Date post: | 27-Dec-2015 |
Category: |
Documents |
Upload: | kellie-johnston |
View: | 248 times |
Download: | 4 times |
MMDAs’ Departments and their Functions
ADMINISTRATIVE DECENTRALISATION IN GHANA
Administrative decentralization is a major pillar in the conceptual framework of Ghana’s decentralization policy which involves the restructuring of central administration. This is in accordance with Sect 240(1); 240(2)(a)(b)(c)(d) of Chapter 20 of the 1992 Constitution.
The main policy objective of the Administrative Decentralization is “to improve the administrative and human resource capacity of the MMDAs and other local government stakeholders to ensure quality service delivery”. Fusion of decentralized departments and Local
Government into one Administrative Unit (LI 1961)
POLICY/ LEGAL FRAMEWORK FOR ADMINISTRATIVE DECENTRALISATION
(Roles in different levels)
LEVEL INSTITUTIONS
ROLES
CENTRAL
MDAs focusing on: •policy formulation, M&E and standard setting
REGIONAL
RCCs assigned with functional responsibility to:•harmonize, coordinate and monitor national level policies & programs and local level priorities
LOCAL MMDAs assigned with functional responsibility for :•policy formulation within the context of national sectoral policies, •local level integrated development planning through sectoral coordination, •resource mobilization and implementation of development policies and programs
L.I 1961: (ENTRANCE OF ADMINISTRATIVE DECENTRALIZATION)
DEPARTMENTS OF DISTRICT ASSEMBLIES . COMMENCEMENT
Legislative Instrument (L.I) 1961 which seeks to operationalise the decentralised departments at the local level as the departments of the District Assemblies.
Date of Gazette notification: 18th December, 2009.Entry into force: 25th February, 2010.
OBJECTIVES OF LI 1961(DEPARTMENTS OF DISTRICT ASSEMBLIES COMMENCEMENT)
1. The commencement of the functioning of the decentralized departments at the district level as Departments of the District Assemblies;
2. The transfer of the staff of the Departments of the District Assemblies from the Civil Service to the Local Government Service;
3. The transfer of the functions in the Third Schedule to this Instrument (L.I 1961) to the relevant Departments of the District Assemblies;
4. The introduction of the composite budget system at the district level by integrating the budgets of the Departments of the District Assemblies into the budgets of the District Assemblies;
Group Work
List any six departments you know in your Assembly
With examples, can you tell us how they (any three of them) work
together?
LG ACT 462, FIRST SCHEDULE (DEPARTMENT UNDER MMDA)METROPOLITAN ASSEMBLY
MUNICIPAL ASSEMBLY DISTRICT ASSEMBLY
1 CENTRAL ADMINISTRATION 1 CENTRAL ADMINISTRATION 1 CENTRAL ADMINISTRATION 2 FINANCE 2 FINANCE 2 FINANCE 3 EDUCATION, YOUTH AND
SPORTS 3 EDUCATION, YOUTH AND
SPORTS 3 EDUCATION, YOUTH AND
SPORTS 4 HEALTH 4 HEALTH 4 HEALTH 5 AGRICULTURE 5 AGRICULTURE 5 AGRICULTURE 6 PHYSICAL PLANNING 6 PHYSICAL PLANNING 6 PHYSICAL PLANNING 7 SOCIAL WELFARE AND
COMMUNITY DEVELOPMENT 7 SOCIAL WELFARE AND
COMMUNITY DEVELOPMENT 7 SOCIAL WELFARE AND
COMMUNITY DEVELOPMENT 8 NATURAL RESOURCES
CONSERVATION DEPT FORESTRY GAME & WILDLIFE DIVISION
8 NATURAL RESOURCES CONSERVATION DEPT FORESTRY GAME AND WILDLIFE DIVISION
8 NATURAL RESOURCES CONSERVATION DEPT FORESTRY GAME & WILDLIFE DIVISION
9 WORKS 9 WORKS 9 WORKS 10 INDUSTRY AND TRADE 10 INDUSTRY AND TRADE 10 INDUSTRY AND TRADE 11 DISASTER PREVENTION AND
MANAGEMENT11 DISASTER PREVENTION AND
MANAGEMENT11 DISASTER PREVENTION AND
MANAGEMENT 12 TRANSPORT 12 TRANSPORT13 URBAN ROADS 13 URBAN ROADS 14 WASTE MANAGEMENT15 BUDGET AND RATING16 LEGAL
LI 1961 - SCHEDULE 1 (REGULATION 1A)Department established Department ceasing to exist
1. Central Administration
Department
1. Department of Social Welfare
2. Works Department. 2. Department of Community
Development
3. Physical Planning
Department
3. Public Works Department
4. Department of Trade and
Industry
4. Department of Feeder Roads
5. Department of Agriculture 5. Department of Town and Country
Planning
6. Department of Social
welfare and Community
Development
6. Department of Rural Housing and
Cottage Industries
7. Legal Department 7. Department of Animal Health and
Production
8. Waste Management
Department
8. Agricultural Extension Services
Division
9. Urban Roads Department 9. Crop Services Division
10. Budgeting and rating
Department
10. Department of Agricultural
Engineering
11. Transport Department
Parks & Garden
i. Physical Planning Dept. will start with Parks & garden Unit under Schedule 1
ii. Dept. of Trade & Industry will start with Cottage industry Unit under
Schedule 1 s:
LI 1961 – SCHEDULE 2 (REGULATION 1B)
Department established Department ceasing to exist
1. Physical Planning Department
2. Department of Trade and Industry
3. Finance Department
4. Department of Education,
Youth and Sports
5. Disaster Prevention and Management Department
6. Natural Resources
Conservation Department Forestry, Game and Wildlife Division
7. District Health Department
1. Department of Town and Country Planning
2. Department of Co-
operatives
3. Controller and Accountant General's Department
4. Ghana Library Board
5. National Youth Organising Commission
6. Registry of Birth and
Deaths
7. Office of the District Sports Organiser
i. Parks & garden and Town & Country Planning units will merge to form a Physical Planning Dept under Schedule 2
ii. Cottage industry & cooperative units will merge to form a Dept. of Trade & Industry under Schedule 2
APPENDIX 1AAPPENDIX 1ADISTRICTDISTRICT DEPARTMENTAL ORGANOGRAM (FUNCTIONAL) DEPARTMENTAL ORGANOGRAM (FUNCTIONAL)
DCE
Internal Audit
DCD
DPCU (DPO = Secretary)
Social Sector Infrastructure Sector
Financial SectorEnvironmental Sector
Economic Sector
Education, Youth & Sports Dept.
SW & CD
Dept.
District
Health
Dept.
Works Dept.
Physical
Planning Dept.
Trade, Industry &
Tourism Dept.
Agric Dept.
Disaster Prevention
Dept.
Natural Resources Conservati
on
Treasury
Revenue Mobilizati
on
Education
Section
Sports Sectio
n
SW Sectio
n
CD Sectio
n
DMOH Sectio
n R. Birth &
Death Section
Building section
(Works & R.
Housing)
Water Sectio
n
Feeder
Roads Sectio
n
T&CP Sectio
n
P&G Sectio
n
Coop Sectio
n
Cottage Industry Section
Fire Sectio
n
NADMO Section
Refugee
Section
Game &
Wildlife
Section
Forestry
Section Animal Health and Production
Section
CropService
s Section
Agric Extensio
n Section
Agric Engineeri
ng Section
Fisheries Section
Youth Sectio
n
Basic Educatio
n Unit
Non-Formal
Education Unit
Library
section
Finance Dept.
Levies
Internal Disaster
Environ Health
Central Administ
ration Dept.
Records
11 Depts.
11 Depts.
Estate
Transport
Logistics
Procurement
Administration
HR Mgt.
Store
PlanningBudget &
ratingMIS
PAU (Public Affairs Unit)
Admin, Planning & Budget Sectors
Food & Nutrition
Tourism
Section
APPENDIX 2AAPPENDIX 2AMUNICIPALMUNICIPAL DEPARTMENTAL ORGANOGRAM (FUNCTIONAL) DEPARTMENTAL ORGANOGRAM (FUNCTIONAL)
MCE
Internal Audit
MCD
MPCU (MPO = Secretary)
Social Sector Infrastructure Sector
Financial SectorEnvironmental Sector
Economic Sector
Education, Youth & Sports Dept.
SW & CD
Dept.
District
Health
Dept.
Works Dept.
Physical
Planning Dept.
Trade Industry & Tourism
Dept.
Agric Dept.
Disaster Prevention Dept.
Natural Resources Conservati
on
Treasury
Revenue Mobilizati
on
Education
Section
Sports Sectio
n
SW Sectio
n
CD Sectio
n
DMOH Sectio
n R. Birth &
Death Section
Building section
(Works & R.
Housing)
Water Sectio
n
Feeder
Roads Sectio
n
T&CP Sectio
n
P&G Sectio
n
Coop Sectio
n
Cottage Industry Section
Fire Sectio
n
NADMO Section
Refugee
Section
Game &
Wildlife
Section
Forestry
Section Animal Health and Production
Section
CropService
s Section
Agric Extensio
n Section
Agric Engineeri
ng Section
Fisheries Section
Youth Sectio
n
Basic Educatio
n Unit
Non-Formal Education
Unit
Library
section
Urban Roads Dept.
Finance Dept.
Transport Dept.
Levies
Internal Disaster
Environ
Health
Central Administ
ration Dept.
13 Depts.
13 Depts.
Estate
Logistics
Procurement
Administration
HR Mgt.
Store
Records
Planning
Budget & Rating
MIS
PAU (Public Affairs Unit)
Admin, Plan & Budget Sectors
Food & Nutrition
Tourism
Section
APPENDIX 3AAPPENDIX 3AMETROPOLITANMETROPOLITAN DEPARTMENTAL ORGANOGRAM DEPARTMENTAL ORGANOGRAM
(FUNCTIONAL)(FUNCTIONAL)
Non-Formal Education
Unit
MCE
Internal Audit
MCD
MPCU (MPO = Secretary)
Social Sector
Infrastructure Sector Financial SectorEnvironmental
SectorEconomic Sector
Education, Youth & Sports Dept.
SW & CD
Dept.
District
Health
Dept.
Works Dept.
Physical
Planning Dept.
Trade, Industry
&Tourism Dept.
Agric Dept.
Disaster Prevention Dept.
Waste Mgt. Dept.
Natural Resources Conservati
on
Treasury
Revenue Mobilizati
on
Education
Section
Sports Sectio
n
SW Sectio
n
CD Sectio
n
DMOH Sectio
n
R. Birth & Death
Section
Building section
(Works & R.
Housing)
Water Sectio
n
Feeder
Roads Sectio
n
T&CP Sectio
n
P&G Sectio
n
Coop Sectio
n
Cottage Industry Section
Fire Sectio
n
NADMO Section
Refugee
Section
Game &
Wildlife
Section
Forestry
Section Animal Health and Production
Section
CropService
s Section
Agric Extensio
n Section
Agric Engineeri
ng Section
Fisheries Section
Youth Sectio
n
Basic Educatio
n Unit
Library
section
Urban Roads Dept.
Finance Dept.
Transport Dept.
Budget & Rating Dept.
Internal Disaster
Environ
Health
Central Administ
ration Dept.
Legal Departme
nt
16 Depts.
16 Depts.
Estate,
Loges
Procurement
Administration
HR Mgt
Store
Records
Planning
MIS
PAU (Public Affairs Unit)
Admin, Plan. & Budget Sectors
Food & Nutrition
Tourism
Section
73 District Works Departments (DWD) and over 70 HRM units have been established; Additional 33 DWDs setup is on-going;
Amended legislations on the L.I. Category II Departments: Ghana Library Board, Births and Deaths Registry, National Youth Council and National Sports Council on-going;
Amendment of legislations on the L.I. Category II Departments: Town and Country Planning and the Department of Cooperatives are on-going;
ChallengesAttitudinal / Bureaucratic Resistance to
Change; (Lack of Change Mgt. Agent & Change Mgt. Action Plan)
Slow pace of amalgamation of the L.I. 1961 Category I Departments of the MMDAs;
Inadequate office and residential accommodation for MMDAs;
The transfer of the staff of the Departments of the District Assemblies from the Civil Service to the Local Government ServiceSymbolic transfer from Civil Service to LGSHR Audit & Identification of HR GapsSelection of heads of departments for integrated departments (e.g., DWD, SWCD, etc.)Capacity Building programmeHR Database Management
REPORTING RELATIONSHIP BETWEEN THE MMDA & THE STRUCTURES ABOVE THE MMDA LEVEL
SUBJECT REPORT
FROM
REPORT THROUGH /BY
REPORT TO
COPY TO
Administration and Finance (Internal)
All HoDs
Head of the Central Administration Department
MMDCD
Planning and Budget (Internal)
All HoDs
MMDPO or MMDBO
MMDCD
HR Management and Development
MMDA MMDCE LGSS through the RCC.
Inter-Service and Sectoral collaboration and cooperation
MMDA MMDCE LGSS through the RCC
District development plans and the district development budget,
MMDA MMDCE NDPC through RPCU/RCC
LGSS through RCC
Local governance and decentralization policy, legislation and finance, including the district composite budget
MMDA MMDCE MLGRD, LGSS and MoFEP through RCC
CHANNEL OF COMMUNICATION (MDAs to MMDAs)COMMU. FROM INTENDED
FORADDRESS
ED TOCOPY TO SUBJECT
Heads of MDAs (the national and regional levels)
Department (s) of the MMDAs
MMDCE Department (s) of the MMDAs
In all cases (major policy, operational and management issues
For Example, relating to Social Welfare: Address to:The Metropolitan Chief Executive, Kumasi Metropolitan Assembly, Kumasi and copy to:-The Metropolitan Director, Department of Social Welfare and Community Development, Kumasi Metropolitan Assembly, Kumasi
All communication addressed by District Heads of Depts. to Regional and National Heads as well as members of the general public will be issued on the appropriate letterheads of the Assembly and will be signed over their departmental titles for the MMDCE.. For example, in the case of Social Welfare, the letterhead will read:Kumasi Metropolitan Assembly, Department of Social Welfare and Community Development, (Social Welfare Section), Kumasiand the communication will be signed by the Director for the MMDCE. For example: Mabel Sarpong, Director, Department of Social Welfare and Community DevelopmentFor MMDCE
CHANNEL OF COMMUNICATION - GENERAL (CONTINUED)
SUBJECT FROM TO COPY TO
Matters of general policy affecting all MMDAs
MLGRD or LGSS
MMDA (MMDCE) RCC
Demand for reports: (statistical data and related information, communication etc)
MLGRD or LGSS
MMDA (MMDCE) RCC
All matters (to enable the MMDCE harmonize the activities of De-concentrated Depts. Etc)
state-owned organizations and MDAs
De-concentrated Depts./ Non-decentralized Depts. (District Officer in charge of non-MMDA Departments )
MMDCE & RCC
Responses from MMDA MMDA (MMDCE)
Minister of Local Government or / and the Head of LGS
RCC
Quarterly reports MMDA (MMDCE)
Office of the President, the Minister of MLGRD and the LGSS
RCC
Administrative & Planning Procedures (Example)
19
Challenges
Appointment of HoDs for the integrated district level Departments;
Technical backstopping from Regional level
LOCAL GOVERNMENT ACT, 1993 (ACT 462), SECTION 20:ROLE OF DISTRICT CHIEF EXECUTIVE (DCE)
The DCE shall be the chairman of the Executive Committee (EC) of the District Assembly (DA)
The DCE shall— preside at meetings of the EC of the DA and in his
absence a member of the EC elected by the members present from among themselves shall preside;
be the chief representative of the central Government in the district.
The emoluments of a DCE shall be charged on the Consolidated Fund
ConclusionBased on Section 20 of LG Act 462, MMDCE be:responsible for the day-to-day performance of the executive and administrative functions of the Assembly;responsible for the supervision of the departments of the Assembly;