MODULE 3MODULE 3

Composition & Roles

TAT TEAM APPROACH

UPON COMPLETION OF THIS MODULE, PARTICIPANTS SHOULD UNDERSTAND:

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Composition of the Threat Assessment Team Roles of the Threat Assessment Team core

members, situational advisors, and ad hoc members

Benefits of utilizing ad hoc resources to address low level zero tolerance violations Benefits of utilizing any of the resources to

assist with proactive workplace interventions

TAT TEAM MEMBERS

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Core Team Members

Situational Advisors

Ad Hoc Resources

TAT CORE TEAM MEMBERS

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Manager, Human Resources

Workplace Improvement Analyst

Manager, Labor Relations

Medical Director or OHNA

District Manager or designee

Lead Plant Manager or designee

CORE TEAM MEMBERSHIP

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Manager, Human Resources (Team Leader)

Coordinate and oversee TAT Determine whether to convene TAT Determine whether ad hoc resources are

needed Assign duties and monitor core team assignments Determine what outside resources are

needed and who is to contact them Determine who will prepare and maintain

official records for the TAT

CORE TEAM MEMBERSHIP

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Workplace Improvement Analyst (WIA)

Providing guidance on any immediate efforts that may be needed to address issues

impacting the workplace where the incident occurred

Review history of workplace interventions and/or climate assessments

As needed and apportioned, meet with employees, witnesses, and concerned employees

Providing organizational development recommendations and resources to the core team on abatement strategies

CORE TEAM MEMBERSHIP

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Manager, Labor Relations Provide Guidance on:

Placing employee on emergency, off-duty status

Serve as a resource to supervisor/manager on administrative and/or disciplinary actions

Review past disciplinary record of employee

Communicate relevant information

CORE TEAM MEMBERSHIP

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Medical Director or OHNA Review medical records: VA, medical

information, Fitness-for-Duty (FFD), current medical history

Contact point for private treating physician

Provide appropriate communication to the TAT on a need to know basis

Schedule a FFD examination, physical / psychological if indicated

CORE TEAM MEMBERSHIP

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Operations Representatives Provide knowledge on how to minimize

the disruption of worksite operations, when indicated

Provide information on security needs, when indicated

Lend authority to the process

TAT SITUATIONAL ADVISORS

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POSTAL

INSPECTOR

POSTAL SERVICE LEGAL COUNSEL

EAP CONSULTANT

OUTSIDE MENTAL HEALTH

PROFESSIONAL

TAT SITUATIONAL ADVISORS

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Inspection Service (Situational Advisors)

TAT is:

Important asset for Postal Service in reducing potential violence

Important resource for the Inspection Service

Assists Inspection Service in addressing situations at lower risk levels

TAT SITUATIONAL ADVISORS

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Inspection Service:

Inspectors are not core members

Inspectors are support for the team law enforcement officials investigative action investigative memorandum on

findings may be issues

Inspectors can be utilized as security consultants

TAT SITUATIONAL ADVISORS

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An Inspector Can.…

Conduct review of current or former employee’s military record (VA history)

Contact FBI, State, and Local law enforcement agencies for arrest records

Conduct review of gun registration records / vehicle identification information

Interview with current or former employee

TAT SITUATIONAL ADVISORS

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An Inspector Can.…

Conduct formal investigations

Prepare investigative memorandums

Prepare criminal charges for U.S. Attorney

or District Attorney

Act as a liaison with other law enforcement agencies

Consult with management about security

TAT SITUATIONAL ADVISORS

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Postal Legal Counsel Provides:

Legal guidance in the best interest of the organization

Legal advice to management

Advise on confidentiality and privacy concerns

Legal developments in the area of workplace violence

Latest information on statutes, regulations, and guidelines on violence prevention

TAT SITUATIONAL ADVISORS

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EAP Consultant:

Provide guidance on how to approach the situation or incident

Recommend when indicated, the need to refer employee to EAP

Serve as information experts on domestic violence to TAT managed cases where this issue is evidenced

TAT SITUATIONAL ADVISORS

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External Mental Health Professional:

Provide USPS psychological evaluation as part of fitness-for-duty process

Provide guidance and direction to defuse the situation or incident

Interview employee for initial risk assessment

AD HOC RESOURCES

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Supervisor/Manager (at incident site)

Union & Management Organization Leaders

Security Control Officer

Diversity Development Specialist

EEO, Alternative Dispute Resolution (ADR) Specialist

Manager, Safety and Health

Manager, Injury Compensation

Human Resources Generalist Principal

Others as deemed necessary

AD HOC RESOURCES

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Supervisor/Manager (at incident site):

Assist in managing the incident site

Assist in security determinations

Submit work performance history of the threatener to the TAT

Prepare brief summary of incident or situation for the TAT

Consult with Labor Relations regarding administrative and disciplinary actions

AD HOC RESOURCES

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Supervisor/Manager (at incident site):

Each case that is scheduled for review at a TAT meeting should have an update (written or

communicated to a TAT member) from a member of management from the employee’s work site for

discussion. When appropriate or feasible, teams are encouraged to have a management representative

from the site in attendance.

Each TAT should foster an environment of involvement and direct communication of individual

cases with the management of the worksite.

AD HOC RESOURCES

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Manager Safety and Health:

Review safety/accident profile Communicate relevant information Prepare brief summary of record for the TAT

Human Resources Generalist Principal:

Reviewing an employee’s Official Personnel File (OPF) and preparing summary for TAT

Communicate relevant information

AD HOC RESOURCES

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Manager, Injury Compensation:

Review injury compensation files of employee

Note whether any OWCP claim has been controverted based upon medical

documentation

Note whether any OWCP claim has been accepted or rejected

Communicate relevant information

Prepare brief summary of record for the Threat Assessment Team

OTHER RESOURCES

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Worksite Intervention Team Members:

Utilized to gather additional information

from people involved in the alleged threat

Conduct analysis of VOE data

Conduct analysis of other climate indicators (i.e. EEOC, GATS, OWCP)

WORKSITE INTERVENTION TEAM MEMBERS

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Proactive Work Environment Strategies:

Develop and implement proactive strategies to address work climate concerns

Involvement with local work improvement teams

Involved in training initiatives focused on climate improvement

WORKSITE INTERVENTION TEAM MEMBERS

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Proactive Work Environment Strategies:

Individualized coaching and mentoring

Facilitation of labor/management meetings

Continued monitoring, assessment, and follow-up of work

environment progress

YOU HAVE COMPLETED MODULE 3

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Composition & Roles