Module(A) – Getting trained in Project Planning

Module(A) – Getting trained in Project Planning

Understanding Planning & Project Management

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What is Planning & what is Project Planning?

• Planning is a “Map into the Future”.

• Planning is to “Begin with the End in Mind”.

• Planning is to arrange a method or scheme beforehand for any work, enterprise or proceeding.

But Project Planning is the process of making a formal program for specified benefits, needs etc. in relation to a Project.


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Planning is more than just an Idea because…


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Why is Planning important?


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Planning as in the Project Management Process


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Good Planning is important because….


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Planning is indispensable whatever be the role we are performing in a Project


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If you have battled failure in the past, you will know why is Planning important


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Growth of Planning as a Profession


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Growth of Planning

• With the technological advancement, as we became more skilled tomonitor and control various aspects of projects, we needed tools &manpower to handle those tools in order to ensure deliveryexpectations are met.

• The last three decades has seen large projects being undertakenworldwide in the engineering, construction, mining, oil & gas, IT andother industries which demanded planning on large scale. Hence theprofession of Planning Engineering as an offshoot of ProjectManagement has evolved and has become an indispensable requisitefor successful delivery of projects meeting their objectives.


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What is Scheduling?

• Scheduling is the act of making a plan of procedure, generally written,for a proposed objective, especially with reference to the sequence ofand time allotted for each item or operation necessary to itscompletion

• Schedule is the act of making a sequence of things to be done or ofevents to occur at or during a particular time or period.

• Thus Scheduling follows Planning


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What is Project Management ?

• The best way to define Project Management would be “ a controlled co-ordinated process of all the knowledge areas in relation to a Project”

• These knowledge areas are pictured in the next slide


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What is Billing and what is Costing?

• Billing is the total amount of the cost of goods or servicesbilled(invoiced) to a customer usually covering purchases made orservices rendered within a specified period of time

• Costing is the act of calculating the cost of goods or services inadvance and is often generally referred as Estimating.

• “Costing” precedes “Billing” and go hand in hand with Planning andconstitute what is commonly referred as “Project Controls” or“Project Services” and form part of the “Project ManagementProcess”.


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The Basis of Planning – “Activities”


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Structures, Codes & Fields in Primavera P6


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Organisation Breakdown Structure


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Enterprise Project Structure


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Resource Breakdown Structure


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What are “Resources”


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Work Breakdown Structure


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What it takes to Plan an Activity?


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Understanding “Dates”


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Understanding Types of Relationships


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Outcome of the Planning process


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A Sample Project Program


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A popular report generated from the program


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Report Project Controls is famous for


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How can Planning be useful in improving performance? By Tracking and Comparing


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Forensic Planning and Claims

• Claims are essentially built on “As Built” compared with “Baseline” or Contract Programs.

• Claims can be generated at any point of time depending on the circumstances giving rise to claims.

• Analysis of claims in the light of Planning or program once the project has been completed is known as Forensic Planning.

• Tracking or comparing the Baseline vs. Actual Programs helps the Forensic Planning process so it is important that program files be archived in a methodical manner.


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Use of Planning in Post Project Analysis


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Respecting Planning as a Profession


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What cannot be done just by Planning?


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Patience is am important quality needed for good Planning


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What it takes to do Good Planning


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The Right Attitude for a Planner “Wise Man”


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Before Planning starts looking lucrative to you

• Planners even those with plenty of experience face a lot of problems so before you think of growing in this field or taking Planning as a Profession, be prepared to tackle these problems

• Problems faced by Planners and their solutions have been enumerated in the next few slides

• It is suggested that you have a good read of it and relate to your current situation and consistently try to overcome problems that you face


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22 Major problems faced by Planners and their solutionsSl. No. Problem Solution

1 Not enough information Do as much as you can first then chase/track the information needed, use address book & internet

2 Not the right tools, need a different software

Try installing trial version of what you need and show your work to convince its requirement

3 Improper guidelines Speak up, document and communicate the difficulties with the people involved

4 No methodology or procedure/system Use your experience, try finding on internet or tell how & what would suit best

5 Insufficient time Go out of your comfort zone as much as you can without stressing yourself, health is wealth

6 Lack of support Document the missing support and speak up


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22 Major problems faced by planners and their solutions continuedSl. No. Problem Solutions

7 Work pressure If the work involved is your passion, handle the pressure to build experience otherwise pass it on

8 Deliberate harassment / bullying Document it and do not hesitate to contact the management and authorities if required

9 Unhappy customer / client You can’t keep all the people happy all the time, value your customers if they add value to what you do otherwise don’t worry, you will find more

10 Payment/wages not on time Use Arbitration and reporting to management & authorities

11 Over-expectation Look at the salary surveys before you think you are underpaid and also the market reports


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22 Major problems faced by planners and their solutions continuedSl. No. Problem Solution

12 Lure and Kill trap Think if you are catching a falling knife or not, do a SWOT analysis before taking any steps

13 Distractions Think of what keeps your concentration , keeps you focussed at your work, could be a match win, music, meditation or family things, use it

14 Over-complicated reports Place yourself in the position of who is going to see your report and think about his difficulties as an illiterate in your field who has little time for it and then customise the report to his like-ness

15 Lack of presentation skills Comes with experience and needs time, look onto YouTube, you are likely to find one that fits you or try Slideshare.


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16 Trying to transfer non-transferable experience

The most common mistake, get inducted to what your organisation expects you to do and local standards & practices, use internet

17 Impatience Think of your childhood how others gave patience to you which really worked for you

18 Not fitting in the team and vice-versa Speak to them if they really want you or you really want them, do a SWOT analysis, you will find the answer

19 Not liking the role, wanted to do something else

Separate your hobby from your profession and both from your dreams, discuss with others where you want to land in


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20 Restrictions and personal conditions You know it best, do a self-analysis when you are calm & quiet if you are in a fair situation or not

21 Not properly trained Many free trainings are available on internet however physical training needs management approval so speak to them about your needs

22 Not getting updates Major problem, tell others the importance of having an update and find out why is it not coming, genuine reasons can be tactfully handled, deliberations needs to be addressed to the right people.


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A message……


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Contacting us


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Thank you for watching this presentation and we look forward to doing business with you


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Date post:	18-Jul-2015
Category:	Engineering
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