MMS307 Event Team presents

Nicholas Quail: 21313719Andrew Papadatos: 214151861

Adam Bartlett: 212203022Callum Forck: 213025998John Brown: 215481885

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Table of ContentsStatement of Content 6Mission & Vision 6Objectives 6Values 7Event Background 7Event Details 7Charities 7Venue 8

Staff 9Event Contact List 12Event Team 13Set Up & Set Down Staff 13Logistics & Operations Staff 14

Volunteers 14Recruitment 14Requirements 15Training 15On Day Duties 15Registration Assistants 15Course Marshalls & Obstacle Supervisors 16Warrior Zone Attendants 16

Design, Construction & Management 17Main Event Hub 18Stage 18Toilets 18Outdoor Shower Station 18Shading 19Marquees 19Tables 19Chairs 19Bins 19Barriers 19Fencing 19Start/Finish Line Arch 19Drink Stations 19General 20Construction Schedule 20

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Athlete Equipment 21Race Numbers 21Timing Systems 21

Obstacles 21Storage 29Signage 30Directional Signage 30Informational Signage 31Sponsorship Signage 31Set-Up & Pack-Up Procedures 32Outsourcing Services 32

Presentation 32Presentation Schedule 32Awards & Medals 33

Bump In Bump Out 34

Charity 37Letter of Request for Partnership 38Spokespeople 38

Budget 38P&L 39Economic Impact 39Financial Considerations 40

Administration 40Legal Considerations 40Media & Broadcasting 40Website 41Stakeholder’s Consultation 41

Transport 41Bus Service 41Bus Schedule 42Public Transport 42Traffic Management 42Parking 42

Athlete Services 43Registration Services 43Information Services 43Lost Property 44

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First Aid Services 44Bag Storage 44Drink Station 44

Marketing 44Target Market 44Marketing Campaign 45Radio Advertisement 46Interviews 47Website 47Newspaper Advertising 47Television Advertising 47Promotional Signage 48Merchandise 48Sponsors 50

Catering 52

Organisational Structure 52Accreditation 53Accreditation Application 53Accreditation Collection 53Accreditation & Design 53Level 2 54Level 1 54Media Accreditation 54

Uniforms 54Volunteer Uniforms 54Security, Officials, and Medical Uniforms 55Hats 56

Administration Equipment 56Registration and Ticketing 56Security Services 57Security Company 58Guard Placement 58Incident Reports 58Secure Areas 58Accreditation 58

Technology & Equipment 58Announcement Equipment 58Electricity & Power 59Event Communication 59

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Printer, Computers & Camera 60

Medical & Emergency Services 61St Johns Ambulance 61Accreditation 61Emergency Plan & Incident Reports 61Emergency Plan 62Incident Report

Legal 62Council Permits 62Event Application 62Event Application 62Temporary Food Stall Permit 62Use of Public Areas for Sporting Events 63Public Liability Insurance 63Event Evaluation 63Participants Evaluation 63Event Staff & Volunteer Evaluation 63Financial Evaluation 64

Risk Management 64Event Details 64Insurance 64Information & Debriefing 65Promotion & Registration 65On Sight Signage 65Documentation 65Injury 65Event Catering 66

Market Competitors 66

Event Cancellation 66Staff/Volunteers 67Participants 67Media 67Alternative Date 67Clean Up/Pack Up 67Wet Weather 67

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Statement of Content

The Warrigal Warrior Race is a new and exciting obstacle race that focuses on bringing together aspects of agility, strength, conditioning, endurance, stamina and mental toughness to test all warriors mentally and physically to the max. The premier event will hit at the start of spring on the 24th of September 2016 and plans to be an annual event. The obstacle race is located at Lardner Park in Warragul, an easy 60-minute drive from the Melbourne CBD, which is also home Beyond the Valley Festival, Farm World and numerous car shows and races. Lardner Park has the ability to facilitate 50,000 people with wide open landscape, multipurpose facilities and a dam which will all be utilised, making it a perfect location for the first year of the Warragul Warrior Race. The Warragul Warrior Race will span over 12km with 8 different obstacles that challenge all aspects of the warrior’s toughness. Expect to see crawling, jumping, running, rolling, swimming and everything in between in this action packed obstacle race. Although challenging, the Warragul Warrior Race is tailored for everybody, with the main measure for high level athletes being the time that you finish, but main focus of the race being on the underlying qualities of teamwork, companionship, comradery, and simply having fun. The Warragul Warrior Race will utilise mainly volunteers for race day operations, along with obtaining numerous sponsors. Although being a for-profit organisation, the Warragul Warrior Race will partner with a charity to help raise money for a worthy cause.

Mission & VisionMission: The Warragul Warrior Race’s mission is to promote physical activity to range of different people, while encouraging underlying qualities of teamwork, companionship, comradery and cooperation. Through the race, individuals are faced with the challenge of obstacles that can only be concurred through teamwork and persistence, this allowing all warriors to help each other and achieve a sense of accomplishment.

Vision: The Warragul Warrior Race’s vision is to create an event with enough success that it can run annually and continue to facilitate health and fitness. Coupled with this, The Warragul Warrior Race’s vision is to create enough success each year to then continue to highlight worthy charities and donate.

Objectives- Facilitate a fun, exciting and interesting form of exercise for all.- Raise funds/awareness for diabetes Australia and allow all participants to feel empowered by competing and contributing to this.

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- To motivate more people of all characteristics to engage with exercise

ValuesTeamwork: Creating an environment where all participants of the warrior race have to work together to get through the course.

Bravery: Allow participants the ability to participate in the race to stand up and support diabetes Australia.

Assistance: Facilitating a wide demographic of people to be able to participate in something exciting, fun and interesting, all the while, raising money for a worthy cause.

Event BackgroundThe Warragul Warrior Race is a ground breaking event in its first year of operation. The race draws inspiration from fun runs, obstacles races, swimming events and all things health and fitness. The founding members of the WWR (Warragul Warrior Race) have a history and experience with health and fitness, event management and event day operations. The WWR was founded on the idea that with the founders past experiences in a range of fields, this event will become a premier event that promotes health and exercise in an innovative way. As there are many other obstacle races in Victoria and Australia, the WWR will have a high attention to detail, exceptional operations and world class obstacles/facilities, that will prove that it is going to be Australia’s number one obstacle race.

Event DetailsName: Warragul Warrior RaceLocation: Lardner Park, Warragul Date: 24th September 2016Time:

The Warragul Warrior Race is a charity obstacle race supporting Diabetes Australia. The race will see warriors (participants) of all demographics jump, swim, crawl, climb through the many obstacles that cover the 12km course. The first wave of 200 people is at 7:30am with waves starting every 30 minutes until 2:30pm. This will see 3000 people participate in the race.

Charities The Warragul Warrior Race has chosen to donate 10% of all profits to Diabetes Australia. With the ongoing support of ambassador Joanna McMillan, WWR will ensure that the key values of Diabetes Australia are upheld during the event.

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Diabetes Australia Statement: Through leadership, prevention, management, and research, Diabetes Australia is committed to reducing the impact of diabetes.

WWR chose Diabetes Australia for one major reason; the facilitation and participants of exercise (a major focus for WWR) can reduce the onset and severity of diabetes within all people.

Together WWR and Diabetes Australia aim to reduce the impact of diabetes within a wide range of demographic, whilst supporting those who have already been diagnosed.

VenueLardner Park

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The venue was chosen as it is only a 60 minute car ride from Melbourne, making it easily accessible to most people. Along with this, the outdoor facilities and exhibition space spans 20 hectares, and there is an additional 4WD drive and other areas that can be utilised, allowing for ample room for the obstacles of the WWR. The total area of the farmland is 300 acre, making it the perfect spot for WWR.

Next to the 20-hectare area where the race will be held is a 10-hectare area for parking. This was a major benefit of using Lardner Park because as it is so rural, there is a massive need for plenty of parking. On site there are toilet facilities that have showers and toilets but as there will be such an influx of people, portable showers/toilets will need to be considered.

StaffThe WWR was created and established by five founding members. Since then each member works full-time for the organization. Each staff member has looked to utilize their own personal experience and qualities and found a role within the organization in which to specialise and operate. All current staff contact details can be found within the Event Contact List.

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Event Contact List

Name Role NumberAdam Bartlett Event Coordinator – Event Day 0433 334 030Nick Quail Event Coordinator – Charity and

Sponsorship0444 444 332

Callum Forck Event Coordinator -Volunteer 0400 040 949Andrew Papadatos Event Coordinator - Marketing 0422 290 102John Brown Event Coordinator – Financial

and Media0456 656 656

Sharon Coates Hire 0488 229 330John Mayor Security 0432 889 033Paul Party Hire Warrigul 0432 892 011Ruth Warrigul Council - Waste 0490 671 671Trevor CASIO 0422 334 223Joanna McMillan Diabetes Australia 0458 210 965Rebecca Channel Nine 0431 329 934Peter Win 0487 231 612Mila 94.3 Star FM 0429 123 321Steve Lardner Park 0489 023 493George St John - First Aid 0433 298 000Ricky Bobby Operations Supervisor 0499 897 433Nathan Mr Burger 0476 554 382Mustafa Arch Company 0428 141 516Joanna Warragul Weavery 0466 758 499Nikki Herald Sun 0410 203 495Judy Network Ten 0422 233 901Guy Leech Ambassador 0411 689 284Eric Clapton Traffic Management 0456 017 922Rose Williams First Aid Manager 0441 422 929Jack Lucky Pops 0482 382 029Lachlan Sportspower Warragul 0457 212 825Tom Warragul Golf Club 0480 328 562Betty Everything Emu Health Shop 0478 819 845Andrew Powerade 0430 491 328Carlo Personal Trainer 0432 393 093Vinnie Personal Trainer 0423 235 234Frank ZAP Fitness 0412 123 132Georgia Anytime Fitness 0499 897 433Reggie VIS 0476 554 382Rick Nova FM 0428 141 516Trevor Billboard 0466 758 499Zach New Balance 0410 203 495

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Abbas AA Signs 0422 233 901Jan Warragul Self Storage 0490 671 671Jim Jim Mawbs Design and Print 0422 334 223Ollie Deakin University 0458 210 965Nick Rotary Club 0431 329 934Daniel CAB55 Coffee Van 0456 017 922Fiona Press Juicery 0441 422 929Cristina Mt Franklin 0482 382 029Lucy Warragul FC 0444 123 232Nick Red Bull 0443 234 132Peter Nike 0456 017 922Clancy Commonwealth Bank 0441 422 929Peter The Sound Guys 0482 382 029Jackie Weetbix 0433 334 334Janet Coates Hire 0445 341 221Bastion Renta2way 0455 214 954Bridget 5 Star Trophies 0499 872 131Neil Sidekicker 0421 214 380James Mighty Burger 0410 300 129

Event TeamThe WWR is a newly form event founded by the MMS307 management company, operating from Melbourne, Victoria. MMS307 is aiming is to specialise in designing, developing and implementing events for a wide variety of clients, as the WWR is the first event scheduled. Prior to forming this company, the event team met at University and developed a friendship and a desire to build an event company that serviced the Australian public by providing fun quality events. MMS307 Events is managed by five full time staff listed below, but will be assisted by numerous other staff members and volunteers in the lead up to and implementation of the event.

Set Up & Set Down StaffSidekicker, an organisation specializing in the bump in and bump out period of festivals and large scale events, were contacted and the employment of 5 event contractors was deemed sufficient. These event contractors will look to assist the team in the set up and set down of the course, with hired staff chosen specially for the needs of the WWR course development. These included two heavy machinery operators, a qualified welder and a lights/sound specialist. All contractors have vast experience in the large scale event background and are adept at their duties. Sidekicker staff have previously assisted in similar like events such as Tough Mudder and the Spartan Race series, and have a proven track record.

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(Event Contractor Website: https://www.sidekicker.com.au/talent-categories/events/event-setup/)

Logistics & Operations StaffCEO Nicholas Quail and Events Coordinator Adam Bartlett have sought consultation with Earth Movers Melbourne along with Siderkicker staff to gain further insight on the requirements for various obstacles. Nicholas and Adam will ultimately oversee the majority of construction and physical logistics at the site to ensure everything adheres to the WWR vision. Operations and construction staff will be required to be present from the 21st and 26th of September. Sidekicker contractors will be given the freedom to perform their roles as they see fit and will perform the bulk of operations work. A further 10 volunteers will join the events team to facilitate this process and provide extra man power.

VolunteersRecruitmentEvent Workforce (EW) will be the first point of contact for recruitment of volunteers; they have a sound worker base and are well known amongst our peers and target demographic. The WWR will require 70 event day volunteers from EW with a further 5 pre-event volunteers required for registration and event promotion. Additional recruiting will take place via flyer promotion, and a set up stall outside of the Deakin Library which will not only endorse the event but seek the recruitment of additional volunteers. The overall volunteer target quota is 100, with additional recruits welcome. Given the nature of the WWR obstacle course a majority of the volunteers will be required per obstacle station to ensure the event runs smoothly and to facilitate participant safety. Event staff and volunteers will communicate with volunteer coordinator Callum Forck, who will liaise with event coordinator Adam Bartlett to ensure appropriate staffing requirements are met. Email will be the first point of contact going out three months prior to the event commencing (24th of June). This will ensure appropriate event advertisement and recruiting time. All volunteers will be confirmed as of the 24th of August, via a confirmation phone call. 5 volunteers will be placed on stand-by to adhere to late withdrawals and on day sickness.

Warrigal WarriorsVolunteer CoordinatorCallum ForckMob: 0439847766Email: cforck@warrigalwarriors.com.au

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RequirementsVolunteers are expected to have successfully filled out the WWR’ Volunteer Enrolment sheet and accepted the terms and conditions stated in the final confirmation email. All Volunteers will be required to be present 30 minutes prior to their shift for final event rundown and duty allocation held by Callum Forck. There will be morning and evening shifts available for nomination, volunteers will receive a free WWR ticket and will be able to participate before or after their shift. All Volunteers are required to supply their own in-closed shoes and weather appropriate pants/shorts, they will be provided with event merchandise, including a t-shirt, cap, water bottle and food/beverage card.

TrainingVolunteer’s will be a sent an informational newsletter each week in the month prior to the event. A further rundown sheet will be submitted via email to all those involved, including staff, volunteers, and participants. Volunteers will be required to attend an induction session held over various weekends in the lead up to event, this will be held at the Burwood Deakin Gymnasium and will go over basic obstacle run down, specific volunteers roles, and the expectations expected of a WWR Volunteer. This will be conducted by events Coordinator Adam Bartlett.

On Day Duties

No. of Volunteers. Duty10 Five required on the 23rd and five on

the 25th of September for pre-day set up and post day set down, helping event staff with (de)construction and lay out of the event.

15 Supporting staff with on-day registration, manning the info hub and selling merchandise.

5 Parking Assistants.5 Patrol, provide information and

answer questions to Warrigal Warrior participants.

2 Manning and efficiently operating the storage lot.

9 Start and Finish coordinators, take photos, operate the ‘Warrior Zone’

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5 Rubbish collection and general up

keep.4 Merchandise promotion.5 Pre-event registration and promotion.40 Course facilitation and obstacle

supervision

Registration AssistantsThe WWR looks to adhere to on day new comers and will promote same day registration, we believe this will be a major factor in boosting event participation rates and revenue. This process will require an immense effort from our 15 volunteers to facilitate quick and easy registration, whilst aiming to avoid congestion. These volunteers will also be expected to man the info hub and sell the event merchandise.

Course Marshall’s & Obstacle Supervisors10 volunteers will be sporadically spread throughout the course acting as course marshal’s, ensuring that the flow of the course remains steady and that participants are conducting themselves in a safe manner. 30 Obstacle supervisors will be spread amongst the 8 stations each specifically educated on their assigned obstacle. Supervisors will look to guarantee the safety of participants whilst providing information/tips on each of the given obstacles. Each supervisor will be manned with a first aid kits, two-way radios and water bottle stations.

Warrior Zone Attendants9 volunteers will be required to run the ‘Warrior Zone’, located just beyond the finish line. Here participants will be congratulated upon their gallant effort, and will pose in their greatest warrior pose for a finishing photo. Each participant will be supplied with a ‘Warrior Pack’. Each pack contains various Warragul Warriors treats whilst each respective sponsor is expected to supply their own unique goodie. Participants will be encouraged to remain within the Warrior Zone and to hang around until the ‘Warrior Awards’ are presented later in the evening.

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Design, Construction & Management

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Main Event HubThe map above shows how the main event hub will be set out for the event. This section is where the pre and post-race activities will take place and will contain all the competitors and spectators needs.

This area will have the following equipment with more detail in the sections below: Toilets x 30 (28 unisex toilets and 2 disabled toilets) Stage (10x4) Tables x 50 Marquees x 20 Bins x 100 Skip BinUmbrellas x 10Chairs x 65 Barriers Radios x 5 Printer/ Scanner/ Fax x 1 Computer x 3 Camera/ video camera x 1 First Aid kit x1 Generator x 2 Water Containers x 3Plastic Cups x 4,000 Signage

StageThe stage situated in the main event hub will provide interviews, presentations and be a main meeting point for all the finishing participants. Core members of staff and volunteers will be stationed on and around the stage to ensure safety around the stage area. The size of the stage will be approximately 10x4 and will be hired through Party Hire Warragul.

Toilets Thirty toilets (28 unisex and 2 disabled) will be located at the event site and will be located at the start and finish line. These toilets will be contracted through Coates Hire Warragul.

Outdoor Shower StationMain event hub will have a shower station that will have approximately 30 showerheads for rinsing after the event.

ShadingTen Umbrellas will be hired to provide shade and shelter in case of high

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temperatures across the main event hub. These umbrellas will be contracted though Party Hire, Warragul.

Marquees Twenty 6x3 Marquees will be required to be located at the start and finish line to cater for sponsors and other vendors. Marquees will be contracted through Party Hire, Warragul. Vendors and sponsors to inform the event team a month prior to the event if they require additional marquees. Twenty marquees should be sufficient as well as allowing back up marquees.

TablesFifty trestle tables will be required for the event with it being used for marquees and general use at the event. Tables will be contracted to Party Hire, Warragul. Vendors and sponsors to inform the event team a month prior to the event if they require additional. Fifty tables should be sufficient as well as allowing backups.

Chairs65 plastic chairs will be allocated for the event to be used over the main event hub. Chairs will be acquired from Party Hire, Warragul. Vendors and sponsors are required to inform event team with any special requests regarding seating. 65 chairs should allow for sufficient back up also.

Bins The Warragul Council waste department will be contacted a month prior to the event to book additional rubbish bins for the event. 100 bins in total will be ordered for waste disposal. On top of that, a skip bin will also be ordered for the event.

Barriers Crowd control barriers (CCB’s) will be required for the main event to provide a structured line for the registration tent. This will be contracted to Coates Hire, Warragul.

Fencing Temporary fencing will be contracted to Coates Hire, Warragul to provide adequate fencing around the main event hub

Start/Finish Line ArchThe start/ finish arch will be a 7 meter stable arch that will be purchased for the event with major sponsors logos attached to promote their support. The arch will be contracted will be contracted through The Arch Company.

Drink Stations

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Three Drink Stations will be located in the main event hub. Plastic cups of water will be there for participants to drink from provided containers.

General On top of what was listed previously the main event hub will require items such as a first aid kit, computer, scanner, camera, generator and signage. This will be located at site office and for use only under event coordinator authorisation.

Construction ScheduleItem Period Date Time Compa

nyContact

Phone Amount

Stage Bump In 22/09/16

10am

Party Hire

Paul 0432 892 011

1

Bump Out

25/09/16

8am

Toilets Bump In 20/09/16

10am

Coates Hire

Sharon

0488 229 330

30

Bump Out

25/09/16

8am

Marquee Bump In 22/09/16

10am

Party Hire

Paul 0432 892 011

20

Bump Out

25/09/16

8am

Umbrellas

Bump In 22/09/16

10am

Party Hire

Paul 0432 892 011

10

Bump Out

25/09/16

8am

Tables Bump In 22/09/16

10am

Party Hire

Paul 0432 892 011

50

Bump Out

25/09/16

8am

Chairs Bump In 22/09/16

10am

Party Hire

Paul 0432 892 011

65

Bump Out

25/09/16

8am

Bins Bump In 21/09/16

10am

Warrigul Council

Ruth 0490 6716 71

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Bump Out

25/09/16

8am

Arch Bump In 20/09/16

10am

Arch Company

Mustafa

0428 141 516

1

Bump Out

25/09/16

8am

20

Fencing Bump In 20/09/1

610am

Coates Hire

Sharon

0488 229 330

-

Bump Out

25/09/16

8am

Athlete EquipmentRace numbers Race numbers will be provided to each competitor to identify him or herself. Individuals will pick up their number from the registration tent on the day of the event. They will be given a ‘bib’ to attach to the front and back of their shirt. The front of the bib will contains a race number for the participant, the name of the event, and major sponsors of the event. The back of the bib will contain emergency contact and event details. Race numbers will be created by the Warragul Weavery store with a maximum of 4,000 race numbers to be printed.

Timing system CASIO will provide the Warragul Warrior with a timing tag system. 4,000 recyclable tags CASIO timing tags will be ordered for use in the event. CASIO timing tags will be zip tied to competitor’s shoelaces with volunteer staff removing these tags at the conclusion of the event. This will be able to accurately inform everyone of his or her time.

ObstaclesObstacle Number: One.Obstacle Name: Brain Freeze.Obstacle Description: 4 x skip bins full of water and ice. Each bin will have steps leading up and away from the bin and will have a wooden obstruction in the middle of the bin with signage covering the wood saying “Obstacle One: Brain Freeze”. Participants must jump into the skip bin and submerge themselves completely in the icy water to get to the other side of the obstruction and out of the bin. Obstacle Signage: Skip bin covered with Warragul Warrior branding. Obstruction in the middle of each skip bin will be covered with signage saying “Obstacle One: Brain Freeze”.Volunteers: 2 x volunteers are needed per skip bin, one on the entry to the bin and one on the exit, ensuring safety of participants at all times.Materials Needed: 8 x wooden steps, 4 x skip bins, 4 x wooden obstruction.Example:

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Obstacle Number: Two.Obstacle Name: Prison Break.Obstacle Description: A series of 10 walls that vary in different sizes; 2 x 1m walls, 2 x 2m walls, 3 x 2.5m walls, 3 x 3m walls. Participants will have to work with each other to get over the larger walls, boosting and pulling other participants over. The walls will be spread across 50 metres. Obstacle Signage: Each wall will be painting black. All 3m walls will also have “Prison Break” painted on. All 2m walls will have “Warrigal Warrior” painted on. Volunteers: 8 volunteers will be needed to roam throughout this obstacle and ensure everyone’s safety. Materials Needed: 10 x wooden walls (various sizes), black paint, red paint. Example:

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Obstacle Number: Three.Obstacle Name: Tunnel Vision.Obstacle Description: Participants will have to crawl through two 20m long tunnels that are half filled with water and mud. The only way through is crawling. There will be four lines to do this, equalling 8 x 20m long tunnels needed.Obstacle Signage: 3m banner nailed to the ground as you come up to the obstacle saying “Tunnel Vision”. Volunteers: 8 x volunteers on this obstacle at each end of the four lines of tunnels. Volunteers will be ensuring the safety of all participants. Materials Needed: 8 x 20m tunnels, water.Example: Tunnel vision will have no barbed wire in the middle, it will all be open.

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Obstacle Number: Four.Obstacle Name: Walk The Plank.Obstacle Description: 3 x 5m balance beam that will go to a small wooden island in the dam, once there participants must jump off into the dam and swim to the other side. Obstacle Signage: 3m banner nailed to the ground as you approach the obstacle saying “Walk The Plank”.Volunteers: 6 x Volunteers at the start of the obstacle ensuring that people go in single file, 8 x volunteer lifeguards.Materials Needed: 3 x Steps leading to balance beam, 3 x 5m balance beams, 3 x floating islands.Example:

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Obstacle Number: Five.Obstacle Name: Monkey Madness.Obstacle Description: A series of different monkey bars, varying in difficulty going up and over a water filled pit.Obstacle Signage: 3m banner nailed to the ground as you approach saying “Monkey Madness”. “Warragul Warrior” branding on the sides of the monkey bars.Volunteers: 10 x volunteers ensuring the safety of all participants. At least 4 volunteer lifeguards at any one time. Materials Needed: Pool, 1 x monkey bar construction.Example:

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Obstacle Number: Six.Obstacle Name: Drop In.Obstacle Description: A 10m long quarter pipe that is covered in water. Participants will have a 15m run up and will attempt to run up and get on top of the quarter pipe. There will be four lines for people to attempt to get up the quarter pipe. The other side will have a slide going back down. Obstacle Signage: Quarter pipe to have “Drop In: Warragul Warrior” painted onto the face. Volunteers: 4 x volunteers making sure each line goes in single file, 4 x

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volunteers on top ensuring the safety of all participants. Materials Needed: 10m long quarter pipe with painted face, custom slide attach to the back as the exit. Example:

Obstacle Number: Seven.Obstacle Name: Cargo Climb.Obstacle Description: 1 x 10m long, 10ft high, cargo net wall that has to be climbed over, and 1 x 10m long, 20ft high, pyramids made out of nothing but wood and cargo net.Obstacle Signage: 3m banner attached to the ground as you approach the obstacle saying “Cargo Climb”.Volunteers: 8 x Volunteers needed, 2 for each side of each part of the

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obstacle.Materials Needed: Custom built vertical cargo climb wall, custom built pyramid cargo climb obstacle.Example:

Obstacle Number: Eight.Obstacle Name: Tour De WarragulObstacle Description: A range of different balance beams, hills, turns and seesaw’s for participants to ride bikes over and through. Obstacle Signage: 3m banner attached to the ground as you approach the obstacle saying “Tour De Warragul”. Some signage through the bike track saying “Warragul Warrior”. Volunteers: 1 Volunteer at each obstacle (6 obstacles), and 8 at the start and

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finish collecting bikes and returning them to start. Materials Needed: Bikes, wooden obstacles.Example:

Storage

Storage facility Prior and post the event each of the obstacles will be stored in Warragul inside multiple storage sheds that is operated by Warragul Self Storage. This facility will allow the obstacles to remain in a safe position before and after the commencement date.

Storage securityWarragul Self Storage has a 24-hour security throughout their location. In addition to this a secure code will be allocated for each board member to allow access to the obstacles inside the storage facility.

Signage AA Signs will design the signs used for the WWR, which is a graphic design company in Richmond Victoria. The signs will consist of directional signage,

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informational signage and sponsorship signage. The order for the signs will be placed on June 2nd to allow them to be ready 3 months before the event begins.

Abbas AliOwner and OperatorPhone: 0474457271Email: AA_signs221@gmail.com

Directional/Transport SignageOn the day of the event there will be directional signage all throughout Warragul for anyone driving, which consist of several entry points coming into Warragul the run of major roads from Melbourne and surrounding areas. Each lot of directional signage will consist of a consecutive pathway to allow individuals participating easy guidance.

People traveling away from the city of Melbourne will have guidance from signs placed at these locations.

-A 5-kilometer notice to turn of at the Drouin-Warragul Rd exit -The Drouin-Warragul Rd turn off from the Princes freeway.-Warragul-Korumburra Rd.-Hamiltons Rd-Lardners Track-Burn Store Rd

People travelling in the direction towards Warragul will have guidance from directional signage at these locations.- A 5-Kilometer notice to turn of at the Princes Way Exit- The Princes Way Exit- Princes Way- Lardners Track- Burnt store Rd

For the people who are in the central of Warragul will have guidance from directional signage at these locations -Starting at the takeaway shop Subway-Alfred St-Howitt St -Landsborough St -Warragul-Lardner Rd-Lardners Track-Burnt store Rd

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Each sign placed will feature an arrow pointing in the correct direction to follow, as well as how many kilometers away each person is from Lardner Park. Once people arrive there will be a series of directional signage in the car park.

Directional Course Signage Signs will be placed from the starting to finish line, which will consist of directions of where to go and distances to travel based on each specific race. Volunteers will also be in charge of maintaining that these signs are still in the correct position all throughout the event.

Information SignageThere will a number of signs directing people around Lardner Park to access the facilities we are offering. These signs include Toilets Medical tents/Emergency personals Hydration stations Food/drink stallsStaff services No access zones Race sign upRace meeting pointInformation deskSpectator areasStarting and finish linesEmergency exitsExits Car parks Designated smoking areas

Sponsorship SignageSponsorship signs will be situated at the following areas, entry and exit points of event, start and finish line, car parks. The major sponsor Sanitarium Weet-bix will have most the amount of exposure as well as the charity of diabetes Australia for the event.

Set up and Pack Up Procedure The signage will need to be set up on the 22nd of September this will be achieved by the staff and overseen by the site operating manager. Prior and completion of the event the signs will remain in Warragul Self Storage facility, as they can be ideally used again if the event is a success.

Presentation

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Presentation ScheduleAs course completion will be sporadic over the progression of the day award presentation will be periodically held every two hours. An initial address will be held on the main stage by COO Nicholas Quail, this will involve welcoming the competitors and providing a brief overview of the day’s proceedings. The main stage will act as a meeting point for each event wave with Course Marshal’s directing participants to the start line at designated times. Upon completion of the day Event Coordinator Adam Bartlett will hold a final award ceremony and thank the patrons for their participation and provide information on future Warrigul Warriors promotions.

Award presentation will focus on appraisal of elite athletic performance and look to encourage patron participation. Medals will be presented to the top three course times for each category comprising of U21 Male/Female, O21Male/Female and the O50 bracket. The individual with the quickest competitive time will be awarded a 1000$ cheque and be presented with the inaugural Warrigul Warrior solid steel sword. Further certificates will be awarded to the winner of each event wave, male and female and a Warrigul Warrior action figure to the youngest participant.

The presentation schedule is as follows:

Warrigul Warrior Event Presentation Schedule.24th of Septemember 2016

Lardner Park, Lardner, VIC 3820

TIME EVENT ACTIONED BY NOTES

7:15am Microphone setup and sound check.

Adam Barlett

7:30am Initial patron address and welcome.

Nicholas Quail

7:40am First wave of runners summoned to starting line.

Course Marshal’s

9:30am First wave award presentation.

Adam Barlett

11:30am Second wave award presentation.

Adam Barlett

12:00pm Further MC address and patron welcome.

Nicholas Quail

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12:30pm Third wave award

presentation.Adam Barlett

2:30pm Fourth wave award presentation.

Adam Barlett

4:30pm Firth wave award presentation

Adam Barlett

5:00pm Final address and thank you. Medal presentation and further event promotion.

Adam Barlett

Trophies & AwardsMedal design and construction will be contracted to 5 Star Trophies, Melbourne. 5 Star trophies are one of the premier medal designers within victoria and have had many years in the business. Each medal will be will be of simplistic design with a mere 1st, 2nd, or 3rd engraved on the front for wave winners. Age group medals will be presented with a more extravagant award, engraved with the place, ‘Warrigul Warrior’, date and logo of the event.Each participant upon completion of the course will receive their ‘Warrior Pack’. Sponsors will be given the opportunity to provide goodies and promotional gear towards these packs along with any additional prize packets. All sponsorship merchandise must be finalized by the 24th of August, with Warrior Pack construction expected to well underway by the 1st of September.

5 Star Trophies Contact:Bridget MartoneMob: 0499872131Address: 13 Diredaily Avenue

Bump in – Bump out schedule The Bump in will occur a week before up until the race and Bump Out to occur immediately after concluding. 19/09/2014 – 22/02/2016

Staff on site: MMS307 Events (5 staff) Operational and Volunteer Staff Security

Tasks:

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Lardner Park closed for our use

Fencing delivered Crowd Control Barriers (CCB) mapped out Site Office set up Marquees Delivered Bins delivered Obstacle Set-Up Toilets Delivered Tables and Chairs delivered Arch Delivered

23/09/2016 Staff on site:

MMS307 Events (5 staff) Operational and Volunteer Staff Security

Tasks: CCB’s delivered Stage erected Toilets installed Sponsor marquees erected Activation marquees erected First Aid marquees erected CCB’s put in place Signage (On Fencing/Marquee’s)

24/09/2016 – Event Day Staff on site:

MMS307 Events (5 staff) Operational and Volunteer Staff Security

Tasks: Pre Event:

Food Vendors arrive Car park closure Activation teams set up Presentation set up Security

Post Event: Signage removed CCB’s stacked for removal Rubbish clean up

25/09/2016Staff on Site:

MMS307 Events (5 staff)

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Operational and Volunteer Staff

Tasks Stage Dismantled Marquees dismantled Semi-temporary fencing removed Ground cleared Site Office cleared Site Office removed Skip bins collected General Clean Up Obstacles Removed

Event Day For the race itself, we expect to have 3,000 people register before the due date to participate and have maybe 100-200 people last minute inclusions on the day that we try to cater for. The participants will be organised into ‘waves’ of 200 people organised prior to the event once they select what time they want to start. Participants are required to arrive no later then 45 minutes before there scheduled race time. The first wave of competitors will start at 7.30am. Volunteers and staff members will be required to start at 5am. There will be a ‘wave’ of competitors every half an hour till the last wave at 2.30pm. It will take the competitors a minimum of 2 hours to complete the course and up to 4 hours we anticipate.

Run Sheet

Time Who What5am Staff/Volunteers Assemble at Site Office and

are briefed to prepare for role5.30am Staff/Volunteers Ensure set up is complete6am Security Arrive6.15am Sponsor Sponsors and Activation

members begin arriving6.25am Registration

Marquee AttendantsAssume role in registration marquee

6.30am Participants Anticipate arrival from here to register and compete

6.45am Hospitality Vendors Begin Arriving and set up6.50am Medical Ensure First Aid tent is set

up, ready and has relevant authorities

7am Staff Course/Equipment/Obstacles given final check and ticked off

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7.15am Staff Marshall people to the start

line7.30am First Wave

ParticipantsStart

7.45am Staff Marshall people to the start line

8am Second Wave Start8.15am Staff Marshall people to the start

line8.30am Third Wave Start8.45am Staff Marshall people to the start

line9am Fourth Wave Start9.05am Staff/Volunteers Relevant people assume role

on finish line9.15am Staff Marshall people to the start

line9.30am Fifth Wave Start9.30am Staff Volunteers Anticipate competitors will

finish from this time onwardsDirect them to stage for presentations and information

9.45am Staff Marshall people to the start line

10am Sixth Wave Start10.15am Staff Marshall people to the start

line10.30am Seventh Wave Start10.45am Staff Marshall people to the start

line11am Eight Wave Start11.15am Staff Marshall people to the start

line11.30am Ninth Wave Start11.45am Staff Marshall people to the start

line12pm Tenth Wave Start12.15pm Staff Marshall people to the start

line12.30pm Eleventh Wave Start12.45pm Staff Marshall people to start line1pm Twelfth Wave Start1.15pm Staff Marshall people to the start

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line

1.30pm Thirteenth Wave Start1.45pm Staff Marshall people to the start

line2pm Fourteenth Wave Start2.15pm Staff Final marshal of people to

the start line2.30pm Fifteenth Wave Start2.40pm Staff Begin Start line pack up6.30pm Staff Begin full Bump out

CharitiesDiabetes Australia

Project ProjectionsDiabetes Australia focuses on leadership, prevention, management, and research, to address the fight against diabetes in Australia. When donating, the funds will facilitate the research for better treatments and a cure; help raise awareness of diabetes and provide national programs and services for people living with diabetes and those at risk. This statement will be outlines to everyone as they sign up for the event and there will be a Diabetes Australia tent at the registration gate where all participants can learn more, or choose to donate extra amounts of money.

Letter of Request for Partnership A letter of request for the partnership between WWR and Diabetes Australia will be sent 12 months before the first event on the 24th of September 2016. This letter of request will detail the event in full, share its visions, and request the partnership of Diabetes Australia. As the event plans to be an annual event after its first year in 2016, this will be mentioned but not a crucial part of the letter.

SpokespeopleJoanna McMillan, a dietitian and nutritionist, along with Guy Leech, a professional ironman athlete, will be the two major spokespeople for the day.

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Both Joanna and Guy will give a quick thankyou at the start of each race and get the participants amped up. Between events the two will be at the Diabetes Australia stand, chatting, signing autographs and constantly upholding the vision of WWR and Diabetes Australia. They have both given their permission to have their photo included in any marketing material.

BudgetExpense Cost Quantity TotalBarricades $20 500 $10,000Catering Vans - - -Chairs $5 65 $325Tables $10 50 $500Clipboards $2 50 $100Cones $2 100 $200Paint $5 20 $100Uniform $5 150 $750Flags $5 20 $100Signs $10 50 $500Marques $50 100 $5000Electronic Sign $50 1 $50Prizes $1750 1 $1750Stationary $2 100 $200Radios - - -Shuttle Bus $400 16 $6,400Rubbish Bins $15 100 $150Toilets $100 30 $3,000Hydration Station $100 3 $300Umbrellas $20 10 $200Mega-Phone $40 10 $400Speakers $300 5 $1500Stage $400 1 $400Showers $500 1 $500Security $50p/hr 20staffx12hrs $12000Generator $200 2 $400Marketing $10000 -ID Bands $2 150 $300Merchandise $5 3000 $15,000Venue Hire $100,000 1 $100,000Obstacle Construction

$100,000 1 $100,000

TOTAL $260,125

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Revenue (Estimated)

Amount Quantity Total

Ticket Sales $100/each 3,000 $300,000Sponsorship $60,000 - $60,000Merchandise $30,000 - $30,000Total $390,000

P&L

TOTAL Revenue Expenses Profit/Loss$390,000 $260,125 +$129,875

Overall Warragul Warrior will run at a profit of $129,875 if all goes to the projections put forward by the financial team. As stated above, 10% of all profits will go to Diabetes Australia. This means $12,988 will be donated to Diabetes Australia.

Economic ImpactThe event is expected to have a large economic impact on the township of Warragul and surrounding regions. This impact will contribute financially towards local businesses within the district, as there is an estimated 3000 people attending the event.

Financial ConsiderationsThough we are a for-profit event, we intend to donate 10% to the charity Diabetes Australia. To do this, costs must remain low and efficiency must remain high. Being precise with expenses and utilizing enthusiastic volunteers will help up stay within our financial budget.Some of the major finances that need to be considered for the event:

1. Insurance2. Infrastructure 3. Staff 4. Marketing5. Obstacles and materials

Outsourcing Services There will be a number of operations outsourced to help the event. They include security, medical, volunteers, and equipment material. These operational aspects will be critical to ensure there are no hiccups in delivering the event.

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AdministrationAll staff members will need to go through the accreditation process in the bump in bump out schedule and event day procedures. On the day of the event all members of the staff, including volunteers will wear a uniform designed by the founding members of the WWR. Media will be notified to wear dark colors and receive accreditation allowing them access to media-specific regions around the course.

Legal Considerations The main areas that need to be focused on in terms of legalities are WWR permits and insurance. Also areas that need close attention are creating a Risk Management plan to avoid safety issues for the athletes. A cancellation and/or rescheduling plan needs to be made as well if weather or a series of unfortunate events take place. This plan would lay out the exact steps that would be taken to do this.

Prior to event sign up waivers must be completed, which declares that people are healthy to participate. A Risk Management plan will be developed to ensure all of the obstacles are thoroughly checked and safe to participate in. Finally legal considerations must be given understanding the process under which the event shall be cancelled in and what are the implications from that.

Media and Broadcasting Media and broadcasting will be under the direction of John. Through sponsors and himself all news regarding the event will be supplied through the public through various news, radio, and online. The WWR website will always upload new and correct information before any third-party media organization.

WebsiteThe WWR website was designed through the Financial Director’s expertise in designing efficient and interactive portals that give the viewer an easy-going experience. The website’s total cost to construct was AUD $200.00 and contains portals for registration, donations, causes, and information behind the WWR committee.

Pre-event briefing An event briefing will occur a week prior to the event begins. With the personal that are in charged of each specific category, contacting each person through phone and email explaining the requirements and expectations for the event. An additional briefing will also take place 2 hours before the event begins on September 24th, as each leading personal will discuss their expected requirements.

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Post debrief A short on site debrief will occur for 30 minutes just after the event has finished and the participants have left the event. Another debrief will occur for each of the board members on October 15th, which will discuss the event in finer detail. This meeting will also provide the opportunity for future planning of the event, based on the overall outcome and success.

Planed meetings Meetings will occur each month from June before the event commences. There will also be meetings occurring fortnightly from September 4th leading up to the event. Each of the 5 board members and required staff are expected to attend these events. If anyone is unable to attend, meeting minutes will be recorded. Each meeting will take place at Deakin University who will supply a conference room.

The dates bellow will be when each meeting is commencing.- June 3rd 7pm- July 2nd 8pm- August 1st 7pm- September 4th 7pm- September 18th 8pm

TransportBus Service As WWR is at Lardner Park in Warragul, there will be multiple bus services going to and from Melbourne. The bus route will take 60 minutes from the Melbourne CBD. This bus fee will be $15 one way or $30 both ways. Along with this, there will be complimentary seats for all volunteers coming to and from Melbourne for the day.

Bus Schedule Melbourne CBD (Southern Cross Station) to Lardner Park (Time Departing Melbourne):4am6am8am10am12pm

Lardner Park to Melbourne CBD (Time Departing Lardner Park):11am1pm3pm

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5pm7pm

Public Transport Unfortunately

there is no public transport options to Lardner Park as it is in Warragul. This is a limiting factor that was addressed but when assessed it was too difficult to find an adequate place to host the event where ample public transport visits.

Traffic Management Larder Park has its own parking facilities and the traffic management off the main road will be simple. We will have volunteers working on the main road, along with signs showing people where to turn off the road, where to park, and any safety instructions. This should adequately address the risk of having a bank up of any traffic on the day.

ParkingLardner park has a 10 hectare space for parking on the day. Volunteers will section out special spots for workers, and then direct cars and buses as they come in where to go. All access to this carpark will be through entry gate one.

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Athlete ServicesRegistration services Registrations are available prior to the event online, through phone number, at specific interactive power point presentations that are presented to clubs and groups and also be offered on the day. At the registration tent participants can do the following:

- Sign-up and pay - Sign waiver - Collect race number- Choose a time-slot to race in- Ask any questions about the day- Fill in all required forms for the race

The registration tent will be the first thing that people walk into from the car park and bus drop off and will have barriers sectioning lines for people to follow. This entry will also be the point where any spectators can come through to gain entry into the event. Along with this, all merchants such as food and sponsors will check-in at this point and receive their information as to where to set up, and the information for the day.

Information Services Just past the registration tent, within the main courtyard/hub, there will be one information services tent. This tent will provide information to all participants and spectators on the following:

- Event map- Event details- Race times- Lost property - General information on WWR’s vision and missions - Answer all general questions or pass them onto the people that can answer them- Take suggestions/complaints

This information tent will require two volunteers at all times to facilitate the above jobs.

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Lost Property All lost property found prior, and during the day will be handed into the information services tent. All items will be held here until the end of the day and then taken to the WWR head office where people can come and collect them. If they are not claimed within 1 month of the event, the lost property will be then passed onto a local opportunity shop within Warragul.

First Aid ServicesThree first aid stations will be located in Lardner Park during the event. One located in the main courtyard/hub that will be the main first aid station and then two smaller first aid stations throughout the course to ensure that if there is an injury, it is acted upon quickly. St Johns Ambulance Victoria will be present within all these stations and will provide their own equipment. On top of this, WWR will purchase some general first aid kits along with sunscreen.

Bag Storage Bag storage will be offered in one of the function spaces that Lardner Park have on offer. Participants and volunteers will be the only people who can use this storage space. Bags will be tagged with a number that matches the participants race number/volunteer ID number. There will be 4 volunteers taking bags at all times and 2 volunteers sorting the bags at all times. This will be free of charge and spectators will not be able to use this service, this means there will be no cash held. If bags are not picked up within 1 month of the race, the bag and its contents will be donated to the local opportunity shop within Warragul.

Marketing

Target market Our aim for this event is to target three demographics, the general public that are interested in trying something innovative, team building groups such as sporting teams, health and fitness groups, cooperate teams and elite athletes that are longing for a challenge in improving there abilities. Each group will be targeted through a specific approach, as we aim to target these groups in Warragul, surrounding towns from Warragul and Melbourne.

Marketing Campaigns The marketing campaign for the WWR will promote each demographic in a distinctive way. The general public campaign will focuses on people with an interest for exercise and are looking for something new and innovative. In terms of the elite athletes the marketing campaign will consist of promoting a physical challenge that is out of the ordinary from their standard sport.

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Targeting teams and groups will be promoted as a team bonding exercise, through how well they can cooperate with each other. The three demographics will be targeted in ideal locations and will be provided with the relevant context, this will be further discussed throughout this section. The campaign will also be targeted through key areas.

The key areas of the marketing campaign include:

- Radio- Television - Signage- Social media/Webpage- Newspaper- Interactive presentations

The general publicIn terms of reaching out to the general public with an interest in health and fitness and exercise, an agreement has been arranged with Anytime Fitness and Zap Fitness centers to have our event promoted in their facilities. This will occur in the outer eastern Melbourne suburbs towards Warragul’s direction and surrounding Gippsland regions. This will consist of promotional signage has been organised that contains all the necessary information for signing up distributed all throughout each facility. As well as an agreement with 10 of the Zap Fitness centers, which will have interactive classes that consist of a 2 personal trainers hired by our committee to instruct weekly class. These classes represent health and fitness components that will relate to the event, as we believe this will be a great way for people to gain interest.

Teams and groupsThis demographic will be targeted by the 5 staff in the committee, separately targeting specific groups and teams that have agreed for an interactive presentation. The presentations will commence between the 24th and 25th of August, as we believe this will help secure people by presenting a 20 minute power point of the events information. The list bellow describes each corporate group, team and fitness group that has agreed to have the event promoted on their site. Furthermore each site that is approached will allow the opportunity to resistor for the event in person.- Warragul sports power, August 25th, presented by Callum Forck- Warragul Football Netball Club, August 25th, presented by Callum Forck - Drouin Football Netball Club, August 25th, presented by Callum Forck - Marfa Football Netball Club, August 25th, presented by Andrew Papadatos - Wonthaggi Football Netball Club, August 25th, presented by Andrew

Papadatos - Waverly Football Club, August 25th, presented by Adam Bartlett - Mitcham Football Club, August 25th, presented by John Brown

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- Warragul Tennis club, August 25th, presented by Callum Forck - Burwood Kick boxing association, August 25th, presented by John Brown - Melbourne Parkour, August 24th Presented by Andrew Papadatos - Baw Baw Shire Council, August 24th Presented by Adam Bartlett- Warragul High School (year 12 Students/Physical education staff), August

24th Presented by Adam Bartlett - Moe High School (year 12 Students/Physical education staff), August 24th

Presented by Adam Bartlett- Berwick High School (year 12 Students/Physical education staff), August

24th Presented by Adam Bartlett- Narre Warren High School (year 12 Students/Physical education staff),

August 24th Presented by Adam Bartlett- East Link (management center), August 24th presented by Andrew

Papadatos- YMCA gym staff (Burwood), August 24th, Presented by Nicholas Quail- Coles Store support center August 25th, presented by John Brown - Westfield operations center, August 24th presented by Andrew Papadatos - Deakin University Sport science, Sport management, Sport development

students, August 24th, Presented by Nicholas Quail- Deakin University DUSA staff, Cheerleading Society and Soccer Club,

August 24th, Presented by Nicholas Quail

Elite athletesAn agreement with the Victorian Institute of Sport was achieved, to assist in targeting elite athlete. This event will focus on promoting a physical challenge on athlete fitness. This will consist of a 1-hour presentation from Adam Bartlett and Callum Forck addressing all the required information through an interactive presentation, this will also include registering in person after the presentation.

Radio Advertisement The event will be advertised throughout the Warragul region on 94.3 Star FM. There will also be radio advertisement all throughout Melbourne on Nova FM, both radio stations will start promoting the event on August 23rd leading up to the commencement date of the 24th of September with a total of 8 advertisements from Wednesday to Saturday. More importantly the advertisements on the two radio stations will focus on the three targeted demographics of the general public, elite athletes and teams/groups.

InterviewsLeading up to the event each of the five board members will have interviews on television and radio promoting the event.Nicolas Quail and Adam Bartlett – Weekend Today, Network Nine, September 4th

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John Brown and Andrew Papadatos – Win News, Network Win Warragul, September 18th Callum Forck – 94.3 Star FM, September 20th

Each interview will consist of a five-minute segment, which will focus on promoting the event, and sharing additional information.

WebsiteThe website will allow people to register for the event and feature information of the details of the event. The website will be titled as www.WarrigalWarriorsRace.com. There will also be a direct link of the Warragul Warriors Race from the Diabetes Australia website. In terms of social media a Facebook page will be created, which will inform people about the event.

Newspaper AdvertisingThe event will feature inside the Herald Sun from Monday to Wednesday from August 22nd – September 23rd. This will feature the necessary information about the event, this feature in the newspaper will also include a phone number and website URL to resistor.

Television Advertising The event will be advertised on Network Ten in Melbourne and Gippsland regions, from August 25th to September 23rd. This will feature a total of 24 advertisements, which includes 8 in the morning, 8 during the afternoon and 8 during the evening, consisting of three days a week, on Sunday, Thursday and Friday.

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Business Card

Promotional signageBased on an agreement with local business a range of poster signage will be placed against local businesses windows, which will feature all the necessary information on the event. Additionally, a local burger shop in Warragul called Mighty Burger has agreed to call one of their burgers the Warragul Warrior burger for five weeks prior to events commencement date, in order to promote the event further. Lastly one large advertisement of the event will feature on a billboard along the Princess Freeway.

Merchandise As part of an agreement made with New Balance Australia there will be Warragul Warriors merchandise available prior to the event (through the Facebook page and website) and on the day of the event. All of the profit made from merchandise will go towards the operations cost of the event. At the event there will be a stall set up that will sell a range of merchandise this includes, shirts, singlets, hats, shorts and drink bottles each piece of Merchandise will feature the Warragul Warriors logo.

Jim Mawbs Design and Prints will complete the printing for each piece of merchandise. Each item will feature the Warragul Warriors logo as well as additional sponsors of the event. All the merchandise that is available for sale is shown below, (please note images show items prior to the logos and sponsored added).

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Item Cost price

(price the merchandise originally cost)

Retail Price (price we are selling)

Profit Image

Accelerate Cap (Unisex)Available in small, medium, large

$25.00 $35.00 $10.00

Heathered Short Sleeve Tee (women’s)small, medium, large, extra large

$40.00 $50.00 $10.00

Accelerate Short Sleeve (men’s)small, medium, large, extra large

$40.00 $50.00 $10.00

700ml Drink Bottle (available in pink, blue and yellow)

$20.00 $27.00 $7.00

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Accelerate Singlet (Men’s)small, medium, large, extra large

$35.00 $47.00 $12.00

Accelerate Tunic singlet(women’s)small, medium, large, extra large

$40.00 $47.00 $7.00

Accelerate 5 Inch Short (men’s)small, medium, large

$45.00 $55.00 $10.00

Accelerate 2.5 Inch Short (women’s)small, medium, large

$45.00 $55.00 $10.00

Sponsors This event will consist of three levels of sponsorship low value, medium value and high value. Each type of sponsorship will have a contribution towards the events financial and operating success. The alternative rights for each sponsor will differentiate from each other based on the type of category they are in.

Low valueThis section essential consist of small businesses within Warragul that have agreed to contribute towards the event by donating $200 each. The small businesses that have been selected in the low value category are Emu Health Foods Warragul, Sports Power Warragul and The Warragul Golf Club. This

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agreement with each business was created after 1 month’s negotiation, which began with an initial request through a phone call. In accordance to this agreement all low value sponsors will feature there logos on advertised posters and receive 2 free registration passes for entering or watching the event.

There have also been a number of businesses that have been reached out to, which allows them to have free access for advertising there event in terms of providing small stalls and interactive workshops set up with giveaways throughout the day. The businesses that agreed to this stipulation were Mount Franklin, Red Bull, Nike and the Warragul Football/Netball Club. Each of these businesses will set up throughout the walking sections.

Medium valueTo assist with this event further, medium value sponsors have been created. Since this event is donating ten percent of its profits to Diabetes Australia, an agreement was achieved through one of the supporting partners of Diabetes Australia, Commonwealth Bank. The agreement for this sponsorship was finalised after 3 months of negotiation. In accordance to this agreement the Commonwealth bank have offered a $20,000 dollar contribution towards the event.

In return for their financial return they will receive their logo on each piece of merchandise, included on poster signage, included on the billboard advertisement, receive 10 free registration passes for entering or watching the event and featured on hard copied promotional signage distributed throughout the event.

High valueA major sponsor of Sanitarium Weet-Bix was achieved through a 6-month negotiation period, which initially began from a sponsorship proposal letter. This agreement will benefit Sanitarium Weet-Bix as it offers exposure and promotional opportunities. This partnership has led to Sanitarium Weet-Bix agreeing to contribute $40,000, which will finance the operational costs of the event.

In return for the financial support we have received, Sanitarium Weet-Bix will have there name on all the marketing materials used to advertise this event, an featured on the merchandise and website. They are also provided a VIP area on the day of the event that includes 18 free registration passes for entering or watching the event. They will also receive their logo on hard-copied signage and on every piece of directional signage associated with the event.

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Catering There will be 6 operating business that will be catering this event, this consist of Mr Burger, The Rotary Club, CAB55 Coffee Van, Pressed Juicery and Lucky Pops. Each of these businesses has experience working at major events around Australia. Each food stall will consist of 5 workers and each drink stall will consist of 4 workers. Each catering company will provide their own staff that have experience working with food/drink and have a food handling qualification. Each food/drink stall will be surrounded together in a designated food court we are providing.

Organisational Structure

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COO and Workforce DirectorNicholas Quail Financial DirectorJohn Brown Marketing and Media Relations Andrew Papadatos

Volunteer CoordinatorCallum Forck

Event CoordinatorAdam Bartlett

Traffic ManagementEric Clapton

First Aid ManagerRose Williams

Operations SupervisorRicky Bobby

Security ManagerJohn Mayor

AccreditationAll employees and volunteers working the WWR must require accreditation to gain access to specific areas in and around the event. There will be two different levels of accreditation, Level 1 and Level 2. Level 1 accreditation will be the level, which all volunteers and lower level employees will seek. This will grant them access behind areas roped off to athletes and the participants of the event. Such like a common eating place for employees, designated restroom area for employees, and certain parking privileges. Level 2 accreditation is granted to managers and coordinators of the event. This level allows all privileges in level 1 as well as access to certain areas designated only for managers and coordinators where pre and post-event meetings will take place. Media will be given accreditation however their badge will not allow them access to the employee-specific areas such as the eating area or bathroom. This badge will only allow them access to a section blocked off for media allowing for interviews and pictures. The WWR committee expects to make just under 300 accreditation passes for various positions. Each badge will cost $0.50 to produce.

Accreditation ApplicationAll accreditation applications must be completed and submitted for approval no later than two months prior to the day of the event (24 July 2016). Applicants do not apply for an accreditation level, instead when they are accepted the coordinator will assign individual levels of accreditation. Applications must be accompanied by a valid picture that will be used on the Accreditation Badge. Enquiries regarding accreditation levels and status should be directed to Adam Bartlett.

Accreditation CollectionAll staff will not be granted access to event grounds without their proper accreditation physically showing on their person. Accreditation will be available for pickup at WWR’s main office 6 weeks prior to event (7 August 2016) and will move to on-site pick up as of 21 August 2016. For staff to successfully receive their accreditation they must present a valid photo ID accompanied with an email confirmation. Media accreditations can also be granted on-site and will give them access to a media-specific area for pictures and interviews. They do not reek benefits of Level 1 accreditation.

Accreditation & DesignAccreditation passes will be simple and indicate access simply by colour. Certain security checks will be necessary to get into accreditation-specific areas. While working, all employees must have accreditation visible. Without accreditation employees and volunteers will not be allowed on site; no exceptions.

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Level 2 Accreditation

The Blue Badge will be given to employees and staff who need access to all grounds in and around the event. This will be the badge designated for coordinators and managers of the event and operations on race day. All medical members

will be granted Blue Badges.

Level 1 AccreditationThe Green Badge will be given to all level 1-accreditation employees. This will restrict their access depending on their job and position. All green badge employees will be granted access to the common areas. Green badge will be the

main badge for the bump-in bump-out schedule. Along with volunteers, all catering, parking, and sanitation services will be granted level 1 accreditation and given a Green Badge.

Media Accreditation (Pass)Media Accreditation will allow media and all of their equipment access to the event. This accreditation will give them access to media-specific spots around the course as well as a section by the finish line to allow for pictures and

interviews. Media will also have good positioning near the main office if the Coordinators need to make an announcement regarding the race.

UniformsVolunteer Uniforms Volunteers will be given athletic neon camo shirts to help particpants identify them easily. Volunteers will identify their T-shirt size when applying for accreditation. T-shirts will be available for pick-up with accreditation. Every volunteer will be given a T-shirt and required to wear them on race day The T-

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Warragul Warrior Race ID Photo:

Name:Staff Number:Level of Access:Job Position:

Warragul Warrior Race ID Photo:

Name:Staff Number:Level of Access:Job Position:

Warragul Warrior Race ID Photo:

Name:

MEDIA

shirt will have the Race Logo on the front of the shirt and have the word, “STAFF” on the back. T-Shirts will be the only WWR supplied uniform for volunteers. All volunteers must wear black (dark) shorts with ankle socks. We recommend employees wear shoes they will not mind dirtying. Catering is the only position that does not warrant a uniform from the WWR coordinators. T-shirts will cost AUD $5.00 per shirt and will be financed by the WWR committee.

Security, Officials, and Medical UniformsSame goes for the uniforms worn by security, course officials, and medical staff. Shirts will be supplied and the WWR requries black (dark) shorts, ankle socks, and tennis shoes; preferably durable ones (that can get dirty). The ONLY exception is regarding security. Security must wear long black pants instead of shorts. Official shirts will cost $5.00 per shirt and financed by the WWR committee.

Course Official T-Shirt

Security Uniform

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Medical Staff Shirt

HatsWith the event-taking place in the spring, it is important for our volunteers and employees to be mindful of the sun. We will supply hats upon request to all volunteers and employees if they desire.

Administration Equipment Equipment such as pens, pencils, paper, glue, pins, markers, timers, whistles, erasers. The committee has set aside $400.00 for administrative equipment.

Registration and Ticketing Participants for the WWR are able to register as early as 5 months prior to race day (24 April 2016). Registration will take place through a portal on the WWR website. Prior to completion, a payment portal will ask for Credit Card information for a minimum sign-up fee of $90.00. Complimentary, the form will have a box for extra donations towards Diabetes Australia. After completing this, there will be an email confirmation and T-shirt size request before total completion. Spectators are not charged a fee however it is highly encouraged they make some sort of donation during their time on site. This will increase audience size as well as awareness of the event and cause for the years to come. The reason for the T-shirt size request is for the shirt athletes receive after conquering the race. Athletes will receive the T-shirt at the finish line where volunteers will be handing them out. Media will be present capturing the moments.

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Athletes Completion T-Shirt

Security ServicesSecurity will be on-site for 12 total hours and costing AUD $50.00 per hour per guard. Guards will not be able to leave until all athletes and spectators have

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officially left the premises. After that, security will not be needed. The WWR committee has decided 15 guards will be a sufficient number of security personnel on-site without causing guests to feel uncomfortable.

Security CompanyThe Security Company the WWR committee has decided to work with is the company, Quail Body Guards. Quail Body Guards have a great reputation for working big events and keeping those they are protecting safe and happy. The security manager is John Mayor and he will work directly with all the guards. He will act as their manager under the command of Ricky Bobby the Operations Manager.

Guard PlacementGuards will be scattered across the premise with the main presence being at the entrance, eating areas, main office, spectator zone, and media section. Guards will also be deployed near the secure areas watching athlete’s belongings. Ricky Bobby, the Operations Manager will decide where the bulk of guards need to be and when.

Incident ReportsIf an incident does occur, the guard(s) involved must fill out an incident report immediately. The Operations Manager has confirmed that Quail Body Guards understands and agrees to these terms and conditions. Once the incident report is filled out, the report is to be given to the acting manager who is to provide the information to Ricky Bobby who will then pass it onto the WWR committee.

Secure AreasThere will be a secure area at the start and finish line of the race. Another safe area will be a designated locker where athletes may store their personal belongings while taking part in the race. At least one guard will always be deployed watching over secure areas.

AccreditationAll guards must have a Quail Body Guard accreditation for their specific area they will be working on race day. Quail Body Guard will be in charge of determining whether which accreditation is needed and where.

Technology & EquipmentAnnouncement EquipmentAnnouncing equipment such as a PA system, microphones and megaphones will be required around varies avenues of the course to facilitate communication. The main stage in particular will be fitted with a large speaker system in order to organise and produce accouchements around the main

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event hub. This will require two microphones, four speakers, and a PA system. Sound equipment will be hired through ‘The Sound Guys’ in Melbourne prior to the event.

Each obstacle will require one megaphone, additional megaphones will be provided to course marshals to ensure proper event organisation and safety.

The Sound Guys Contact:

Guy EmblemMob: 0488783121Address: 31 Ingram Close, North Melbourne.

Electricity & PowerThree portable power generators contracted to Coates Hire Melbourne will be required for the event. One utilised for powering the main stage and surrounding sound system, one driving the registration/info hub and the last used for supplying power to the food and beverage marquee. Should further electricity be required, food and beverage providers will be obligated to supply their own.

Equipment Schedule 15.3

Type Hire Date Company Contact EquipmentSOUND AND COMM.

Sign out

23/09/16 The Sound Guys

Peter Walker 0486992130

Megaphones x20 Microphones x2 Speakers x4PA system

Sign in

25/09/16 The Sound Guys

Peter Walker0486992130

‘’

GENERATOR Sign out

23/09/16 Coates HireMelbourne

Janet Lendell0445341221

Generator Diesel Small 20kVA – 25kVA x3

Sign in

25/09/16 Coates Hire Melbourne

Janet Lendell0445341221

‘’

Event communication

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Two-way radios will be the main method of on course communication between staff and volunteers. Two-way radios will be supplied to all course marshals, those working within the info/registration hub, and will be assigned to each obstacle, this equates to 28 units in total. Two-way radios will be assigned via a numerical hire in and out method with each radio being allocated a number along with its paired staff member. It is the individual’s responsibility to fill out the hire sheet upon completion of their shift and place the radio back within its case in the storage shed. Further units will be provided to all security, St John’s ambulance and management staff to ensure event coordination and safety.

Unit hire will be contracted to Renta2way, the largest two way radio supplier in Victoria. In total 60 portable radios will be required on event day, this had been discussed with the supplier and a one off fee was be agreed upon, with additional charges to take place should a unit be damaged or lost.(http://www.renta2way.com.au/)

Renta2way Contact:Bastion NealMob: 0455214954Address: 57 Downdale Street, St Kilda.

Printer, Computers & Camera.Each Warragul Warrior event member within the info/registration hub will be provided with a 3G internet enabled laptop. Two printers and emergency ink will be taken from the head office in order to print additional registration forms. Pre-purchased cameras will be provided to various event staff, particularly the Warrior Zone volunteers to capture photos of the event and personal images for patrons. A video camera with the addition of a Go-Pro will be utilised to film the event throughout the day, with footage being utilised for future Warragul Warriors promotion and media.

Medical & Emergency ServicesSt John’s has agreed to terms and will be contracted to provide medical attention and first aid. St John’s will provide their own staff, equipment and two ambulances, they will based within the main event hub and be provided their own marquee with food and drink. Given the nature of the Warrigul Warriors course participant safety and well-being is paramount to the success of the event. St John’s in consultation with Callum Forck have assured the team that they are the right organisation to handle such an event like this and are all highly trained should an unfortunate incident occur.

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St Johns AmbulanceTwo Ambulance’s will be present on sight, the Warrigul Warrior’s course is designed to test the human body and at times this sort of effort can lead to complications. It was agreed upon that the number required be two as patron safety above all else is our number one concern. Should complications arise that require admission to hospital, patrons will be taken to West Gippsland Hospital, conveniently located a mere 8.4km’s away.

Lardner Park to West Gippsland Hospital Route.

Accreditation.It is St John’s responsibility to ensure that all first aid staff are officially certified and accredited.

Emergency Plan and Incident Reports.It is a requirement and prerequisite that all staff and volunteers on site read the emergency evacuation procedure. Adam Bartlett will brief staff on the day prior to commencement of their shift, attendance and signature is required. All incident reports will be detailed and addressed to Adam Bartlett. Firewardens and those with first aid accreditation will don a special fire or first aid badge.

Emergency Plan.In the event of an emergency our initial priority is the safety and well-being of all staff and participants.

Response action; Identify and address type of emergency, clear and evacuate any

staff or patron at immediate threat.

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Contact and corporate with emergency services. Announce emergency over PA and sound various megaphone

sirens to indicate evacuation. Firewardens enact evacuation plan and direct patrons to the

closest emergency evacuation point. Gather at emergency meeting point and ensure everyone is safe. Discuss with authorities and senior management and decide

upon the appropriate course of action (event cancelation?) Inform and notify staff and participants of decision.

Evacuation procedure is of course open to adaptation and is going to be different depending upon the type and nature of the emergency.

Incident Report.An indecent report will be completed by each fire warden and be given to Adam Bartlett for consideration.

LegalCouncil Permits The ensuing permits will be required for the Warragul Warrior Race. This will arranged through Baw Baw Shire Council.

Event ApplicationThe event application must be completed and approved by the Melbourne Public Events Organization 5 months prior to event day. This allows for the beginning of the registration for the athletes. This will give substantial time for changes to be made if they are deemed necessary by MPEO. Nicholas Quail will be in charge of this application processes through the MPEO quickly and efficiently.

Temporary Food Stall PermitWith a fair number of vendors coming to supply food to athletes and spectators, this permit is required. The permit will be completed by the financial director and will cooperate with the MPEO as it becomes closer to race day. The permit will only last 48 hours starting at midnight on 23rd of September 2016. As the permit concludes it is important to vacate all vendors off-site to stay within the guidelines of the permit.

Temporary Signage PermitTo promote this event, this permit must be completed through the MPEO. The Financial director will work directly with the MPEO to complete this permit to allow for as much promotional time as possible. Prior to completion, an insurance form must be accompanied with the application. The WWR coordinators hope to have this permit approved at a minimum of a year prior

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to race day. Giving more than sufficient time to spread the word for such an amazing event and cause.

Use of Public Areas for Sporting EventsDue to the public facilities and land that will be utilized, this permit is a requirement for the WWR to take place. The coordinators of WWR plan to have this permit completed at a minimum of a year prior to race day. Through cooperation between our CEO and the MPEO it will allow a smooth process to reserve the space for the date we desire.

Public Liability Insurance Public Liability Insurance totaling to AUD $20,000,000.00 will be registered to The Warragul Warrior Race and financed through Brown Insurance. All food vendors are required an AUD $5,000,000.00 public liability insurance through Brown Insurance. To guarantee no legal action against the WWR committee, there has been an AUD $20,000,000.00 public liability policy that covers all employees, participants, and outworkers through Brown Insurance. This policy will also cover all personal and property damage that may be seen during and after the event. The policy stretches over the period of initial set-up lasting through total commencement. This policy will also cover the cancelation procedure if in fact a natural disaster does occur.

Event EvaluationThe WWR committee will send out an event evaluation sheet via email to all employees and participants in the event. This will allow for review of every aspect experienced on race day. This evaluation sheet completion was an agreement all volunteers were aware of prior to accepting their position. The feedback the WWR committee seeks is essential for the future of their event.

Participant EvaluationAll participants will receive their evaluation email 24 hours after race commencement. Participants were aware of this evaluation email when signing up for the event. It is not required for participants but highly encouraged by the WWR committee for progression of the event. Participants who complete the evaluation email can receive a voucher for $10.00 off the next year’s race. WWR will be in charge of keeping that information for the upcoming year.

Event Staff and Volunteer Evaluation All staff will receive their evaluation email 24 hours after the event’s commencement. Staff and volunteers agreed to complete this evaluation when accepting their position. Those who do not complete this evaluation will lose priority when re-applying to work future events. It will be the WWR committee’s responsibility to monitor which employees complete the

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evaluation in the time given.

Financial EvaluationTo determine if the event is a success or failure financially we will compare predictions regarding revenue and profits with the total amounts seen from the event. If the predictions are within 7% (+ or -) it will be deemed a success.

Risk Management

Safety and well-being of all employees, contractors, patrons and participants is of Warragul Warrior’s greatest concern, it is our responsibility as the event organiser to ensure no one is gravely hurt or injured during their time at the Warragul Warriors event. To facilitate this is an in-depth risk management detailed below.

Event details.Prior to the commencement of the event, details have been released and provided to the town of Warragul and its surrounding suburbs, this will look inform them of the quantity of participants expected, and the time and date of the event. Various media and signage within the town has been erected in efforts to ensure the township knows of the events accordance. Local police, hospitals and emergency services have also been notified and are on alert to any unfortunate circumstances. Police will patrol the area sporadically throughout the day, but it not expected to be a busy day for them. Adam Bartlett has been in continual contact with the authorities and they have his contact details if needed.

InsurancePublic liability has been accounted for, for the safety of everyone involved in the event, in addition to standard health and safety regulations. If any participant should have and issues or quires relating to this they are free to contact management. Participant’s suffering any allergies or asthma are required as stated within the registration form to keep their puffer, Epipen, etc. on them at all times. All staff, volunteers and contractors will be liable under Warrigul Warrior insurance. Specialty forms including those relating to the use of heavy machinery, vehicles and electrical will be provided for submission before event day.

Information & DebriefingAll management and staff will be required to attend an informational safety brief held at Deakin University prior to being cleared for the event. This will be including within volunteer training and contractors will further be provided an on-site tour prior to commencement of work. This debrief will include all safety and health regulations, site run-down, evacuation plan and how to act during

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emergency, signature and submission of these forms are expected on the same day. Staff are required to wear appropriate protective equipment and will be denied working opportunity if the dress code is not adhered to. Staff and volunteers prior to the event will be congratulated for their efforts and an event debrief will take place to address and issues or incidents that may have occurred.

Promotion & Registration.Event promotion and registration details various information about the event and upon purchase of a Warrigul Warrior’s course run will be provided an information booklet with extensive information on the organisation and the event itself, including;

Appropriate on day attire Patron expectations and rules Time, date and location Site map and plan Transportation and surrounding area About us ‘The Warrigul Warriors’ Information on event partners and sponsorship

On Site SignageThroughout the event site and surrounding areas signage will be displayed in a clear and concise manner. Signage will be utilized to inform and promote health and safety of both staff and patrons. Signage will include:

Parking Toilet and change room facilities Main event hub Entrance and exit Course Map with key First aid Water station

DocumentationAll documentation received in regards to the event will be scanned and filed on the Warrigul Warrior database upon completion of the event. It is important to process and store files in a safe in concise manner. This will allow for future reference in conducting further events and provides an in-depth concise database which may be accessed should and legal or event discrepancies arise.

InjuryParticipants will sign a waiver when registering which states that Warrigul Warriors may not be held accountable for any damages or injury attainted

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during the event, unless proven to be negligent. In the unfortunate occurrence of injury participants will have full access to St John’s first aid service’s and an ambulance if need be. An emergency contact must be selected and notified should injury occur. Patrons are ultimately responsible for themselves and should seek to act in appropriate responsible manner to avoid extensive damages.

Event CateringPrivately owned and operated food and drink vans/stands will be operated within the food and beverage marquee of the main event hub, just beyond the finish line. Product availability and price are completely up to the operating company. Free ‘Warrior Bars’ will be available all day and are located sporadically around the main event hub. Water stations are situated throughout the course and contain iced bottled water which are freely at the disposal of participants.

Competitors Competitors that have been identified for the Warrigul Warrior are Tough Mudder and Spartan Race. These races are already both quite large and established in society. They are also both quite similar to the Warrigul Warrior and may be races that people prefer to be involved in. Conversely there may be participants who love challenges and want to do more events such as these. Therefore it might be a place to target future individuals for our event. Our event, the Warragul Warrior, will be held in September avoiding both Tough Mudder, which is run in November, and Spartan, which is run in June. Tough Mudder and Spartan are located in different towns just out of Ballarat. From this, our event location may be geographical advantage and able to lure in a different crowd. Tough Mudder has 18-20 obstacles over 18-20kms where as Spartan has two options of 7km with 20 obstacles or 14km with 25 obstacles. Our event is less then this with 8 obstacles over 12 km of racing. Tough Mudder has around 15,000 people participate and Spartan has approximately 3,000. We aim to begin with 3000 participants and try and build our participant base from there. In summary, our parameters will be similar to our competitors. They will be something to compare to and improve upon to make the Warragul Warrior the premier obstacle challenge course held annually in Victoria.

Event Cancellation The Warragul Warrior will only be cancelled if:- The event suffers serious unforeseen circumstances- If extreme or dangerous weather arises

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- A security threat becomes apparent

The cancellation decision will be the responsibility of all five of the MMS307 event team and will only occur from the 24-hour period prior to the event or at any time during the event. The decision will be made in the best interest of the participants and employees will try ensuring the event goes ahead, but with a priority for safety.

Staff/VolunteersIf the event is cancelled, staff members will be contacted by the phone number or email address provided. If cancelled during event staff members will be notified by most convenient way possible.

Participants If the event is cancelled before the event day, participants will be contacted by the phone number or email address provided. They will have a choice between a refund or voucher. Their refund will be cost price to fully compensate for the event. Their voucher can be used at a later date for the rescheduled event. Participants will only receive a refund if they have a valid ticket or proof of purchase. If cancelled during the race day, depending on the timing of the cancellation the tickets will not be refunded.

Media If the event is cancelled, all Media involved with the event will be contacted directly to inform them of the situation. John, who is responsible for all media engagements, will do this. They will then be told of the information for the alternative event and any further relevant information.

Alternative DateThe alternate date for the Warrigal Warrior will be worked out as soon as possible after the cancellation. This will be in conjunction with all the relevant stakeholders. As soon as a decision is reached, everyone required will be contacted in the most convenient way possible, most likely via phone number or email address.

Clean up/Pack up All staff and volunteers will be required to remain at the event site if event is cancelled on the day to help with any designated task assigned. They will be required to stay behind to assist until told otherwise. If the event is cancelled because of dangerous weather, some staff will be required to return on the assigned pack up day given by management.

Wet WeatherWhile the event shall continue if rain happens to occur, the five event coordinators will constantly monitor the situation. If the rain seems to make the

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participants unsafe, then the event shall be cancelled. If the coordinators deem the weather inconsequential then the event will go on.

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