Date post: | 01-Nov-2014 |
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Business |
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Making Oral Presentations Module 20 and Additional Notes
+“Take-Aways”
What do you want your audience to do?
Always actions.
Change a behavior?
Change an attitude?
Buy something?
+“Take-Aways”
Make them clear and explicit.
Gives your audience a chance to make sure they understand the points you want them to understand.
+“Take-Aways”
Limit your main ideas to the smallest number you can.
Spend your time—supporting , clarifying, offering evidence, examples, interaction, etc.—in the service of that point.
+Why is this a presentation, not a document?
Do you really need to present this?
What does your presentation do that a document can’t?
Expensive and inefficient to make a presentation when the information could have been distributed as a document.
Advantages/Disadvantages of one strategy vs. the other?
+Opening/Closing
Relevance/Importance
Preview/Summary – Take-aways.
Framing Techniques (quotes, stories, analogies, metaphors, goals, missions, etc.)
Close: look to the future, positive emphasis, call to action.
+Body Language
Gestures
Stance
Podium
Visual Cues
Relationship to your visuals
Eye contact
The speaker dance
+Voice
Project to the back of the room
Tone: Confident and/or conversational
+General Principles
Enjoy yourself
Positive emphasis
You-attitude
+Questions from the audience
Restate the question.
Shows you’re listening.
Allows you to reshape the question.
Allows the “asker” to clarify.
+Questions from the audience
Ask for clarification if you don’t understand something about the question.
You don’t want to answer a question the asker didn’t ask. Makes you look like a bad listener. Wastes the asker’s and the audience’s time.
+Questions from the audience
Internally identify the asker’s best possible intentions.
Frame your response within those possibilities.
People generally don’t ask questions just to be jerks.
But be careful.
+Questions from the audience
Plant a backup question. Just in case.
+Questions from the audience
Keep your answers direct and succinct.
Check in with the asker to make sure you’ve answered their question.
+Practice, Practice, Practice
With your team
In front of a generous audience (trusted, helpful)
On-camera (here your voice; see your body language)
Get your timing down
Avoid a sense of “winging it” – project preparation
+Focus on Structure
Opening
Transitions – more than just a hand-off
Content
Closing
Unity/Consistency
Avoid redundancies
+Have a backup plan
If the technology doesn’t work
If a team member doesn’t show up
If the audience asks a question for which you are unprepared
+Prepare to adjust
Have a system of communication in place to help keep each other on track
Small window of time; must be able to adjust and compensate
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Thanks.