of 10
8/8/2019 Mm Display p0 Pr Information 9 02
1/10
1
Display Purchase Order/Purchase Requisition InformationSAP Screen Shots
The University of MississippiEnd User Documentation 4.6C
9/2002SAP Support: 662.915.5556 SAP Web SiteE-Mail: [email protected] www.olemiss.edu/projects/sap
PO - SAP Menu Path : Logistics > Materials Management > Purchasing >Purchase Order > Display [double-click]
PR SAP Menu Path : Logistics > Materials Management > Purchasing >Purchase Requisition > Display [double-click]
Or use Transaction Code ME23N Display Purchase Order
ME53N Display Purchase Requisition
Note: The System will bring up the last Purchase Order that you displayed.
8/8/2019 Mm Display p0 Pr Information 9 02
2/10
2
Purchase order Left-click on Purchase Order
Purchase Order number or Purchase Requisition number Enter either the Purchase Order number or Requisition number.
Enter PO Press enter or left-click on other document.
Enter PR Press enter or left-click on other document.
Purchase Order number associate with PR To see if a Purchase Order has been created for the Purchase Requisition, left-click on the Status tab.You may go straight to the Purchase Order by double-clicking on POnumber.
8/8/2019 Mm Display p0 Pr Information 9 02
3/10
3
Document Date Date document was created.
Note: When displaying information on Purchase Orders, keep in mind if you are trying to view information that it is related to a line item, you willhave to select the appropriate line item. Use the arrow to the right of Item toselect appropriate line item and/or highlight line item.
Account Assignment To view account assignment data, left-click on theAccount assignment tab.
Use up and down arrow toselect appropriate line item.
Doc. Date:
Select line item by highlighting theline.
Account Assignment Tab
8/8/2019 Mm Display p0 Pr Information 9 02
4/10
4
Purchase Order History Left-click on Purchase order history tab.
GR - Good Receipt103 Received, however not released for payment. Departments have 48hours to notify Central Receiving if item is not acceptable.
105 Received, ready for payment. NOTE: The Good Receipt must match the Invoice Receipt before paymentcan be made to vendor. If invoice is for more than has been received, it willnot pay.
IR or IR-L Invoice ReceiptDate invoice was received and enter by Accounts Payable.
Note: There will not be a PO history tab if there is no history (a good receipt
has not been entered or invoice information).
Note: If the invoice was paid July 1, 2002 or after, you will see an IR-Lnumber instead of IR number, please see page 5. If IR number, you may skip
page 5 of documentation.
GR GoodReceipt
IR Invoice Receipt
8/8/2019 Mm Display p0 Pr Information 9 02
5/10
8/8/2019 Mm Display p0 Pr Information 9 02
6/10
6
Accounting Documents - To view accounting documents left-click on IR number.
Ref. Doc . Vendor invoice number. Accounts Payable enters the vendor invoice number in this field. If there is no invoice number, the date isentered.
Check information Double-click on Vendor Account number.
Ref. Doc . Vendor invoice
number or date.
Double-click onVendor Accountnumber.
8/8/2019 Mm Display p0 Pr Information 9 02
7/10
7
Environment > Check Information : Left-click on Environment and thenleft-click on Check information.
Display Check Information
Check number The number of the check Payment date Date of check Amount paid Amount paid on this check will include all payments to thevendor that are due at the time check is cut. Check encashment Date check was cashed by vendor.
Note: No check information found means payment was made by directdeposit.
8/8/2019 Mm Display p0 Pr Information 9 02
8/10
8
Check recipient Address of where check was mailed. To view addressinformation, left-click on check recipient icon.
Check issuer To view the individual that issued the check, left-click onCheck issuer icon.
Accompanying docs To view all documents included in this check.Example: Only includes one document.
Payment Method
P Operating Check
8/8/2019 Mm Display p0 Pr Information 9 02
9/10
9
Example: Amount paid 4,251.38, by viewing accompanying docs, you cansee that several documents were included in check number 677406.
Notice the different document numbers that make up this one check.
Cleared Check has been cut and mailed to vendor.
Note: You will only be able to see this data if a check is the method of payment. It will include all payments made on this one check. It may be payment for only one invoice or several.
8/8/2019 Mm Display p0 Pr Information 9 02
10/10
10
Status To check the status of a P.R. or P.O. left-click on status icon.
Contact person : To view - Created by, Requisitioner, Purchaing group, etc.
Quantities/dates: To view quantities and dates.
Valuation: To view price information.
