Modernization of TSD Documentation Using SharePointYun HeTSD Topical MeetingAugust 16, 2018

Outline How to navigate TSD online documentation system

TSD public web site: http://targets.fnal.gov/

TSD SharePoint sites: Public: https://web.fnal.gov/project/TargetSystems/SitePages/Home.aspxInternal: https://fermipoint.fnal.gov/organization/as/ad/targetsystems/SitePages/Home.aspx

Benefit of having centralized documentation system TSD tasks centered (TSD docs are buried in large pool of lab projects in various doc.db) Various doc.db / department drivers (TSD and MSD) / Elog / Logbook / Teamcenter Preserve and transfer knowledge of decades' project developments / upgrades More and more new projects / spares / photos

Share and organize your documents May take you a few minutes here or there, but will save you and team much more time later Safety, quality, and efficiency to the TSD missions as a whole

Manage your own project page A sense of ownership and enjoy more of your accomplishments Contribute to the modernization of TSD online documentation system

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TSD public web site – home pagehttp://targets.fnal.gov/

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Public education / TSD overview• Target Systems• TSD facilities• Targetry R&D• Projects in design phaseHelps new comers / hiring candidates to understand TSD mission and job scope

TSD staff• Time-off calendar• TSD topical meeting• TSD SharePoint sites to various projectsHelps communications within TSD

TSD public web site: TSD mission overview

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Target Systems NuMI BNB G-2

TSD facilities MI-8 MI-65 MI-12 AP0 C0 NTSB

CNC TIG welding 3D printing

Targetry R&D RaDIATE

Projects in design phase Mu2e NuMI upgrade AIP BNB upgrade for SBN LBNF PIP-II

A few examples of sub-pages

TSD SharePoint Public Sites – Various Projects

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https://web.fnal.gov/project/TargetSystems/SitePages/Home.aspxlinks to stand-alone sub-sites of various projects / target systems

TSD SharePoint Public Sites – Example of AP0 Target Station

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Documentation / communication for AP0 target station Pbar documents/elog/histories Drawing database / system descriptions / documents Elog / on-going activities / discussions / links to photos “Members” have access to “Edit”, with Fermilab service account login Links to internal documents stored in Internal TSD SharePoint site (slide 9 for details)

TSD SharePoint Sites – Task Specific for Communications

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Example – AP0 Li-lens change-out in April 2018 Centralized documentation from history to achieve for future Efficient / effective communications with other departments (some important documents or procedure

updates may get lost in many emails)

Benefit of Having Centralized Documentation System

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Documents are scattered around, NuMI as an example: NuMI technical design report / NOvA

technical design report NuMI-MINOS original / upgrades /

reviews / NBI workshop presentations NuMI Elog /Doc.db / MSD docu /

target.bd / Teamcenter On-going activities

TSD SharePoint Internal Sites – Store Internal Documents

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https://fermipoint.fnal.gov/organization/as/ad/targetsystems/Shared%20Documents/Forms/AllItems.aspxaccess with Fermilab service account

Or, simply drop your files in Target.bd, and let me put them in SharePoint folder

Share Your Documents – Two-steps and a Few Minutes

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1. Drag your files here (see slide 9, internal SharePoint document folder) 2. Make links in project SharePoint site3. Fermilab training & manuals are available4. But ask me for a tutorial – it may take only 10 min to get it started5. Let me show you now (example of MET-02 leak hunt August 6, 2018)

Feed internal files to links on TSD public SharePoint sites

Manage Your Own Project Page – Site Permission Levels

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We can expand this menu, to have a sub-site for your project TSD science TSD R & D TSD Co-op / summer students 3-D Printing Fabrication of spare components TSD LBNF TSD Mu2e NuMI AIP Remote handling

Site permission levels can be set differently I have added all TSD staff in the “Members” group You can create a sub-site, and set a different permission, so

others can not “Edit” it

SharePoint has a lot more features that you can explore Lab has a support team, and on-site representatives

from Microsoft

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Good communication and documentation are important for the safety, quality, and efficiency of the work we do within TSD, please do your share. Thanks!

Questions or suggestions are welcome!