiation

Raise Invoice

Vendor Selection

Specify Order Details

Verification of Invoice & other

Invoice Receipt

Delivery

DFD

Work Order

Generation

Titan

Specify Promotional Strategy

Vendor Database

Search for Vendor Specifications

Vendor D

etails &

Analysis

Screening

Vendor Selection

Vendor

Vendor Data & Terms

Negotia-tion of Price & Terms

Accounting

Docket Database

Place WO / PO

Accept

Accept

Invoice

Update

Seek D

ocket D

etails

Verification

Check against WO Payment

WO Database

Seek WO Details

Update

S no Data Flow Element Name

1 Vendor selection Name , ID , Quantity, Price

2 Receipt Name , ID , Quantity, Price, W. O no

3 Delivery Quantity, Price, location, date.

4 Order placement Name, ID, Quantity, Price, W. O no, date, terms and conditions.

5 Verification of invoice Name, ID, invoice number

6 Duplicate W. O All elements of W. O and signature of vendor

7 Make payment Name, ID, Amount, Date , payment mode

S no Entities Attributes

1 Vendor Name, Id, Address

2 Titan Address

3 Work Order Number, date, terms and conditions, a/c, docket,

4 Invoice Number, date, quantity, price, amount.

ENTITY RELATIONSHIP DIAGRAM

Delivery

Work Order Invoice

Negotiation

Makes

Sent

For Makes

Generates

Has

Vendor

Item

Titan

Payment

Has Makes

To

Sends

Has

Has