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5th INTERNATIONAL AVIATION & AEROSPACE

EXHIBITION IN THE MIDDLE EAST

26, 27, 28 FEBRUARY 2018

EXHIBITOR MANUAL

AL BATEEN EXECUTIVE AIRPORT - ABU DHABI, THE CAPITAL - uae

Abu DhabiAir Expo

United Arab Emirates

Heli Expo

Organization

2

Dear Exhibitor,

The Exhibitor Manual has all the useful information you will need to prepare your exhibition

Abu Dhabi Air Expo 2018.

For technical applications, or other requests, please send a message to

[email protected]

The whole team remains at your disposal for any further information.

Thank you for your interest in this event.

With kind regards,

Abu Dhabi Air Expo team

4M Events FZ-LLC - Abu Dhabi Airport Business City - Desk # 004, Center 1 - P.O. Box 2313 - Abu Dhabi, UAE

Tel: + 971 (0)2 419 2714 - [email protected]

WELCOME

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IMPORTANT : For security reasons, aircraft are not allowed to leave the airport before Wednesday February 28th at 18:00.

All stand fittings and waste must be cleared from the exhibition site of the expo by 20:00 on March the 1st, 2018.

During the dismantling period, exhibitors and their contractors are responsible for their own waste materials.

Anything left on the exhibition site after this time will be treated as waste.

Failure to meet this deadline will result in a penalty fee.

EXHIBITION BUILD UP

INSTALLATION SUNDAY FEBRUARY 25th 08:00 - 18:00

For special installation please contact us at [email protected]

If you need to continue working after 18:00, you will need to inform the Organisers by 15:00 on that day.

Charges will apply after 18:00, until midnight : 500 AED per hour, per stand/chalet, per day, and must be paid on-site,

at the Organisers Office.

If you are working with contractors for your booth, kindly let us know the name of the company you're usingand contact details of the person in charge, before February 5th. Thank you.

SHOW OPEN DAYS EXHIBITOR ACCESS SHOW TIMES

MONDAY FEBRUARY 26th

TUESDAY FEBRUARY 27th

WEDNESDAY FEBRUARY 28th

09:00 - 18:00

09:00 - 18:00

09:00 - 18:00

10:00 - 17:00

10:00 - 17:00

10:00 - 17:00

DISMANTLING

WEDNESDAY FEBRUARY 28th

THURSDAY MARCH 1ST

18:00 - 22:00

08:00 - 20:00

Removal of hand held goods only

Vacate all stands & chalets /

Dismantling & Removal of all stands & chalets

OFFICIAL FREIGHT & ON-SITE HANDLING

FREIGHT MASTERS

Sajini Joseph

General Manager

Hamsah Building. Room No: 306,

Zabeel Road, P.O.Box: 121365

Dubai, UAE

Tel : +9714 2543511

Mob : +97156 4881700

Email : [email protected]

www.freightmastersllc.ae

OFFICIAL ACCOMMODATION PARTNER

TRIPAxIS

Mazaya Business Avenue JLT BB2,

Office No. 708, PO Box: 121511, Dubai, UAE

Tel.: +971 4 431 2299

Fax : +971 4 360 8983


OFFICIAL CATERING CONTRACTOR

ExECuTIvE GOuRMET bY GATEGOuRMET

Al Bateen Executive Airport

Abu Dhabi, UAE

Tel.: +971 2 491 7 001

Mob.: +971 506162140


FbO SERvICES (AL bATEEN ExECuTIvE AIR-

PORT)

MuNAWALA


Abu Dhabi,

UAE


OFFICIAL CONTRACTOR FOR STAND AND

CHALET

NuCLEuS

P.O.Box 117530

Dubai, UAE

Tel.: +971 4 360 4418Mob.: +971 50 898 9129

Fax : +971 4 422 6315


OFFICIAL CONTRACTOR FOR STAND AND

CHALET

ELECTRA

Jean-Pierre FRONTE


CONTRACTOR CONTACT LIST

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5

GENERAL INFORMATION

A-Z

ACCESS bY CARAbu Dhabi Air Expo will take place at Al Bateen Executive Airport, located in Abu Dhabi.

The site is easily accessible from Shk. Rashid bin Saeed street (old airport road).


P.O Box 94449

Abu Dhabi


General office inside the exhibition + 971 (0)2 419 2714

ACCOMODATION & OFFICIAL TRAvEL PARTNERThe official travel agent, Tripaxis is on hand to help with all accommodation, travel and regional enquiries.

They are able to provide exhibitors with competitive rates for both accommodation and travel for Abu Dhabi Air Expo 2018.

Please see the contractor conctact list for their contact details.

AIRCRAFT REGISTRATIONIf you have one or more aircraft on the static display, please fill out the registration sheet for each aircraft on page 11.

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GENERAL INFORMATION

A-Z

bADGE APPLICATION REQuIREMENTSYou will receive a link by email to register for your exhibitor badges.

Badges are required for all persons entering the exhibition site.

Photos are on all Exhibitor and Contractor badges, and must comply with international standards for passport photographs:

All pass holders must carry a photographic form of ID at all times, i.e. Passports, drivers licence or national ID cards.

Badges and car passes must be collected from the Exhibitors information Desk at the entrance of the show (proof of identity

will be required to obtain exhibitor badges). A company representative may collect all relevant badges but they will have to

prove their identity before the badges can be released with a Passport, or ID card, or driving licence.

All collections must be signed for by a member of your company, this individual is then resposnsible for the distribution of

the badges.

To order additional badges, please download order form online at: www.abudhabiairexpo.com/services

CATEGORY 9 sqm

ExHIbITOR bADGES

12-18 sqm 24-27 sqm 36 sqm 50 sqm 100 sqm chalet

150 sqm chalet

3 badgesFREE

ALLOCATION 5 badges 6 badges 7 badges 10 badges 15 badges 20 badges

You can purchase additional badges at a cost of $30 per pass.

CATEGORY 9 sqm

ExHIbITOR CAR PASSES

12-18 sqm 24-27 sqm 36 sqm 50 sqm 100 sqm chalet

150 sqm chalet

1 passFREE

ALLOCATION 1 pass 1 pass 1 pass 2 passes 3 passes 4 passes

You can purchase additional passes at a cost of $100 per pass.

CONTRACTOR bADGES


Please send an email to [email protected] if you need badges for your contractors.

bALANCE RESERvATIONIn accordance with general regulations of Abu Dhabi Air Expo, the balance reservation of your booth is due on

January 26th 2018. We would like to thank you in advance for processing the payment of your reservation.

Installation will not be possible without the total payment of your participation.

bANKING SERvICESAn ATM Machine is located inside the terminal.

CAR PARKINGPlease see allocation table on page 6.

To order additional car passes, please download order form online at: www.abudhabiairexpo.com/services

CATERING FACILITIESFor all catering requirements inside the exhibition please contact Gate Gourmet directly, their contact details can be found in

the contractor contact list.

Please note that no external catering contractors are permitted on-site and no food and beverage can be hand carried

on-site.

CHALET (OuTDOOR)Chalet technical specifications on page 18-19-20.

CLEANING SERvICESIt is the exhibitor’s responsibility to maintain their stand or chalet and to make sure it is in a clean condition at all times.

If you are a shell scheme exhibitor your stand will be delivered to you in a clean state in the readiness of the show opening.

Space only exhibitors will be responsible for the cleaning of their areas.

A cleaning contractor has been appointed for general cleaning of the exhibition grounds and internal aisles during the show;

however the cleaning of stands and exhibits are the exhibitor’s responsibility.

Additional cleaning services can be arranged if required.

Please fill out the order form online at: www.abudhabiairexpo.com/services

During the build-up and dismantling period, exhibitors and their contractors are responsible for their own waste materials.

For security reasons it is essential that all aisles are kept clear of rubbish and other obstructions at all times.

It is the responsibility of the exhibitor and/or their contractor to identify their waste materials to the cleaners and to make

arrangements with the official on-site freight handler to have crates and packing materials stored if they are required at the

end of the exhibition.

DILAPIDATIONSIt is not permitted to drill, weld or otherwise fix permanently to any of the chalet or exhibition hall structures. Any graphics or

other applied finish must be removed from glass panels or other parts of the structure before handing the unit back to the

Organisers.

Exhibitors must leave their sites in the condition in which they found them and must satisfy the Organisers that they

have done so. Any dilapidations caused by an exhibitor’s installations will be recorded by the Organisers and the cost of

reinstatement charged to the exhibitor.

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GENERAL INFORMATION

A-Z


ExHIbITION OFFICIAL SHOW CATALOGuE4M Events co-ordinate and publish the exhibition’s Official Show Catalogue. As a result, the publication receives first hand

show information and benefits from first class distribution and exposure. A copy of the Official Show Catalogue is distributed

to all visitors.

The Official Show Catalogue will be published containing an alphabetical list of exhibitors, a description of the exhibits and

general information about the exhibition, together with advertisements.

Each exhibiting company is provided with a complimentary entry which incorporates their company details and a free

editorial describing the companies proposed exhibits. Show Catalogue entries can be submitted online before

February 1st at: http://www.airexpo.aero/registration-services-abu, if no entry is submitted the companies name and contact

details (as displayed on the exhibition contract) will be entered as default.

All exhibitors are given the opportunity to promote their products or services by advertising within the Official Show

Catalogue. Placing an advertisement will ensure that your products are seen by the visitors which could increase the number

of buyers to your stand. For advertising rates and order form please see online at: www.abudhabiairexpo.com/services

FAbRICS uSED IN DISPLAYSTextile fabrics used for interior display purposes on the stand must be FIRE RETARDENT or purchased already treated by

use of approved chemicals. Certain fabrics need not be fire proofed, i.e., wool, twill or felt. Textile fabrics used for interior

decorative purposes within stands must be fixed taut and or in tight pleats (not draped) to a solid backing and not touching

any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Water based paints must

be used.

FASCIA (NAME bOARD) The name board sits at the top of your stand and will carry your Company Name.

This will identify your company to the visitors.

The name on the fascia is the one mentioned on your registration form at Exhibitor Fascia.

FREIGHTThe official on-site freight handler for the exhibition is Freight Masters (contact details in contractor contact list).

For any delivery inside the exhibition, please contact Freight Masters directly.

FuRNITuREFurniture selection and order form online at: www.abudhabiairexpo.com/services

INSuRANCEThe exhibitor is fully responsible for obtaining insurance protection for his exhibits, property and personnel against all risks.

Equipment should be insured both in transit and on location at the exhibition site for the whole period of the event. Insurance

cover should include: PLI (Public Liability Insurance, personal injury, third party claims, expenses incurred and/or losses of

any kind, including losses resulting from the abandonment of the exhibition, medical expenses and baggage, value of the

stand, including the fittings. If you exhibit an aircraft, please have with you the aircraft insurance (of each aircraft).

INvITATIONS Electronic invitations will be sent to you by email.

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GENERAL INFORMATION

A-Z


LIFTING AND LOGISTICSFreight Masters is the official lifting contractor for the exhibition, and the only company authorised to perform lifting and fork

lifting at the exhibition area. If you require lifting and fork lifting services, please contact them directly

(contact details in contractor contact list).

MEETING ROOMSUpon request. Please contact the Organisers.

ON-SITE DELIvERIESDeliveries will not be accepted on-site before 25th February 2018.

All deliveries must be marked up clearly, with Company Name, Exhibitor Contact Name, Exhibitor Contact Number,

Abu Dhabi Air Expo 2018, and must be handled by Freight Masters (the Show Official Supplier).

Please ensure that your exhibit materials are at your booth at least 3 hours prior to the official opening.

Please note that only hand carried items may be brought into the exhibition during show open hours.

Any items requiring a trolley or pallet truck must wait until after the show has closed.

For security reasons the Organisers are not able to accept deliveries on behalf of exhibitors.

ORGANISERS’ RIGHT TO CHANGE STANDS AND FLOOR PLAN LAYOuTIn the interests of the exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any

stand. If we feel this action must be taken this would have to be at the expense of the exhibitor concerned.

The exhibition floor plan is subject to change at the discretion of the Organisers.

SECuRITYAll personnel entering the exhibition must hold an Abu Dhabi Air Expo 2018 badge. Badges must be ordered using the

appropriate forms available via the link to order that will be sent to you. Failure to order badges online prior to arrival may

result in delays on site.

Badges must be worn at all times at the exhibition.

Please note badges are not transferable.

STORAGEThere is no facility for you to store unwanted goods such as crates and packing materials on-site, so please ensure you

arrange for the removal from site of any items you do not wish to keep on your stand.

Our Official Freight Forwarder - Freight Masters can help with your storage requirements, please contact them directly

(see contractor contact list).

vEHICLESNo vehicles are allowed to enter the exhibition area. For any off loading, please contact Freight Masters

(contact details in contractor contact list).

WATERNo water supply is available at the exhibition area.

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GENERAL INFORMATION

A-Z


10

(Information regarding your company with contact details)

15,000 Official Show Catalogues will be printed and distributed at the exhibition’s

entrance to all visitors during the 3 days. All exhibitors will be referenced in it.

To be properly referenced

PLEASE FILL OuT THE FORM ONLINE bEFORE FEbRuARY 1st :

http://www.airexpo.aero/registration-services-abu

The Official Show Catalogue will be distributed to all visitors and will provide

contact details of the exhibitors and advertisements of exhibiting companies.

OFFICIAL SHOW CATALOGUE

ABU DHABI AIR EXPO 2018

If you want to advertise in the Official Show Catalogue, please fill out the catalogue insertion online at:

www.abudhabiairexpo.com/services

5th INTERNATIONAL AVIATION & AEROSPACE

EXHIBITION IN THE MIDDLE EAST

26, 27, 28 FEBRUARY 2018

EXHIBITOR MANUAL

AL BATEEN EXECUTIVE AIRPORT - ABU DHABI, THE CAPITAL - uae

Abu DhabiAir Expo


Heli Expo

Organization

11

booth Name

Aircraft type

Registration number

Requested day and local time of arrival

From

Aircraft pilot’s name

Requested day and local time of departure (from February 28th 6:00pm)

Pilot’s contact detailsMobile phone/email

Must be returned to [email protected] before February 15th

with copy of aircraft insurance

For arrival and departure, please contact Munawala at : [email protected]

Please use a form per aircraft

Abu Dhabi Air Expo26, 27, 28 February 2018

www.abudhabiairexpo.com

AIRCRAFT REGISTRATION OMAD/AZI

12

Services provided by Abu Dhabi Air Expo :

All order forms are available online.

To order, please download document at :

http://www.abudhabiairexpo.com/services

• AIRCRAFT CLEANING (online)

• AIRCRAFT REGISTRATION (online and page 11)

• bOOTH CLEANING SERvICES (online)

• bOOTH ELECTRICITY (online)

• bOOTH DESIGN

For any request regarding the decoration of your booth,

Please contact Jean-Pierre : [email protected]

• CATERING FACILITIES (online), or restaurant on-site

• CHALET AIR CONDITIONING (online)

• CHALET TECHNICAL SPECIFICATIONS (online and pages 18-19-20)

• ExHIbITOR CAR PASS (online)

• ExTRA bADGE (online)

• FREIGHT FORWARDER / LOGISTIC SERVICES / HANDLING AND RECEIPT PACKAGES

(online and pages 13-14-15-16)

• FuRNITuRE (online)

• GPu AND AIR CONDITIONING (online)

• OFFICIAL SHOW CATALOGuE INSERTION ORDER (online)

• PRINTING AND GRAPHIC SERvICES (online and page 17)

• SECuRITY GuARD (online)

• STATIC ELECTRICAL FOR GPu (online)

CONTRACTORS AND FORMS

13

ONSITE HANDLING TARIFF Abu DHAbI AIR ExPO 2018AL bATEEN ExECuTIvE AIRPORT - FEbRuARY 26TH TO 28TH

SITE HANDLING TARIFF FOR SHIPMENTS ARRIvING TO THE MARSHALLING YARD FOR DELIvERY TO THE STAND

1. SHIPMENTS ARRIvING bY SEAFREIGHT & SuRFACE & LOCALS

INBOUND HANDLING

From arrival exhibition site to delivered exhibition stand including removal of empty cases to storage

area : ..........................................................................................................................uSD 90.00 per CbM

LCL MIN 3 CbM

20ft GP container Minimum 25 CBM


40ft HC container Minimum 55 CBM

OUTBOUND

From collected exhibition stand to loaded container including return of empty cases from storage

area : ..........................................................................................................................uSD 90.00 per CbM

LCL MIN 3 CbM




Container grounding / lifting charges :

20’ USD 250.00 / per lift


FREIGHT MASTERS LLCP.O. BOX 121365, DUBAI - U.A.E.

Tel.: +9714 2543511, Mob.: +97156 4881700

Ms. Sajini Joseph George

Email: [email protected], [email protected]



FREIGHT FORWARDER / LOGISTIC SERVICES /HANDLING AND RECEIPT PACKAGES

14

2. SHIPMENTS ARRIvING bY AIRFREIGHT

INBOUND

From arrival exhibition site to delivered exhibition stand including removal of empty cases to storage

area : ...........................................................................uSD 0.90 PER KILO (wt/vol 1:6) MIN uSD 260.00

OUTBOUND HANDLING

From collected exhibition stand to loaded vehicle, including return of empty cases from storage

area : ...........................................................................uSD 0.90 PER KILO (wt/vol 1:6) MIN uSD 260.00

3. FORKLIFT/CRANE HIRE FOR ERECTION OF ExHIbITS

3 Ton Forklift USD 100.00 Per hour – Minimum 1 hour

Crane Hire USD 300.00 Per hour – Minimum 2 hours

The above handling charges exclude :

Important notes For any exhibit or piece which exceeds more than 2 tons a piece, or with dimensions that exceed 2.00m X2.00 X 2.00m where

special handling & lifting is required ,exhibitor is required to contact us to offer a special handling & lifting quotation .

Our tariff is computed on the basis of volume and weight and has no correction with the value of exhibits ,it follows that the cost

of insurance cover is not included in our charges . It is the responsibility of each exhibitor to arrange marine transport

insurance coverage from point of leaving warehouse at point of departure up to stand including return of same back to origin.

No cargo will be accepted at the exhibition site without a proper declaration (AWB Number or BL , weight, volume, Exhibitor

name and stand number ) at least 48 hours in advance.

Note : Please be informed vAT will be applied from 01 Jan 2018 wherever applicable




Courier shipments

From Arrival Abu Dhabi show site to delivery exhibition stand/chalet

Minimum per shipment ( 1 shipment) USD 50.00

Each additional shipment USD 20.00

Road Freight

Road Freight Min 3 CBM for part load/45 CBM for 40ft trailer

15

HANDLING TARIFF Abu DHAbI AIR ExPO 2018AL bATEEN ExECuTIvE AIRPORT - FEbRuARY 26TH TO 28TH

INWARD/OuTWARD HANDLING TARIFF FOR SHIPMENTS ARRIvING TO DubAI PORT TO bEDELIvERED TO THE MARSHALLING YARD FOR DELIvERY TO THE STAND

INBOUND HANDLING

From arrival seaport to delivered exhibition stand inclusive of customs clearance for temporary

import : .....................................................................................................................uSD 185.00 per CbM

LCL MIN 5 CbM




OUTBOUND

From collected exhibition stand to loaded container including return of empty cases from storage area

to seaport : ...............................................................................................................uSD 185.00 per CbM

LCL MIN 5 CbM







U.A.E CUSTOMS INSPECTION FEE PER EXHIBITOR/IMPORT ENTRY : USD 75.00/SHIPMENT

Container grounding / lifting of container to facilitate un stuffing / stuffing or storage of container on-

site charges :



• U.A.E CUSTOMS CLEARANCE FOR TEMPORARY IMPORTATION

• DUBAI PORT HANDLING AND DELIVERY TO EXHIBITION SITE

• UNLOADING AND/OR DE-STUFFING OF CONTAINERS AND DELIVERY TO STAND

• REMOVAL OF EMPTY CASES AND STORAGE DURING EXHIBITION

16

2. SHIPMENTS ARRIvING bY AIRFREIGHT

INBOUND

From arrival Aircraft Dubai to delivered Exhibition stand : ............................uSD 1.85/K (MIN 300KG)

OUTBOUND HANDLING

From collected exhibition stand to loaded vehicle, including return of empty cases from storage area

up to Airport : ....................................................................................uSD 1.85 PER KILO (MIN 300KG)

3. FORKLIFT/CRANE HIRE FOR ERECTION OF ExHIbITS

3 Ton Forklift USD 100.00 Per hour – Minimum 1 hour

Crane Hire USD 250.00 Per hour – Minimum 2 hours

The above handling charges exclude :

Important notes For any exhibit or piece which exceeds more than 2 tons a piece, or with dimensions that exceed 2.00m X2.00 X 2.00m where

special handling & lifting is required ,exhibitor is required to contact us to offer a special handling & lifting quotation .

Our tariff is computed on the basis of volume and weight and has no correction with the value of exhibits ,it follows that the cost

of insurance cover is not included in our charges . It is the responsibility of each exhibitor to arrange marine transport

insurance coverage from point of leaving warehouse at point of departure up to stand including return of same back to origin.

No cargo will be accepted at the exhibition site without a proper declaration (AWB Number or BL , weight, volume, Exhibitor

name and stand number ) at least 48 hours in advance.

Note : Please be informed vAT will be applied from 01 Jan 2018 wherever applicable




U.A.E CUSTOMS INSPECTION FEE PER EXHIBITOR/IMPORT ENTRY : USD 75.00/SHIPMENT

17


www.abudhabiairexpo.com Must be ordered to : [email protected], before 8th February 2018

PRINTING AND GRAPHIC SERvICES

If you need

Stickers

Roll up banners

Flags

Wal

l Gra

phics

Flyers...

Please send your request to : [email protected]

brochures

18

50 sqm chalet is composed of two 25 sqm tents placed side by side without separation in the middle


Chalet Technical Specifications - 5 x 10 sqm

19


Chalet Technical Specifications - 10 x 10 sqm


Chalet Double Decker Technical Specifications - 10 x 10 sqm

20

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