Model BOQ and Guidelines

MODEL BILL OF QUANTITIES

(BOQ)

AND GUIDELINES

(First Edition)

AUGUST 2010

Pakistan Institute of Cost and Contracts (PICC)

275-A, Muslim Town Lahore

A subsidiary of Pakistan Engineering Council

T: +92-4235840619-22, Ext-3505 Website: http://www.picc.org.pk

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MODEL BOQ AND GUIDE LINES

TABLE OF CONTENTS

S.NO. DESCRIPTION PAGE NO.

1 DOCUMENT TITLE .................................................................................................... 1

2 OBJECTIVE ................................................................................................................. 1

3 DEFINITIONS.............................................................................................................. 1

4 GENERAL PRINCIPLES ............................................................................................ 2

5 PREPARATION OF BILL OF QUANTITIES ............................................................ 3

6 UNITS OF MEASUREMENT ..................................................................................... 9

7 FORMATTING AND SETTING ............................................................................... 10

8 COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES ............... 11

9 PERFORMAS SAMPLE ............................................................................................ 12

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Model BOQ and Guidelines

1. DOCUMENT TITLE

The title of this document is PICC Model BOQ and Guidelines, First Edition (August, 2010),

which is abbreviated to PICCMBOQ1. PICCMBOQ1 is intended to be utilized in conjunction

with the General Conditions of Contract, PICC General Specifications or any other relevant

provisions provided elsewhere in the Bidding/Contract Documents.

The Works shall be itemized and described in Bill of Quantities in sufficient details to enable the

Bidders/Tenderers to price it adequately and the method of measurement shall be stated in the

Preamble to the Bills of Quantities. The Preamble shall state the methods of measurement other

than PICCSMM1, if any, which are adopted while preparing the Bill of Quantities and to be used

for measurement of completed parts of Works. Such methods of measurement shall comprise

those not covered by the PICCSMM1.

2. OBJECTIVE

The objective of PICCGBOQ1 is to set forth the procedure according to which the Bills of

Quantities shall be prepared and priced and the quantities expressed and measured.

3. DEFINITIONS

a. In this document and in Bill of Quantities prepared according to the procedure set forth

herein the following words and expressions have the meanings hereby assigned to them,

except where the context otherwise requires.

b. Conditions of Contract means the General Conditions of Contract & Particular

Conditions of Contract as provided in the Bidding/Contract Documents prepared by the

Pakistan Engineering Council (PEC).

c. Words and expressions defined in the Conditions of Contract have the same meaning

herein.

d. All references to clauses are references to clauses numbered in the Conditions of Contract

and reference to paragraphs are references to paragraphs numbered herein.

e. The word Work includes work to be carried out, goods, materials and services to be

supplied, and the liabilities, obligations and risks to be undertaken by the Contractor

under the Contract.

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f. The expression expressly required means as shown on the Drawings or as described in

the Specifications or as instructed by the Engineer pursuant to the relevant provisions of

Conditions of Contract.

g. Daywork means the method of valuing work on the basis of time spent by the workmen,

the materials used and the plant employed.

h. Original Ground Surface means the surface of ground before any work has been carried

out.

i. Final Excavated Surface means the surface indicated on the Drawings to which

excavation is to be carried out.

j. Commencing Ground Surface for an item in a Bill of Quantities means, the surface of

the ground from where that particular item of work has commenced.

k. Excavated Ground Surface for an item in a Bill of Quantities means, the surface to

which excavation included in that particular item of work is to be carried out.

l. A hyphen between two dimensions means a range of dimensions which includes all

dimensions exceeding that preceding the hyphen but not exceeding that following the

hyphen.

4. GENERAL PRINCIPLES

4.1 Units of measurement

The unit of measurement for each item shall be that stated for the item in the

PICCGBOQ1. The unit of measurement stated against a descriptive feature in the

PICCSMM1 shall apply to all items to which that descriptive feature applies. Meter,

Kilogram, Second (MKS) system of units has been adopted everywhere. However within

the parentheses Foot, Pound, Second (FPS) system may also be shown where required.

4.2 Coding arrangement of unified Schedule of Rates and other PICC Products

Works are classified into various Sections. Unique code has been allocated to each

item of Work, under such classification, for its identification and presentation in the

unified Schedule of Rates and in other PICC Products. Such coding arrangement

mechanism is as given hereunder:

First two digits represent the Section

Next two digits represent the Part of Section

Next digits represent the subsequent levels

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4.3 Arrangement of BOQ Items

For convenience of reference and record, an item number shall be allocated to each item

under classified Sections, e.g., Item No. 1/1 is representing the first item of Section-

1. The items within the Bill of Quantities being listed in order of ascending item number,

i.e. 1/1, 1/2, 1/3.

4.4 Code Numbers

a. Code Numbers may be used to number the items in the Bill of Quantities.

b. Code Numbers, if referred in the Bill of Quantities, shall not from part of the item

descriptions and shall not be taken into account in the interpretation of the

Contract.

5. PREPARATION OF BILL OF QUANTITIES

5.1 Sections of the Bill of Quantities

The Bill of quantities shall be divided into the following sections.

a. List of Principal Quantities

b. Preamble

c. Grand Summary

d. Section Summary (where required)

e. Work Items (grouped into Sections)

f. Daywork Schedule

5.1.1 List of Principal Quantities

A list of the principal components of the works with their approximate estimated

quantities shall be given solely to assist Bidders/Tenderers in making a rapid assessment

of the general scale and character of the proposed works prior to the examination of the

remainder of the Bill of Quantities and the other contractual documents on which their

tenders will be based.

5.2 Preamble

The preamble shall state the methods of measurement other than mentioned in the PICC

Standard Method of Measurements, if any, which have been adopted in the preparation of

the Bill of Quantities and are to be used for the measurement of any part of the works.

Such methods of measurement shall comprise those adopted and to be used for any work

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not covered by PICC Standard Method of Measurement and any amendment to method of

measurement which have been adopted and are to be used.

5.3 Grand Summary

The Grand Summary shall contain a tabulation of the total amounts brought forward from

the Sections, Section Summaries and Daywork Summaries of the Bill of Quantities with

the provision for insertion of the Grand Total obtained by sum up the amounts of all the

Sections, Daywork, Provisional Sum and Adjustment Item (addition or deduction), if

any.

5.3.1 General Contingency Allowance

A Provisional sum for a general contingency (the General Contingency Allowance), if

required, shall be given by employer in the Grand Summary as Provisional Sum

following the total of the amounts brought forward from the Sections.

5.3.2 Adjustment Item

An item described as the Adjustment Item shall be given in the Grand Summary

following the total of the amounts brought forward from the Sections and the Provisional

Sum.

5.3.3 Total of the Priced Bill of Quantities

Provision shall be made for insertion of the total of the amounts brought forward from the

Sections, Daywork, the amount of the Provisional Sum, if any, and the amount of the

Adjustment item, if any.

5.4 Section Summary

A Section Summary shall be provided where work items are grouped into Sub-Sections

under a Section. Total amount of each Sub-Section shall be brought forward to Section

Summary and total amount of Section Summary shall be brought forward to Grand

Summary.

5.5 Daywork Schedule for Labour, Materials and Construction Plant

A Daywork Schedule may be provided in the BOQ for executing varied works as per

provisions of the relevant Clauses of Conditions of Contract. A Daywork Schedule shall

cover:

a. Daywork Schedule for Labour covering the input of various categories of labour

(skilled and unskilled) to be deployed to execute an item of work on Daywork

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basis.

b. Daywork Schedule for Materials covering the materials to be consumed in the item

of works to be executed on Daywork basis.

c. Daywork Schedule for Constructional Plants covering the input of construction

plants of various categories to be deployed to execute an item of work on

Daywork basis.

Nominal quantities of labour input (in Hours), Material to be consumed (classified units)

and input of construction plant (in Hours) shall be entered in the Bill of Quantities.

Measurement and Payment to the Contractor shall be in accordance with the Standard

Method of Measurements as provided in PICC Standard Method of Measurements

PICCSMM1.

Sample formats are attached in the Appendices.

5.6 Work Items

a. Arrangement of the Bill of Quantities

The items in the Bill of Quantities which are to be priced and to contribute to the

Tender Total may be arranged into numbered Sections. An example of such

arrangement or grouping of work items is given herebelow:

(By Way of Example)

Section 1: General and Preliminary items

Section 2: Earthworks

Section 3: Culverts and Bridges

Section 4: Subsurface Drains

Section 5: Tubewells and Pump Houses

Section 6: Miscellaneous Items

General Items may be grouped as a separate Section (Section 1: General and

Preliminary items) of the Bill of Quantities. Items in each part shall be arranged

in the general order of the work Classification.

Any section may be split in to further sub-sections based on project requirements.

In such case, section summary should be provided to sum up total amount of that

particular section.

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b. Headings and Sub-headings

Each Section of the Bill of Quantities shall be given a heading and groups of

items within each sub-section be given sub-headings. Headings and sub-headings

shall be read as part of the item descriptions to which they apply. Headings and

sub-headings shall be repeated at the start of each new page which lists items to

which they apply.

c. Extent of itemization and description

All work shall be itemized and the items shall be described in accordance with the

Work Classification, but further itemization and additional description may be

provided of the nature, location, importance or any other special characteristic of

the work is thought likely to give rise to special methods of construction or

considerations of cost.

d. Descriptions

i. Descriptions shall identify the work covered by the respective items, but

the exact nature and extent of the work is to be ascertained from the

Drawings, Specifications and conditions of the contract, as the case may,

read in conjunction with the work classification.

ii. Any detail of description required to be given in accordance with the

work classification may be omitted from an item description provided

that a reference is given in its place which identifies precisely where the

omitted information may be found on a drawing or in the Specification.

iii. Where an item description compiled in accordance with the Work

Classification would be insufficient to identify clearly the particular work

covered by the item additional description shall be given to identify the

work by reference to its location or other physical features shown on the

Drawings or described in the Specification.

e. Ranges of Dimensions

Where all the components of work included in an item are of one dimension

within a range given in the Work Classification that dimension may be stated in

the item description in place of the range of dimensions given.

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f. Prime Cost Items

The estimated price of work to be carried out by a Nominated Sub-contractor

shall be given in the Bill of Quantities as a Prime Cost Item. Each Prime Cost

Item shall be followed by;

i. An item for a sum for labours in connection therewith which, in the

absence of any express provision in the Contract to the contrary, shall

include only

- In any case in which the Nominated Sub-Contractor is to carry out work

on the site for allowing him to use temporary roads, scaffolding, hoists,

messrooms, sanitary accommodation and welfare facilities which are

provided by the contractor for his own use and for providing space for

office accommodation and storage of plant and materials, for disposing of

rubbish and for providing light and water for the work of the Nominated

Sub-contractor, and

- in any case in which the Nominated Sub-contractor is not to carry out

work on the Site for unloading, storage and hoisting materials supplied by

him and returning packing materials.

ii. An item expressed as a percentage of the price of the Prime Cost Item in

respect of all other charges and profit.

Where any goods, materials or services supplied by a Nominated Sub-contractor

are to be used by the Contractor in connection with any item, reference shall be

made in the description of that item, or in the appropriate heading or sub-heading,

to the Prime Cost Item under which the goods or materials or services are to be

supplied.

g. Provisional Sums

Provision for contingencies shall be made by giving Provisional Sums in the Bill

of Quantities and not by increasing the quantities beyond those of the work

expected to be required. Provisional Sums for specific contingencies shall be

given in the Grand Summary of the Bill of Quantities.

h. Quantities

The quantities shall be computed net using dimensions from the Drawings, unless

directed otherwise by a measurement rule in Method of Measurement or by the

Contract, and no allowance shall be made for bulking, shrinkage or waste.

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Quantities may be rounded up or down where appropriate. Fractional quantities

should not be given to more than two places of decimals.

i. Work affected by water

Where an existing body of open water (other than groundwater) such as a river,

stream, canal, lake or body of tide water is either on the Site or bounds the Site,

each body of water shall be identified in the Preamble to the Bill of Quantities, a

reference shall also be given to a drawing indicating the boundaries and surface

level of each body of water or, where the boundaries and surface levels fluctuate,

their anticipated ranges of fluctuation.

j. Pond and excavation levels

The Commencing Ground Surface shall be identified in the description of each

item for work involving excavation, boring or driving for which the Commencing

Ground Surface is not the Original Ground Surface. The Excavated Surface shall

be identified in the description of each item for work involving excavation for

which the Excavated Surface is not the Final Surface. The depths of excavation

stated in accordance with the Work Classification shall be measured from the

Commencing Surface to the Excavated Surface.

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6. UNITS OF MEASUREMENT

The following units of measurement and abbreviations shall be used.

Unit Abbreviation

Millimetre mm

Metre M

Square

millimetre

mm or mm2

Square metre M or M2

Hectare Ha

Cubic metre M or M3

Kilogramme kg

Tone

Metric Tone

Ton

M.Ton

Sum sum

Number No.

Hour

Horse Power

Hr

Hp

Week

Litre

wk

Ltr

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7. FORMATTING AND SETTING

The Bill of Quantities should be set out on paper of A4 size. The work items should be set out

within columns headed and ruled consecutively as follows;

Margins (mm):

Top: 27.5

Bottom: 25

Left: 27.5

Right: 13.9

Font:

Font Face: Times New Roman

Font Size:

12 (For Main Heading)

11 (For Normal Text)

11 (For Table Text)

Column Headings, Width and Text Alignment shall be as follow;

Column Heading Column Width Text Alignment

Item Number 9.6 mm Centre Aligned

Item description 45.2 mm Left Aligned

Unit 15.7 mm Centre Aligned

Quantity 17 mm Right Aligned

Rate (Figures) 22.3 mm Right Aligned

Rate (words)

Amount (Rupees)

38.2 mm

20.6 mm

Left Aligned

Right Aligned

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8. COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES

8.1 Insertion of rates and prices

Rates and prices shall be inserted in the rate column of the Bill of Quantities in Pak

Rupees.

8.2 Sections to be totalled

Each Section of the Bill of Quantities shall be totalled and the totals carried to Section

Summary or to the Grand Summary, as the case may be.

8.3 Adjustment Item

a) A Bidder/Tenderer may insert a lump sum addition or deduction against the

Adjustment Item given in the Grand Summary in adjustment of the total of the

priced Bill of Quantities.

b) Adjustment Item for the purpose of interim additions or deductions on account of

the amount, if any, of the Adjustment Item shall be made by installments in

interim certificates in the proportion that the amount referred to in Relevant

provision clause bears to the total of the priced Bill of Quantities before the

addition or deduction of the amount of the Adjustment Item and a statement to

this effect shall appear in the Preamble to the Bill of Quantities. Such interim

additions or deductions shall be made before deduction of the retention moneys,

and shall not exceed in the aggregate the amount of the Adjustment Item. If by

the date of issue pursuant to relevant provisions clause of the Certificate of

Substantial Completion for the whole of the Works any balance of the amount of

the Adjustment Item is outstanding it shall be added to or deducted from the

moneys then due.

9. PERFORMAS SAMPLES

Sample Formats are attached for preparation of the Bill of Quantities as guide lines.

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PERFORMAS SAMPLE

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[PROJECT NAME]

GRAND SUMMARY

BILL OF QUANTITIES

Section Description Amount (Rs.)

1 General and preliminary Items

2 Earthwork and related items

3 Structures (New/Replacement)

4 Subsurface Drains

5 Tube wells and Pump Houses

6 Miscellaneous Items

7 -------Contd.-------

Sub-Total for Sections (A)

Total for Daywork brought forward from Daywork summary (B)

Total For Sections and Daywork (C )= (A+B)

Total for Provisional Sums (D)

Grand Total (E)= (C+D)

Add adjustment items () (F)

Total Tender / Bid Price carried forward to Tender Bid Form(G)= (EF)

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[PROJECT NAME]

Section No. 1: General and Preliminary Items

Item

No Description Unit Quantity

Rate in Figures (Rs.) Amount

(Rs.) Figures Words

Contractual Requirements

1/1 Guarantee against

Performance Security. No.

1/2 Guarantee against advance

Payment. No.

1/3 Insurances of the Works. No.

1/4 Third party insurance. No.

Specified requirements.

1/5

Establishment and removal

of offices for the Engineers

staff.

No.

1/6

Maintenance of office for

the Engineers staff. months

1/7


of laboratories for the

Engineers staff.

No.

1/8

Maintenance of laboratories

for the Engineers staff. months

1/9

Providing, maintenance and

operation of ......No.

vehicles for Engineers Staff

months

1/10 Set of progress photographs No.

1/11


of office equipment. No.

1/12

Maintenance of office

equipment. months

1/13


of laboratory equipment. No.

15

[PROJECT NAME]


Item



(Rs.) Figures Words

1/14

Maintenance of laboratory

equipment. months

1/15


of surveying equipment. No.

1/16

Maintenance of surveying

equipment. months

1/17

Attendance upon the

Engineers staff, ........ No. survey helpers.

months

1/18

Attendance upon the

Engineers staff, ......No.

laboratory assistants.

months

1/19

Sampling and Testing of

materials as per provision of

Specifications

lump

sum

1/20

Testing of Permanent works lump

sum

1/21

Traffic diversions. lump

sum

1/22

Traffic regulation;

establishment and removal.

lump

sum

1/23

Traffic regulation;

continuing operation and

maintenance.

months

1/24


of access roads. Km

1/25

Maintenance of access

roads. months

16

[PROJECT NAME]


Item



(Rs.) Figures Words

1/26


of de-watering system

including operation and

maintenance.

lump

sum

1/27 Shop Drawings as specified. lump

sum

1/28 RFIs and Submittals. lump

sum

1/29 Arrangement of Meetings. lump

sum

Method-related Charges

1/30

Setup and removal of office

and accommodation

buildings for Contractors

staff and labour.

lump

sum

1/31

Maintain of office and

accommodation buildings

for Contractors staff and

labour.

months

1/32

Set up and removal of stores

and materials compound.

lump

sum

1/33

Set up electricity supply and

standby generators.

lump

sum

1/34

Operation and maintenance

of electricity supply. months

1/35

Water supply for the

duration of construction. months

1/36

Site transport for the

duration of construction. months

17

[PROJECT NAME]


Item



(Rs.) Figures Words

Others

1/37 Withholding Tax; works

done basis %age

Total for Section No. 1 (Carried forward to BOQ Grand Summary Page)

18

[PROJECT NAME]

Section No. 2: Earthworks

Item


Rate (Rs.) Amount

(Rs.) Figures Words

2/1

2/2

2/3

2/4

2/5


19

[PROJECT NAME]

Section No. 3: Culverts & Bridges

Section Summary

Sub

Section Description Amount (Rs.)

3 A Culverts

3 B Bridges


20

[PROJECT NAME]


Sub Section No. 3A: Culverts

Item


Rate (Rs.) Amount

(Rs.) Figures Words

3A/1

3A/2

3A/3

3A/4

3A/5

Total for Sub Section No. 3A (Carried forward to Section:3 Summary Page)

21

[PROJECT NAME]


Sub Section No. 3B: Bridges

Item


Rate (Rs.) Amount

(Rs.) Figures Words

3B/1

3B/2

3B/3

3B/4

3B/5

Total for Sub Section No. 3B (Carried forward to Section:3 Summary Page)

22

[PROJECT NAME]

Section No. 4: Surface Drains

Item


Rate (Rs.) Amount

(Rs.) Figures Words

4/1

4/2

4/3

4/4

4/5


23

[PROJECT NAME]

Summary for Daywork

Amount (Rs.)

(I) Total for Daywork: Labour ____________

(II) Total for Daywork: Materials ____________

(III) Total for Daywork: Constructional Plant ____________

Total for Daywork

(Carried forward to Grand Summary Page of Bill of Quantities)_______________

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[PROJECT NAME]

Schedule of Daywork Rates for Labour

Item


Rate (Rs.) Amount

(Rs.) Figures Words

1 Ganger Hr 500

2 Labourer Hr 5,000

3 Brick layer Hr 500

4 Mason Hr 500

5 Carpenter Hr 500

6 Steel work Erector Hr 500

7 ------etc------- Hr 500

8 Driver for vehicle up to 10

tons

Hr 1,000

9 Operator for excavator,

dragline, shovel or crane

Hr 500

10

Operator for tractor,

(tracked) with dozer blade

or ripper

Hr 500

Sub Total for Daywork (Labor)

Allow _____________ percent of subtotal for Contractors overhead, profit, etc.

Total for Daywork: Labour

(Carried forward to Daywork Summary)

25

[PROJECT NAME]

Schedule of Daywork Rates for Materials

Item


Rate (Rs.) Amount

(Rs.) Figures Words

1 Ordinary Portland Cement

(grey)

Bag 200

2 Mild Steel 13mm ( ) bar (Deformed) Grade 40

Ton 100

3

Fine aggregate for concrete

as specified in

Clause____________

M 1,000

4 -------etc--------

5

Sub Total for Daywork (Material)


Total for Daywork: Material


26

[PROJECT NAME]

Schedule of Daywork Rates for Construction Plants

Item


Rate (Rs.) Amount

(Rs.) Figures Words

1

Excavator, face shovel or

dragline:

a) Up-to and i/c 1 m

b) Over 1 m to 2 m

c) Over 2 m

Hour

Hour

Hour

500

1,400

100

2

Tractor (tracked) including bull

or angle dozer:

a) Up-to and i/c 150 hp

b) Over 150 to 200 hp

c) Over 200 to 250 hp

Hour

Hour

Hour

500

400

200

3

Tractor with ripper:

a) Up-to and including 200 hp

b) Over 200 to 250 hp

Hour

Hour

400

200

4 -------etc--------


Total for Daywork: Plants


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