Module I - Ministry of Education - Sri Lanka€¦ · · 2016-05-18Sri Lanka Principal Service...

Ministry of Education

Orientation Programme

for

Sri Lanka Principal Service Officers

Module I

Leadership Capacity Building Learning Facilitator’s Guide

MoE – NIE Orientation Programme for Principals – Module I - Facilitator Guide Page 2

Aims of the Facilitator’s Guide are to:

enhance facilitator’s awareness on objectives and the structure of the leadership capacity building

programme for principals

provide awareness on concepts in leadership capacity building

enhance knowledge and developing skills on facilitating and provide specific guidance and coach the

facilitator in delivering leadership capacity building programmefor principals

This guide is an integral part of the empowering programme for facilitators and is not intended to supersede training

or use independently. It is compiled with the understanding that the Ministry of Education, National Institute of

Education and the compliers are not providing professional advice to the facilitator or to participants through the

facilitator in leadership capacity building.

Published by:

Ministry of Education / National Institute of Education

Designed, developed and compiled by :

Gamini Hettiarachchi - Certified Lead Learning Facilitator / Career Coach / Consultant

Dr. Susil Liyanarachchi - Certified Lead Learning Facilitator / Consultant

Sanath Jayalath – Certified Learning Facilitator / Assistant Director of Education

Upul Brahmanage – Training Consultant

Thushari Koralage - Consultant

All rights reserved – April, 2016

This Facilitator Guide is issued to the facilitator at the capacity building session to empower facilitators in delivering

the leadership capacity building module of the orientation programme for Sri Lanka Principals Service officers,

subject to the condition that the facilitators may use this guide only for the purpose of delivering the said and keep

in the facilitator’s custody.

No part of this facilitator Guide may be reproduced, stored in or introduced into retrieval system, transmitted in any

form or by any means i.e., electronically, mechanically, photocopying, recording or any manner without written

permission.

Acknowledgement:

Like most academic compilations and study materials, this Facilitator Guide reflects ideas of many

academicians, practitioners who have contributed to the development of subject areas covered. We

appreciate all such contributions.

We wish to record special gratitude to Mr. Asoka Senani Hewage, Additional Secretary, Ministry of

Education, Dr. Jayanthi Gunawardhena, Director General, National Institute of Education, Ms. Pushapa

Wijesooriya, Director Human Resources, Ministry of Education and all who contributes in designing and

developing this Facilitator Guide.


Orientation Programme for Sri Lanka Principal Service Officers

Leadership Capacity Building Programme

C O N T E N T S

Introduction to the Programme

Philosophy of the leadership capacity building programme

Implementation of the leadership capacity building programme

Personal values and attitudes expected form potential learning facilitators

Knowledge and competencies expected form potential learning facilitators

The mission

The theme and the programme flow

Structure of Modules, Units and Lessons

Assessment & Evaluation Criteria

Introduction to the programme - Presentation

Rapport building session - Presentation

Module 1 – Unit 1 - Pre Course Assessment

Module 1 – Unit 1 – Lessons

Module 1 – Unit 1 - Assessment


Module 1 – Unit 2 – Assessment 1 and 2


Module 1 – Unit 2 - Assessment



Leadership Capacity Building Programme

Introduction to the Programme

Ministry of Education is in the process of recruiting 4000 new offices for Sri Lanka Principals Service.

As per the service minute and the extraordinary gazette notification dated 22.10.2014 it is mandatory

that officers recruiting to the principals service to undergo an orientation programme on school

management and capacity building and to pass a written and a practical examination/s.

National Institute of Education has developed a comprehensive orientation programme with two

modules focusing; (1) leadership development, (2) management and administrative development of

new officers and (3) to assess their development.

Philosophy and the Vision of the leadership capacity building programme

The MoE recruits the largest numbers of officers to the Grade 3 of the principals service for the first

time in it’s history. The number counts over 30% of the total officers in the service. Thus the MoE

wishes that this recruitment and deployment will make a significant, optimistic, progressive and

constructive change in the system if these new recruiters empowered as school leaders. The MoE

together with NIE established followings as the philosophy and principles of this development

programme.

Respect these new recruits as future school leaders, opinion leaders and community change

agents

Recognize their knowledge, experience and expertise in the domain of education / education

management

Honor them as achievers and accept their capacity in achieving more.

Trust their potential in developing as a great school leader

The delivery of the programme based on developing Higher Order Thinking Skills on Blooms

taxonomy and 5E methodology in learning

Implementation of the leadership capacity building programme

The programme will be implemented simultaneously in 70 centers island-wide starting from 9th May,

2016 and will continue for six weeks. As the MoE wants to deploy competent learning facilitators from

the system as well as from the private sector to deliver the programme a two day capacity building

session (ToT) for learning facilitators (Trainers) to facilitate the Module I ( Leadership Capacity

Building) is scheduled. The delivery will be in Sinhala / Tamil languages.

It is compulsory to undergo the ToT and qualify as a learning facilitator to deliver this tailor made

leadership capacity building module. Following personal values, competencies and attributes are

expected from potential learning facilitators (Trainers).


Personal values and attitudes expected form potential learning facilitators

Enthusiasm in working with teams and contribute to inspire future school leaders

Recognize that you are a change agents and willing to contribute for a change in the education

system.

Recognize self-respect and ready to offer respect to future school leaders

High level of commitment in changing and developing future school leaders

A genuine willingness to share experiences, to learn, develop facilitating competencies and

new facilitating techniques

Knowledge and competencies expected form potential learning facilitators

Little knowledge about human capacity development (teaching) methodologies

Little knowledge about the Sri Lanka Education System

Average facilitating competencies including good presentation skills



Leadership Capacity Building

The mission

Inspire future principals to lead their schools to develop conditions for 21st century learners

Deep learning tasks are energized by the notion of ‘learning leadership’, in which students are

expected to become leaders of their own learning

Rich Seam, Fullan and Langworthy (2014)

I never teach my pupils, I only provide the conditions in which they can learn

Albert Einstein




The theme and the programme flow

The Leadership Capacity Building module for principals is based on the GROW model in career

coaching

Portfolio Project

My action plan to develop my career

How do I foresee my life and my career?

My dream - 2020

Who am I? - Self-realization

Setting my future Goals

What competencies / skills I need?

The GROW model in coaching for human capacity

development has following view points and

believes.

Recognizes immense capacity of human for

growth

Recognizes unlimited potential of human in

development

Believes that the person is an achiever and s/he

can achieve more

Believes that the achievement and development

is coming for inner self and inspiration is the

only outside force.


Assessment & Evaluation Criteria

As per the service minute and the extraordinary gazette notification dated 22.10.2014 it is mandatory

that officers recruiting to the principals service to undergo an orientation programme on school

management and capacity building and to pass a written and a practical examination/s.

Assessment Tools

Continuous assessment on performance development

Management Games

360 degree assessment tools

Presentations

Presentation on Action Plan

Written test


180 Hours – 30 days

Module I – 120 Hours


Module II – 60 Hours

Management & Administrative

Development

3 UNITS – 33 Lessons Me - Personality & Leadership Development

Me & You - Communication and Collaboration

We - Productivity and Efficacy

11 UNITS – 35 lessons School organization

School establishment affairs

Leadership role of the school

New trends in school management

Financial activities of school

School planning

Quality assurance of school

Implementing and management of the

school curriculum

School community relationship

School observation

Law related to the school


Orientation Programme for Sri Lanka Principal Service Officers Module I – 120 Hours

Leadership Capacity Building UNIT 1 Personality and Leadership Development 25 Hrs

1.1.01 Body mind relaxation 04

1.1.02 Principal as a leader 02

1.1.03 I foresee my life and career – SAFE Method 02

1.1.04 Who am I : Values, Attitudes, Behaviors and Personality Types 02

1.1.05 Motivating self and other 01

1.1.06 Managing strong emotions 02

1.1.07 Personal grooming 06

1.1.08 How smart you are? - Multiple Intelligences 02

1.1.09 Building Self Confidence 01

1.1.10 Setting my Career Goals / Setting SMART / SMARTER Objectives 02

A & E Assessment – Personality Development – 360 degree Assessment 03 UNIT 2 Communication and Collaboration. 37 Hrs

1.2.01 Listening is not Hearing – Develop effective listening behaviors 01

1.2.02 Fundamentals of effective communication 02

1.2.03 Presentation skills 02

1.2.04 Respect need to be earned - Respect self & others 02

1.2.05 Negotiation and influencing - Assertive Communication 02

1.2.06 Trust Building 02

1.2.07 Conducting effective meetings & meeting etiquettes 04

1.2.08 Managing conflicts effectively 02

1.2.09 Building winning teams 04

1.2.10 Emerging Communication Technologies 04

A & E Assessment & Evaluation – Communication & Collaboration (Mgt. Game) 02

A & E Assessment & Evaluation – Presentation Skills – Individual Presentations 06 UNIT 3 Productivity and Efficacy 37Hrs

1.3.01 Decision making and problem solving 02

1.3.02 Entrepreneurship in Leading Schools 02

1.3.03 Creativity, Innovation, Imagination’s & Ideation 04

1.3.04 Crafting Developmental Strategies & Setting SMART Objectives 02

1.3.05 Do less get more 02

1.3.06 Developing an Action Plan 02

1.3.07 Managing projects and events effectively 02

1.3.08 Tools for School Leaders to Monitor, evaluate and review 02

1.3.09 Principal as a Coach - GROW model in coaching 04

1.3.10 Time resources management 02

1.3.11 Change management 02

1.3.12 Managing Stress: Eustress & Distress 03

1.3.13 Productivity concepts 02

A & E Assessment & Evaluation – Presentation of Action Plan 06



MODULES, UNITS & LESSONS

MODULE 2

Management & Administrative Development UNIT 2.01 School organization 1 Session

2.01.01 Education system and the school

2.01.02 Organizational structure of the school

2.01.03 Posts and duties of the school organization

UNIT 2.02 School establishment affairs 2 Sessions

2.02.01 Duties and responsibilities of government officer

2.02.02 Leave for teachers, Railway holiday warrants etc.

2.02.03 Administrative regulations related to the school.

UNIT 2.03 Leadership role of the school 1 Session

2.03.01 Curriculum and administrative role of the principal

2.03.02 Instructional leadership

2.03.03 Role of the Deputy principal /Assistant principals / Sectional heads

UNIT 2.04 New trends in school management 1 Session

2.04.01 School based Management

2.04.02 Implementation of SBM, problems and threats

2.04.03 Present the Foreign experiences

UNIT 2.05 Financial activities of school 3 Sessions

2.05.01 Flow of public finance

2.05.02 Basic financial regulations

2.05.03 Circulars related to the school finance

2.05.04 Board of survey and inventory control

UNIT 2.06 School planning 2 Sessions

2.06.01 Five year plan and Action plan

2.06.02 School information system (EMIS)

2.06.03 Preparing the plan for school

2.06.04 Preparing the time table

UNIT 2.07 Quality assurance of school 2 Sessions

2.07.01 Concepts

2.07.02 08 fields

2.07.03 Internal and external evaluation

2.07.04 Quality school (Efficient school)

UNIT 2.08 Implementing and management of the school curriculum 2 Sessions

2.08.01 Concept of curriculum

2.08.02 Implementing and planning the curriculum

2.08.03 problems and threats

UNIT 2.09 School community relationship 1 Session

2.09.01 Methods of school community relationship

2.09.02 Advantages and disadvantages of community relationship

2.09.03 How to effect community relationship to the school management

UNIT 2.10 School observation 3 Sessions

2.10.01 Observation fields

2.10.02 Discussion after the observation

2.10.03 Assessments

UNIT 2.11 Law related to the school 2 Sessions

2.11.01 Fundamentals of Human Rights

2.11.02 Child rights & Child protection – Security & Safety


00.01 – Introduction to the Programme DURATION 20 minutes Session at the official inauguration – day 01

Objectives / Competencies Provide general awareness and outline about the whole capacity

building programme to all who present at the inauguration session

Learning Outcome At the end of the session participants will be able to;

understand the philosophy, objectives, the development

flow and the implementation methodology of the

programme

realize the importance of their commitment as stakeholders

Prerequisite Learning facilitator need to prepare and rehears the session. Need to

have high level of confidence in delivering the presentation

Required TLMs &

Resources

PP presentation – 00.01 – Introduction to the orientation

programme

Content

Topics / Sub Topics

The introduction and the background of the orientation

The philosophy of the capacity building programme

Objective and outcomes of the programme

Content and delivery methodology

Delivery Methodology Follow the Power point presentation

Facilitator’s Notes:


00.02 - Rapport Building & Developing a wining Team DURATION 02 Hrs Session after the official inauguration – day 01

Objectives / Competencies Building foundation, focusing and engaging participants

Learning Outcome At the end of the session participants will be;

Able to understand their focus

active members of a winning team

members of a team with good mutual understanding

able to identify ground rules

Prerequisite No. learning facilitator need to prepare and rehears the session.

Need to have above the average confidence in delivering.

Required TLMs &

Resources

U shape, horseshoe seating arrangement in a spacious location

PPP – 00.02 – Rapport Building & Developing a Wining Team

Content

Topics / Sub Topics

Focusing, Engaging and identifying the objective frame

Rapport building

Team building


Whole group activity – Braking Ice ( Meet / Greet )

Individual Practice – Think

Pair activities – Rapport Building – Direct, Deep eye contact

Sharing information (Name, Why are you here today?, Favorite

fruit)

Facilitated group activity – EduGame – Re arrange the U Shape

Facilitated group discussion

Further Reference Note - Facilitating Techniques / Team Building / Rapport Building

Appendix

Important Notes

Assessment Methodology Observation



Module I


UNIT I

Personality and Leadership Development



LESSON DELIVERY PLAN MODULE 1 Leadership Capacity Building

UNIT 1 Personality and Leadership Development

LESSON 1.1.01 Body mind relaxation DURATION 04 Hrs Four (4) 01 Hour sessions form 6.00am to 7.00am or as

appropriate

Objectives / Competencies Identify the importance of relaxed body and mind

Learning Outcome At the end of four sessions participants will be able to;

practice mindful breathing

practice selected body mind relaxation methods

Prerequisite Suitable relaxed dress

Required TLMs &

Resources

Spacious, quiet and cleaned location

Content

Topics / Sub Topics

The importance of Relaxation, Introduction to Concepts in Yoga,

Mindfulness, Mindful Breathing, Selected yoga Asanas,

Delivery Methodology Short lecture sessions – 10 minutes

Facilitated group activities and demonstrations

Individual Practice


Further Reference Yoga Principals, Mindfulness

Appendix

Important Notes Skip this lesson if qualified and trained facilitators are not available

Assessment Methodology




Assessment & Evaluation – Module I – Unit I Leadership Capacity Building


1.1 Pre Course Assessment – Module I – Unit I DURATION 10 minutes

Objectives Assess the development of individual participant on personality

development skills

Assessment Tools Continuous assessment on performance development


Prerequisite WORD – 1.1 - Pre Course - Assessment Format

Delivery Methodology

Pre Course Assessment - Participant do the Pre Course Assessment – 10 minutes

Ask participants to evaluate themselves genuinely and do the self- assessment.

Collect the assessment sheets and keep in a secured place

Facilitated discussion on the assessment methodology

Further Reference 360 degree assessment tools

Continuous evaluation






LESSON 1.1.02 Role of the Principal and Principal as a leader DURATION 02 Hrs

Objectives / Competencies Inspire participants to think and act as a school leader


describe the leadership role of the principal

identify characteristics and behaviors of a school leader

Prerequisite No

Required TLMs &

Resources

Flip charts / Pens / Clips / Flip chart Board

PPP – 1.1.02 Principal as a school leader

Content

Topics / Sub Topics

Ultramodern Management Concepts

Characteristics of a visionary leader

Leadership styles and Behaviors

Leader VS Manager

Delivery Methodology Base – 5E Methodology

Small group discussion on “ The role of a principal”

(Think, Write, Discuss and Share)

PPP on Principal as a School Leader

Facilitated group discussion “ Principal as a Leader”

Further Reference

Appendix

Important Notes

Assessment Methodology Random questions & answers






LESSON 1.1.03 I foresee my life and career DURATION 01 Hrs

Objectives / Competencies Inspire career and personality development

Learning Outcome At the end of session participants will be able to;

visualize a dream which they will realize in 2020

describe steps in Career development

Prerequisite Facilitator need to have a strong confident in delivery the SAFE

method

Required TLMs &

Resources

PPP – 1.1.03 SAFE Method and Steps in Career Development

Content

Topics / Sub Topics

SAFE model – See, Accept, Feel and Express

Four steps in Career Development process

Delivery Methodology What is the career – A story to generate interest

Why I need to develop a career – Group Discussion

PPP on SAFE Method – Express the dream to participants

PPP on Career Development Process

Facilitated group discussion on Career development

Further Reference

Appendix

Important Notes

Assessment Question & answers






LESSON 1.1.04 Values, Attitudes, Behaviors and Personality Types DURATION 02 Hrs

Objectives / Competencies Identify personal values and personality types


define behaviors, attitudes, values and personality

identify different personality types

Prerequisite No

Required TLMs &

Resources

PPP – 1.1.04 Behaviors, Attitudes and Values

PPP – 1.1.04 MBTI Presentation

Pre Printed MBTI Test

Content

Topics / Sub Topics

Behavior, Attitude, values

Personality types

Delivery Methodology Short story to create interest on topic – The Trip

Presentation – Behaviors, Attitudes and Values

MBTI Test

Presentation - Myers-Briggs Type Indicator

Facilitated group discussion on applications

Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.05 Motivating self and other DURATION 01 Hrs

Objectives / Competencies Identify importance of self motivation and motivating others


describe factors motivates self and others

Prerequisite No

Required TLMs &

Resources

Video – Eagle

PPP – 1.1.05 Motivation

Content

Topics / Sub Topics

The importance of self motivation

The importance of motivating others

Motivation Factors

Delivery Methodology Video Clip – Eagle

Facilitated discussion

PP presentation on Motivation

Participants identify;

(1) A situation they motivated

(2) A situation they motivated others

and explain to the group. The group identify motivational factors

Introduce Maslow’s Hierarchy base on identified factors

Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.06 Managing strong emotions DURATION 02 Hrs

Objectives / Competencies Develop skills to manage strong emotions


understand strong emotions

describe reasons for un-controlling emotions

understand basics of Emotional intelligence

develop skills to manage strong emotions

Prerequisite No

Required TLMs &

Resources

PPP – 1.1.06 Managing strong emotions

Content

Topics / Sub Topics

Strong emotions

Why cannot we control emotions

Tools and Techniques to manage strong emotions

Delivery Methodology Activity to identify strong emotions

PPP – Managing Emotional

Group Activity – Tools to manage Emotions

Facilitated discussion on Emotional Intelligence

Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.07 Personal grooming

DURATION 06 Hrs

Objectives / Competencies Establish importance of personal outlook of a principal


value and recognize the importance of personal outlook and

social etiquettes in gaining / paying respect and enhancing

self respect

Prerequisite Ask participants to dress the best professional manner on this day

Facilitator needs to coordinate with the center manager on;

the arrangement of the Lunch and

a learning Facilitator to facilitate table / social etiquettes

Required TLMs &

Resources

Organize lunch to describe table etiquettes

Content

Topics / Sub Topics

First impression & Personal hygiene

Professional dress for a principal

Table etiquettes and social etiquettes

Delivery Methodology Participants come with a professional dress

Explain the group their commitment for the dress and outlook

Activity -

Participate for the organized lunch and demonstration

Facilitated discussion

Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.08 How smart you are? - Multiple Intelligences DURATION 02 Hrs

Objectives / Competencies Introduce deferent intelligences


Describe eight deferent intelligences

Identify importance of applying concepts of multiple

intelligences in leading schools

Prerequisite No

Required TLMs &

Resources

Howard Gardner’s MI format

PPP – 1.1.08 Multiple Intelligences

Content

Topics / Sub Topics

IQ – A review

Fundamentals of MI

MI matrix

Delivery Methodology Story to emphasize on IQ and MI

Short discussion on the MI

PP presentation on MI

Identify participants’ MI matrix – Individual activity


Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.09 Building Self Confidence DURATION 01 Hrs

Objectives / Competencies Inspire participants to develop self confidence


describe two facets of self confidence

identify tools to develop self confidence

Prerequisite No

Required TLMs &

Resources

PPP – 1.1.09 Self-confidence

Content

Topics / Sub Topics

Define self-confidence – The two facets

Strategies for developing self-confidence

Self-confidence development techniques

What self-confident is not

Delivery Methodology Activity to identify self confidence - PPP

Power Point Presentation


Further Reference

Appendix

Important Notes

Assessment






LESSON 1.1.10 Setting my Career Goals / Setting SMART Objectives DURATION 02 Hrs

Objectives / Competencies Inspire participants in setting career goals

Learning Outcome At the of the session participants will be able to;

Identify the importance of setting goals

describe key factors of selecting a career and five stages in

goal setting

understand SMARTER criteria in setting objectives

set their career goals

Prerequisite The lesson 02 – SAFE mode need to be completed

Required TLMs &

Resources

PPP – 1.1.10 Setting my Career Goals

Content

Topics / Sub Topics

Story to generate interest - Career

The importance of setting Career Goals

Key factors to be considered in selecting a career

Five stages in goal setting

SMARTER criteria in setting objectives

Delivery Methodology PP Presentation on Goal setting

Individual activity – Setting Career Goal and Objectives

Individual Presentation – Career Goal / Career Objectives


Further Reference

Appendix

Important Notes

Assessment






1.1 Post Course Assessment – Module I – Unit I DURATION 01 Hrs

Objectives Assess the development of individual participant on personality

development skills



Prerequisite WORD – 1.1.1 - Pre Course - Assessment Format

WORD – 1.1.2 - Post Course – Assessment Format – 1.1


Ask participants to consider the Pre course assessment they did.

Part I – Column A of the assessment Format

Ask them to consider, recollect skills they have improved, knowledge they enhanced and attitudes

developed on topics under Personality Development

Having a broad vision for my career, How I understand Values, Attitudes, behaviors, How I

understand Personality types, Skills on motivating Self and Others, My attitude about personal

outlook and personality, Knowledge on Multiple Intelligences, My attitude and skills on self

confidence, and Having well set goals for my career

Ask them to do the self-evaluation and assess themselves genuinely – Use Column A

Part II – Column B of the assessment Format

Ask them to pass the assessment document to one of their well-known friends in the group.

Instruct friends (peers) to do a genuine evaluation and assess their friends focusing helping them to

develop their friends’ skills – Use Column B

Collect assessment sheets and pack them

Part III – Column C of the assessment Format

Facilitators assessment on individual participant based on the facilitators observation throughout

the session

Facilitated discussion on 360 degree tool and assessment methodology and produce a brief report

in bullet points..





Module I


UNIT II

Communication and Collaboration




UNIT 02 Communication and Collaboration

LESSON 1.2.01 Listening is not Hearing

Develop effective listening behaviors DURATION 01 Hr

Objectives / Competencies Develop effective listening behaviors


Understand the importance of listening for a school leader

describe effective listening behaviors and non-listening

behaviors

identify the importance of effective listening in

communication

Prerequisite No

Required TLMs &

Resources

PPP – 1.2.01 Listening is not hearing

Content

Topics / Sub Topics

Importance of listening as a school leader

Non listening behaviors and Effective listening behaviors

Practice effective listening

Delivery Methodology Short story – Importance of listening – 05 minutes

Role play to identify listening behaviors

a) Non listening behaviors

b) Effective listening behaviors


Practice effective listening behaviors


Further Reference

Appendix

Important Notes Facilitator need to rehearse the role play before the delivery.

Assessment Methodology Question and Answers






LESSON 1.2.02 Fundamentals of effective communication DURATION 02 Hrs

Objectives / Competencies Provide awareness on communication fundamentals


understand the importance of effective communication

describe different concepts in communications

identify & establish their communication relationship

network

Prerequisite Non

Required TLMs &

Resources

PPP – 1.2.02 Fundamentals of effective communication

Content

Topics / Sub Topics

Importance of effective communication for a school leader

Basic concepts in communication, The communication system,

types of communication systems, verbal and non-verbal

communication, the relationship network of communication for a

school leader

Delivery Methodology Cartoon slides to create an interest

Group activity – Identify the importance of effective

communication

PPP – Communication system and types of communication

Group activity – Establish relationship network of communication


Further Reference

Appendix

Important Notes







LESSON 1.2.03 Public presentation skills DURATION 02 Hrs

Objectives / Competencies Develop public presentation skills


understand the power of effective public presentation

describe important areas of effective public presentations

describe things not to do at public presentations

have developed public presentation skills using Power Point

Prerequisite Non

Required TLMs &

Resources

PPP – 1.2.03 Public presentations skills

PPP – 1.2.03 Power Point Presentation skills

Content

Topics / Sub Topics

Know your audience, Read the reactions of the audience

Feel and look relaxed, Speak confidently

Use the right gestures, Use structuring, Use sign-posting

Guidelines for the micro teaching public presentation

Delivery Methodology Group discussion on Power of public presentations

PP presentation on effective public presentations

Individual activity – Planning for the public presentation

PP presentation on Power Point Presentations


Further Reference PPP – Power point presentation skills

Appendix

Important Notes Tell participants that each participant need to do a presentation as a

compulsory requirement of the evaluation of their performances.

Inform them the date.

Duration of the presentation is Five (5) Minutes

Presentation may be using power point or not

A panel of assessors will evaluate and assess presentation

competencies







LESSON 1.2.04 Respect need to be earned - Respect self & others DURATION 02 Hrs

Objectives / Competencies


understand what self respect is

differentiate between what is and what is not respect.

understand situations that require to pay respect

identify reasons for respect

Prerequisite

Required TLMs &

Resources

PPP – 1.2.4 – Respect needs to be earned

Content

Topics / Sub Topics

Respect & Self Respect

What respect is and is not

Situations and reasons for respect

Delivery Methodology Group discussion on Respect & Self respect

PP presentation on Respect and Self respect

Whole group activity - what respect is and is not

what respect is and is not

PP presentation on what respect is and is not


Further Reference

Appendix

Important Notes







LESSON 1.2.05 Negotiation and influencing - Assertive

Communication DURATION 02 Hrs

Objectives / Competencies Develop assertiveness of school leaders


recognize the impact of aggressive and passive behavior in

communication

recognize the importance of assertive communication.

articulate assertive statements.

Prerequisite

Required TLMs &

Resources

PPP – 1.2.05 – Assertive communication

Video – Assertive Communication

Content

Topics / Sub Topics

The communication net of a school leader

Characteristics of aggressive communication

Characteristics of passive communication

The assertiveness

Delivery Methodology Group discussion on Communication network

Group activity to generate interest on negotiation and influencing

Demo on aggressive communication followed by presentation

Demo on passive communication followed by presentation

Video on Assertive Communication

The assertiveness in communication


Further Reference

Appendix

Important Notes







LESSON 1.2.06 Trust Building DURATION 02 Hrs

Objectives / Competencies Introduction of Johari Window Model as a concept to improve

communications and interaction towards building trust among

individual in a group setting


understand the theory and application of Johari Window

concept in improving self awareness and mutual

understanding among individuals in a group setting

Prerequisite No

Required TLMs &

Resources

Content

Topics / Sub Topics

What is Trust among group members and between a leader and a

subordinate

Johari Window – introduction to four areas and description of

each area in relation to building trust

Delivery Methodology Discussion and role play regarding aspects of Trust Building

PPP – 1.2.06 - Johari Window

Facilitated discussion on the application of Johari Window in

building trust within a team

Further Reference

Appendix

Important Notes







LESSON 1.2.07 Conducting effective meetings & meeting etiquettes DURATION 02 Hrs

Objectives / Competencies Enhance the competencies of school leaders in conducting effective

meetings


understand why effective meeting is essential?

understand how conduct effective meeting,

learn 5 P’s of meeting effectiveness

enhance knowledge of Skills needed for effective meeting

Prerequisite

Required TLMs &

Resources

Content

Topics / Sub Topics

Why effective meeting?

Purpose

Participants

Planning

Participation

Perspective

How to participate in the meeting effectively?

Delivery Methodology PP presentation on Effective meeting management

Group discussion on EM

Participatory session on 5 P’s

Whole group activity – Interactive session with meeting example

Further Reference

Appendix

Important Notes







LESSON 1.2.08 Managing Conflicts Effectively DURATION 02 Hrs

Objectives / Competencies Enhance skills to manage conflicts effectively


Explain what conflict is, type of conflicts and causes for

conflicts

understand stages of developing conflicts

develop skills to manage conflicts effectively

Prerequisite No

Required TLMs &

Resources

PPP – 1.2.08 - Managing conflicts effectively

Handout on Managing conflicts effectively

Content

Topics / Sub Topics

What conflict is?

Type of conflicts and causes for conflicts

Stages of developing a conflict

Tools to manage conflict effectively

Delivery Methodology Group discussion on what conflict is

PP presentation on what conflict is

Whole group is activity

PP presentation on managing conflicts effectively


Further Reference Handout on Managing conflicts effectively

Appendix

Important Notes







LESSON 1.2.09 Building winning teams DURATION 02 Hrs

Objectives / Competencies Develop team building skills of a school leader


understand a wining team is important to lead a school

describe steps in building team

have developed team building skills

Prerequisite

Required TLMs &

Resources

PPP – 1.2.09 – Building winning teams

Content

Topics / Sub Topics

What is a Team

The importance of having a winning Team for a school leader

Steps in building a wining Team

Practicing Team Building skills

Delivery Methodology A facilitated discussion on “ What is a Team”

Power Point Presentation

Group Discussion on “The importance of a wining Team for a

school leader”

Power point presentation on steps in building team

Group activity – Practicing building team

Further Reference

Appendix

Important Notes

Assessment Methodology Observations – Practice






LESSON 1.2.10 Emerging Communication Technologies DURATION 02 Hrs

Objectives / Competencies To inspire school leader on the power of emerging technologies


understand the power of emerging technologies

describe advantages of using technology for communication

have developed skills in using communication technologies

create an email address, email group and social media a/c

Prerequisite A laptop computer with internet connection for each participant

Required TLMs &

Resources

PPP – 1.2.10 – Emerging Communication Technologies

Content

Topics / Sub Topics

Emerging communication technologies

Power of communication technologies in leading schools

Demonstration on applications of few communication technologies

How to create an email address, an e mail group, join with social

media network

Delivery Methodology Facilitated group discussion on emerging communication

technologies

Power point presentation

Group activity to understand the power of technology in leading

schools

Practice communication technology applications

Further Reference

Appendix

Important Notes







1.2.1 Post Course Assessment – Module I – Unit II

Management Game DURATION 02 Hrs

Objectives Assess the development of individual participant on


Assessment Tools Management Game

Prerequisite Trained assessors to do the assessment. One for each group

Assign a number 1 -40 for each participants. Display this number

on the participant. Assessors identify participants only by the

number.

Blank a4 sheets – 100

WORD – 1.2.1 – Management Game - Scenario

WORD – 1.2.2 - Post Course – Assessment Format – Game

WORD – 1.2.3 – Summary of the Assessment


Ask them to consider, recollect skills they have improved, knowledge they enhanced and attitudes

developed on topics under communication and collaboration.

Listening Skills, Fundamentals of effective communication, Presentation skills, what respect is,

assertive communication, Trust building, Conducting effective meetings, Managing conflicts and

Building winning teams

Tell them they are now participating in a Management Game and they will be evaluated and

assessed on their behaviours observed by the facilitators / assessors

Group participants into four (5) groups of 8 to 10 in each group

Need to organize a facility to work in a group and group discussions. Give them enough blank a4

sheets, pens or pencils

Ask them to carefully read the scenario – Isolated small ship in the deep sea – 10 minutes

Ask them to use Column A – (Own) to priories items that individual needs to select. Give priority

putting 1,2,.. up to 14 – 10 minutes

Ask them to join the Team, discuss, arrange priorities of items and fill the Column B – (Team).

Tell them the entire team needs to arrange one list. – 40 minutes

NOTE: Assessors need to observe behaviours of individual participants carefully and record the

number of the participant on the assessor’s observation on the Assessment sheet. The number can

be repeated. If the assessor do not observe specific behaviours leave the cage blank.

Prepare the summary assessment sheet and keep in a secure place

Facilitated discussion on the assessment methodology / game and organize brief report in bullet

points.






1.2.2 Post Course Assessment – Module I – Unit II

Individual Presentations DURATION 06 Hrs

Objectives Assess the development of individual participant on


Assessment Tools Performances through Presentation

Prerequisite 200 A4 Papers

A panel of assessors to do the assessment (at least two)

Make necessary infrastructure facilities for presentations

Arrange the resource room for conducive presentations and

evaluation

WORD – 1.2.4 - Post Course – Assessment Format – Presentation

WORD – 1.2.5 – Summary of the Assessment


Arrange the resource room suitable for effective presentations and assessment

Brief participants on the importance of the assessment

Arrange order of the presentation. Let participants to volunteer. Do not force

Explain participants the importance of giving feed-forward ( Constructive criticisms – Sandwich –

2 WWW – What Went Well & Even Better If)

Distribute enough ( about 40 for each participant) small pieces of papers ( Quarter of A4 sheet) to

give feed-forward to the presenter

Ask participants to encourage presenters

Ask participants to write feed-forward on the piece of paper.

Each participant presents her/his action plan. Duration of the presentation is Five (5) Minutes.

NOTE: Assessors need to observe presentation competencies (refer the assessment sheet) of

individual participants carefully and record the observation on the Assessment sheet.

Presentation need not to continue for entire 5 minutes. Once all assessors evaluate all set

competencies the lead assessor can ask participant to stop.

Ask a leader to collect them and handover to the participant with honour. leader need to change for

each presentation.

Thank the presenter. Assessors do not make comments.


Facilitated discussion on the assessment methodology presentations and produce a brief report in

bullet points.



Module I


UNIT III

Efficacy

EFFICACY

The power to produce an effect

Determines whether an intervention produces the expected result under ideal

circumstances.

The ability to produce a desired or intended result.

The ability, especially of a medicine or a method of achieving something, to

produce the intended result:

EFFICIENCY

EFFECTIVENESS

The degree to which something is successful in producing a desired result

PRODUCTIVITY The effectiveness of effort, especially in industry, as measured in terms of

the rate of output per unit of input.




UNIT 3 Productivity and Efficacy

LESSON 1.3.01 Decision making and problem solving DURATION 2 hours

Objectives / Competencies To enhance problem solving skills of school leaders


understand the importance of solving problems

describe steps in solving problems

have developed skills fo solving problems

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.01 - Decision making and problem solving

Content

Topics / Sub Topics

Importance of solving problems

Steps in problem solving

Delivery Methodology Story to create interest – The comfort Zone

Group Activity – Wise King

Power point presentation on steps in problem solving

Facilitated Group discussion

Further Reference

Appendix

Important Notes







LESSON 1.3.02 Creativity, innovation and imagination DURATION 2 hours

Objectives / Competencies Introduce the general concepts creativity and innovation and how to

enhance your creative abilities


Understand the value of creativity in personal and professional

growth

Recognize that creativity as a skill that can be learned

Methods to nurture and develop creativity in yourself and in

others

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.02 - Creativity and imagination

Content

Topics / Sub Topics What is creativity

Attributes of a creative person

Creativity linked to multiple intelligence

Strategies for enhancing creativity

Delivery Methodology Short lecture sessions – 10 minutes


Individual Practices and examples


Further Reference

Appendix

Important Notes







LESSON 1.3.03 Crafting Developmental Strategies & Setting SMART

Objectives DURATION 2 hours

Objectives / Competencies Inspire participants on the power of proper planning


foresee their vision

craft developmental strategies for making conditions for 21st

century learners

identify features of an Action Plan

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.03 - Crafting Developmental Strategies & Setting

SMART Objectives

Content

Topics / Sub Topics

Delivery Methodology Follow PP presentation

Craft vision statement

Do a situation analysis

Craft developmental strategies


Further Reference

Appendix

Important Notes







LESSON 1.3.04 Do less - Get more DURATION 2 hours

Objectives / Competencies To inspire school leaders on emerging concepts to improve

productivity / Efficacy


describe the concept “ Do Less : Get More”

use the concept to improve self efficacy

inspire their team on emerging productivity concepts

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.04 - Do less - Get more

Content

Topics / Sub Topics

It is the space between things mattes

Sleep, Pause, Break, Do nothing

Theories and models supporting the concept



Further Reference

Appendix

Important Notes







LESSON 1.3.05 Developing an Action Plan DURATION 2 hours

Objectives / Competencies


Develop an action plan to achieve a career goal

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.05 - Developing an Action Plan

Content

Topics / Sub Topics

Delivery Methodology Tell participant to the importance of Action Plan in assessment.

Short lecture sessions – 10 minutes




Further Reference

Appendix

Important Notes Tell participants that they need to develop this action plan further,

organize it in a proper presentable manner and need to present to a

panel. Duration of the presentation is Ten (10) minutes

The need to produce the hard copy of their action plan in an

attractive manner.

The presentation of action plan will be the assessment for Unit III

of Module I.







LESSON 1.3.06 Managing projects and events effectively DURATION 2 hours

Objectives / Competencies To provide participants with an awareness of the importance of

managing events and projects of any size effectively.

Learning Outcome At the end of the session participants will be able to

organize an event or a project effectively while achieving

the set goals.

Prerequisite No

Required TLMs &

Resources

PPP – 1.3.06 - Managing projects and events effectively

Computer ,Multimedia projector, 11 flip charts or dimai papers ,

blue tack or cellotape, 11 board markers

Content

Topics / Sub Topics

Planning months ahead

Organizing two weeks before

Two days before

Managing the day of event

Delivery Methodology Presentation, group activities, display

Further Reference

Appendix

Important Notes







LESSON 1.3.07 Tools for School Leaders to Monitor, evaluate and

review DURATION 2 hours

Objectives / Competencies Provide awareness on Monitoring , Evaluation and Review


understand What is Monitoring and Evaluation

describe differences in Monitoring and Evaluation

Understand essentials of developing an M&E Plan

Prerequisite Non

Required TLMs &

Resources

PPP – 1.03.07 - Tools for school leaders to monitor, evaluate and

review

Content

Topics / Sub Topics

Background

Basic concepts in Monitoring and Evaluation

Content of an Monitoring and Evaluation Plan

Exercises to assess the learning and application of concepts

Delivery Methodology Start with the Goal and Action Plan of the school

Group discussion on what is monitoring and evaluation

PPt on Monitoring and Evaluation

Facilitated group discussion on Questions and Answers

Further Reference

Appendix

Important Notes

Assessment Methodology Question and Answer session





UNIT 3 Efficacy

LESSON 1.3.08 Principal as a Coach - GROW model in coaching DURATION 2 hours Productivity and Efficacy

Objectives / Competencies To introduce coaching as an effective tool in human capacity

development an leading schools


understand basic concepts of career coaching

understand the GROW Model in career coaching

practice GROW model

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.08 - Principal as a Coach - GROW model in coaching

Content

Topics / Sub Topics

What coaching is and not

Basic concepts in career coaching

The GROW model in career coaching

Practice coaching using GROW model

Delivery Methodology Facilitated group activity “What coaching is and not”

Presentation on Coaching Basics and GROW model in coaching

Demonstrations – A short coaching session

Individual coaching Practices – Peer activity


Further Reference

Appendix

Important Notes







LESSON 1.3.09 Time resources management DURATION 2 hours

Objectives / Competencies To inspire participants for managing time resources for improved

efficacy


understand the importance of managing time resources

understand concepts in managing time resources

enhance skills in managing time resources

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.09 - Time resources management

Content

Topics / Sub Topics

Importance of managing time resources

80 / 20 Rule

Parkinson’s Low

Eisenhower's Urgent/Important Principle

Delivery Methodology Facilitated whole group discussion

Power point presentation

Group Activity



Further Reference

Appendix

Important Notes







LESSON 1.3.10 Managing Stress: Eustress & Distress DURATION 2 hours

Objectives / Competencies To introduce the concept “Stress” and explain terms “distress” and

“Eustress” to think in a different way about stress.


understand terms “Stress”, “Distress” and “Eustress”

understand two types in stress

improve skills in stress management for better preformances

Prerequisite No

Required TLMs &

Resources

PPT – 1.03.10 - Managing Stress: Eustress & Distress

Content

Topics / Sub Topics

Understanding stress

The stress curve – Distress and Eustress

Concept on managing stress

Stress managing tool

Delivery Methodology Power point presentation

Quiz

Facilitated Group Activity

Facilitated Group discussion

Further Reference

Appendix

Important Notes






Productivity and Efficacy

1.3 Post Course Assessment – Module I – Unit III

Presentation of Action Plan DURATION 06 Hrs

Objectives Assess the development of individual participant on Productivity

and Efficacy



Presentation on the Action Plan

Prerequisite Participants come with hard copies of their Action Plans

200 A4 Papers

A panel of assessors to do the assessment (at least two)

Make necessary infrastructure facilities for presentations

Arrange the resource room for conducive presentations and

evaluation

WORD – 1.3.1 - Assessment Format – Presentation of Action Plan


Participants come with hard copies of their Action Plans. Collect the original printed / hard copies

of the action plan before start presentations. Get the participants signature. Keep all original action

plans in your / center managers custody. Let the duplicate with the participant

Arrange the resource room suitable for effective presentations and assessment. Recommend to

arrange presentation for three parallel groups. Need an assessor for each group. Participant present

his/her action plan to the assessor/s. Rest of the participant in the group observe the presentation.

Brief participants on the importance of the assessment

Arrange order of the presentation. Let participants to volunteer. Do not force

Explain participants the importance of giving feed-forward ( Constructive criticisms – Sandwich –

2 WWW – What Went Well & Even Better If). Observing participants give feed-forward on the

presentation

Distribute enough ( about 40 for each participant) small pieces of papers ( Quarter of A4 sheet) to

give feed-forward to the presenter

Ask participants to encourage presenters

Ask participants to write feed-forward on the piece of paper.

Each participant presents her/his action plan to the assessor/s. Duration of the presentation is Ten

(10) Minutes.


NOTE: Assessors need to scrutinize and critically analyse the content and the structure of the

action plan. (refer the assessment sheet) of individual participants carefully and record the

observation on the Assessment sheet.

Presentation need not to continue for entire 10 minutes. Once all assessors evaluate all

characteristics of an action plan and satisfy with the quality and standards the lead assessor can ask

participant to stop.

Ask a leader to collect them and handover to the participant with honour. leader need to change for

each presentation

Thank the presenter. Assessors do not make comments.


Facilitated discussion on the assessment methodology presentations and produce a brief report in

bullet points.




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