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Module 1 Session 1.1 Visual 1
Managing the Implementation of Development Projects
Course Overviewand Introduction
Module 1 Session 1.1 Visual 2
Module 1
Understanding the Project and Project Management Session 1.1 Structure of the Course and the Module
Module 1 Session 1.1 Visual 3
Instructional Objectives
The learner will be able to describe: The overall structure of the course and how it was
derived
The instructional approach used
The learning tools available to support the learner
The role and responsibilities of the learners in the course
The instructional objectives for Module 1
Module 1 Session 1.1 Visual 4
Course Structure
Modules:
1. Understanding the Project and Project Management
2. Structuring the Project Organization
3. Building the Team
4. Analyzing the Project Context
5. Refining Objectives, Scope, and Other Project Parameters
6. Preparing the Work Breakdown Structure
7. Planning and Scheduling with the Critical Path Method
8. Getting Management Approval and Support
9. Designing Control and Reporting Systems (Time, Cost, Resources, and Scope (Performance and Quality))
10. Organizing Procurement
11. Executing and Controlling the Work
12. Terminating the Project
Module 1 Session 1.1 Visual 5
Instructional Approach
Module 1. Understanding the Project and Project Management
Session 1. Understanding Project Management
Session 2. The Project Life Cycle (Exercise in Team Building)
Session 3. The Project Preparation and Analysis Process
Session 4. Understanding the Project Analysis Report
Lectures
Group Activities
Case Study
Module 1 Session 1.1 Visual 6
Learning Tools
Module Outline• Module Overview• Module Instructional Objectives• On-the-Job Project Management Tasks• Sessions
Session Outline• Instructional Objectives• Optional Readings• Homework Assignments• Session Schedule
Self-Assessment Questions and Answers
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Module 1 OutlineOutline for Module 1Understanding the Project and Project Management
OverviewThis module introduces the concepts of a project, the project life cycle, and systematic project management. The module also describes the process of analyzing a project at the feasibility and design phases, examines the contents of a typical project analysis report, and discusses when a project manager should call for a reassessment of the analyses on which the project’s design is based.
. . .
Instructional Objectives1. At the end of the module, learners will be able to describe what is meant by a project, project management, the
project life cycle, and a systematic process of project management.
2. Given a Project Analysis Report (PAR), learners will be able to analyze its content and, using a worksheet, willbe able to summarize the key parameters of a project, including objectives, deliverables, budget, schedule, andorganizational relationships.
. . .
SessionsSession 1.1 Understanding Project ManagementSession 1.2 The Project Life Cycle (Exercise in Teambuilding)Session 1.3 The Project Preparation/Analysis ProcessSession 1.4 Understanding the Project Analysis Report
. . .
On-the-Job Tasks for the Project ManagerReview the existing project documentation (e.g., Project Analysis Report) to understand the project’s history.
Identify end-of-project objectives and deliverables.
. . .
Module 1 Session 1.1 Visual 8
Module 1 Session 1.1 OutlineOutline for Session 1.1Understanding Project Management
Speaker:
Date and Time:
Instructional ObjectivesAt the end of this session the learner will be able to:
1. Describe what is meant by:
• A project
• Project management
• Project life cycle
2. Describe the World Bank Project Life Cycle and contrast it with a project life cyclethat a typical country might use.
3. Distinguish among the following: program, project, ongoing operational work.
. . .
Session ScheduleIntroduction to the course. 5 minutes
Lecture 1.1.1. Structure of the Course and the Module. 10 minutes
Introductions by participants. 20 minutes
Lecture 1.1.2. Understanding Project Management. 30 minutes
Discussion. 10 minutes
Activity 1.1.1. The World Bank Project Life Cycle (Reading from the ILO). 15 minutes
Discussion. 10 minutes
. . .
Class Handouts
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Self-Assessment Questions
Use to • Plan study• Test your knowledge• Guide your review of lecture content
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Learner’s Role and Responsibilities
• Plan your study• Ask questions• Participate in discussion• Participate in group work• Share your knowledge with others
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Administrative Arrangements• Meeting time(s)/dates:• Meeting place(s):• Break times:• Homework assignments:• Grading policy:• Location of washroom and other facilities:• Instructor office hours:• Special instructions:
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Summary and Look Ahead
Topics covered:• Course structure• Instructional approach• Learning tools• Learner’s role• Instructional objectives• (Module 1 and Session 1)• Administrative arrangements
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Coming Up and Looking Ahead
Session 1. Basic Terminology
Session 2. Working in a Group
Session 3. Understanding Project Analysis
Session 4. Analyzing a Project Analysis Report (PAR) Case Study
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Module 1
Understanding the Project and Project Management
Session 1.1a Understanding Projects and Project Management
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By the end of this session, the learner should be able to describe what is meant by:
A project
Project management
Project life cycle
Systematic management process
Instructional Objectives
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Discriminate between a program, a project, and ongoing operational work.
Describe the World Bank Project Life Cycle and contrast it with a project life cycle that a typical country might use.
Describe ten critical success factors in project management.
In addition, the learner should be able to match the terms on the session outline with their definitions.
Instructional Objectives (continued)
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What Is a Project?
Temporary, organized human endeavor to provide a solution to an identified need
Characteristics of a project: Seeks to accomplish specific objectives Produces deliverables (end items) Has a clear beginning and end Is unique Is bounded by schedule, budget, resources, performance,
and other requirements
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Program =
a group of related projects
Operations =
ongoing functional work
(never ending)
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Projects are a series of actions or processes.
A life cycle is a series of actions or processes that are sequentially organized and grouped into phases.
The process structure of a project is its life cycle.
Definition Design Implementation Termination
Time
The Project Life Cycle
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1. Project identification (Feasibility)
2. Project preparation (Design)
3. Project appraisal (Approval)
4. Negotiations
5. Project implementation and supervision
6. Evaluation of project (Ex Post)
World Bank’s Project Life Cycle
Identification(Feasibility)
Preparation(Design)
Appraisal(Approval)
Negotiation
Time
Implementation(Supervision)
Evaluation(Ex Post)
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Typical Project Life Cycle for a Country
PreparationIdentifcation Approval Financing Implementation Operations
Ex PostEvaluation
Phase orStage
Product orProcess orDeliverable
Decisionmaker
Pre-feasi-bilityStudy
ProjectProfilePreparedandBudgetforFeasi-bilityStudy
FeasibilityStudy/PreliminaryDesign
ProjectProposalforProjectFinancing
Donor Agreementincluded inCapital Budget
Final Design
Cons-truction
2
SectorMinistry
SectorMinistry,PlanningUnit andMinistryof Finance
SectorMinistry
Central PlanningUnit andMinistryof Finance
FinancingInstitution
SectorMinistry
SectorMinistry
1 3 4 5 6 7
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Phases and Subphases of the Project Life CycleConception Development Approval Implementation Termination
Planning Procurement Execution
Subphases of Subphases of Implementation PhaseImplementation Phase
Subphases of Subphases of Implementation PhaseImplementation Phase
Project approved
Plan approved
Contract signed
Construction finished
= Accomplishments or milestones
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Benefits of a Defined Project Life Cycle
Establishes a common framework for developing the project
Defines the system for managing projects, including phases and decision points
Provides a common language for the development process
Institutionalizes a management system
Improves communication, coordination, and control
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The use of resources to accomplish project objectives
Includes
Applying knowledge, competencies, and skills
Defining, planning, scheduling, and controlling
Leadership, communicating, and coordinating
Starting up and dissolving project teams
Balancing requirements, schedule, and resources
Being sensitive to people
Managing both deliverables and processes
What Is Project Management?
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Systematic Process for Managing Project Implementation 1. Understand the project 2. Structure the organization 3. Build the team 4. Analyze the context 5. Refine objectives, scope, and other project parameters 6. Prepare the work breakdown structure (WBS),
Responsibility Matrix, and Master Summary Schedule 7. Plan and schedule with critical path method (CPM) 8. Obtain management approval 9. Design control and reporting systems
(Time, Cost, Resources, and Scope (Performance and Quality))10. Organize procurement11. Execute and control the work12. Terminate the project
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Systematic Project Management
1. Understand the project Clarify problems and project objectives
2. Structure the organization Clarify organizational relationships and roles Recruit the team
3. Build the team Develop individuals into a cohesive team
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Systematic Project Management (continued)
4. Analyze the context
Determine the outside factors that might influence the project
Contemplate response
5. Refine objectives, scope, life cycle, organization, risks, schedule, resources, and budget
Review the PAR
Refine key parameters
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6. Prepare the work breakdown structure (WBS), Responsibility Matrix, and Master Summary Schedule Organize all project deliverables and components
hierarchically
7. Plan and schedule with critical path method (CPM) Prepare detailed activity-based schedule Identify dependencies Allocate resources to activities
8. Obtain management approval Present Project Implementation Plan to management
before start of execution subphase
Systematic Project Management (continued)
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9. Design control and reporting systems Prepare tracking and reporting systems for
scope changes, progress, and expenditures Operationalize systems
10. Organize procurement Prepare for letting and managing contracts Procure services, equipment, and works
Systematic Project Management (continued)
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11. Execute and control work Begin work on deliverables
Track and control progress
12. Terminate the project Disband the project team
Turn control over to operations personnel
Systematic Project Management (continued)
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1. Understand the project
2. Structure the organization
3. Build the team
4. Analyze the context
5. Refine objectives, scope, and other project parameters
6. Prepare the work breakdown structure (WBS), Responsibility Matrix, and Master Summary Schedule
7. Plan and schedule with critical path method (CPM)
8. Obtain management approval
9. Design control and reporting systems (Time, Cost, Resources, and Scope (Performance and Quality))
10. Organize procurement
11. Execute and control the work
12. Terminate the project
Systematic Process for Managing Project Implementation
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Summary
We have discussed:
Projects
Project Life Cycle
Project Management of the implementation phase
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Review Questions
What is a project?
What is project management?
How does project management differ from managing ongoing operations?
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What is the project life cycle?
What are the advantages of a well-defined life cycle?
Why do life cycles vary by organization and projects?
What is systematic project management, and what are its benefits?
Review Questions (continued)
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Failure to plan
is
planning to fail!
Remember. . .