Date post: | 05-Dec-2014 |
Category: |
Technology |
Upload: | amandamills79 |
View: | 464 times |
Download: | 1 times |
CLOUD COLLABORATIONUsing PBworks Campus Edition & Google Apps (Groups, Docs & Sites) for classroom and professional collaboration.
CLOUD COMPUTING
Accessing applications and creating/editing/storing data online, through a Web browser (ie. using web-based applications) rather than by opening/using software installed on your computer/server
Or, to put it another way- Online vs. On-your-computer
SO…
The cloud is great for collaborating with anyone, anywhere, anytime.
Two (or four) Resources I use for collaboration Google Apps [Free]
Google Groups Google Docs Google Sites Used to work online with colleagues from multiple
institutions (MN Library Futurist group) PBworks Campus Edition [Not Free]
Used in MCTC INFS 1000 classes for group work/student collaboration
GOOGLE APPS Challenge: How do you collaborate with 24
people who, by the way, work in different organizations all across the state and can only meet about once a month? Old timey solution:
E-mail Problems with ye olde e-mail
Messy Working with attachments
Revision, then re-attach Cloud solution:
Google Apps Create a Google Group Utilize Google Docs Create a Google Site (and Blog- not created through
Google Apps) for public communication
GOOGLE GROUPS All messages/message threads for group stored in one
place Don’t get buried/lost in e-mail inbox/folders/trash
Still want to get an e-mail when something is posted to the group? You will get an e-mail copy of the message on your Gmail
account (which, yes, you DO need a Gmail account to work with Google Apps) Can also set up as digest e-mail or to not send you e-mails at all.
Google Groups is also good for e-mail lists You get a group e-mail address
Great for messaging everyone in the group with one e-mail address
Great contact for folks who want to contact the group Without setting up a separate e-mail account Messages are posted to the group and also come to our
individual Gmail accounts as part of the Google Group (unless you choose to not receive e-mails)
GOOGLE GROUPS – MN LIBRARY FUTURISTS
Home Page
GOOGLE GROUPS – MN LIBRARY FUTURISTS
Sample Message in Google Groups
GOOGLE GROUPS – MN LIBRARY FUTURISTS
Same message as it appeared in Gmail
GOOGLE DOCS Assuming you all have some familiarity with
Google Docs Basically like an online, editable Word
document, shared (and viewing or editing rights given) using a Gmail address
Easy sharing/editing rights with Google Group e-mail address Don’t have to add everyone individually Just add the group e-mail and all have access
Used for minutes, agendas, small group work, & other group documents Can be viewed/edited by all members of the group
GOOGLE DOCSShared document
GOOGLE SITES
EASY & FREE website creation Futurists used our Google Group and
Google Docs for internal communication and more attractive, cleaned up Google Site for external communication
That said…Once Google Docs (such as Minutes) are
ready for prime time, they can be easily added to a Google Site
Collaborative creation of website content via Google Docs embedded in uniform design of Google Site
GOOGLE SITESMN Library Futures Initiative Website (is a Google Site!)
PBWORKS CAMPUS EDITION INFS 1000: Information Literacy & Research Skills
Semester-long, credit-bearing IL course taught at Minneapolis Community & Technical College
Course requires students to work in groups and complete (among other coursework) six team assignments
Challenge: Multiple students editing/completing assignments together; most students do not finish in class and want to coninue working together outside of class Old timey solution:
Word document, shared as e-mail attachment Problems with ye olde Word document
Messy, inefficient/extra work compiling into one assignment Working with one document circulated as an e-mail attachment
Revision, then re-attach Or one student made responsible for compiling separate
documents/work Computer (il)literacy complictions
Cloud solution: PBworks wiki (PBworks Campus Edition)
Create a wiki version of the assignments One document, editable by all students
PBWORKS CAMPUS EDITION Assuming you all have some familiarity with FREE PBworks
wikis Why Campus Edition?
1. Page level permissions (Customized Access/Privacy) Give permission for students to access and/or edit only some
areas of wiki at page level Hidden Pages: students cannot see other teams’ work. Can give different permissions on individual pages
Example: students can edit their assignment, cannot edit main/home page of wiki/their team’s workspace
2. “Dashboard” for the administrator(s) of the workspaces so he/she/they can see and manage all “campus wikis” in one area
This makes cloning possible; good with the kind of collaboration we do as a department (shared syllabus, assignments, etc.)
Create template wiki, copy (“clone”) for each section of INFS 1000
Other editions of PBworks are designed for individual instructors/users
3. More space!1. It’s not clear what the space limitations are for other accounts, but for the
campus edition we are allowed 1000 users (can rotate in and out) and unlimited file space storage (presumably less space and users for other editions).
INFS 1000 PBWORKS WIKI
**Students cannot edit this page**
Home Page (first page students see in their INFS 1000 wiki)
INFS 1000 PBWORKS WIKI
**Students cannot edit this page**
Home Page (first page students see in their INFS 1000 wiki)
INFS 1000 PBWORKS WIKI
**Students cannot edit this page.****Only students in this team can see this page.**
TEAM Home Page (first page students see in their team’s area of the wiki)
INFS 1000 PBWORKS WIKI
**Students CAN edit this page.****Only students in this team can see this page.**
Team Assignment Page
INFS 1000 PBWORKS WIKI
When students complete assignments, they can easily create a PDF to submit to me via their online dropbox
Click here for PDF
HOW COULD YOU USE THESE IN YOUR LIBRARY? Some ideas:
Collaborative projects (Google Apps or wiki) Keep (online) work related to a project in one place, where all can view &
edit Work across multiple institutions/Long-distance collaboration
These tools can be very helpful in organizing, coordinating and completing work done primarily online
E-mail functions of Google Groups can be helpful for collaboration across institutions
Teaching/Instruction with teams (wiki) Has especially enriched online teaching (can see work AS students are
working on it, before it is due; online equivalent to face-to-face lab days where students are working and can seek instructor feedback in class.)
Librarian collaboration with Instructors/Faculty (wiki) Embedded librarians and/or liaisons could work with/support/create content
for classes in wiki Agendas, minutes, and other important information (Google
Docs, Google Group or wiki) Shared documents, shared editing
E-mail lists/Google Group Get an e-mail but also have archive of all messages in Google Group)
Concerns: Privacy
Make sure you know who can see and edit your information, documents, etc.
Be aware of permissions, settings and/or editions of these tools specific to your needs
Cost Additional functionality and capabilities often come at a price/are not free.
ADDITIONAL SOURCES
Links to additional Sources on our (PBworks!) wiki for this session.
QUESTIONS?
Thank you.
Amanda MillsFaculty Librarian, Minneapolis Community &
Technical [email protected]