Miscellaneous Topics

Topics to Cover• How do I change a Patient id on an Encounter?• How can I get my ICD9 codes in the order I need?• Why don’t I get a 4th label?• When do I use all 9’s for Income?• New Reports 3100 & 3101• E-report changes

Topic #1

• How do change the Patient Id on an PEF or Encounter?

Call up the PEF – 2 options

• PERI – example – PERI 30 500 748159263

• EHIE – example – EHIE 30 500 12345678

On the PERI screen, put an ‘X’ next to the encounter you need to change

Click in the P ID field, and change the number. Then transmit the encounter.

Do the same thing if you use the EHIE function. Change the ID and transmit

the encounter.

Topic #2

• How can I get my ICD9 codes in the order I need?• This is a new feature.

On the encounter entry screen, you have room to put up to 4 ICD9

codes on each services.

But sometimes, the way you put them on the encounter entry screen is not the way you want them to bill.

Now ICD9 codes can be given a position number.

• Valid position numbers – 0 thru 4• 0 will keep the ICD9 code from billing• 1 thru 4 will mark the order they go on the

CMS 1500 form or how they are billed out electronically.

• The position numbers are not required.

The position numbers can only be entered on the encounter entry page. They will populate the CPOD

screen but you can’t change them on the CPOD screen.

Screenshot below show ICD9 codes with position numbers

Example #1

Example #2

Example #3

Topic #3

• Why don’t I get a 4th Registration label?

You went to the ‘Save & Third Party’ page and entered the income.

You have to enter the Income Assessed Date. No date, No 4th label.

The Income Assessed Date on Registration must match the Current Assessment Date on the Save & Third Party page. If they don’t match, you

don’t get a 4th label.

Topic #4

• When do I use all 9’s for the income?

• NEVER EVER

On the registration page, if the patient will not give their income, leave the income field blank. Blank income on portal is the same as all 9’s on

bridge.

Topic #5

New Reports 3100 & 3101

Report 3100

Report 3101

• PAT CTRL #• First 9 digits = Patient ID

• PAT CTRL #• Next 8 digits = A/R Invoice #

• PAT CTRL #• Last 3 digits = County #

Topic #6

E-report ChangesCurrently E-reports are retained for 18 months.

Starting April 1st, this will be reduced to 13 months.

This is just reports, not data.

Any Questions?????