MONROE COUNTY ROAD COMMISSION REGULAR MEETING AGENDA January 11, 2021 - 5:30 p.m. Tele-Conference Available To Participate: Call (415) 655-0001 Meeting #126 271 2246 Meeting Password #97957893 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. OPENING PRAYER 5. APPROVAL OF REGULAR MEETING AGENDA 6. NOMINATIONS AND ELECTION OF OFFICERS: i. Nomination and election of Chairman ii. Nomination and election of Vice Chairman 7. 2021 APPOINTMENTS: i. Designation of MCRC Depository(s) – First Merchants Bank (f/k/a MB&T) ii. Appointment of Equal Opportunity Officer – Human Resource Director iii. Appointment of Freedom of Information Act Officer – Human Resource Director iv. Appointment of board member (and alternate) to the VEBA Trust Board 8. PUBLIC HEARINGS – Driveway Procedures, Site Plan Guidelines and Platted & Unplatted Development 9. PUBLIC COMMENT 10. CONSENT AGENDA (with immediate effect) 1) Approval of Minutes- December 21, 2020 Regular Meeting Minutes 2) Approval of Journal Entry No. 904 Vendor Checks #76834-76877 $ 582,730.50 No. 915 Payroll Checks #65386-65403 & Advice #30042-30132 $ 286,109.14 Cafeteria Plan Pmts-4 th Qtr Checks#65370-65385 $ 15,501.60 No. 916 Vendor Checks #76878-76903 $ 33,751.59 No. 937 Vendor Checks #76904-76913 $ 57,747.14 No. 19 Payroll Checks #65404-65419 & Advice #30133-30222 $ 327,622.23 Bank Service Charge – December 2020 $ 88.88 3) Township Contracts – Erie Township Bay Creek Grodi to Luna Pier 2" aggregate lift Benore M125 to Dead end Overband Crackfill Dean M125 to Suder Single Chip Seal Edgewood M125 to Dead end Single Chip Seal Erie M125 to I75 Single Chip Seal Lotus M125 to Suder Zone Patch/Single Chip Seal Morin Water Haven Sub Off Suder(Grandview/Sunnyfield) Zone Patch/HMA overlay Terminal Place Sub Off M125 (Almont, Clairmont, Larchmont) Single Chip Seal 2021 Mowing – Various Road 4) Award the bids for 2021 Concrete Pipe, Corrugated Metal Pipe and Plastic Pipe to all responding vendors. 11. UNFINISHED BUSINESS
Transcript
MONROE COUNTY ROAD COMMISSION
REGULAR MEETING AGENDA
January 11, 2021 - 5:30 p.m.
Tele-Conference Available
To Participate: Call (415) 655-0001
Meeting #126 271 2246
Meeting Password #97957893
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. OPENING PRAYER
5. APPROVAL OF REGULAR MEETING AGENDA
6. NOMINATIONS AND ELECTION OF OFFICERS:
i. Nomination and election of Chairman
ii. Nomination and election of Vice Chairman
7. 2021 APPOINTMENTS:
i. Designation of MCRC Depository(s) – First Merchants Bank (f/k/a MB&T)
ii. Appointment of Equal Opportunity Officer – Human Resource Director
iii. Appointment of Freedom of Information Act Officer – Human Resource Director
iv. Appointment of board member (and alternate) to the VEBA Trust Board
8. PUBLIC HEARINGS – Driveway Procedures, Site Plan Guidelines and Platted & Unplatted Development
9. PUBLIC COMMENT
10. CONSENT AGENDA (with immediate effect)
1) Approval of Minutes- December 21, 2020 Regular Meeting Minutes
The Monroe County Road Commission (MCRC) is committed to providing Monroe County property owners the tools necessary to achieve their goals and conduct business efficiently with our agency. Act 200 of the Public Acts of 1969, as amended, requires that all driveways or approaches to a county road constructed after May 6, 1969 must be issued a permit from the county road commission. In accordance with this Act, the MCRC has established specifications, standards, and procedures for constructing and modifying residential and commercial driveways located in the county road right-of-way. In an effort to standardize the rules and procedures between state and county roads, the MCRC has adopted by reference the rules, in part, published by the Michigan State Transportation Commission effective November 20, 1998, governing driveways, banners and highway closures in accordance with Public Act 200 of 1969, on April 11, 2005. Driveway access may include, but is not limited, to installing a new driveway, widening an existing driveway, replacing an existing driveway (in whole or in part), moving a driveway, surfacing or resurfacing a driveway with asphalt or concrete, installing a temporary or agricultural driveway, and changes in land use or roadside development. Basic concerns related to driveway construction within the road right-of-way include providing adequate sight distance for vehicles entering or exiting the driveway, along with insuring that drainage along the property frontage is maintained. To help expedite the permit process and address the items referenced above, the MCRC has produced a packet to better serve the needs of Monroe County residents. This packet includes procedures for obtaining a permit, typical culvert installation details, sight distance and clear vision information, typical catch basin installation details, insurance requirements, and a sample application form. If a county drain runs along the road in front of a property, the property owner must first contact the Monroe County Drain Commission (MCDC) to obtain a permit to work within their right-of-way. A permit will be issued by the MCRC to perform the work within the road right-of-way per the standards of the Monroe County Drain Commission. The MCRC will do a site location approval prior to the work being performed.
MCRC DRIVEWAY PROCEDURES
Permit application forms can be obtained from the Monroe County Road Commission main office at 840 South Telegraph Road, Monroe, MI 48161, or on the MCRC website. Any questions can be directed to the Permits Department at (734)-240-5132. The first step in the process is applying for a driveway permit. An actual permit will not be issued until an inspection and survey of the area has been completed by MCRC staff. Prior to the issuance of a building permit, the county or local building department may require a copy of the permit issued by MCRC. Receipt of an application is not a permit. RULES AND AUTHORITY
The rules mentioned above have been adopted pursuant to the provisions of Section 5 of public Act 200 of the Public Acts of 1969, and all the definitions, conditions and provisions of this Act are a part of these rules with the same force and effect as if they were enumerated here. The MCRC has the responsibility to issue permits consistent with the rules published within this document, for the safety and best interest of the public. For ease of reference, two sections of Act 200 are outlined below:
Section 6: A permit shall not be issued unless all the requirements of this act, and of rules made pursuant to Section 5, are met. A permit may be revoked by the highway authority issuing it if at any time the permitted object, use, or activity fails to meet the requirements of this act or rules made in accordance with Section 5.
Section 7. This act shall not apply to driveways in existence on August 6,
1969, except that if the use of the land served by the driveway is changed or expanded, and the change or expansion causes the existing driveway to be a safety hazard, the driveway shall be considered a new driveway subject to this act. A driveway which is constructed or reconstructed after the effective date of the rules issued pursuant to this act and which is in violation of the rules shall be correct by the owner within a period of time, not less than 30 days, specified in the notice of violation sent by certified mail to the owner. If not corrected within the period required by the notice, the highway authority or its agents may perform the necessary correction and the owner shall reimburse the highway authority for the reasonable cost of correction.
Any work to be accomplished within the right-of-way of any road under the jurisdiction of the Board of County Road Commissions of Monroe County, Michigan requires a permit BEFORE commencement of such work. Failure to obtain the necessary permits prior to starting work will result in a fee equal to twice the fee noted on the current MCRC Fee Schedule being assessed. A civil fine of up to $5000 per violation may also be assessed in pursuance with MCL 224.19b.
4
Applications for permits shall be submitted in the manner prescribed and on the appropriate forms supplied by the MCRC. Such application forms are available on the MCRC website, and at the office of the Monroe County Road Commission. Permits for commencing work within the road right-of-way will be issued on approved forms by the MCRC only. The applicant or his agent shall have a copy of the permit on site during construction. Work authorized by the permit shall be completed to the satisfaction of the MCRC on or before the completion date specified in the permit. If the applicant requires an extension of time, the MCRC will determine approval of the extension based on extenuating circumstances and absence of neglect by the applicant. The applicant, owner, or person responsible for operation of any permitted driveway approach shall maintain in perpetuity all conditions set forth in the permit and required in these specifications, and as may be amended. The applicant shall take all necessary precautions to prevent injury or damage to persons or property from operations covered by the permit. The applicant shall use warning signs and safety devices, in accordance with the current Michigan Manual of Uniform Traffic Control Devices (MMUTCD) when work is performed within the road right-of-way. In the event of a failure to comply with the terms and conditions of any permit issued in accordance with these rules, or failure to obtain an appropriate permit, the MCRC shall have the right to stop such activity until adequate compliance is made. All costs incurred by the Board in correcting a failure to comply with conditions and standards of a permit, a failure to obtain a permit, or defective workmanship or materials, shall be the responsibility of the applicant, property owner, or contractor, either individually or in any combination. No driveway shall connect to a limited access highway or be allowed in a designated intersection clear-vision zone. Denials due to sight distance obstructions will be given suggestions for relocation of a proposed driveway, or other measures to achieve sight distances when possible.
5
DEFINITIONS Access – A way or means of approach providing entrance to or exit from a public road, to or from property adjoining the road.
Applicant – A property owner or the property owner’s authorized legal agent desiring to construct, reconstruct, relocate, resurface, use, or maintain a driveway that connects to a county road. Backfill – Replacement of acceptable soil or granular material in an excavation. Board – The Board of County Road Commissioners of the County of Monroe, Michigan. Circle Driveway – A private driveway, which enters and leaves private property at two separate points within the same frontage. Clear Vision Area – Land acquired or used by the MCRC, having jurisdiction over a roadway, for the purpose of maintaining unobstructed vision. Clear Zone – Total roadside border area, starting at the edge of the traveled way, available for safe use by errant vehicles. This area may consist of a shoulder, a recoverable slope, a non-recoverable slope, and a clear run-out area. The desired width is dependent upon traffic volumes, speeds, and roadside geometry. Commercial Driveway – A driveway serving a commercial establishment, industry, governmental or educational institution, hospital, church, apartment building, or other large traffic generator. Conflict Point – An area where intersecting traffic merges, diverges, or crosses. Corner Clearance – distance from an intersection of a public or private road to the nearest access connection, measured from the closest edge of the pavement of the intersecting road to the closest edge of the pavement of the access connection along the traveled way. Cover – Depth between grade of roadway, ditch, or other surface and a buried culvert. Culvert – A section of tile exposed on each end. Driveway – Any lane, road, or other way of providing vehicular access to or from the highway, from or to property adjoining the highway. Driveway Flare – A triangular pavement surface at the intersection of a driveway with a public road that facilitates turning movements and is used to replicate the turning radius areas with curb and gutter construction.
6
Driveway Return Radius – A circular pavement transition at the intersection of a driveway with a road that facilitates turning movements to and from the driveway. Driveway Spacing – The distance between the centerlines of driveways on the same side of the road. Driveway Width – The narrowest distance between the edges of a driveway within the right-of-way and not including driveway radii and flares, measured perpendicular to the centerline of the driveway. Frontage – The linear area between private property lines that abuts the right-of-way of a road. Grade – The rate or percentage change in slope, measured along the centerline of a roadway or access point, either ascending or descending from or along the roadway. Inspection – Close observation and examination of various construction operations and the product thereof as a means of determining compliance with standards for activities conducted within the road right-of-way. Intersection – The general area where two or more roadways join or cross, including the roadway and roadside facilities for traffic movements within the areas. Local Road – A roadway with the primary function of providing access to and from adjacent properties, and to and from roadways of a higher functional classification. MCRC – Monroe County Road Commission
Modified Commercial Driveway Approach – A discretionary accommodation which the MCRC may permit in certain cases. This type of driveway approach may be used to provide access for up to five (5) residential, single-family houses. Other applications for this type of approach include a commercial property that has low traffic volumes when operating at full capacity, or for short term use. The permit will clearly state traffic volume limitations for the continued validity of the Modified Commercial Driveway Approach. Please see Commercial approach guidelines for situations providing access to more than five (5) houses.
Private Road – A road not under the jurisdiction of the MCRC or the Michigan Department of Transportation that exists outside of an incorporated area such as a city or village. Property Owner – A person, firm, association, partnership, corporation, or combination of any of these, or any other party, that has an ownership interest in land.
7
Permit Holder – When a permit is issued, the Applicant, person, partnership, corporation, or entity under sufficient authority and control of the Applicant to perform the work requested by the Applicant in accordance with the requirements set forth in these rules and the terms and conditions of a permit issued by the MCRC. Residential – Indication of serving one single-family dwelling. Right-of-Way Line – A boundary between private property and public land under legal control of the agency having jurisdiction over the highway. Sight Distance – The length of the roadway ahead that is visible to the driver. Storm Sewer – Enclosed tile meeting at least one drainage structure. Temporary Approach – An access point from a county road permitted for a particular purpose and a short, specified period of time. After the specified period of time has passed, either a permanent approach connection permit must be obtained and the permanent approach be constructed, or the temporary approach connection must be removed and the right-of-way restored to its original condition.
8
SECTION 2: PERMITTING PROCESS APPLICATION PROCEDURE
The property owner or designated agent shall apply for a residential driveway approach permit at the Monroe County Road Commission during normal business hours, or online through the website www.mcrc-mi.org. The applicant shall supply a simple site plan, showing property boundaries, right-of-way lines, proposed driveway location, building locations, and other significant features such as trees, septic fields, and wells whether existing or proposed. Proposed driveway widths, radii, and offsets must conform to the dimensions of the MCRC standard drawings, as shown in Appendix A. Fees associated with the application, permit, and inspection activities are indicated on the current approved MCRC Fee Schedule. Fees are non-refundable. All fees are due by cash, check, or credit card when the application is submitted to the MCRC. The MCRC may also require security in the form of cash or bank letter of credit to secure the cost of restoring the disturbed portion of road right-of-way to a safe and acceptable level. Upon submittal of the application and fees, the applicant will be issued a receipt. The information provided to the MCRC will be entered into a database and be used by the MCRC Engineering Department for an initial field inspection. The applicant will be given one clearly marked stake with pink paint. This stake is to be placed on the backside of the ditch line showing the desired center of the driveway being requested. Do not stake a requested culvert length. MCRC personnel will determine the length, elevation, and type of pipe required. Requirements will include a 3:1 slope, and grade for the ditch area on each side of the driveway. A concrete catch basin may be required with some driveway culverts. If applying online, the property owner or contractor will place their own stake clearly marked “MCRC”. See Appendix A-1. The proposed minimum surface width for a single driveway is twelve (12) feet, and sixteen (16) feet for a double driveway. The maximum residential driveway surface width shall not exceed twenty-four (24) feet. MCRC personnel will conduct the initial field inspection and determine if the driveway approach standards can be met. Due to scheduling limitations, the field personnel will generally not be able to meet the applicant on site during the initial field inspection. Generally, the survey will be performed within three (3) to four (4) weeks after the date of application. Applications received during construction season (May - November) may take longer to schedule. If the location stakes are not in place and clearly visible from the road when MCRC staff arrive, a second trip will be necessary. This will result in a delay with processing the application.
If re-staking is required through no fault of the Road Commission, an additional re-staking fee will be charged per the current approved MCRC Fee Schedule. If any of the driveway approach standards cannot be met, the applicant will be advised about the deficiencies. All deficiencies must be corrected to the satisfaction of the MCRC prior to issuance of a permit. If driveway approach standards can be met, a permit to commence construction will be issued. The applicant or designated agent will receive the permit by email or by picking it up at the MCRC Office. An original or electronic signature is required on the permit for it to be valid. Any additional costs not covered by the application fee and applicable to generating the permit are due at this time. The permit is subject to the conditions and limitations stated on the front and back of the permit form, as well as any special conditions that may be added. The permit will be valid for ninety (90) days. If an extension is requested, the MCRC will determine approval of the extension based on extenuating circumstances and absence of neglect by the applicant. Typical driveway design drawings can be found in Appendix A. The applicant or permit holder shall follow these design standards unless authorized by the MCRC. Depending on roadway or site characteristics, such as traffic volumes, speeds, and vehicle types, the Road Commission may increase design dimensions shown in Appendix A. IDENMITY AND CERTIFICATES OF INSURANCE The Permit Holder shall defend and hold harmless the MCRC against any claim for damages or related costs and expenses arising from any activities or operations covered by the permit, provided however, that in the case of construction activities, the Permit Holder shall not be obligated to indemnify the MCRC against its own sole neglect. If the applicant elects to hire a private contractor to perform the work, the contractor shall furnish the required proof of insurance coverage stating the MCRC as an additional insured for the term of the permit and have all necessary amounts as shown in Appendix B. Should insurance coverage be cancelled or reduced below acceptable limits, authorization to continue work under the permit shall be suspended or revoked. The MCRC may take appropriate action to restore or protect the road and appurtenances, utilizing any inspection fees, security deposits or applicable bonds to defray expenses. Property owners are allowed to install their own culverts provided they agree to assume all liability. If no private contractor is listed on the permit, the Applicant’s signature on the permit form acknowledges this assumption of liability.
10
SECTION 3: DRIVEWAY DESIGN STANDARDS
LOCATION AND NUMBER OF DRIVEWAY APPROACHES Access for corner residential lots may be restricted from only one street. The driveway for a corner lot preference shall be from the minor street. This will be determined during the initial field investigation. A residential driveway approach shall be located to provide adequate sight distance for exiting and entering movements. The MCRC reserves the right to reject a location that is not in the best interest of public safety. All portions of a residential driveway approach, including the radii, shall be located entirely within the boundaries of the Applicant’s property, extending at right angles to the center of the road. Under unusual circumstances, a driveway radius may extend outside of that area only if the adjacent property owner certifies in writing that they will permit such an extension. The MCRC reserves the right to deny the radii encroachment. The center of a residential driveway approach should be located at least sixteen (16) feet from the Applicant’s property line, or as approved by the MCRC. If a proposed driveway location is to be located adjacent to a roadway intersection that is curbed, the point of intersection of the driveway taper shall be at least twenty (20) feet from the point of curvature of the intersecting roadway radius. See Appendix A-2. If a proposed driveway location is to be located adjacent to a roadway intersection that is uncurbed, the point of curvature of the driveway radius shall be at least fifty (50) feet from the edge of pavement of the intersecting roadway. See Appendix A-3. When an existing roadway or driveway is reconstructed or the requirements for curbed and uncurbed distances cannot be applied, the driveway radius shall not encroach upon the intersection radius unless such encroachment is physically unavoidable. Driveway approaches shall not be constructed along the acceleration or deceleration lanes and tapers connecting to interchange ramp terminals, unless no other reasonable access point is available. Driveway approaches will not be allowed within the clear vision of a railroad track unless no other reasonable access point is available. If the proposed driveway approach falls within that clear vision area, it will be determined by the MCRC. All efforts will be made to maintain sight distance at or near railroad crossings. One (1) residential driveway will be permitted for each platted lot or for unplatted residential property with less than 100 feet of frontage.
11
One (1) additional residential driveway may be permitted for residential property for each seventy (70) feet of frontage in excess of the first 100 feet of frontage. Two (2) residential driveways may be permitted on the same property to serve a circle driveway, if the frontage of the property is eighty (80) feet or more. The centerlines of two residential driveway approaches on the same property shall be located at least forty-five (45) feet apart, measured parallel to the center of the road. Shared driveways, or one driveway approach serving two residential properties, will not be allowed by the Monroe County Road Commission or the Monroe County Street and Road Naming and Numbering Ordinance adopted and amended on September 25, 2001, Article IV, Section 401 (D). The MCRC Engineering Department will review any proposed driveway locations at or near a permanent sign. The review will determine if the sign can be relocated to a new location. If sign relocation is possible, the Monroe County Road Commission will perform this work at the expense of the applicant. Sign fees are set by the current approved MCRC Fee Schedule and are due at the time the permit is issued. If sign relocation is not possible, the proposed driveway location will be denied and property owner will be asked to select a different location. SIGHT DISTANCE The clear-vision area as shown in Figure 1, shall be provided at all residential driveways entering onto a road under the jurisdiction of the MCRC. To provide for adequate vision, all obstructions must be removed or minimized within the clear-vision area. Sight distance, in each direction from the driveway centerline, shall be measured from the eye height of 3.5 feet to an object 4.25 feet above the roadway centerline. The eye height at the driveway centerline shall be positioned ten (10) feet from the edge of the traveled roadway. Figure 1
12
Figure 1. Driveway Sight Distance
The minimum sight distances shown in Table 3.1 are based on 0% grade roads and the regulatory speed limit.
Sight Distance
Speed Sight Distance
25 mph 280 ft 30 mph 335 ft 35 mph 390 ft 40 mph 445 ft 45 mph 500 ft 50 mph 555 ft 55 mph 610 ft
Table 3.1. Sight Distances Removal of trees in the right-of-way may be required prior to a permit being issued, to assure that proper sight distance standards are met. If a required sight line is obstructed by trees or other features in the right-of-way in front a neighboring property, the Applicant shall obtain written permission from the neighboring owner to remove the obstructions. If permission is not obtained, the Applicant shall select a different location for the proposed driveway within their property lines.
13
SECTION 4: MATERIAL AND DRAINAGE SPECIFICATIONS DRAINAGE All driveway surfaces and other adjoining areas within the road right-of-way shall be adequately drained and convey surface water to existing ditches or storm sewers. All driveways shall be designed and constructed so as to not increase drainage into the road right-of-way, and not alter the drainage and stability of the road subgrade. See Appendices A-4, A-5, and A-6. In cases where a curb cut is required, the MCRC will determine the extent of existing curb removal and placement of additional catch basins. For mountable curb and gutter sections, removal of the top of the curb section by cutting methods is not recommended. However, where desired by the property owner, cutting the curb top may be permitted if performed by a vehicle mounted cutting machine to assure a clean, consistent edge. All sawed edges shall be rounded to a one-quarter (¼) inch radius. See Appendix A-7. In cases where open-ditch drainage is utilized, the MCRC will determine the culvert location, diameter, length, and type of pipe, as well as the grade and distance from the edge of the road. The centerline of the culvert pipe will be determined by MCRC personnel. The Road Commission may require the centerline of the pipe to be 24 to 28 feet from center of the road right-of-way. The applicant shall re-grade the ditch at their expense in order to provide positive drainage. The minimum culvert length shall be 24 feet, or as determined based on the width of the drive surface over the culvert plus the depth of the ditch to provide the necessary 3:1 slope and grade for the ditch area on each side of the driveway. See Appendix A-7.
Example: 2-foot ditch depth = 12 + (6 x 2) = 24 feet All culvert pipes used shall be of a size adequate to carry the anticipated flow of the ditch based on a ten-year storm event. The culvert shall be no smaller than the size determined by the MCRC staff and typically not have less than a twelve (12) inch inside diameter. All culverts, catch basins, drainage channels, and other drainage structures required within the road right-of-way shall be manufactured or constructed and installed in accordance with the current Michigan Department of Transportation Standard Specifications for Construction. Pipe materials shall comply with Michigan Department of Transportation Standards and Specifications for Construction. Sloped metal end sections will be required for Corrugated Plastic Pipe (N12) with ends exposed to an open ditch, and they are encouraged for any other tiles installed with ends exposed to an open ditch.
14
Table 4.1. Required Depths of Cover Headwall construction is prohibited by MDOT on all state highways. Headwall construction in the county road right-of-way will be allowed only on culverts with a 42-inch diameter or larger, or where ditches are greater than or equal to 48 inches deep measured from the shoulder of the road. MATERIALS AND WORKMANSHIP A sufficient trench width shall be used to allow free working space and to permit compacting of backfill around the pipe. The trench shall be excavated to a depth of at least four (4) inches below the grade established for the bottom of the culvert, and shall be backfilled with thoroughly compacted class II granular material. Note that the diameter of aggregate shall not exceed three-quarters (¾) of an inch. See Appendix A-1.
15
Sand may be used but must be clean and free of all silt, clay, loam, organic material, sod, or other debris. It is recommended that sand be purchased from a commercial source. To equalize horizontal loading, backfill material shall be placed in equal thickness across the entire length of the pipe. Material shall be placed in lifts of no more than half the diameter of the pipe size, with a maximum of twelve (12) inches thick, before being compacted. The entire length of the pipe shall be covered with backfill material. Use caution in moving equipment over the installed pipe when backfilling. Any pipe that has deformed more than ten (10) percent in its horizontal or vertical diameter will be required to be removed and replaced and/or reinstalled.
All bedding and backfill requirements must be strictly adhered to. All culverts will be set true to the lines and grades given, with bells or grooves upgrade, and ends fully and tightly jointed. Each section will have a full, firm bearing throughout its length. All types of tile will be carefully set, taking the necessary precaution required in the backfilling operation not to displace the pipe from proper grade and alignment. Any culvert section which shows signs of settlement or which is not in true alignment will be removed and reinstalled. Inspections will be required for an approved driveway. When a tile and/or structure will be required, an inspection will be needed to verify bedding, grade, and placement of the tile or structure prior to backfilling. A second inspection will be required for the finished grade and slope of the driveway backfill and surface. When a driveway does not require a tile, such as at a high point or where there is no ditch line, then a final inspection will be the placement of material for the driveway surface grade. SURFACING
When the road is unpaved, surfacing with asphalt or concrete will not be allowed within the road right-of-way. All residential driveways being surfaced with asphalt or concrete require a permit. Driveways shall slope away from the roadway to the ditch or storm sewer and match the existing shoulder slope, which should be three-quarter (¾) inch per foot. Concrete or asphalt will be permitted within the road right-of-way to the curb and gutter, where present, and to the road edge of pavement, where present. At the sole discretion of MCRC staff, permits may be issued to surface or re-surface the existing footprint of a driveway that does not meet current MCRC standards.
16
The MCRC will be held harmless when damages to concrete or asphalt driveway surfaces within the road right-of-way are caused by MCRC maintenance activities. Any concrete surfacing will be at the property owners risk. This includes the understanding that any concrete installed within the road right-of-way may be removed or modified in conjunction with a future roadway maintenance or improvement project, whether performed by the MCRC or a contractor, at the sole discretion of the MCRC. Removal or modifications may be in the form of overlaying concrete with asphalt, or removal of concrete with an asphalt or gravel replacement when deemed necessary. Property owners of contractors placing concrete within the road right-of-way shall place the concrete a minimum of one-quarter (¼) inch below the asphalt surface and it must slope away from the roadway as referenced in section. The minimum recommended thickness shall be at least five (5) inches. Prior to pouring concrete, an inspection of the forms shall be performed by the MCRC. Decorative bricks, decorative, stamped, colored, or heated concrete or asphalt driveway surfaces will not be permitted. The minimum recommended thickness for an asphalt approach shall be at least two (2) inches and it must slope away from the roadway as referenced in this document. Driveways installed prior to the date of this policy being adopted, regardless of whether appropriate permits were obtained, will be held to the current MCRC standards stated above for future work. Non-permitted or improperly installed driveways may not be replaced in kind
17
SECTION 5: AGRICULTURAL AND TEMPORARY DRIVEWAYS
AGRICULTURAL FIELD DRIVEWAY APPROACHES Agricultural field approaches are defined as serving farmyard, cultivated or uncultivated fields, timberland, or undeveloped land not used for industrial, commercial, or residential purposes. The standard driveway surface width recommended for an agricultural approach is twenty (20) feet. The maximum shall not exceed forty (40) feet. One field driveway approach will be permitted for each 1000 feet of frontage. An additional approach may be permitted when a single approach will not provide adequate access due to topographic conditions. The proposed field driveway approach shall meet the same specifications as a residential driveway approach. Agricultural field driveway approaches do not allow a property owner access to a property for residential, commercial, or industrial purposes. The property owner must secure the appropriate approach permit for any change in land use. TEMPORARY APPROACHES
Proposed temporary approaches will typically only be allowed for a maximum of three (3) months. Permit fees and deposits per the current approved MCRC Fee Schedule will be paid at time of application. Temporary approaches shall follow the same application process and meet the same specifications as a residential driveway approach.
18
SECTION 6: APPEAL PROCEDURES APPEAL PROCESS
After a permit application has been denied, the applicant has the right to a hearing with the County Highway Engineer of the MCRC, if written request for the hearing is filed with the MCRC within thirty (30) days of receiving denial of an application. The hearing shall be held within thirty (30) days after the request is received by the MCRC. The MCRC shall notify the applicant of the hearing date, time, and place at least ten (10) days prior to the hearing. At the time of the hearing, the applicant will present their argument and any supporting evidence. MCRC staff involved in the permitting, surveying, staking, or inspection related to the permit will present their rationale and evidence for denial. Within five (5) days after the hearing, the County Highway Engineer shall notify the applicant in writing of the hearing decision and send to the applicant a copy of the hearing transcript, regardless of whether the permit is approved or denial of permit is upheld. The decision by the County Highway Engineer shall be considered final.
19
Moved by Commissioner ____________, supported by Commissioner _______________ the adoption of the Revised MCRC Driveway Procedures on _________________, 2021. Vote: Yes ____ MONROE COUNTY ROAD COMMISSION No ____ Greg W. Stewart, Member Charles A. Londo, Member Dan Minton, Member Jack Thayer, P.E., Member Bill Kipf, Member I hereby certify this to be a true copy of Board action this _11th_ day of __January_, 2021 at Monroe County, Michigan. ___________________________ Cheryl A. U'Ran, Deputy Clerk
20
APPENDIX A
TYPICAL DESIGN STANDARDS FOR RESIDENTIAL DRIVEWAYS
Typical Design Detail of Residential Driveway Approach…………………………. A-1 Residential Driveway Approach on Curbed Road…………………………………. A-2 Residential Driveway Approach on Uncurbed, Paved or Gravel Road…………. A-3 Cross-Section of Residential Driveway Approach on Uncurbed Paved Road.... A-4 Cross–Section of Residential Driveway Approach on Gravel Road……………… A-5 Cross-Section of Residential Driveway Approach on Curbed Road……………… A-6
Curb Cut Detail for Residential Driveway Approach………………………………. A-7
21
22
23
24
25
26
27
28
APPENDIX B
INSURANCE
Indemnification, Damage Liability and Insurance Requirements……………….…. B-1
29
30
Moved by Commissioner ____________, supported by Commissioner _______________ the
adoption of the Revised MCRC Driveway Procedures on _________________, 2021.
Vote: Yes _______ MONROE COUNTY ROAD COMMISSION
No _______ Greg W. Stewart, Member
Charles A. Londo, Member
Dan Minton, Member
Jack Thayer, PE, Member
Bill Kipf, Member
Monroe County
Road Commission 840 S. Telegraph Road
Monroe, MI 48161 Phone 734 240 5100
Fax 734 240 5101
Monroe County Road Commission Site Plan Guidelines
Revised: January 11, 2021
TABLE OF CONTENTS
SECTION 1: PURPOSE AND JURISDICTION ......................................................... 4
APPENDICES Standard Commercial Drive Approach Details Site Plan Checklist Escrow and Permit Fee Schedule Maintenance and Performance Bond Requirements and Fees Maintenance Bond Form Performance Bond Form Irrevocable Letter of Credit Storm Water Detention Design Road Commission Drainage Covenant Dedicated Highway & Utility Easement MDOT Traffic Volume Guidelines for Driveway Passing Flares Site Plan Submittal Flowchart
4
SECTION 1: PURPOSE AND JURISDICTION
The statutory authority for the Monroe County Road Commission (MCRC) to regulate driveways onto the public highway system is through Act 200 of the Public Acts of 1969 and as amended.
The statutory authority for the MCRC to regulate work within the public road right-of-way is through Public Act 283 of 1909, MCLA 224.19b.
Rules have been adopted in accordance with the requirements of Act 200 of the Public Acts of 1969 to insure the maximum protection for the public through the reasonable control of driveway access onto public roads, and Public Act 283 of 1909, MCLA 224.19b to regulate work within the public road right-of-way under the jurisdiction of the MCRC.
The MCRC recognizes that the right of access to public highways is one of the incidents of ownership of abutting land. A goal of the MCRC is to grant land owners access for their needs, consistent with the rights and responsibility of the MCRC to govern the location and design of driveways, providing for the freedom of traffic movement and safety of highway users.
Platted street approaches are not covered by these rules but shall be governed by appropriate state statues and requirements of the MCRC.
The MCRC has typical layouts of various types of driveways which conform to the rules cited above available for reference. Copies of these typical layouts and assistance in matters relating to the rules are located within the appendices of the document or may be obtained by contacting the MCRC.
The rules and requirements of the MCRC are similar to those applied by the Michigan Department of Transportation (MDOT). These rules are not specifically addressed within this publication.
For information regarding access onto the state trunk-line roads, correspondence should be directed to the MDOT Brighton Transportation Service Center.
The forms shown in this document are for informational purposes only. Original forms shall be requested from the MCRC Engineering Department or downloaded from www.mcrc-mi.org.
Owners and Applicants proposing to develop a commercial project, a private road, a multi-family residential development, or an industrial project with vehicular access onto, or site drainage into, the county road system, shall submit site plans to the MCRC for review. The site plan shall clearly show existing conditions and proposed improvements. All site plans are to be signed and stamped by an engineer or architect licensed in the State of Michigan. The checklist provided in the Appendix on Page 18 can be used as a guide to help make sure all required information is included. This checklist is not meant to cover every possible situation. Specific projects and site conditions may require more detailed information. Driveway approaches onto the public road system will be reviewed individually for their impact to the existing road system, consistent with published rules and statutes. Developments may be required to grant a permanent easement for public highway and utility purposes. Dedication of an easement to the MCRC for consideration of future roadway improvements and utility expansion may also be requested. The document used to accomplish this is the Dedicated Highway & Utility Easement form found in the Appendix on Page 33.
The Applicant shall provide the required minimum review deposit at the time of plan submittal. If the review cost exceeds the initial deposit amount, the MCRC will invoice the Applicant for the additional charges. A transmittal letter shall accompany one (1) paper copy of the plans, along with an electronic copy in PDF format. Please include email addresses for all interested parties so that review and approval letters can be sent as needed. The transmittal letter shall clearly state what is being requested of the MCRC regarding the plans. All plans are reviewed in the order they are received, with a typical review time of four (4) to eight (8) weeks. Reviews may be completed sooner in some cases. Before any permits are issued, the following items must be completed:
Plans must be approved by the MCRC Engineering Department staff. The Applicant shall provide one (1) full set of the final approval plans in CAD and PDF format prior to permits being issued.
Review and permit fees per the current MCRC Fee Schedule must be paid in full. A copy
of the current MCRC Fee Schedule can be found at www.mcrc-mi.org.
A completed permit form must be signed by the Applicant and Contractor. The MCRC Engineering Department staff will provide this document.
Required insurance coverage documentation must be on file with the MCRC. The permit
holder shall furnish proof of liability and property damage insurance in the amounts required, and shall also list as Additional Insured, “The Board of County Road Commissioners for Monroe County, the Monroe County Road Commission and its officers, agents and employees.”
A performance guarantee is required for all site plans prior to permitting. The Permit
Holder or Applicant is required to supply the guarantee in the form of a Performance
Bond (Page 23), Irrevocable Letter of Credit (Page 24) or cash deposit. Upon construction completion, the performance guarantee will not be released until a two (2) year maintenance guarantee assuring the workmanship for the permit is received in the form of a Maintenance Bond (Page 21), Irrevocable Letter of Credit, or cash deposit.
A construction inspection deposit must be received.
Drainage Covenant form (Page 35) must be completed and recorded with the Monroe
County Register of Deeds, if required.
Additional Dedicated Highway & Utility Easements (Page 34) must be granted and recorded at the Monroe County Register of Deeds, if required.
Standard details of commercial driveway approaches (Page 15), curb and gutter, and a Storm Water Detention Design form (Page 26) for use during design (Page 15) are available as a reference during design. A flow chart showing the site plan submittal and construction process can be found on Page 32 of this document.
Developers are encouraged to arrange a Pre-Design Collaborative Meeting with the MCRC and Monroe County Drain Commission (MCDC) prior to starting design of a project. Contacting the MCRC for historical plans or records in the vicinity of a proposed development is also encouraged.
Any unforeseen circumstances found during the course of design or construction shall be the responsibility of the developer and their engineer to resolve. The MCRC will assist as they are able.
7
SECTION 3: TECHNICAL REQUIREMENTS
GENERAL Site plan submittals are required to include forecasted traffic generation and trip distribution for the proposed development, in accordance with the procedures found in the most recent edition of the Trip Generation Manual by the Institute of Transportation Engineers. When reviewing developments of major significance, such as shopping malls or industrial complexes, the MCRC may require a Traffic Impact Study be conducted and paid for by the Applicant. The type, scope, range, and complexity will be determined based on the size, type, and location of the project. The Evaluating Traffic Impact Studies document prepared for MDOT, the Southeast Michigan Council of Governments (SEMCOG), and the Tri-County Regional Planning Commission, will be used as a guide for determining when a study is needed and what type of study should be performed.
GEOMETRICS Geometrics will be based upon recommendations provided by the latest edition of the MDOT Administrative Rules Regulating Driveways, Banners and Parades on and over Highways publication. An example of a Standard Commercial Driveway Approach can be found in the Appendix on Page 15. The dimensions illustrated are for example only and may not be appropriate for every situation.
Setbacks for curb and gutter shall typically be 26 feet from centerline of roadway to back of curb.
The standard throat width of a commercial driveway approach is 30 feet from edge of metal to edge of metal. In situations where commercial and overall traffic volumes are low, the driveway width may be reduced to 24 feet. Driveway throat width shall be increased to 39 feet (two 12-foot outbound lanes and one 15-foot inbound lane) where developments require multiple egress lanes.
Clearly show radii of approaches with dimensions to the back of the curb. The minimum radii will change with expected vehicle types and their respective turning radii.
Detail typical 10-foot tangent curb and gutter sections at the end of the radii paralleling the roadway. A special detail for tapering curb endings is on Page 15 of the Appendix, and shall be shown on the plans.
Tapers from the end of the curb and gutter to the existing road shall be a minimum of 50 feet. The taper shall originate at the back of the curb, continue over 50 feet and meet a 2-foot butt end at the existing pavement. For designated right turn lanes and elongated ingress tapers, a pavement marking edge line will be required along the setback to the edge of metal.
It is required to saw cut along the edge of the existing pavement to remove areas that are irregular or broken and create a clean edge for butting pavement.
8
For urban and suburban areas (speeds 45 mph), the standard curb and gutter section is the MDOT Type F-4. For rural areas (speeds > 45 mph) a Type B-2 curb shall be used. The MDOT Type M commercial opening is also mandatory when a gutter pan is required in the approach (Page 15). Details shall always be included in the plans. A gutter pan is required when the proposed approach drains towards the roadway. A gutter pan is typically not required when all drainage from the roadway is directed into the approach or the site.
Boulevard type approaches containing an internal landscape island may be permitted. The island will not be allowed within the MCRC right-of-way or proposed additional highway and utility easement.
Acceleration, deceleration, and bypass lanes, along with tapers, may be required as determined through review of the traffic generation data or Traffic Impact Study. Table 1 outlines requirements for turn lanes and tapers. Details on these special laneage requirements will generally be provided early during the site plan review.
Table 1: Criteria for Right Turn Lanes and Taper Lengths
Requirements found in A Policy on Geometric Design of Highways and Streets by The American Association of State Highway and Transportation Officials (AASHTO) for stopping sight distance, intersection sight distance, and passing sight distance, shall be considered.
A proposed driveway approach should be situated to avoid a left turn lock-up situation for motorists making a left turn onto an existing road or driveway located on the opposite side of the road, as shown in Figure 1 below.
Right Turn Lanes and Tapers
Less Than 300 Right Turn Vehicles Per Day Use Standard 50 Foot Taper
300-600 Right Turn Vehicles Per Day See Taper Table
Over 600 Right Turn Vehicles Per Day Use Full Width Right Turn Lane
Taper TableSpeed Taper Length
(mph) (feet)
9
Monroe County Road CommissionEngineering Department
The site plan shall show all existing driveways on both sides of the road within two hundred (200) feet of the property lines of the proposed development.
ELEVATIONS For curb and gutter, elevations shall be provided at each end of the radii, at high points, low points, every 25 feet along the gutter pan, and at the end of each 10-foot curb ending. Existing and proposed elevations along the centerline and edge of existing pavement shall be provided at 25 foot intervals and at a minimum of 50 feet beyond the ends of the proposed approach. The pavement slope from edge of pavement to the curb and gutter shall typically be 2%. Where longitudinal slope is required to be built into the gutter pan, the range of cross slope can generally range between 1% and 4%. The general minimum longitudinal slope in the gutter pan shall be 0.4% with an absolute minimum of 0.32%.
10
Pavement grades from the gutter pan into the site shall generally range from 1% to a maximum of 1.5%, for a minimum distance of 25 feet. Beyond this distance, the grade shall not exceed 8%.
PAVEMENT The typical bituminous paving season as listed in the MDOT Standard Specifications for Construction is May 5 through November 15. No bituminous pavement construction outside of this time frame will be permitted without approval from the MCRC. Generally, bituminous pavement construction without a minimum ground temperature of 40 degree Fahrenheit will not be permitted. All commercial driveways shall be paved unless the adjacent roadway has a gravel surface. The pavement section for a commercial driveway approach may be asphalt with a stone base, full-depth asphalt, or concrete. The MCRC will specify the type of materials to be used. The minimum hot mix asphalt pavement thickness is four (4) inches of asphalt over eight (8) inches of compacted aggregate base. Where heavy trucks or high traffic volumes are expected, the pavement section shall be increased. Different pavement sections will be required adjacent to the existing pavement in front of the gutter pan, and behind the gutter pan in the approach. Proposed connecting roadway improvements, such as a bypass lane, will generally require a stronger pavement section. Minimum concrete pavement thickness is eight (8) inches of non-reinforced MDOT P1 mix concrete on sound earth. Determination of sound earth will be made by proof-rolling with a loaded dump truck or similar. If the area of earth is not sound, it will need to be replaced with 21AA stone to an acceptable depth and compacted until sound. Delivered concrete will need to be sampled and tested by an inspector certified through the Michigan Concrete Association for air entrainment (6.5% +/-1.5%), and will also require cylinder samples breaks at the following schedule: 3-day, 7-day, 14-day, and 28-day. All required testing will be paid for by the Developer. A spray cure will need to be applied over the entire surface. Cold weather blankets covering the entire surface will be required if the ambient temperature is scheduled to drop below 40 degrees Fahrenheit. The edge of existing road shall be saw cut and then removed to provide a smooth edge to pour concrete against. The edge of concrete will need to be a quarter (¼) inch to a half (½) inch below the existing edge of the road. Shoulders shall be placed behind tapers and connect to existing shoulders at a minimum of two (2) feet wide and three (3) inches deep, with MDOT 23A stone. All materials shall be in accordance with MDOT or Ohio Department of Transportation (ODOT) specifications (for material from Ohio material plants) as follows:
11
Aggregate Base: MDOT 21AA or 22A, or ODOT 304.
Bituminous Paving: MDOT 5E3 for wearing course and 4E3 for leveling
course, or ODOT 402 and 404, respectively. MDOT 13A may be substituted for 5E3 and 4E3 with MCRC approval. The MCRC HMA Special Provision for ODOT 448 T1 and ODOT 448 T2 may also be used as substitutes for 5E3 and 4E3, respectively. A pavement mix design may be required to be submitted with the plans.
Concrete Curb and Gutter: MDOT F-4 or F-6, or ODOT Class C.
Shoulder Aggregate: MDOT 23A.
Methods of construction, materials, and workmanship shall be in accordance with the current MDOT Standard Specifications for Construction.
DRAINAGE The MCRC enforces a "zero increase in runoff" position, as outlined in the MCRC Discharge of Drainage into Road Right-of-Way Policy 2012-08. The proposed runoff from a project site must not exceed the current discharge rate of drainage into the county road right-of-way system. It shall also meet the requirements of the MCRC Drainage Covenant found in the Appendix on Page 34. The minimum culvert diameter shall be twelve (12) inches. A minimum of two (2) feet of cover is required under any pavement. Larger culverts shall be required when the existing roadway drainage system dictates. Reinforced concrete pipe is required for all commercial driveway approaches. MDOT standard end sections may also be required. MCRC staff will set the grade for commercial driveway approach culverts. Culverts shall be required under approaches where existing or proposed longitudinal roadway drainage is present or anticipated. Culverts shall extend beyond the end of the curb and gutter and/or taper so as to provide a 3:1 (horizontal to vertical) slope, from top of slope to the invert of the pipe. Sufficient details and elevations shall be provided for all adjacent ditches, culverts, and cross-tiles within the entire right-of-way in the area of a development. This information shall cover an area from existing high points to reliable outlets, such as county drains under the jurisdiction of the MCDC or MCRC drainage easements, so that a review of the drainage pattern along the existing roadway and verification of capacity can be completed using the Storm Water Detention Design for Commercial Developments form found in the Appendix on Page 26.
12
Developers are encouraged to contact the MCRC to acquire historical plans that may show existing drainage features in the development vicinity during the design phase. If water from the site is proposed to drain into the MCRC road drainage system, then both the MCRC and MCDC will review the proposed site drainage system. The Applicant's engineer shall submit drainage detention basin design calculations for review, along with analysis of capacity of the existing system. Storm runoff from developments outside of the road right-of-way may be permitted into the roadside drainage system under the following conditions:
The maximum allowable rate of storm water discharge is 0.2 cfs/acre. The allowable discharge shall take into account all area tributary to the site.
The rate and amount of discharge does not adversely affect the existing roadside
drainage system. The maximum allowable discharge may be further reduced due to lack of existing capacity in the roadside drainage system.
For developments of two (2) acres or less, the detention basin design calculations shall be done on the form provided in the Appendix on Page 26. For larger developments, the Monroe County Drain Commission will provide the design criteria and methodology. If drainage detention is required, it may be designed into the paved parking lot area or grassy areas on the site. A Drainage Detention Covenant will be required where site drainage discharges into the MCRC drainage system. A minimum of two (2) witnesses are required with all names printed beneath the signatures. A notary public must notarize all witness signatures, and the notary may also be a witness. An exhibit must be attached consisting of a surveyed drawing and description of the parcel. This exhibit should be signed and stamped by a surveyor licensed in the State of Michigan. Two (2) completed original copies shall be submitted for acceptance by the MCRC Board and recorded with the Monroe County Register of Deeds. The MCRC will issue no permits until all appropriate covenants are received. RESTORATION All disturbed areas within the public road right-of-way shall be restored with top soil, grass seed, fertilizer, and mulch in accordance with current the current MDOT Standard Specifications for Construction. A soil erosion and sedimentation permit shall be obtained from the Monroe County Drain Commission when necessary. Proposed tree and vegetation planting included as part of a development is subject to the approval of the MCRC if located within the road right-of-way.
SIGNING AND PAVEMENT MARKINGS Traffic control signing and markings for the site may be required by the MCRC in accordance with the Michigan Manual of Uniform Traffic Control Devices (MMUTCD).
13
Pavement markings, including removal of existing markings, may be required along the existing public road to enhance traffic flow operations in accordance with the MMUTCD. A pavement marking plan will be required when applicable. A traffic control plan for maintenance of traffic during construction shall be provided in the site plan per the MMUTCD.
MODIFIED COMMERCIAL DRIVEWAY APPROACH A Modified Commercial Driveway Approach is a discretionary accommodation which the MCRC may permit in certain cases. This type of approach may be used for a driveway providing access for up to five (5) residential, single-family houses. Other applications include a commercial property that has low traffic volumes when operating at full capacity, or for short-term access to a property. The permit will clearly state the traffic volume limitations. Example situations where a Modified Commercial Driveway Approach may be used include a service access for utility structures, such as a sanitary pump station or communication tower, for seasonal access to a property, or for mining or hauling operations that will have a short duration and no building for business operation will be constructed.
Except as otherwise provided in this subsection, the Modified Commercial Driveway Approach shall be subject to the same procedures for permitting, staking, and inspection as a standard residential driveway approach. Further details can be found in the MCRC Driveway Procedures. The Modified Commercial Driveway Approach is not subject to the review submittal requirements outlined in Section 2 of this document. A letter of transmittal shall be submitted along with an attached visual depiction, such as a sketch or engineered plans, and a description of the planned use. Additional information regarding traffic volumes, material entering or exiting the site, or types of vehicles using the facility, may be required at the time of application. Special inspections due to the requirements of this sub-section will be necessary.
Where a Modified Commercial Driveway Approach meets an existing gravel road, a gravel approach with a minimum thickness of ten (10) inches will be acceptable. If the connecting roadway becomes hard-surfaced in the future, the permit holder will be required to pave the approach at that time. This requirement shall be assignable, run with the property, and be applicable to future property owners.
A minimum of a two (2) foot stone shoulder comprised of 23A aggregate shall be installed behind the approach radii in place of curb and gutter.
No setback lane will be required.
Geometrics will be based upon recommendations provided by the latest edition of Administrative Rules Regulating Driveways, Banners and Parades on and over Highways published by MDOT.
14
The standard throat width of a Modified Commercial Driveway Approach shall be 24 feet. In situations where traffic predominantly consists of passenger vehicles, the width may be reduced to a minimum of 18 feet, at the sole discretion of the MCRC.
Should the land use change or traffic volumes increase, the limitations outlined in the approved Modified Commercial Driveway Approach permit shall be reviewed and the approach shall be improved as necessary under a new permit based on the requirements outlined above.
Moved by Commissioner ____________, supported by Commissioner __________________ the adoption of the Revised Platted and Unplatted Development Guidelines on _________________, 2021.
Vote: Yes ____ MONROE COUNTY ROAD COMMISSION
No ____ Greg W. Stewart, Member Charles A. Londo, Member Dan Minton, Member Jack Thayer, P.E., Member Bill Kipf, Member
I hereby certify this to be a true copy of Board action this _11th___ day of _January_, 2021 at Monroe County, Michigan.
___________________________ Cheryl A. U'Ran, Deputy Clerk
15
APPENDICES
Standard Commercial Driveway Approach Details 15 Site Plan Checklist 18 Escrow and Permit Fee Schedule 19 Maintenance and Performance Bond Requirements and Fees 20 Maintenance Bond Form 21 Performance Bond Form 23 Irrevocable Letter of Credit 24 Storm Water Detention Design 26 MDOT’s Traffic Volume Guidelines for Driveway Passing Flares 30 Site Plan Submittal Flowchart 32 Dedicated Highway & Utility Easement 33 Drainage Covenant 35
16
Standard Commercial Driveway Approach Details
17
18
19
20
21
Site Plan Checklist A transmittal letter shall accompany all plans and clearly state what is being requested of the MCRC. All plans are reviewed in the order they are received. The required review deposit must accompany all submittals. Submit one (1) paper set of plans, along with an electronic copy in PDF format. Listed below are items that are required on the site plan or attached to it, if they apply to the project: General Location Map Road Right-of-Way and Property Lines North Arrow and Scale Street Names Topography Existing Utilities Existing Elevations and Bench Marks Used Proposed Elevations Existing Contour Lines for Proposed Site and Including Portions of Surrounding Sites Proposed Contour Lines Ditch Profile Approach Details and Geometrics Pavement Sections Curb Type & Curb Ending Details Culvert Dimensions Drainage Scheme Proposed Pipe (type, size) and Drainage Structures Detention Basin in Parking Lot Storm Water Detention Calculations Proposed Utilities Proposed Set-Backs Boring and Jacking Details Proposed Cover Over Utilities Multi-Phase Provisions Traffic Control Detail Drainage Calculations
22
Deposit and Permit Fees The MCRC does not sell, rent, or load signing or barricades used for construction or maintenance. It may become necessary for the MCRC to provide these services for the protection of the public during an emergency. The Applicant will be billed for actual labor, material, and equipment costs in these situations.
Site Plan Review Deposit – Required at time of submittal. $1000 Site Plan Inspection Deposit – Required for permit to be issued. $1000 Site Driveway Approach Permit Fee – Separate fee for each Driveway Approach. $150 Boring under Roadway Permit Fee $150 Water, Sanitary, or Storm Connection Permit Fee $150 Open Cut Asphalt or Concrete Road Permit Fee $450
Open Cut Gravel Road Permit Fee $300
Construction inspection will be charged at actual cost for labor, materials, and equipment used by the MCRC or other testing companies contracted by the MCRC. The Site Plan Inspection Deposit may be increased at the discretion of the MCRC County Highway Engineer. A contractor must provide notice of three (3) business days to the MCRC prior to commencing any work within the road right-of-way.
A Maintenance Bond is required for an Open Cut Asphalt or Concrete Roadway Permit The current MCRC Fee Schedule can be found at www.mcrc-mi.org.
Maintenance and Performance Bond Requirements and Fees
PERFORMANCE BOND (Page 23 of the Appendix)
Commercial Driveway Approach $15,000.00 Boulevard Driveway Approach $20,000.00 Commercial Driveway Approach with Bypass Lane $35,000.00 Boulevard Driveway Approach with Bypass Lane $40,000.00
MAINTENANCE BOND (Page 21 of the Appendix)
Two (2) Year $5,000.00
Performance Bonds will be released when a final inspection and approval has been completed by MCRC Engineering Department staff and a two-year Maintenance Bond has been received. Final inspection will be performed upon the request of the Contractor or Applicant when the project is complete. The amounts listed above are minimums and may increase based on the project size.
24
Maintenance Bond Form
MAINTENANCE BOND
For
Permit No.
Road Name
No. Amount_________________
KNOW ALL MEN BY THESE PRESENTS, that we, as
Principal, and as Surety, are held and firmly bound unto the Board of
Monroe County Road Commissioners of Monroe County, State of Michigan, to guarantee for a period of two
(2) years from and after the date of its final acceptance of street improvements located in the right of way of
in the Township of , County of Monroe, State of Michigan, in accord with the
minimum standards as set forth and established by said Monroe County Road Commission, "Site Plan
Procedures" and improvement plans for prepared by
and approved by the Road Commission on , incorporated by reference and made a
part hereof.
We do specifically warrant and guarantee that in the event any part or portion of the improvements,
including but not restricted to surface, drainage, and curbs, shall become defective or worn by reasonable use,
or otherwise, constructed by said principal before or at the time of expiration of two (2) years from the date of
final acceptance of the improvement, then in that event any portion of such construction found to be defective
or not to be of a quality in accordance with the Monroe County Road Commission "Site Plan Procedures" of
said Monroe County Road Commission or in the event any portion of the existing public road infrastructure,
including but not limited to roadway, sanitary sewer, storm sewer, or water, fails as a result of the work covered
in the referenced permit for the said project of___________________________________________________,
shall be repaired or replaced as the case may be by the principal at his expense with new material and
approved by the Monroe County Road Commission. We further undertake the continuing maintenance of said
streets upon the basis that the principal will upon written notice, and within ten (10) days after receipt thereof,
make whatever repairs that are necessary in order to comply with the Monroe County Road Commission "Site
Plan Procedures." Said notice shall be served by registered or certified mail, return receipt requested, to the
principal by addressing the same to _________ , and to said surety by addressing the
same to________________________.
25
In event that the principal shall fail to make such repairs within the time herein before allotted, then in
that event, the required repairs may be made by the Monroe County Board of Road Commissioners, and the
entire cost thereof charged to said principal. _______________________. In the event such charges are not
paid by said principal within thirty (30) days from and after completion of the repairs, the surety will forthwith
pay the same upon demand.
The obligation of this guarantee bond shall be deemed to be fulfilled at the end of two (2) years from
the date of final acceptance of the improvements by the Board of Monroe County Road Commission; provided,
that at the time all parts of all right of way construction done for the said development of
________________________________________________________ shall meet the minimum standards of
said Board of Monroe County Road Commissioners made a part hereof.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of -
________, 20 .
WITNESSES
.
. Principal .
_ ___ . Surety
26
Performance Bond Form
BOND
KNOW ALL MEN BY THESE PRESENTS, that______________________________________, as principal, and ____________________________________________________________________ as surety, are held and firmly bound unto the Board of County Road Commissioners of the County of Monroe, hereinafter referred to as the Board, in the penal sum of:______________________________ Dollars, for the payment of which, well and truly to be made, we bind ourselves, and our heirs, executors and administrators, jointly and severally, firmly by these presents.
Sealed with our seals and dated this day of , 20 .
WHEREAS, the above bounden has made application to said Board for a permit as stated in the application attached hereto.
NOW, THEREFORE, the condition of this obligation is such that if the above bounden shall perform the undertakings of said application in the manner prescribed and within the time allotted in the permit therefore issued by said Board and shall well and truly pay for all damages to the highway surface or any highway structure on account of such activities as set forth on the application and permit and all other damages, fines and penalties which he shall become liable to pay and shall save said Board harmless and indemnify them from all suits, claims, damages and proceedings of every kind including actual legal expense arising out of the aforesaid damages and injuries to the highway surface and structures and shall observe all the terms and conditions of the permit to be issued, then this obligation to be void, otherwise of full force and effect. Principal _ Principal's mailing address
Surety Surety's mailing address
DO NOT WRITE BELOW THIS LINE - FOR USE OF PERMIT ISSUING OFFICE ONLY
NOTICE TO SURETY OF ISSUANCE OF PERMIT NOTICE OF TERMINATION OF LIABILITY This is to inform you that a permit covered This is to inform you that: by above bond has been issued, as follows: APPLICANT:________________________ _____ The permit operations covered by the
above bond have been completed CONTRACTOR:_____________________ satisfactorily. PERMIT NO.________________________ _____ The permit covered by above bond
has been canceled. PERMIT DATE:______________________
Liability under the bond is therefore terminated, effective:
___________________________________ Signature Date
27
Irrevocable Letter of Credit
MONROE COUNTY ROAD COMMISSION
BOARD OF COUNTY ROAD COMMISSIONERS IRREVOCABLE LETTER OF CREDIT
ISSUER: APPLICANT:
BENEFICIARY: IRREVOCABLE LETTER OF CREDIT NO: Board of County Road Commissioners __________________________________ 840 South Telegraph Road EXPIRES: Monroe, MI 48161 __________________________________
Dear Sirs:
The Board of County Road Commissioners of Monroe County, Michigan, hereinafter called the
"BENEFICIARY", and , hereinafter called the "APPLICANT", have entered into an Agreement dated , hereinafter called "AGREEMENT", pursuant to which APPLICANT has agreed to construct and install the streets and related drainage facilities shown on or abutting the final plat of proposed,__________________ Township, Monroe County, Michigan which AGREEMENT is incorporated by reference in this IRREVOCABLE LETTER OF CREDIT.
BY THIS INSTRUMENT, We , hereinafter called the "ISSUER",
hereby establish our Irrevocable Letter of Credit in favor of the BENEFICIARY and for the aggregate amount of Dollars, which is available by sight payment to the BENEFICIARY upon written demand for payment made upon the ISSUER by the BENEFICIARY.
This Irrevocable Letter of Credit is being used to secure performance by the APPLICANT of
work in accordance with the requirements and provisions of the AGREEMENT TO (i) ensure that sufficient funds are available in order to completely and totally perform such work and completely and totally restore the streets and right of way and appurtenances of the BENEFICIARY in the event such streets and right of way and appurtenances of the BENEFICIARY have been compromised as a result of the APPLICANT'S performance or failure to perform, and (ii) to insure that sufficient funds are available to perform the work, obtain the materials and otherwise perform the obligations of APPLICANT pursuant to the AGREEMENT.
The written demand for payment shall be fully honored by the ISSUER without inquiring
whether the BENEFICIARY has a right as between the BENEFICIARY and the APPLICANT to make such demand and without recognizing any claims of said APPLICANT OR OBJECTION BY IT TO PAYMENT BY THE ISSUER UNTIL RELEASED BY Monroe County Road Commission.
28
This letter of credit shall not expire until the bank receives written notice from the Monroe
County Road Commission signed by the Monroe County Highway Engineer stating that the work has been performed and accepted by the Monroe County Road Commission and that the bank is released from all liability under the terms of this letter of credit, provided, however, that the term of this letter shall not exceed one year from the date hereof.
If the Board of County Road Commissioners of the County has not released all of its rights in
writing under this Letter of Credit five (5) days before its expiration date of __________________, then the Board of County Road Commissioners of the County of Monroe makes demand for payment in full in the amount of the Letter of Credit and the Bank agrees and shall issue its check to the Board of County Road Commissioners of the County of Monroe before the expiration of this Letter of Credit without notice or any request.
Except so far as otherwise expressly stated, this Irrevocable Letter of Credit is subject to the
"Uniform Customers and Practice of Documentary Credits (1993 Revision), International Chamber of Commerce Publication No. 500."
hereby consents to the jurisdiction of the Monroe Circuit
Court, Monroe County, Michigan, for any legal action necessary to resolve any disputes arising out of this Letter of Credit, and further waives its right under Federal Law to sue or be sued in any Federal District Court in which venue may be proper.
No change, extensions of time, alteration or addition to the terms of the PERMIT including any
applicable specification for the work to be performed thereunder, shall affect the ISSUER'S obligation under this Irrevocable Letter of Credit and the Issuer hereby waives notice of any such change, extension, alteration or addition.
All drafts under this credit must be marked "DRAWN UNDER IRREVOCABLE LETTER OF
CREDIT NO. ________ ".
Very truly yours,
29
Storm Water Detention Design
MONROE COUNTY ROAD COMMISSION STORM WATER DETENTION DESIGN
FOR COMMERCIAL DEVELOPMENTS
FOR SITES OF TWO (2) ACRES OR LESS
(SITES GREATER THAN TWO (2) ACRES, USE MCDC STORAGE EQUATION MODEL)
ROAD TOWNSHIP
PROJECT NAME DESIGN ENGINEER
DATE
1. Determination of maximum allowable discharge:
Existing site tributary area currently draining to the road right of way =
acres
QALLOW = tributary area x 0.2 cfs/acre = cfs*
*QALLOW may be reduced due to existing roadside system limited drainage capacity.
2. Type of existing roadside Drainage System: Check one:
Open ditch
Enclosed storm sewer
County drain*
*If discharging into county drain, contact Monroe County Drain Commission for requirements. 3. Capacity of existing roadside Drainage System = cfs
(attach calculations). 4. Current ten (10) year flow utilizing existing roadside Drainage System
= cfs (attach calculations) 5. If Step #4 + Step #1 is greater than 75% of Step #3, contact the Monroe County Road Commission for
detailed analysis requirements.
30
6. Determination of proposed runoff area into right of way:
Total proposed area draining to the road right of way S.F. Pavement S.F. x 0.90 = Building S.F. x 0.90 = Grass S.F. x 0.20 = Other S.F. x =
TOTAL S.F. CA =
C
CW = = . Total A
Cw x Total S.F. x
CWA(in acres) = = = .
43,560 43,560
7. Determination of metering line:
Overflow elevation in parking lot = .
Open Ditch: Discharge pipe crown elevation at outlet of open ditch or open ditch tailwater if greater = . Closed System: Storm sewer main crown elevation at outlet of closed system = . Length of metering line ft. Overflow elev. - top/pipe elev.
HYDRAULIC GRADIENT = S = = . Length of meter line 1.486 2/3 Conveyance Factors C.F. = AR = .
n
31
DIAMETER PIPE MATERIAL AND ROUGHNESS COEFF. (MANNING”n”)
8. QDISCHARGE = (C.F.) X S½ = cfs ( QALLOW from Step #1
= cfs)
32
9. Determination of Detention Volume:
Design Detention Volume cf
Volume of Detention Basin cf (Attach all topographic surveys, calculations and floodplain maps)
Dated this Day of , 20 . Design Engineer Signature . Print Name State of Michigan Professional Engineer License No. After reviewing this worksheet along with any required attachments, the Monroe County Road Commission may require revisions which must be complied with, and/or additional information provided in order to assess the validity of the assumptions. Note that the attached Road Commission Drainage Covenant form must be completed and provided to the Monroe County Road Commission.
TC
(Min)
i10
(In/Hr)
CwA(from
Step #6) (A in Acres)
QIN =
i10*CwA
QOUT =
QDISCHARGE
QIN -QOUT
(cfs)
(QIN -QOUT)x TC x
60 (cf)
20
30
40
50
60
70
80
90
100
110
120
3.82
3.09
2.62
2.28
2.03
1.82
1.65
1.51
1.40
1.29
1.20
33
MDOT Traffic Volume Guidelines for Driveway Passing Flares
TRAFFIC AND SAFETY NOTE 603A
SUBJECT: Traffic Volume Guidelines for Driveway Passing Flares
PURPOSE: To Promote a Uniform System of Determining When Driveway Passing Flares Should Be Constructed
COORDINATING UNIT: Geometric Design Unit
INFORMATION: Driveways serving large developments along state trunkline highways frequently generate large numbers of left-turns. On two-lane, two-way roadways, this situation can aggravate the efficiency of traffic operations and often make shoulder maintenance difficult. Prohibition of left turns at driveways to large developments or construction of driveway passing flares should be considered. In an attempt to alleviate the types of problems outlined above, a chart showing the relationship between peak hour left turns and 24-hour traffic volumes is included on page 31. When peak hour left turns and 24-hour volumes fall within the area above and to the right of the trend line, left turns should be prohibited, or a driveway passing flare should be installed. If a driveway passing flare is constructed, the entire cost shall be borne by the Developer. For details on flares, please reference the Geometric Design Guide VIII-650 series.
34
35
Site Plan Submittal Flowchart
36
DEDICATED HIGHWAY & UTILITY EASEMENT
For NO MONETARY CONSIDERATION, ___________________________________________________________ Of________________________________________________, Grantor(s) hereby do(es) grant, convey and dedicate to the BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF MONROE, a Municipal Corporation, organized under the laws of the State of Michigan, with offices at 840 South Telegraph Road, Monroe, MI (Grantee), its successors, assigns and permittees, an exclusive permanent easement for public highway and public utilities purposes, including but not limited to water, sewer, electric, gas and telecommunications, together with all necessary appurtenances as determined reasonable by the Grantee incident thereto in, over, under and upon the parcel of land, including but not limited to the right to enter upon the land for construction, maintenance and repair of such highway or public utilities and to remove all necessary material or objects incident thereto, which land is situated in the Township of _______________________________, Monroe County, Michigan, and described as follows, to-wit:
See Exhibit "A", consisting of _____________________________________________________ IN WITNESS WHEREOF, I have hereunto set my hand and seal this _____ day of ___________, 20____
__________________________________ _______________________________________ Print name Print name
__________________________________ _______________________________________ Organization & Title Organization & Title
STATE OF MICHIGAN) )ss COUNTY OF MONROE)
On this _____day of __________, 20____, ___________________________________________________________________________________, personally appeared before me and are known to be the person(s) who executed the foregoing release and severally acknowledged the same to be their (her/his) free act and deed.
___________________________________ Sign name Notary Public
___________________________________ Print name Monroe County, Michigan My commission expires_______________
37
BOARD OF COUNTY ROAD COMMISSIONERS MONROE, MICHIGAN
________________________________________ Greg W. Stewart, Chairman
__________________________________________ Charles A. Londo, Vice Chairman
__________________________________________ Dan Minton, Member
________________________________________ Jack Thayer, P.E., Member ________________________________________ William A, Kipf, Member
STATE OF MICHIGAN) )ss
COUNTY OF MONROE) On this _______ day of _____________, 20____, ___________________________________
_______________________________________, personally appeared before me and are known to be the person(s) who executed the foregoing release and severally acknowledged the same to be their (her/his) free act and deed, all are board members of the Monroe County Road Commission.
___________________________________ Sign name Notary Public
___________________________________ Print name Monroe County, Michigan My commission expires________________
Author: Name _____________________________________ Address _____________________________________
_____________________________________
When recorded please return to: Monroe County Road Commission 840 S. Telegraph Rd. Monroe, MI 48161 Telephone: (734) 240-5102
38
ROAD COMMISSION DRAINAGE COVENANT
The Covenant entered into on this the day of , 20 _ , by and between , herein referred to as , being the owners of record of lands located in ____________ Township, Monroe County, Michigan, described on Exhibit A, attached hereto and made a part hereof, and the Board of County Road Commissioners of Monroe County, Michigan, a body corporate, hereinafter referred to as the Road Commission.
In consideration of permitting natural occurring surface waters originating on lands described in Exhibit A to be discharged into the highway drainage system, it is mutually agreed between , its heirs and assigns, and the Road Commission, that the above-described lands shall be held and shall be hereinafter conveyed subject to the following restrictions and conditions:
1. shall construct and continuously maintain, on the above-described
lands, a storm-water detention pond capable of storing cubic feet of water. This pond shall effectively capture and temporarily store surface waters originating on lands described in Exhibit “A.”
2. Water from the detention pond shall be conveyed to the roadway drainage system of Road solely by means of a closed pipe conduit having a maximum inside diameter of ___ inches.
3. The maximum rate of water discharge from the detention pond into the highway drainage system shall not exceed cubic feet per second.
4. Water from no other land(s) shall be permitted to drain into detention pond or the detention pond discharge pipe except by written mutual agreement of the parties.
5. The owners, their heirs and assigns, grant to the Road Commission the right to enter upon the land at reasonable time to inspect the detention pond and drainage pipe.
This Covenant shall be binding on all successors of interest in the land described in Exhibit “A” and shall run with the land until such time as it shall be terminated by mutual agreement of the parties.
_______________________________ ________________________________ Print name Print name
STATE OF MICHIGAN) )ss COUNTY OF MONROE)
On this day of , 20 , _______________________________________personally
appeared before me and are known to be the person(s) who executed the foregoing release and severally acknowledged the same to be their (her/his) free act and deed.
__________________________________________ Sign name Notary Public
_________________________________________ Print name Monroe County, Michigan My commission expires_______________________
39
BOARD OF COUNTY ROAD COMMISSIONERS
MONROE, MICHIGAN
________________________________________ Greg W. Stewart, Chairman
__________________________________________ Charles A. Londo, Vice Chairman
__________________________________________ Paul Iacoangeli, Member
________________________________________ Dan Minton, Member ________________________________________
Jack Thayer, P.E., Member
STATE OF MICHIGAN) )ss COUNTY OF MONROE)
On this _______ day of _____________, 20____, ___________________________________
_______________________________________, personally appeared before me and are known to be the person(s) who executed the foregoing release and severally acknowledged the same to be their (her/his) free act and deed, all are board members of the Monroe County Road Commission.
______________________________________ Sign name Notary Public
______________________________________ Print name
MMonroe County, Michigan My commission expires____________________
Author: Name _____________________________________ Address _____________________________________ _____________________________________ When recorded please return to: Monroe County Road Commission 840 S. Telegraph Rd. Monroe, MI 48161 Telephone: (734) 240-5102
Monroe County
Road Commission 840 S. Telegraph Road
Monroe, MI 48161 Phone 734 240 5102
Fax 734 240 5101
Monroe County Road Commission Guidelines for Platted and Unplatted Development
Revised: January 11, 2021
1
TABLE OF CONTENTS
Section 1: Procedures Scope Definitions Procedures for Plat Development Procedures for the Development of Unplatted Public Roadways Construction Financial Requirements and Responsibilities Monumentation
Severability Clause Section 2: Design and Construction Specifications General Requirements Drainage Roads Section 3: Sample Documents Plat Agreement Agreement for Unplatted Development Irrevocable Letter of Credit Maintenance Bond for Platted Development Maintenance Bond for Unplatted Development Letter of Transmittal Insurance Requirements
Dedicated Highway & Utility Easement Section 4: Illustrations Typical Approach onto an Existing County Road Typical Residential Roadway Cross-Section Standard Residential Cul-de-sac and Eyebrow Standard Residential Cul-de-sac Cross-Section Standard Minimum Residential Eyebrow Cross-Section Tee Turnaround Detail Mountable Curb Detail Typical Underdrain Detail Warrant for Driveway Passing Flares Pavement Design Guidelines Platted Development Procedure Flow Chart Unplatted Development Procedure Flow Chart
Special Provision for Acceptance of HMA Mixture
2
SECTION 1: PROCEDURES
Scope
Subdivision roadways intended to be under the jurisdiction of the Board of County Road Commissioners of the County of Monroe, Michigan must meet the specifications of, and be approved by the Board before they can be accepted into the county road system. It is the intent of this publication to pertain only to subdivisions located outside the corporate limits of any city or village in the County of Monroe, and to subdivisions within such incorporated areas when located adjacent to public highways under the jurisdiction of the Board. The following procedures and specifications have been adopted to provide a uniform method for developing subdivision plans and plats. This booklet is not intended to be a comprehensive manual for subdivision design and development, but is intended to act as a guide pertaining to the Monroe County Road Commission (MCRC) procedures only, in accordance with existing laws under which the Board is required to operate.
Platted Development Act 288, Public Acts of 1967, as amended, is known as the Land Division Act. All division of land shall be in compliance with State of Michigan section 560.18, and shall be surveyed with a plat thereof submitted, approved, and recorded as required by the provisions of the Act. All plats to be recorded with the Register of Deeds must be in conformity with this Act. By legislative authority, the Board has under its jurisdiction all subdivision streets and alleys dedicated to the use of the public in regularly recorded plats located outside of the corporate limits of any city or village in Monroe County. In accordance with the provisions of the Act, the Board has the right to require that all highways, streets, alleys, and roads shown on the plat be constructed to the standards and specifications of the Board before approval is given.
Unplatted Development The Board is not obligated by law to accept proposed unplatted subdivision streets into the county road system as public roads. Extensions of existing county roads, dedication of private roads, and proposed new roads, which do not fall under the Land Division Act, may be accepted into the county road system by the Board at their discretion. In accordance with current laws of the State of Michigan, all such roadway developments must be constructed or upgraded to the standards and specifications of the Board before approval is given, and in accordance with the procedures for development of unplatted public roadways and the applicable procedures for plat development.
3
Definitions
A.S.T.M.: American Society for Testing and Materials.
Board: The Board of County Road Commissioners of the County of Monroe, Michigan.
Condominium Act: Act 59 of Michigan Public Acts of 1978 and all amendments thereto.
Certified County Road: Roads under the jurisdiction of the Board of County Road Commissioners and certified there as by the State of Michigan.
Drain Commission: The Drain Commissioner of the County of Monroe, Michigan (MCDC).
Engineer: The Board's County Highway Engineer or designated representative.
Final Inspection: Inspection by the Engineer to assess the condition of improvements for recommendation of acceptance to the Board.
Inspection: The close observation, testing, and examination of various construction operations and materials as a means of determining the acceptability of such construction.
Laboratory: The testing laboratory of the Board or such other laboratory as may be designated by the Board.
Land Division Act: Act 288, Michigan Public Acts of 1967 and all amendments thereto.
MCRC Specifications: Monroe County Road Commission Standards and Specifications.
MDOT Specifications: Michigan Department of Transportation Standard Specifications for Construction (current issue).
ODOT Specifications: Ohio Department of Transportation Construction and Material Specifications (current issue).
Proprietor: Any person, firm, association, partnership, corporation or combination thereof which may hold ownership interest in land whether recorded or not.
Proprietor's Engineer: The registered professional engineer representing the Proprietor who designs and prepares plans for construction of roads and streets in the proposed subdivision development.
4
Road Commission: The Board of County Road Commissioners of the County of Monroe, State of Michigan and/or their duly authorized agents (MCRC).
Stub Streets: Dead end streets which are intended to be extended in the future or built to allow for the future extension thereof, or to allow interconnection with a neighboring development, where such a street is not a part of a continuous circuit of travel and does not end with a cul-de-sac at its terminus.
Subdivision: The proposed or completed division of land for the purpose of development and as allowed (defined) under the current laws of the State of Michigan.
Subdivision Streets: Those streets which by their nature are part of a subdivision as defined herein or similar extension thereof.
5
Procedures for Plat Development
Overview
A preliminary plat of the proposed subdivision shall be submitted for approval. This plat shall be prepared under the direction of a Professional Engineer or Professional Surveyor licensed in the State of Michigan. It may be advantageous to the proprietor to submit a preliminary plan before preparing the preliminary plat. This may help to reduce the number of revisions to the preliminary plat that may be required. Developers are encouraged to meet with the MCRC prior to starting design. Historical plans and other relevant documents may be made available to the Developer as the MCRC is able to provide them. Detailed construction drawings must be submitted for review after approval of the preliminary plat. When the construction drawings have been approved, the Proprietor must submit the required security deposit, plat agreement, and inspection deposit, as applicable, before the Final Plat will be approved or construction of the subdivision can begin. A two (2) year maintenance bond and waiver of lien will be required by the Road Commission before the constructed roadways will be accepted into the county road system by Board resolution. Detailed procedures for this process are given in subsequent sections of this document. Preliminary Plat A minimum of one (1) paper copy, along with an electronic copy in PDF format (no scanned images), of the preliminary plat shall be submitted, along with a letter of transmittal indicating the following:
Project name Names of person submitting Adjacent county road name Township name Action requested of the Engineer
Please include email addresses for all relevant parties, as the review and approval letters will be emailed when possible. An example transmittal letter is provided in the Sample Documents section. The preliminary plat review deposit listed in the current MCRC Fee Schedule shall also be paid at time of submission. The preliminary plat will not be reviewed until the deposit is received. The current Fee Schedule can be found on the Road Commission website, www.mcrc-mi.org. Within thirty (30) days of receiving the preliminary plat, the Engineer will approve or reject the proposed plat through written notification. If rejected, the Proprietor or their engineer will be given reasons for rejection and requirements for approval.
The preliminary plat shall be prepared in accordance with the following requirements:
Show the name and address of the Proprietor, along with the name, address, phone number, and seal of the engineer or surveyor who prepared the plans.
Plans shall be drawn to a scale not smaller than 1in = 100ft. Each preliminary plat shall be superimposed on a topographic map depicting:
o 2-foot contour intervals where slopes are less than 10%. o 5-foot contour intervals where slopes are greater than 10%. o 5-foot contour intervals for offsite drainage areas that are relevant to
the proposed plat. o Proposed contours in areas where change in direction of a natural
drainage course is proposed. Give the location of the proposed plat with reference to the township, section
or private claim, and all section and quarter section lines. This shall include a general location map on the drawing.
Show proposed street and lot layouts with dimensions, and plat boundary bearings and dimensions.
Show the proposed name of the plat and names of all streets. Street names must be approved by the Monroe County Central Dispatch, the Monroe County Planning Department, and any other agencies requiring approval.
Show proposed and existing public utility locations. Show all governing physical conditions including:
o Adjacent roads, highways, and subdivisions with identifying characteristics.
o Rivers, county or private drains, wetlands, natural water courses, flood plains, and sewers or culverts that cross roads.
o Railroads. o Cemeteries and parks. o Easements. o The location and description of any other relevant feature which may
be of value in determining the overall requirements of the subdivision. The general layout of multiphase plats shall be shown on the preliminary plats for each individual phase to be platted. The part which is to be subdivided first shall be clearly superimposed upon the overall plan. The platting sequence of future phases shall be shown on the plans The acceptance of a subdivision which is a partial development of a larger general layout, does not guarantee approval of the overall layout. The intent is to permit some flexibility in the overall layout if future conditions mandate desirable or necessary changes. If the Proprietor, the Engineer, or other reviewing agencies find it necessary to make changes to the preliminary plat, such changes may be made provided that the same procedures outlined above are repeated with each change in layout. Changes to a proposed plat will require approval of the Engineer.
7
Upon approval of the Preliminary Plat, if the Proprietor does not submit the final plat to the Board of County Road Commissioners within two (2) years of receiving Preliminary Plat approval, the Preliminary Plat will need to be resubmitted and approved with any new information or standards that have become available during that period. Preliminary Plat approvals are good for two (2) years. Construction Plans After approval of the Preliminary Plat, a minimum of one (1) paper copy, along with an electronic copy in PDF format (no scanned images), of detailed construction plans shall be submitted along with a letter of transmittal indicating the following:
Project name Names of person submitting Adjacent county road name Township name Action requested of the Engineer
The Platted Development Review Deposit found in the current MCRC Fee Schedule will also be required at time of submission. The construction plans will not be reviewed until the deposit is received. Construction plan approval will expire upon expiration of the preliminary plat approval. Construction plans may be reviewed and reapproved subsequent to resubmittal of the preliminary plat and appropriate review fees. The Proprietor or his engineer will be notified in writing whether the construction plans are approved or rejected, indicating the requirements for approval if applicable. Depending on the degree and nature of the necessary changes, a set of plans marked with the required revisions may be returned to the Proprietor's engineer along with written notification. When the Engineer has approved the construction plans, the Proprietor may proceed to make arrangements for construction. Approval of the construction plans does not preclude later changes that may be mandated by unforeseen field conditions or overlooked details. Such revisions shall be made by the Proprietor, with Monroe County Road Commission approval, even though the plans may have been previously approved. Any unforeseen field conditions encountered during construction are the responsibility of the Proprietor or their engineer to resolve. The MCRC will assist as they are able. The Engineer shall be given a minimum of one (1) paper copy, along with an electronic copy in PDF format (no scanned images), of the approved construction plans for use during construction. The Laboratory and/or Engineering firm which may be designated by the Board for testing or inspection shall also be supplied with construction plans as needed.
8
The proposed construction plans shall be prepared in accordance with the following requirements:
The cover sheet shall include:
o The name, address, and phone number of the Proprietor and their engineer.
o The name and a general location map of the proposed plat.
The construction plans shall be drawn on standard 24in x 36in sheets, to a scale not less than 1in = 50ft horizontal and 1in = 5ft vertical. Each sheet will include a north arrow, the date drawn, and the date of each revision. All elevations within the plans shall be referenced to a mean sea level datum established by the USGS.
The drawings shall include street, sanitary sewer, water main, and drainage layouts, including plan and profile drawings, all within a single set of clearly numbered plans with a categorized page system. For ease of filing and archiving, each phase of a project shall have its own page numbering system and not be part of a larger numbering system that will require shuffling of sheets. Sizes, elevations, locations, dimensions and types of materials shall be clearly specified.
Show typical roadway sections with enlarged details of all curb and gutter. Examples of these are located in the Illustrations section of this document.
Plot cross-sections of the proposed roadway with respect to the existing topography a minimum of every 100 feet along the road and at all proposed storm sewer main crossings.
Provide detailed plan drawings of each intersection to a scale of not less than 1in = 20ft. Elevations for the finished centerline and edge of pavement and top of drainage structure castings shall be given so that a positive drainage pattern is established. Sidewalks, when proposed, must be shown on the intersection drawings, including curb cuts and pedestrian ramps, in accordance with the Americans Disabilities Act.
The plan and profile of existing roads shall be shown within a minimum distance of 250 feet from new streets, to where new streets intersect or extend existing roadways. When necessary, the Engineer may require additional plan and profiles per A Policy on Geometric Design of Highways and Streets published by the American Association of State Highway and Transportation Officials. The Engineer may also require safety recommendations due to possible sight distance issues.
Show all easements, construction details, soil borings and other pertinent design and construction information.
9
Final Plat
The Land Division Act requires that the original copy of the plat be delivered to the Board for review. The final plat must be prepared in accordance with the requirements of the Land Division Act, which sets forth the size, scale, materials, and the reproduction process. The submittal shall also include a digital CAD and PDF file of the proposed development. Within 15 days of receipt of the final plat, the Engineer shall make recommendation to the Board to approve and sign the Certificate of Approval within the Final Plat document, or to reject the Final Plat. If the Final Plat is rejected, notification will be given in writing to the Proprietor and the Clerk of the jurisdiction of the location of the proposed plat, setting forth reasons for rejection and requirements for approval. A Certificate of Approval shown on the Final Plat is required of the Board of County Road Commissioners if the public streets and roads shown on the plat are under its jurisdiction or to come under its jurisdiction, and if any private streets or roads shown on the plat are in an unincorporated area. A certificate of approval will also be required by the Michigan Department of Transportation when adjacent to a state highway. A Certificate of Approval shall constitute Final Plat approval when signed by the majority of the Board. The certificate shall appear on the plat as follows:
CERTIFICATE OF COUNTY ROAD COMMISSIONERS Approved on (DATE), as complying with Section 183 of Act 288, P.A. 1967, as amended, now known as the Land Division Act, and the applicable published rules and regulations of the Board of County Road Commissioners of Monroe County. _______________ _______________ _______________
Chairman Vice-Chairman Members Greg Stewart Charles Lando Dan Minton
JackThayer, P.E. Bill Kipf
10
The Proprietor will not be able to sell lots within the proposed plat without approval of the Final Plat from all agencies involved. The Board will not approve a Final Plat until the following are in place:
Review fees have been paid and the preliminary plat has been approved.
Review fees have been paid and the construction plans have been approved.
The construction inspection deposit outlined in the plat agreement has been
paid.
The plat agreement has been completed and submitted by the Proprietor. A sample plat agreement can be found in the Sample Documents section.
An Irrevocable Letter of Credit or cash deposit is received in an amount
determined by the Engineer. The permitted, completed, inspected, and approved improvements will be accepted in lieu of an Irrevocable Letter of Credit or cash deposit. Submission of digital, as-built data in CAD and PDF format of the final record drawings will be required and shall also be approved by the Engineer.
A Platted Development Procedure Flow Chart can be found in the Illustrations section of this document, providing a summary of the plat approval, construction, and acceptance process. The following list further explains the order of procedures for plat approval, construction, and acceptance:
Construction may begin prior to or subsequent to final plat approval. Part (a) and/or part (b) of the requirements above will be applicable depending upon the scheduling of the proposed improvements.
The following items must be submitted prior to construction: o A final version of the construction plans approved by the Engineer. o Copy of a contract or estimate showing items of work, unit prices, and
total contract amounts.
The construction inspection deposit must be paid.
Proof of insurance as shown in the Sample Documents section of this publication must be on file with the MCRC.
Plant Mix Design (Job Mix Formula) must be submitted.
The plat agreement is executed and submitted.
11
All necessary permits must be issued by the MCRC, and all permit fees outlined in the review letter must be paid.
Final plat approval.
Construction plans approved by the Engineer.
Irrevocable Letter of Credit or cash deposit is received in an amount
determined by the MCRC. The permitted, completed, inspected, and approved improvements will be accepted in lieu of an Irrevocable Letter of Credit or cash deposit.
Begin construction and/or final plat approval process. Execute construction in
accordance with Road Commission standards.
Final Inspection will be conducted by the Engineer prior to acceptance of the roads by the Board.
Upon completion of any punch list per the inspection, a digital copy of the as-
built drawings (no scanned images), and one (1) mylar as-built set of the plans shall be submitted and approved by the Engineer prior to acceptance of the roads by the Board.
Monumentation outlined in the Land Division Act must be completed.
A two (2) year maintenance bond must be submitted prior to acceptance. Waivers of lien must be received by the Engineer for materials supplied
during construction prior to acceptance.
Inspection costs must be paid in full before the any remaining amounts of the construction inspection deposit or remaining security deposits can be released.
After final plat approval and final inspection, the Board will act on the
recommendation of the Engineer regarding acceptance of the platted roads into the county road system. The Proprietor shall be responsible for maintaining all improvements prior to acceptance by the Board.
12
Procedures for The Development of Unplatted Public Roadways The Board is not obligated by law to accept proposed unplatted subdivision streets into the county road system as public roads. Extensions of existing county roads, dedication of private roads, and proposed new roads which do not fall under the Land Division Act may be accepted into the county road system by the Board at their discretion. All such roadway developments must be constructed or upgraded to the specifications of the Board before they are accepted into the county road network.
The development of proposed public streets which are not required to be platted according to the Land Division Act shall generally be carried out in accordance with the Road Commission guidelines for plat development with the following conditions and exceptions. The connection of two existing public certified roads by a new road will be considered an unplatted public road. An Unplatted Development Procedure Flow Chart can be found in the Illustrations section of this document, providing a summary of the plan approval, road construction, and acceptance process. Design Requirements
Unplatted development guidelines are typically the same as those required for platted developments. Plans will be reviewed on an individual basis, consistent with developments of similar size and use. Board Approval and Dedication of Highway Easement The proposed right-of-way shall be transferred by dedicated highway and utility easement to the Board of County Road Commissioners of the County of Monroe. A metes and bounds description and survey drawing shall accompany the easement, signed and stamped by a Professional Surveyor registered in the State of Michigan. The original easement form will be completed by the Proprietor and submitted to the MCRC for review, approval, and acceptance. An example of the Dedicated Highway and Utility Easement form can be found in the Sample Documents section of this publication. MCRC personnel will convey the easement to the Monroe County Register of Deeds only after requirements similar to those for a platted development have been satisfied with the following variations:
An agreement for an unplatted development shall be entered into by the Proprietor and the MCRC. Additional documents may be required by the Board.
Monumentation set per the Land Division Act must be completed. Right-of-
way concrete monument corners shall be staked at the metes and bounds by
13
Professional Surveyor licensed in the State of Michigan, as shown in the dedicated highway and utility easement.
Condominium Act The Board of County Road Commissioners is not accepting streets proposed to be developed under the Condominium Act into the county road system as public roads. These projects will be handled as outlined in the MCRC Site Plan Guidelines. Roadway Extensions The extension of an existing public roadway will be allowed to the jurisdictional boundary, if the jurisdictional distance exceeds the physical roadway. Any other roadway extension shall follow procedures outlined for platted and unplatted development. Miscellaneous These procedures for unplatted developments were not intended to accommodate all possible forms of unplatted roadway construction. Alternate requirements and procedures may be required by the MCRC for developments that do not constitute the equivalent of platted subdivisions. Construction Proprietor The Proprietor shall take all precautions necessary in their direct relationship with their contractor to assure that the work performed by the contractor meets the approval of the Engineer. The Proprietor shall be completely responsible for the fulfillment of their obligations to the Board, notwithstanding that their contractor or engineer may be at fault. Any unforeseen field conditions encountered during construction are the responsibility of the Proprietor or their engineer to resolve. The MCRC will assist as they are able. The Road Commission will not assume responsibility for maintenance of the completed roadways until they have been accepted into the county road system by Board resolution. It is the responsibility of the Proprietor to maintain the road improvements in the same condition and quality as when originally constructed until accepted by the Board. The Proprietor should provide measures to safeguard such improvements prior to acceptance. The Proprietor will be responsible for submitting as-built copies of the plans in digital PDF (no scanned images) and mylar format after completion of construction.
14
The Proprietor's Engineer or Surveyor shall be responsible for survey staking of the proposed elevations and alignment. Scheduling A systematic procedure of construction should be followed in order to better coordinate the efforts of the MCRC, the Proprietor, and their agents. Upon approval of the construction plans, a preconstruction meeting shall be held prior to starting construction. The Proprietor is responsible for scheduling this meeting and notifying all parties who will be in attendance. Attendance should include the Proprietor, Proprietor's Engineer, representative from the Monroe County Drain Commission, Contractor, all utilities involved, any testing agencies utilized, appropriate township officials and their engineer, and MCRC representatives. The preconstruction meeting may be held at the Road Commission or Township offices. Utilities It is desirable to install public and franchise-public underground utilities crossing roads prior to surfacing of the roads. Sleeves may also be installed at areas where a utility will cross the road. Public and franchise-public service leads crossing roads after paving has been completed, shall be bored under the roadway. Service taps will not be allowed to originate under curbs or pavement areas. Casings for such borings shall not impede the influence of the roadway, defined as an area under the existing or future road bed and a one-on-one slope line drawn outward and down from a point one (1) foot outside and horizontal to the existing or proposed shoulder or curb and gutter. Open-cut trenching of pavement surfaces will not be allowed, except when absolutely necessary to make connections with existing utilities located under existing pavements, or when such trenching would result in a net benefit or improvement to the integrity of the roadway as determined by the MCRC Permits Permits shall be required from the appropriate agency for work within existing county or state road rights-of-way. The Proprietor is responsible for obtaining all required permits from federal, state, and local agencies. Evidence of such permits shall be supplied to the Monroe County Road Commission prior to issuance of a permit from the Road Commission.
Inspection Inspection personnel will be assigned to each project by the Engineer prior to the start of construction. The Proprietor will be responsible for all inspection costs
15
incurred by the project. An inspection deposit shall be submitted per the agreement to insure the reimbursement of inspection costs during construction. Notify the Engineer and the firm providing inspection (if applicable) a minimum of three (3) days prior to the start of construction or resumption of work after a layoff. Project inspection will include but not be limited to; inspecting materials, observing construction methods, performing compaction tests in all phases of road construction, checking grades for roadway drainage and curb construction, inspecting paving and curbing operations, and performing tests on concrete, asphalt, aggregates, or other materials used in roadway construction to assure compliance with applicable standards and specifications. Improvements shall be constructed in accordance with current specifications, and as directed by the Engineer. Inspection by the Road Commission or its agents shall not relieve the Proprietor of any obligations to the Board. Approval of phases of work does not guarantee acceptance of the roads by the Board. Materials and Testing All materials must meet the requirements of their respective specifications, and shall be so certified by the manufacturer. Copies of the certifications from the manufacturer shall be forwarded to the Engineer. The Proprietor's contractor shall furnish material samples for testing by the Laboratory as requested by the Engineer. Costs associated with material testing shall be the responsibility of the Proprietor and included as part of the inspection costs. Approved mix designs (Job Mix Formula) shall be utilized for bituminous pavements and concrete. Test results for each mixture may be required to be submitted to the Engineer for review and approval and may be reviewed by the Laboratory. The mix design submitted for review may be prepared by the bituminous plant supplying the material or any other laboratory competent in such procedures. Revisions to the mix design required by the Engineer must be incorporated into the job mix formula provided by the producer as a condition of acceptance by the Engineer. Any revisions to the approved mix design must be approved by the Engineer. Bituminous plant inspection may be required if deemed necessary for quality assurance purposes. Restriction of Use The Road Commission reserves the right to restrict the use of roads under construction when determined necessary for the protection of the roads or the safety of the traveling public.
16
Contingencies If it should become necessary, in the opinion of the Engineer, that certain work not previously itemized be performed as part of the improvements due to inadvertent omission or a change in conditions, it shall be the obligation of the Proprietor to do so upon direction of the Engineer. Financial Requirements and Responsibilities The Monroe County Road Commission shall require, as a condition of final plat approval and acceptance of the roadways into the county road network, completion of all required improvements or a performance guarantee by the Proprietor with the Board, in an amount sufficient to insure completion of the proposed improvements within a specified period of time. The Proprietor shall be responsible for the total of all costs incurred to install the proposed improvements and insure that they meet the requirements of the Board. Should the Proprietor fail to fulfill the obligations and requirements set forth in this publication, the Board will exercise its rights to remedy such situations. Plan Review The applicable initial review deposit as outlined in the current MCRC Fee Schedule will be required at the time of plan submittal. Review charges will be billed at actual cost. The submitted plans will not be reviewed until a review deposit has been received. If the funds provided in the review deposit are exhausted, the Proprietor will receive an invoice from the Road Commission and shall pay any outstanding balances. Review of the plans will not continue if this is not accomplished. Inspection Deposit The Proprietor shall submit a construction inspection deposit in the amount listed in the approval letter from the Engineer (typically 8% - 12% of the Proprietor’s executed construction contract or engineer’s estimate from the Proprietor’s Engineer) with final plan submittal. The appropriate percentage will be determined by the Engineer. This deposit shall be in the form of cash or certified check. Inspection costs, testing, and labor costs, along with installation of permanent traffic control signing, will be deducted from the construction inspection deposit. If the funds provided in the inspection deposit are exhausted, the Proprietor will receive an invoice from the Road Commission and shall pay any outstanding balances. The Engineer will stop work on the project until this is accomplished.
17
Insurance The Proprietor and their contractor(s) shall furnish to the Board an Owner's Protective Liability Policy per the current Monroe County Road Commission requirements. The policy will need to state: Additional Insured: The Board of County Road Commissioners for Monroe County, the Monroe County Road Commission and its officers, agents and employees. A Proof of Insurance Form can be found in the Sample Documents section of the publication. Performance Guarantee A performance guarantee shall be required when final plat approval is requested prior to completion of all construction improvements required by the Board. The Engineer will determine the amount of the performance guarantee based upon the Proprietor's executed construction contract or the engineer’s estimate from the Proprietor’s engineer. It is the intent of the above requirements to cover all foreseeable items of work which may be necessary to complete the improvements to the satisfaction of the Engineer. Contingencies such as cost overruns or changes in conditions can be included in the performance guarantee in the amount of 10% of the Proprietor's executed construction contract or engineer’s estimate from the Proprietor’s engineer. Therefore, the minimum required performance guarantee shall be in the amount of 110% of the Proprietor's executed contract or approved the approved engineer’s estimate from the Proprietor’s engineer. A performance guarantee may be required only for work within an existing road right-of-way for an unplatted development. The performance guarantee is not needed as the proposed road system will not be accepted by the Board until full completion. Forms of Deposit The Proprietor may submit an Irrevocable Letter of Credit to the Board as surety for completion of improvements. Each Irrevocable Letter of Credit shall be reviewed and approved by the Board on an individual basis. Under the terms of the letter of credit, the MCRC shall have the right to secure payment from the issuer (surety) on the line of credit without consent from the principal (applicant/ proprietor) or objection by the issuer without recognition of any claims or objections of said principal. The following shall be required as part of Letters of Credit issued by federally chartered banks located in the State of Michigan:
18
(name of bank) hereby consents to the jurisdiction of the Monroe Circuit Court, Monroe County, Michigan, for any legal action necessary to resolve any disputes arising out of this Letter of Credit, and further waives its right under Federal Law to sue or be sued in any Federal District Court in which venue may be proper. The following shall be required in Letters of Credit issued by banks outside of the State of Michigan: (Name of bank) hereby consents to the jurisdiction of the Monroe Circuit Court, Monroe County, Michigan, for any legal action necessary to resolve any disputes arising out of this Letter of Credit. The terms of the agreement shall be incorporated into all Irrevocable Letters of Credit. A sample Irrevocable Letter of Credit form can be found in the Sample Documents section of this publication. Cash deposits or certified checks may also be accepted as a form or surety. Duration of Agreements The required time of completion of the street improvements under the agreement and performance guarantee arrangements shall generally not be greater than one (1) year from the date of the agreement. If the improvements are not completed by this time, the Board may exercise its rights under these agreements to insure completion of the proposed improvements. Irrevocable Letters of Credit will be in effect until released by the Engineer. Irrevocable Letters of Credit with specific expiration dates shall not be accepted unless the Proprietor has demonstrated to the satisfaction of the Engineer that the improvements will be completed in the time period specified. Such letters of credit shall contain a provision whereby the issuer (surety) shall remit to the Road Commission remaining amounts on said line of credit unless one of the following conditions exist.
The Road Commission has provided a written release of surety five (5) days before expiration of the Irrevocable Letter of Credit.
The Road Commission has provided written consent approving and accepting
renewal of the Irrevocable Letter of Credit. Renewal will in effect extend the expiration date to a new approved specified date.
The first condition will be standard and normally govern.
19
Performance Guarantee Coverage Proposed work items covered by the performance guarantee shall include but not be limited to, clearing and grubbing, earth excavation, subgrade preparation, subgrade underdrain, aggregate base, concrete curb and gutter, bituminous pavement, turf establishment, traffic and safety devices, soil erosion and sedimentation control measures, and restoration. Proposed storm sewers for new subdivisions will generally come under the jurisdiction of the Monroe County Drain Commission. The exception to this rule may be for unplatted developments. Storm sewers, water mains, and sanitary sewers located within the road right-of-way must be covered by a deposit with the appropriate agency having jurisdiction over said improvements. Security Deposit Release Security deposits may be released by the Road Commission in amounts proportional to the completed construction as work progresses, less 10% retainage for contingencies. Amounts may be released no more than two (2) times throughout the course of a project in addition to the final release. Subsequent releases will not be made until at least one (1) month after the date of a previous release. The MCRC will not act as agent or project manager for the Proprietor with respect to the Proprietor’s obligations to other parties and the timeliness of obligations thereof. Final release of the security deposit will not occur until the Engineer is satisfied that all requirements of the Board have been met. Street Sign Payment Permanent traffic control signing will be installed by Monroe County Road Commission personnel at the cost of the Proprietor. Time, equipment, and materials used for installation of will be deducted from the construction inspection deposit. Maintenance Bond After all road improvements have been completed to the satisfaction of the Engineer, the Proprietor shall secure a two (2) year maintenance bond in the amount of 25% of the construction cost rounded off to the nearest hundred dollars, with a minimum bond amount of $10,000. Maintenance bond forms can be found for platted and unplatted developments in the Sample Documents section of this document. After completion of construction, the Engineer will conduct a final inspection of the project to determine whether or not the improvements have been properly constructed and maintained by the Proprietor. The two (2) year term of the bond will
20
begin on the final inspection date, provided that all road improvements meet the required standards at that time. During or at the end of the two (2) year period, the Engineer will inspect the improvements. If found to be in good condition in accordance with the provisions of the bond, no corrective work will need to be performed. The bond principal will be notified by certified mail if any repairs are needed and will have ten (10) days from receipt of such notification to respond and schedule the needed work. Should the Proprietor fail to repair any damage or make needed adjustments during the duration of the bond, the Board will exercise its rights to insure that the required work is performed.
Monumentation Right-of-way monuments shall be set by a Professional Surveyor licensed in the State of Michigan for both platted and unplatted development, and in compliance with the requirements of the Land Division Act, Section 560.125. Monumentation shall be accomplished prior to acceptance of any roads by Board Resolution. Severability Clause If any part of these procedures or requirements is found to be invalid, such invalidity shall not affect the remaining portions of those procedures or requirements which can be given effect without the invalid portion, and to this end the procedures or requirements are declared to be severable.
21
SECTION 2: DESIGN AND CONSTRUCTION SPECIFICATIONS
General Requirements MDOT Specifications The Road Commission has adopted the Michigan Department of Transportation (MDOT) Standard Specifications for Construction. All construction shall be in accordance with current MDOT standards and specifications unless otherwise specified herein or directed in writing by the Engineer. Right-Of-Way Single family and multi-family residential subdivision road right-of-way dedication shall not be less than 60 feet. Collector roads, along with commercial and industrial subdivision road right-of-way dedication shall not be less than 80 feet. Industrial and commercial road right-of-way requirements will be determined by an assessment of the proposed layout, and type and volume of traffic expected for proposed developments on an individual basis. Exceptions to the 80-foot right-of-way requirement may be requested, however, the Engineer shall not be obligated to grant such exception. Where cul-de-sacs are permitted, they shall be in accordance with current MCRC Specifications. Primary and local road right-of-way dedication will generally be in accordance with the Inter-County Highway Commission (ICHC) right-of-way plan on file with the Board. The right-of-way widths specified in this section shall generally govern. The Road Commission may require additional right-of-way if determined to be necessary for proper construction or because of special circumstances, including but not limited to, requirements for sight distances, safety, traffic capacity, and drainage systems. Developments connecting to MDOT trunk lines shall be in accordance with the Michigan Department of Transportation requirements. An additional review from the appropriate MDOT Transportation Service Center will be required in these cases. Utility Locations Franchise private utilities will be allowed to cross the road right-of-way, but installation will be not permitted inside and parallel to the road right-of-way. Utilities other than public storm sewer, sanitary sewer, and water mains will often be located in easements outside of the right-of-way.
22
Street Lighting and Poles Streetlights (luminaires) placed within the public road right-of-way shall be owned and maintained by a public utility recognized by the Road Commission. Poles for street lights will be located a minimum of five (5) feet from the back of mountable curbing.
Streetlight supports are not permitted in locations that would obstruct sight distances.
Target positions to traffic flow should be avoided if possible. The number of streetlight supports should be kept to a practical minimum.
The placement of streetlights includes all related appurtenances.
All streetlight supports shall be equipped with breakaway devices, typically classified as frangible bases, slip bases, or frangible couplings, which meet the current requirements of the AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals. Obstructions Structures for use other than roadway or drainage purposes, such as retaining walls, mailbox structures, or monuments, will generally not be allowed within the road right-of-way, with the exception for monument signs outlined below:
Monument signs are encouraged to be located outside of the road right-of-way in a landscape or other easement. If desired to be located within the right-of-way, the following conditions must apply:
The prima facie 25mph speed rule must apply to the proposed development.
The sign shall not limit, impede, or obstruct the line of sight while entering or exiting a subdivision.
The sign shall be located a minimum of five (5) feet back from the right-of-way
line of the roadway the subdivision street meets.
The sign shall be located either at the back of the right-of-way of the subdivision street or within the boulevard entrance island, if available. Where erecting within a boulevard island, the sign shall have a minimum buffer of two (2) feet from the face of the sign to the back of the curb of the island.
23
Monument signs must not exceed a maximum height of four (4) feet, measured from the top of the mountable curb, or in the case of boulevard island, the top of the island curb.
Monument signs must not exceed a maximum length of eight (8) feet. In the case where a local ordinance is in conflict with these allowances, the
stricter of the rules will govern. The monument sign shall be maintained by the private property owners within
the development and the Road Commission will not be responsible for maintenance damage repairs to the sign from any form of activity within the right-of-way, including but not limited to anything caused by the motoring public, road or utility construction, or MCRC routine maintenance activities.
Landscaping As long as the prima facie 25mph speed rule applies to the proposed development, the Road Commission will allow landscaping within the road right-of-way under the following conditions:
No conifers will be allowed within the right-of-way. Landscaping shall be maintained by the private property owners within the
development. All trees shall be placed at a minimum of ten (10) feet from the back of
mountable curbing. All other landscaping will be allowed a maximum mature height of two (2) feet.
Landscaping shall not be installed in locations that would obstruct sight
distance at a mature height. The number of trees within the right-of-way should be kept to a practical
minimum.
Conformity The proposed subdivision shall take into consideration the surrounding conditions in the immediate area bordering the Proprietor's property. Any existing highways, streets, or alleys that terminate at the boundaries of a proposed plat must be connected to provide a continuous circuit of travel. No subdivision will be approved if the layout imposes unreasonable restrictions on the future development of adjoining properties.
24
Short street sections which are required to provide access to such property shall be dedicated to the public and constructed at the same time as other roads in the subdivision, whether or not the Proprietor requires same for access to any lots. Outlots for such purposes will not be permitted.
In the case where such connecting street also provides access to lots within the proposed subdivision for a distance greater than one (1) lot in length, the Proprietor shall be required to dedicate sufficient land at its terminus to serve as a temporary turnaround or a cul-de-sac until such time as the street is extended to provide a continuous circuit for travel.
Permanent cul-de-sacs and the use of eyebrows will be permitted if the lands proposed to be subdivided are limited in area or are subject to a natural barrier. Such cul-de-sacs and eyebrows shall be designed in accordance with the specifications of the Board. Eyebrows will be allowed only for residential developments.
Where a street intersects a boulevard or divided highway at a point where a crossover is determined to be necessary, it shall be the responsibility of the Proprietor to provide such crossover. Crossover width and location shall be determined by the Engineer. If it is necessary to close a crossover which does not serve a public street in order to provide a crossover for a public street, it shall be the responsibility of the Proprietor to remove such existing crossover as directed by the Engineer.
Acceleration, deceleration, bypass, and center-left turn lanes, along with tapers, may be required as determined by the Engineer, through review of the trip generation study or Traffic Impact Study. Table 1 below outlines taper length requirements. The warrant for driveway passing flares exhibit can be found in the Illustrations section of this document. Where commercial traffic is expected to make turning movements within these areas, the newly constructed area shall have a concrete pavement section, as determined by the Engineer. Details on these special laneage requirements will generally be provided early during the site plan review.
25
Table 1: Criteria for Right Turn Lanes and Taper Lengths
Street Names Any public road within the proposed development shall be designated by name. Roads which are extensions of existing public highways or streets typically carry the same name as previously used and recognized by the Board. Any new roadway which does not fall within the above category may be named by the Proprietor. All names are subject to the approval of the Monroe County Central Dispatch, Monroe County Planning Department, the municipality where the road is located, and any other required agencies, prior to issuance of a right-of-way permit from the MCRC. Record Drawings As-built CAD drawings in PDF format (no scanned images), and one (1) mylar as-built set of the final record drawings will be required upon project completion. Field changes shall be included on the as-built plans, as approved by the inspecting Engineer. Any important deviations from original drawings made during construction shall be noted on the record drawings. The following is a list of items to use when compiling record drawings:
Title Sheet Prime contractor name, address, and phone number. Name, address, and phone number of major subcontractors.
Right Turn Lanes and Tapers
Less Than 300 Right Turn Vehicles Per Day Use Standard 50 Foot Taper
300-600 Right Turn Vehicles Per Day See Taper Table
Over 600 Right Turn Vehicles Per Day Use Full Width Right Turn Lane
Taper TableSpeed Taper Length
(mph) (feet)
26
Resident project representative name and contact information. Buried or concealed materials used on project.
Indicate the number of turns and direction required to open all valves
(clockwise or counter-clockwise).
A bold note to indicate that the set of plans are Record Drawings. Water and force main construction details.
Show unusual connections to existing mains in detail. Use a schematic when
necessary.
Show correct horizontal alignment and grade, including centerline elevations, for all mains installed to grade.
Show correct stationing of tees, bends (horizontal and vertical), valves, air
release valves, and blow-off chambers.
Show perpendicular distances from hydrant to water main and from hydrant to watch valve. If connection to a water main is by a parallel or over the main tee, indicate this on the record drawings.
Show correct beginning and ending stationing and type of encasement pipes.
Note type of annular space fill material used.
Show correct top and invert elevations for catch basins, inlets, and manholes installed where changes are greater than 0.25ft.
Show corrected stationing and horizontal location dimensions for all piping and structures.
Show all undercut, fabric or geogrid reinforcement areas, materials, location and depths.
Show the distance between manholes. (Center to center of manhole lids to
the nearest foot.)
Show correct elevations for inverts and manhole tops (inverts to the nearest hundredth and tops to the nearest tenth.)
Show correct stationing for manholes.
Show correct horizontal location dimension for sewers.
27
Show references for all service connections as follows:
o Distance of wye to downstream manhole.
o Horizontal distance of service connection end to downstream manhole.
o Perpendicular distance from main to service connection.
o Elevation of service connection invert. Show correct beginning and ending stationing and type of encasement pipes.
Note type of annular space fill material used.
Any details not used or not applicable shall be so noted. For example, if three (3) alternatives for pavement are on the detail sheet, the two (2) not used shall be so noted. (Box and cross out unused details.)
All Construction details for water main, force main, pavement, sewer and buildings.
Denote any area where an existing utility was repaired, replaced, or relocated. Show correct location if plan location was incorrect.
Note and accurately locate all existing underground utilities encountered during construction, whether shown on the drawings or not.
Drainage Enclosed storm drainage systems shall be required. Open ditches will not be allowed within the right-of-way for new developments. New storm sewer systems in platted developments will come under the jurisdiction of the Monroe County Drain Commission as county drainage districts. The capacity of storm sewers for both platted and unplatted development shall be designed in accordance with Monroe County Drain Commission standards. Approval with the Drain Commission is required for all developments and an additional approval required from the Road Commission Engineer for unplatted development. A minimum of two (2) feet of cover shall typically be provided for all reinforced concrete pipe placed within the road right-of-way, including the thickness of the pavement section for pipe under a roadway. Minimum strength requirements and ASTM designations for reinforced concrete sewers with less than eight (8) feet of cover are as follows:
2ft – 3ft of cover: C76-IV 3ft – 8ft of cover: C76-III
28
A minimum of three (3) feet of cover shall be provided for all polyvinyl chloride (PVC) pipe placed within the road right-of-way. Minimum strength requirements for PVC pipe will meet ASTM D 3034 specifications and will be type SDR 35.
Three (3) feet of cover shall be maintained over all other types of pipe except that the Engineer may revise these requirements based on extraordinary circumstances or strength specifications of a particular type of pipe. Existing Road Commission Drainage System Limitations The proposed discharge into an existing drainage system under the jurisdiction of the MCRC shall not exceed the existing storm runoff or discharge into the system from the site unless the capacity of the existing drainage system was originally designed to handle such additional drainage. Location of Structures Catch basins and inlets shall be placed such that intersections, low points, and necessary intermediate points are properly drained, or as indicated and approved by the Engineer.
Kor-n-seal boots or a Monroe County Drain Commission approved equal shall be used at all structures in the pavement or within its influence.
Manholes shall be located at all changes in alignment, size, or grade.
No conflicts between curb inlet locations and proposed sidewalks will be allowed. When sidewalks are required, they shall be shown on the construction plans.
Consecutive structures connected by pipe including manholes, inlets, and catch basins, shall be spaced no greater than 400 feet apart for up to 42-inch diameter pipe or as specified by the Drain Commission.
The spacing of single curb inlets for the castings specified in the Materials section of this document, shall be in accordance with the following for a typical half-section of roadway:
Minimum longitudinal gutter slope (G Design) shall be 0.40 % (Ft/Ft.) Where inlets act as low points for two different longitudinal gutter slopes, the longitudinal slope for design purposes shall be the average of the two slopes, G Design = (G1 + G2)/2.
Maximum length of roadway draining into a structure is 650 feet.
29
Curb and Gutter The Monroe County Road Commission mountable curb and gutter detail will be required for all residential developments. The curb and gutter used shall be the MDOT Type F-6 for commercial and industrial development, or in areas where use of a property changes to commercial or industrial.
Expansion joints will be required ten (10) feet from all inlet structures, every 400 feet, and at all spring points along the curb and gutter.
All curb and gutter installed within the public right-of-way shall have epoxy coated rebar included. Subgrade Underdrains Subgrade underdrains are required for all soil types and shall be indicated on the construction plans and quantities list. Refer to the Illustrations section of this document for typical roadway cross-sections and typical underdrain detail. Materials Minimum standards for construction materials will generally be the approved Drain Commission standards, with special consideration given to MDOT standard trench details for backfill of trenches under or within the influence of pavements. If the Engineer determines that the Drain Commission standards undermine the integrity of the roadway, alternate specifications may be required at the direction of the Engineer. Trench Backfill Trenches underneath or under the influence of pavements, which are excavated and backfilled prior to construction of the proposed overlying pavement, shall be backfilled with Class II backfill material or better, in accordance with the minimum standards specified in the MDOT Standard Specifications and Standard Plans. Open cut trenches within the influence of existing hard surface pavements, when approved, shall be backfilled with a controlled density backfill material instead of compacted granular material. The roadway influence area is defined as an area under the existing or future road bed, and a one-on-one slope line drawn outward and down from a point one foot outside and horizontal to the existing or proposed shoulder or curb and gutter. Trenches falling under asphalt or concrete pavements or within the roadway influence area when crossing a road, when not able to bore, will be backfilled with a controlled density backfill material, such as “K-Krete” by
30
Kuhlman Corporation, or an approved equal. The controlled density backfill material shall consist of a mix of Portland cement, fly ash, and selected granular materials, with a minimum density of 130 pounds per cubic foot, a minimum compressive strength of 100 psi, and a maximum compressive strength of 150 psi. Drainage Structure Covers The following castings or approved equivalents shall be installed as appropriate: Curb Inlets
Standard mountable curb detail, TMACOG DETAIL "F”. EJIW #7065 with #7060 T1 back and #7045 Type M1 grate, or Neenah R-3034-B.
MDOT type "F" curb and gutter details (MDOT “K” cover). EJIW #7045 with
#7050 T1 back and Type M1 grate, or Neenah R-3031-B. MDOT type “B” curb and gutter details. EJIW #7085 with Type M1 grate, or
Neenah R-3038-A. MDOT type "M" cover (M-opening). EJIW #7065 with #7060 T1 back and
#7045 Type M1 grate, or Neenah R-3034-B. MDOT type "E" curb details (straight curb). Not an inlet condition.
Yard Inlets
MDOT type "G" cover (beehive). EJIW #6517 or Neenah R-4352. Manholes
MDOT type "B" cover. EJIW #1045 with Type A solid cover or NEENAH R-1922.
Monroe County Drain Commission Any possible inconsistencies between MDOT Specifications or other requirements outlined in this document, and the requirements of the Monroe County Drain Commission will be resolved by the Engineer at the time such inconsistency is identified.
31
Roads Residential developments shall be designed in accordance with standards outlined below. Requirements for commercial and industrial developments not listed herein will be determined by an individual assessment of the particular development proposed. Concrete curb and gutter shall be installed in all new subdivisions. Typical cross sections and details for residential, commercial, and industrial developments can be found in the Illustrations section of this document. All sight distance requirements and intersection design shall follow the current edition of the AASHTO publication, A Policy on Geometric Design of Highways and Streets.
Horizontal curves on residential streets shall have a minimum centerline radius of 125 feet.
The centerline of roadway construction will coincide with the centerline of the right-of-way.
Streets will generally intersect at 90 degrees. The use of skewed intersections shall be discouraged. When allowed, skewed intersections will be within the range of 60 degrees to 120 degrees. The variance from 90 degrees will be kept to a minimum.
Super elevation will not be allowed on subdivision streets.
Tee intersections along a local street shall not be located closer than 125 feet apart. The only exception to this rule is when an eyebrow is introduced along a curve. Tee Intersections are encouraged over four-way intersections. No more than two (2) streets shall cross at any one intersection.
Cul-de-sac lengths will generally not exceed 600 feet and shall have a minimum length of 202 feet. This distance will be measured along the centerline of right-of-way, beginning at the centerline of the existing roadway and extending to the back of curb of the cul-de-sac. Proposed exceptions to this rule will be considered by the Engineer based upon pertinent traffic planning factors, such as topography, sensitive areas, and existing development.
Stub streets, which have been approved by the Engineer, will generally not exceed one lot in length. Tee type turnarounds shall be installed at the end of all approved stub streets that are greater than one lot in length. Standard residential and industrial or commercial cul-de-sac details can be found in the Illustrations section of this document. The temporary tee turnaround detail can be found in the Illustrations section of this document as well.
Eyebrows may be proposed within residential developments with the following limitations:
32
The centerline radius of an eyebrow may not exceed 40 feet. The minimum eyebrow centerline radius cannot be less than 20 feet.
The minimum eyebrow pavement width shall be 28.83 feet, measured from
edge of metal to edge of metal. The eyebrow shall be located along a curve. Tangents will not be allowed within the eyebrow. Eyebrows will be considered one-way traffic and will be signed as such.
Eyebrows do not fall under the 125 feet between tee intersections rule.
Typical eyebrow details for minimums and maximums can be found in the Illustrations section of this document. The minimum curb radii for intersections within the interior of residential developments shall be 25 feet. The curb radii for commercial or industrial developments will be determined upon vehicle type and turning radii, but shall not be less than 35 feet. Both are measured to the back of curb. Grades Vertical curves shall be designed where the change in grade exceeds 2%.
The minimum and maximum longitudinal grades for residential developments will be 0.4% and 7.0%, respectively. The maximum grade for commercial or industrial developments will be 4.0%. Grades of up to 6.0% will be considered in commercial or industrial subdivisions only when necessary.
The maximum allowable grade at intersections will be 2%, which shall be carried back a minimum of 50 feet each way from the centerline of the intersection. The longitudinal grade and cross-slope of the through street at intersections shall typically be maintained through the intersection. Streets will meet but not alter the cross-slope of such through street. The one exception to this rule is if the point at which the intersecting street meets the through street is a high point. Pavement The Proprietor's engineer shall furnish soil investigation data to reveal the subsurface conditions in areas of the proposed roads. This information shall be adequate to establish a proposed pavement design. Soil borings taken shall be
33
spaced at a maximum of 500 feet and shall be a minimum of five (5) feet deep, measured from the lower of either the proposed or existing grade.
The Proprietor's engineer shall furnish a trip generation study or Traffic Impact Study using the Trip Generation Manual published by the Institute of Transportation Engineers. The type of study required will depend on the size of the development and will show the traffic expected from the proposed development. For any proposed stub roads, a 20 lot (200 trips/day) factor shall be assumed for future traffic originating from an adjacent development. This factor will change for commercial or industrial developments and be subject to approval with the Engineer.
Proposed pavement design calculations for residential development based on the soil investigation data and the trip generation study must be submitted for review and approval by the Engineer. The Pavement Design Guidelines for residential development can be found in the Illustrations section of this booklet. Proposed pavement thickness shall not be less than the required minimum standards indicated by the MCRC. The Standard Industrial or Commercial Roadway Cross Section can be found in the Illustrations section of this document as well. Full subgrade underdrain will be required for all developments in all soil types.
The entire site shall be land balanced prior to any road work. The pavement section shall be designed to account for the additional truck traffic during construction for transporting borrow or spoil, or the subdivision shall be constructed so that a construction entrance will be made available for trucks during construction. The road system within the development will not be used for construction traffic without an adequate pavement design.
An approved mix design shall be used for bituminous paving mixtures. A mix design shall be submitted for each mixture for approval by the Engineer and reviewed by the Laboratory, if deemed necessary by the Engineer. The mix design shall meet the criteria found in the Special Provisions for Acceptance of HMA Mixtures within the Illustrations section of this document.
ODOT material specifications 441 Type II Modified and 441 Type I Modified for bituminous mixtures may be substituted for MDOT bituminous mixtures for leveling and wearing courses, respectively, with prior authorization from the Road Commission for areas near the Michigan and Ohio border.
ODOT material specification 304 for aggregate base may be substituted for MDOT aggregate base material specifications.
Application rate parameters for bituminous mixtures area as follows. (Application rate of 110lbs/syd per one (1) inch thickness.)
36A or 441 Type I Mod: Min 110, Max 165.
13A or 441 Type II Mod: Min 165, Max 275.
34
2C: Min 350, Max 550.
Proposed setback lanes or other additional lanes warranted within the existing county road right-of-way, shall be proposed with a bituminous pavement section of at least six (6) inches of pavement on eight (8) inches of compacted aggregate base, or the existing pavement section, whichever is greater. MDOT Type C mixes are typically used for the bituminous base course in these areas due to commercial traffic percentages. In high commercial traffic cases, MDOT Superpave mixtures (MDOT Type E) may be required at the discretion of the Engineer.
For commercial or industrial developments, or situations where additional lanes require a concrete wearing surface, the standard pavement section will consist of a minimum of eight (8) inches of 3500 psi concrete pavement on a minimum of six (6) inches of 21AA stone, or approved equal. Curb and gutter will typically be integrated with the installation of the roadway. Unless a development is connecting to an existing concrete roadway, the above situations are typically the only instances that concrete pavement are allowed within the public right-of-way. Concrete pavement is allowed behind curb and gutter. Otherwise, bituminous pavement is required. As outlined in the MDOT Standard Specifications for Construction, paving will not be allowed outside the weather and seasonal limitations of May 5 through November 15 for the Monroe County region. Trench backfill for utilities shall be in accordance with the Materials section of this document. Construction All trees, stumps, and brush, including their root systems, shall be removed from the proposed subdivision right-of-way unless specifically permitted by the Engineer. Other unauthorized encroachments in the road right-of-way shall be removed prior to acceptance by the Board.
Cleanup and construction on existing county roads shall include the removal of brush, trees, fences, and other obstructions within the right-of-way. For sight distance purposes, all trees, brush, and fences shall be removed within the proposed platted right-of-way contiguous to the development for its entire length, if they do not meet criteria outlined in the Landscaping section of this document.
Approved turf shall be established on all disturbed earthen areas within the right-of-way, as directed by the Engineer. This may include topsoil, seeding, mulching, sodding, or other approved methods. Erosion control measures shall be required to prevent the deposit of materials within the right-of-way. A soil erosion control permit shall be obtained from the Monroe County Drain Commission and be in accordance with the Michigan Soil Erosion and Sedimentation Control Act.
35
Subgrade undercutting shall be performed as directed by the Engineer or personnel providing Inspection at the direction of the Engineer. Existing soil which is unsuitable for roadway engineering applications and may undermine the structural integrity of the roadway, shall be removed as necessary and replaced with approved material.
Existing roadway shoulders shall be improved as required by the Road Commission if they become contaminated during construction.
All service taps or sleeves shall be installed prior to paving.
Traffic control devices shall be in accordance with the most current Michigan Manual of Uniform Traffic Control Devices (MMUTCD). Requirements for typical permanent signs will be determined and installed by the Road Commission at the expense of the Proprietor. If extensive traffic control devices are required, they may be required to be included in the construction plans. Any necessary pavement marking will be installed by the Proprietor's contractor during construction, and shall be included on the construction plans. Traffic control details shall be provided within the plan set. Non Specified Materials and Construction Methods All items that are not specified in this document shall be in accordance with Monroe County Road Commission standards and practices.
Moved by Commissioner ___________________, supported by Commissioner __________________ the adoption of the Revised Platted and Unplatted Development Guidelines on _________________, 2021. Vote: Yes ____ MONROE COUNTY ROAD COMMISSION No ____ Greg W. Stewart, Member Charles A. Londo, Member Dan Minton, Member Jack Thayer, P.E., Member Bill Kipf, Member I hereby certify this to be a true copy of Board action this _11th___ day of _January_, 2021 at Monroe County, Michigan. ___________________________ Cheryl A. U'Ran, Deputy Clerk
36
SECTION 3: SAMPLE DOCUMENTS Plat Agreement
37
38
39
40
41
42
Agreement for Unplatted Development
43
44
45
46
47
Irrevocable Letter of Credit
48
49
Maintenance Bond for Platted Development
50
51
Maintenance Bond for Unplatted Development
52
53
Letter of Transmittal
54
Insurance Requirements
55
56
Dedicated Highway & Utility Easement
57
58
Section 4: Illustrations
Typical Approach onto an Existing County Road
59
Typical Residential Roadway Cross-Section
60
Standard Residential Cul-de-sac and Eyebrow
61
Standard Residential Cul-de-sac Cross-Section
62
Standard Minimum Residential Eyebrow Cross-Section
63
Tee Turnaround Detail
64
Mountable Curb Detail
65
Typical Underdrain Detail
66
Warrant for Driveway Passing Flares
67
68
Pavement Design Guidelines
69
70
71
Platted Development Procedure Flow Chart
72
73
Unplatted Development Procedure Flow Chart
74
75
Special Provision for Acceptance of HMA Mixture
76
MINUTES OF THE BOARD OF COUNTY ROAD COMMISSIONERS
MONROE, MICHIGAN
December 21, 2020
1. At a Regular Meeting of the Board of County Road Commissioners at their offices located at
840 S. Telegraph Road, Monroe, Michigan on Monday, December 21, 2020 the meeting was
called to order by Chairman Stewart at 5:30 p.m.
2. Roll Call by Deputy Clerk as follows:
PRESENT EXCUSED
Jack Thayer Dan Minton
Paul Iacoangeli Charles A. Londo
Greg W. Stewart
A quorum being present, the Board proceeded to transact business.
3. Commissioner Stewart led the Pledge of Allegiance.
4. Commissioner Stewart led the Opening Prayer.
5. Commissioner Thayer moved, seconded by Commissioner Iacoangeli to approve the
December 21, 2019 regular meeting agenda as presented. Vote: Ayes: 3 Nays: 0 Excused:
2 Motion carried.
6. Public Hearing – MCRC Fee Schedule
Commissioner Thayer moved, seconded by Commissioner Iacoangeli to open the public
Dori Hawkins-Freelain (Director of Finance) – Ms. Hawkins-Freelain stated the
Managing Director communication outlines information relevant for the Board,
including a summary of the changes to the MCRC Fee Schedule. She also updated the
search for a Director of Finance continues.
David M. Leach (Superintendent of Maintenance) – Mr. Leach stated it has been quiet.
He added no snow is good news. He wishes everyone a Merry Christmas and
indicated the weather forecast isn’t calling for snow, but should the weather change
the crews are ready.
Matthew Snell (County Highway Engineer) – Mr. Snell thanked the Board for approving
the revised MCRC Fee Schedule. He added that the Engineering Division is working to
update the Driveway Procedures, Site Plan Guidelines and Platted/Unplatted
(Subdivision) Development documents, and should be on the first agenda in the new
year.
Randy Pierce (Managing Director) – Mr. Pierce thanked Road Commissioner Iacoangeli
for his years of service and indicated he appreciated his professionalism and
leadership. He stated it has been a good run and Commissioner Iacoangeli can go out
with his head held high.
Monroe County Road Commission
Regular Meeting Minutes
December 21, 2020 – Page 3
Mr. Pierce also thanked him for his friendship over the last six years. Since this is
Commissioner Iacoangeli’s last meeting on the Board, Mr. Pierce wished him the best
in his future endeavors.
Philip Costello (General Counsel) – Mr. Costello also indicated one additional change
to the MCRC Fee Schedule was the ability to impose up to a $5,000 fee for working in
the road right-of-way without first obtaining a permit. He added there are chronic
violators who perform work in the road right-of-way, and this will provide the
Engineering Division with a mechanism to fine them for not obtaining a permit.
Mr. Costello also reviewed the amendments made to the Open Meetings Act in 2020.
The provision that allowed for electronic meetings only went through the end of
2020. He indicated those requirements were only to be changed through 2020.
Now however, there is a Senate Bill on the Governor’s desk to extend the current
rules through the end of March 2021, and it is expected to be signed which allow the
Road Commission to continue as is for the first three months in 2021.
Mr. Costello outlined other changes that apply are notice, and what is considered a
legitimate reason for a Board member to miss a meeting, which are: military service,
state of emergency or medical issue. And if a Board member is going to be absent,
an announcement is made stating the reason at the beginning of the meeting. If a
Board member knows in advance they are going to be absent, information must be
posted on the website on how the public can get in touch with that Road
Commissioner before the meeting.
Mr. Costello also explained he has been researching what type of monitoring can be
imposed on employees that have been identified with the ability to work remotely
from home.
Commissioner Thayer asked if a Board member is planning to attend, but something
happens at the last minute, is there a legal issue in continuing the meeting as long as
there is a quorum. Mr. Costello explained one of the changes in Section 3(a) states
any Board member that doesn’t have a medical condition or in the military must be
present for the meeting. He didn’t think that would go into effect since the Senate
Bill extends the current rules through March 2021.
Commissioner Thayer said after March 2021 they would need to identify a reason
they are not able to attend a meeting in person. Mr. Costello stated the only reason
to miss a meeting would be a statewide emergency, medical issue or in the military. If
a board member is absent for something other than one of those three reasons, he
could call into the meeting and participate, but the member loses the ability to vote.
Commissioner Thayer inquired if the $5,000 fine outlined in the revised Fee Schedule
will be imposed if the contractor, or private citizen, was unaware of the need for a
permit. Mr. Costello explained the fine was not mandatory but it is always better to
educate and get compliance than make money on penalties. Mr. Snell indicated it
wasn’t meant to be punitive, but there are some contractors who know they are to
obtain a permit but they habitually elect not to apply for one. The language states it
could go up to $5,000 in fines.
Commissioner Stewart stated that these changes on the limitations to remotely
participate in a board meeting reflects what the real world will be like in three
months. You can be physically excused from a meeting and call in, but aren’t able to
vote, but you can participate. Mr. Costello indicated this is new section because
there were never limitations on participating remotely in the past.
Monroe County Road Commission
Regular Meeting Minutes
December 21, 2020 – Page 4
Ms. Hawkins-Freelain also indicated in the Managing Director communication, the
staff is looking for guidance on how the Board would like to conduct meetings 2021
based on Mr. Costello’s report. The Board authorized hybrid meetings through the
end of 2020, and she was asking for direction from the Board on their desire to
continue to utilize the hybrid meetings through March 2021.
Commissioner Thayer moved, seconded by Commissioner Iacoangeli to continue the
hybrid meetings until such time as the Governor makes additional changes, or at
least through the end of March 2021. Vote: Ayes: 3 Nays: 0 Excused: 2 Motion
carried.
Ms. Dori Hawkins-Freelain stated she invited Human Resource Director, Camden
Regis, to attend Board meetings to provide updated information on COVID19 issues
affecting the Road Commission.
Camden Regis (Human Resource Director) – Ms. Regis stated the Road Commission
had two more positive COVID19 cases, as of today. With many employees off for the
holidays, that has helped with avoid close contact with other employees.
Ms. Regis explained that she has been working with Ms. Hawkins-Freelain, Ms. Snell,
Mike Pouter on the procedures and resources needed for working remotely from
home for designated employees, as dictated by MIOSHA and Health and Human
Services. The staff will meet with these individuals after the first of the year to review
the procedures and policies, the rules to work remotely and sign the necessary forms
to acknowledge the rules, policies and procedures have been explained to them and
they understand there are specific lunch and break times that need to be taken. This
will help cover the Road Commission with respect to any liability issues. She added
that the current order was extended to January 15th
but she expected a further
extension so the Road Commission is moving forward with the ability to work
remotely from home effective the second week in January.
Commissioner Thayer asked how many people the Road Commission employed? Ms.
Regis indicated 94, including temporary’s.
Commissioner Thayer asked what percentage of staff have tested positive and is
there a roster showing herd immunity – those who have had the virus and have
antibodies. Ms. Regis indicated a total of 13 and she is maintaining a spreadsheet
that includes close contacts, symptoms, return to work, etc. She also added that
people are only protected for a short period of time, and that varies. She tracks this
information as it is shared with the Monroe County Health Department.
Commissioner Thayer asked which area had the majority of cases. Ms. Regis
explained two were administrative and 11 in maintenance.
11. Public Comment – None.
12. Commissioners' Comments -
Commissioner Thayer wished everyone a Merry Christmas. He added it has been a tough
year but we will get through next year without Mr. Pierce. His retirement came up too fast
but had confidence in Ms. Hawkins-Freelain
Monroe County Road Commission
Regular Meeting Minutes
December 21, 2020 – Page 5
Commissioner Iacoangeli indicated he has enjoyed his six years on the Board, and it has
gone by fast. He thanked the staff saying without this staff the Board is nothing. The staff
stays on top of issues and keeps the Board aware of everything. He appreciated how the
staff has been spot on, which always makes this Board look good.
He also thanked the maintenance workers for their dedication, and he was disappointed that
the 2020 Holiday Party had to be cancelled this year as he enjoyed talking with the workers.
He said to keep up the good work.
Commissioner Iacoangeli wished Dori Hawkins-Freelain good luck as she moves forward, and
thanked Randy Pierce for all his work, and for staying through 2020, and wished him well in
his retirement.
Commissioner Iacoangeli wished everyone a Merry Christmas and Happy New Year.
Commissioner Minton was excused.
Commissioner Londo was excused.
Commissioner Stewart thanked Paul Iacoangeli for his years of service and for teaching him a
lot and for being helpful. He stated he truly appreciated the civility and sincerity of working
together to get things accomplished.
Commissioner Stewart stated the Board is a reflection of the workers. He also wished
everyone a Merry Christmas.
13. Adjournment -
Chairman Stewart asked for a motion to adjourn. Commissioner Iacoangeli moved, seconded
by Commissioner Thayer to adjourn the meeting is adjourned at 5:57 p.m.
_________________________________
Cheryl A. U’Ran, Deputy Clerk
MONROE COUNTY ROAD COMMISSION DITCH ENCLOSURE POLICY
POLICY NO. 2021-01
Policy No. 2021-01 Page 1 of 3
PURPOSE This policy outlines the procedures and specifications for Monroe County Road Commission personnel to use in the review and approval of permits for private ditch enclosures and for the maintenance or removal of private ditch enclosures located within the public road right-of-way under the jurisdiction of the Board of County Road Commissioners of the County of Monroe.
PROCEDURE Ditch enclosures within the public road right-of-way may be permitted in front of a resident’s property only if the Road Commission, in its sole discretion, determines that enclosing the ditch will not cause premature road deterioration and will not adversely affect the maintenance of the road or the safety of the motoring public. The Road Commission will grant permission for a private ditch enclosure provided the following criteria are met:
1. The property owner applies for and obtains a permit with the Road Commission.
2. The property owner submits two (2) sets of 11” x 17” plans or drawings signed and sealed by a Professional Engineer or Professional Surveyor that contain, at a minimum, the following information:
a. Existing ditch profile from 500 feet upstream to 500 feet downstream of the proposed ditch enclosure;
b. Location, diameter, and inverts of the existing culverts from 500 feet upstream to 500 feet downstream of the proposed ditch enclosure;
c. Existing ground elevations every 50 feet along the edge of pavement, edge of shoulder, top of the back bank, and along the right-of-way line within the limits of the proposed ditch enclosure;
d. Proposed pipe material, pipe diameter, pipe inverts, and pipe slopes; e. Proposed catch basin locations, catch basin diameter or size, rim elevation, and grate
type; f. Proposed location, inverts, and slopes of the proposed swale to collect surface and
road drainage; and g. Description and elevation of the benchmark used for the design and construction of the
proposed ditch enclosure.
3. The ditch enclosure shall be designed and constructed to provide a minimum self-cleaning velocity of 2.0 feet per second when flowing full.
Pipe Diameter
(inches) Minimum Slope
(%)
12 0.22 15 0.15 18 0.12 24 0.08 30 0.06 36 0.05
Policy No. 2021-01 Page 2 of 3
SPECIFICATIONS All materials used for ditch enclosures shall meet the requirements of the current Michigan Department of Transportation Standard Specifications for Construction. All work shall be constructed in accordance with the current Michigan Department of Transportation Standard Specifications for Construction and the following:
1. The minimum ditch depth based on a 12-inch diameter pipe shall be three (3) measured from the edge of shoulder elevation or edge of right-of-way elevation, whichever is lower. The minimum depth required will increase as the size of pipe increases.
2. The pipe material shall be reinforced concrete pipe, dual wall corrugated smooth interior plastic pipe (polypropylene or high-density polyethylene), or corrugated metal.
3. The pipe shall have a minimum inside diameter of 12 inches.
4. Each pipe joint shall be wrapped with a 36-inch wide piece of geotextile filter fabric completely
around the pipe.
5. The pipe shall be backfilled with certified Granular Material Class II (sand) to a minimum depth of 18 inches above the top of the pipe to allow the subgrade to drain.
6. The elevation of the swale to collect surface and road drainage shall be a minimum of 12 inches below the edge of the pavement.
7. A minimum of one catch basin shall be installed at each residence where a ditch enclosure is present. Additional structures may be required as determined during field inspection. The rim elevation of the catch basin shall be a minimum of 12 inches below the edge of the pavement and 6 inches below the ground elevation at the right-of-way.
8. The property owner shall contact the Road Commission for inspections:
a. After the pipe and catch basins have been constructed and before any backfill is placed; and
b. After the backfill has been placed and the swale has been graded.
POLICY Private ditch enclosures in the road right-of-way exist only for the benefit of the property owner or occupant. If a roadside drainage problem develops as a result of any blockage or failure of a private ditch enclosure, the owner or occupant, whatever the case may be, shall be directed by the Road Commission to correct the problem to restore the uninterrupted flow of the roadside ditch. If the owner or occupant fails to correct the problem within 15 calendar days after notification by the Road Commission, or if after a good faith attempt the Road Commission is unable to notify the owner or occupant, the failed ditch enclosure shall be repaired or removed by the Road Commission without any further notice. The property owner or occupant will be responsible for all costs associated with the maintenance, repair, or removal of the ditch enclosure.
Policy No. 2021-01 Page 3 of 3
Removal of a failed ditch enclosure may occur immediately in the event of an emergency, and the property owner or occupant shall be responsible for all costs of any such removal. This policy replaces the Guidelines for Enclosing Road Side Ditches document approved by the Board on May 22, 2000.
Policy Approved: , 2021
BOARD OF COUNTY ROAD COMMISSIONERS FOR THE COUNTY OF MONROE
Greg W. Stewart, Member
Charles A. Londo, Member
Dan Minton, Member
Jack Thayer, PE, Member
Bill Kipf, Member
MONROE COUNTY ROAD COMMISSION ROADSIDE DRAINAGE GUIDELINE
POLICY NO. 2016-01 Updated 1-04-2021
Page #1 of 4 Updated 1-04-2021
PURPOSE To outline the responsibilities of the Monroe County Road Commission (MCRC) and private property owners, and to provide uniform guidelines for MCRC planning, permitting and maintenance personnel to follow: 1) when considering, addressing and budgeting for roadside drainage maintenance issues and 2) when communicating with citizens and local government officials.
DEFINITIONS GLOSSARY OF TERMS Access - A means of approaching or entering a property or a public road. County Drain – The part of private property or public land under legal control of the Monroe County Drain Commissioner (MCDC) as established by MCDC drainage districts. Culvert - A section of tile exposed on each end. Driveway - A lane, road or other way providing vehicular access to or from the highway from or to property adjoining the highway but does not mean a city or village street or other highway. Frontage – An area on private property or road right-of-way that runs along a road or highway. MDOT (Michigan Department of Transportation) - A state department responsible for the construction, improvement, and maintenance of the state highway system (which includes 9,700 miles of Interstate, US and M numbered highways) and administration of all other state transportation programs. Private Drainage – Water on private property, including but not limited to surface runoff, downspout outlets, sump pump outlets, underdrains and field tiles and excludes water from a road right of way or a MCRC drainage easement. Project - Improvements to a road right-of-way made by or through MCRC. Property Owner - A person, firm, association, partnership, corporation or lessee who owns, occupies or has an interest in private land. Reasonable Access – The right a property owner has to travel to or from a property and an adjacent public road. Minimum design standards shall be followed per the latest adopted MCRC driveway procedures. Right of Way – The part of private property or public lands under the legal control of the MCRC. Roadside Drainage – Water within a public road right of way, structures holding or moving water, and other related improvements, which may include but are not be limited to road and ditch surface runoff, open channel ditches, storm sewers, catch basins and manholes, culverts and cross-tiles, regardless of location.
Waters of the State – Groundwater, lakes (including Great Lakes bordering the state), rivers, streams and all other water courses and bodies of water within the jurisdiction of the state including wetlands as defined by part 303 of Wetlands Protection Act.
CONDITIONS ADDRESSED
Monroe County is flat. In many areas, the County has insufficient elevation grades to shed surface water runoff into appropriate low areas and drainage systems. Roadside drainage is an important consideration in proper construction, maintenance and use of our public road system. The MCRC must focus on roads, not the desire of abutting property owners to use roadside drains for their private interests. The MCRC is also obligated, in some situations, to accommodate a higher property’s right to continue the natural flow of water. In Monroe County, private properties have historically used roadside drainage systems to drain excess water. Such discharges are addressed in MCRC Policy # 2015-08. This Roadside Drainage Policy applies to all roadside culverts and other drainage infrastructure, regardless of whether it was installed prior to the effective date of this policy, and regardless of whether appropriate permits were obtained.
DRAINAGE RULES 1. No work shall be started or performed within the right of way of a road under the jurisdiction of
the MCRC until after a permit for such work has been issued by the MCRC. Michigan’s roads and driveways laws (Act 283 of 1909; MCL 224.19b and Public Act 200 of 1969, MCL 247.321 et seq) require any person doing work on a driveway, drainage, other facility or grounds within the road right of way to first obtain a permit.
2. All drainage culverts and other infrastructure must be installed as specified in the MCRC permit.
3. The property owner shall contact the MCRC to arrange for an inspection of any culvert or other drainage work covered by the permit.
4. The property owner shall comply with the conditions of the permit at all times. 5. The property owner shall maintain all drainage installations, in conformity with the permit, at his
or her own expense, except for cross-tiles and related structures that were installed by the MCRC.
6. Violators shall promptly pay any penalty listed in the current MCRC Fee Schedule.
RESPONSIBILITIES MCRC RESPONSIBILITY The MCRC is responsible for maintaining drainage of the roads under its jurisdiction. In the course of maintaining, relocating or increasing Roadside Drainage, MCRC often encounters Culverts, Driveways and other structures that serve private properties. When MCRC determines that it serves its purposes to alter a Driveway Culvert or Driveway Access in the road Right-of-Way, MCRC will reinstall or replace the improvement at no expense to the Property Owner if the improvement was installed and maintained in accordance with an approved permit issued by the MCRC. The MCRC may also replace frontage tile or driveway surface in kind (i.e., asphalt or concrete) or both, but is not required to do so. If permit application and MCRC permit issuance was not made for the drainage or surface improvement, MCRC is not responsible for the reinstallation or replacement of the drainage or surface improvement. If the MCRC determines that a culvert or other structure is in disrepair or does not satisfy the conditions of the permit, the MCRC will notify the Property Owner that compliance is required. If the Property Owner fails to repair or replace the drainage infrastructure in a timely manner, the MCRC may remove the failed area and create an open ditch to improve roadside drainage. If MCRC removes a culvert or other structure, or opens a roadside ditch, the MCRC will attempt to provide the salvage material to the Property Owner where possible, and will also provide minimum Reasonable Access for the Property Owner. The MCRC is not responsible for the administration nor maintenance of drainage that are considered Private Drainage, a County Drain, MDOT roadside drainage or Waters of the State. When the MCRC encounters a failed cross-county drainage outlet in need of repair, the MCRC will attempt to work with the current Property Owner to arrange a reasonable solution. The MCRC may attempt to obtain a permanent easement with the Property Owner to assure future custody and control for maintenance purposes. The MCRC shall not be responsible for making private property that contains a cross-country drainage tile viable for development, farming, or any other use. A property owner that cuts off drainage through a cross-country outlet tile shall be responsible for any subsequent damage to the road, road right-of-way, or private property. PROPERTY OWNER RESPONSIBILITY The Property Owner shall recognize that any infrastructure installed within the road right of way will be done at the full risk of the Property Owner. Regardless of whether an improvement is installed within the road right-of-way by MCRC permit, MCRC reserves its right to modify or remove it in conjunction with a road maintenance or improvement project, at the sole discretion of the MCRC. The Property Owner is responsible for ensuring that the conditions of the permit are satisfied at all times. If the MCRC determines that a private property’s drainage infrastructure does not satisfy the permit requirements or is in need of repair or replacement, the Property Owner is responsible for
making timely and necessary corrections, after obtaining an MCRC permit for any work performed in the road right of way. The Property Owner is also responsible for all costs. When the MCRC determines that a frontage tile or a driveway surface will not be replaced as a part of a road or drainage improvement project, the Property Owner may apply for a MCRC permit for replacement at the expense of the Property Owner. In such cases, the MCRC will waive the permit fee. The Property Owner can either:
1. Enter into an agreement with the MCRC to install the infrastructure in conjunction with the MCRC improvement project, in which the Property Owner pays for any additional materials not salvaged with the Project,
2. Perform the permitted work themselves or through an outside contractor at the full expense of the Property Owner, or
3. Elect not to replace the tile or driveway surface. When a Property Owner conducts land balancing on their private property the Property Owner shall not shed or channel surface drainage to the roadside drainage system without obtaining a permit from the MCRC per MCRC Policy 2012-08 Discharge of Drainage into Road Right-of-Way. The proper fill or land balancing permit shall also be obtained through the local municipality. It is illegal for a Property Owner to alter any existing cross-country drainage outlet. It is the desire of the MCRC for the Property Owner to cooperate with MCRC staff to find solutions in the best interest of all parties involved.
Policy Approved: Policy Amended:
BOARD OF COUNTY ROAD COMMISSIONERS FOR THE COUNTY OF MONROE
