MO IBRAHIM DISCUSSION FORUM

2012

DAKAR, SENEGAL

BRIEFING & SUPPORT

PACK

Guiding idea Co- creation with delegates to

achieve best possible preparation

Development flow

First pack- 3rd week of September

Second pack- 1st week of October

Final pack- 3rd week of October

Feedback from

delegates+ updates

Feedback from

delegates+ updates

FOREWORD

Objectives for including

information

How to get information

•Delegates are welcomed •Delegates are introduced into the

mission of Restless Development and know the connection of the Mo Ibrahim

Discussion Forum •Delegates are introduced into the

booklet and its objectives

•Ask Restless Development Head of delegation

INDEX

CONTEXT & CONTENT 1. Mo Ibrahim Foundation 2. Mo Ibrahim Discussion Forum 3. Senegal 4. Cultural Facts & Preparation 5. [Forum Theme]- Why it matters 6. Training Day Agenda 7. Discussion Forum Agenda 8. Cultural Events LOGISTICS 1. Contact list 2. Food & Special requirements 3. Required vaccionations & health

protections 4. Visa processes 5. Travels prior & post conference 6. Immigration process 7. Accomodation before and after the

conference 8. Venue information 9. Check- In process 10. Important Dates & Fees

IMPORTANT INFORMATION & CHECKLIST 1. Important & Useful Information 2. FAQ 3. Check List

MO IBRAHMIM DISCUSSION FORUM

CONTEXT & CONTENT

MO IBRAHIM FOUNDATION

Objectives for including

information

How to get information

•Delegates know the vision, mission & history of Mo Ibrahim Foundation

•Delegates know the background of the forum

•Ask Mo Ibrahim Foundation about short description

MO IBRAHIM

DISCUSSION FORUM

Objectives for including

information

How to get information

•Delegates know the vision, mission & history of the Forum

•Delegates know the objectives of the forum

•Ask Mo Ibrahim Foundation about short description

SENEGAL

Objectives for including

information

How to get information

•Delegates have the right expectations about Senegal •Delegates know history &

important facts about Senegal •Creating anticipation of the trip

•Ministère du tourisme •Travel agencies

•Diverse sources of country information on the internet (CIA

World Factbook, etc.)

CULTURAL FACTS &

PREPARATION

Objectives for including

information

How to get information

•Delegates have the right expectations about the Islamic

culture •Delegates respect the Islamic

culture •Delegates are excited about the

trip

•Senegalese cultural associations in the UK

•Islam experts/professors •Travel agencies

•Diverse sources on the internet

Do‘s and Dont‘s

Clothing Alcohol

Food Drinks

Objectives for including

information

How to get information

•Delegates stay healthy •Delegates avoid bad surprises and inappropriate behavior in a Muslim

country (clothing, alcohol, etc.) •Delegates respect rules local rules •Delegates are excited about the

trip

•Senegalese cultural associations in the UK

•Intercultural experts/companies •Travel agencies

•Diverse sources on the internet

[DISCUSSION FORUM

THEME]- WHY IT

MATTERS

Objectives for including

information

•Delegates are prepared for a meaningful participation in the

forum •Delegates have the right

expectations for the discussion forum

•Delegates are mentally prepared for the discussion forum

How to get information

•Ask Mo Ibrahim Foundation about short description •Ask experts on the topic

TRAINING DAY

AGENDA

Objectives for including

information

How to get information

•Delegates are mentally prepared for the training day

•Delegates have the right expectations about the training day

•Internal information from Restless Development

•Involvement in the creation process

DISCUSSION FORUM

AGENDA

Objectives for including

information

How to get information

•Delegates are mentally prepared for the discussion forum •Delegates have the right

expectations about the discussion forum

•Ask Mo Ibrahim Discussion Forum Organization Team

•Ask Mo Ibrahim Foundation

Objectives for including

information

•Delegates have the right expectations about cultural events •Delegates know how to prepare and what cultural things to bring

from their country

Country presentations

How to get information

•Ask Mo Ibrahim Discussion Forum Organization Team

•Ask Mo Ibrahim Foundation

MO IBRAHMIM DISCUSSION FORUM

LOGISTICS

CONTACT LIST

Objectives for including

information

How to get information

•Delegates know who to contact about which topic/question •Delegates know who is

responsible for what •Delegates know who to contact in

case of emergency

•Internal information from Restless Development

•Involvement in the creation process

FOOD & SPECIAL

REQUIREMENTS

Objectives for including

information

How to get information

•Delegates know the process of informing the organization

team/Restless development about their special requirements

•Coordinate with Mo Ibrahim Foundation discussion forum

organization team

REQUIRED

VACCINATIONS &

INSURANCE

Objectives for including

information

How to get information

•Delegates know about required health protection

•Delegates know how to get health insurance/support from Restless

Development •Delegates know how to get travel insurance/support from Restless

Development

•Insurance companies •Health institutes •Travel agencies

•Internal information from Restless Development

VISA PROCESSES

Nationalities allowed to enter

Senegal without visa

How to get information

•Delegates know which nationalities can enter Senegal

without visa •Delegates know about requrired documents & process to get visa •Delgates know how Restless Development supports them

•Embassy of Senegal in the UK •Internal information from

Restless Development

Objectives for including

information

TRAVELS

How to get information

•Delegates know the schedule of travel

•Delgates plan their journey

•Internal information from Restless Development

•Involvement in the creation process

Objectives for including

information

IMMIGRATION

PROCESS

How to get information

•Delegates know about the process of entering Senegal

•Delegates know about required documents to fill

•Delegates know about prohibited goods for import

•Delegates know which goods to declare for import & export

•Embassy of Senegal in the UK •UK ministry responsible for

foreign trade •Travel agencies

Objectives for including

information

ACCOMODATION

BEFORE & AFTER THE

FORUM

How to get information

•Delegates know about accomodation arrangements

before & after the forum •Delegates know if there is a

possibility to stay longer •Delegates know where to find

accomodation in case of a longer stay

•Internal information from Restless Development

•Coordinate with Mo Ibrahim Discussion Forum organization

team

Objectives for including

information

VENUE INFORMATION

How to get information

•Delegates know the venue •Delegates have the right

expectations about the venue

•Ask Mo Ibrahim Discussion Forum organization team for short

description

Objectives for including

information

CHECK- IN PROCESS

How to get information

•Delegates know the check- in process

•Efficient check- in process is guaranteed

•Long waiting times for delegates are avoided

•Coordinate with Mo Ibrahim Discussion Forum organization

team

Objectives for including

information

IMPORTANT DATES &

FEES

How to get information

•Delegates know about key dates & plan accordingly

•Delegates know about applicable fees and due dates

•Internal information •Coordinate with Mo Ibrahim

Foundation & Discussion Forum organization team

Objectives for including

information

IMPORTANT INFORMATION & CHECKLIST

GENERAL INFORMATION

How to get information

•Delegates know useful information:

-Voltage/Adaptars - Currency exchange

-Available ATMs -Phone code(s)

•Travel agencies •Guide books

Objectives for including

information

FAQ

How to get information

•Delegates get informed about typical FAQ

•Space for delegates to submit questions and make answer available for every delegate

•Diverse sources depending on the type of question

Objectives for including

information

CHECK- LIST

How to get information

•Delegates check if they complete all required processes

•Delegates check if they bring all necessary things

•Internal information from Restless Development

•Condensed information given in the booklet

Objectives for including

information