Montgomery County Board of Elections

Election Inspector Training

PurposeEnforce NYS Election LawsEnsure Voters RightsElection day protocolVoter Education – The new mark of

voting

At the Polls

Inspectors are in chargeOne chairperson at each districtOfficiate as a board

Affidavit

Assist

Close

Verify ID

Oaths

Sign

CountOpen

Changes this yearElection Coordinator

PIP at each poll siteOnsite voting machine techAffidavit overseerVoter GreeterAn inspector at a district

Regional TechnicianPrior custodian

Opening The Polls Arrive one hour before opening Confirm Security Seals on Imagecast voting

machine and Security Bag Inventory supplies

Use the inventory list in suitcase Count all ballots and record on ballot transmittal

Arrange polling area Put up signs and sign posts American flag Distant markers Voting/privacy booths

Start voting machine Not working properly – contact PIP

INSPECTORS RECORD SEAL NUMBERS IN THIS COLUMN THEN REMOVE ONLY #2 AND #3

AFTER REMOVING AL L SUPPLIES FROM BALLOT BOX (CABINET) AND TURNING ON MACHINE CLOSE AND LOCK DOOR AND PLACE A NEW SEAL ON DOOR RECORD THAT NUMBER HERE

Ballot Transmittal Form

Poll Watchers Are appointed by a party or candidate Be a resident of county Must have a certificate signed by party

officer or candidate Certificate to be on display at inspector’s table

and returned to BOE at close

Are entitled to: Observe the opening and closing of polls Ask questions, make lists, acquire info as to who

has voted, and challenge a voter

Cannot sit with inspectors or act as greeters

Processing Voters Verify voter

Ask their name and verify if address is correctIf their address is incorrect, and still in district

then complete the name/address change section in front of poll book

Compare signatures If they have changed their name, they should sign

as in book then complete name/address change section in front of poll book

Is ID required–ask for a NYS drivers license/id card Compare address on id with poll book Record id number above signature box

If something does not match-challenge voter

Ballot stub number

Enter ID #and name from poll book

Print currentname and/oraddress

Voter must sign

current name

M13596Thomas Smith

Tom Jones

159 East Main Street

Tom Jones

Print Driver license # here

Voter RightsTo cast a vote and have it count

Maximum of three attempts to cast a ballot

Third chance must be hand countedRecord stub number

Spoiled ballot must be returned before issue of new ballot

Draw line thru spoiled ballot number enter new ballot number

Voter PrivacyPrivate voting area (Guardrail)Privacy sleeves

Received with BallotTicket to cast ballotReturned after inserting ballot in scanner

Privacy BoothsNo one loitering behind another voter

Privacy at scanner

ChallengesChallenged by whoReason a voter may

be challengedAdministering oathsChallenges are

decided byComplete challenge

report section

Enter information of voter being challenged as It appears in poll book

Affidavit Ballot Pre-printed ballot inserted in special envelopeVoter must

Completely fill out the front and back of envelope

Sign and dateMark ballot and place inside envelopeReturn sealed envelope to inspector

Inspector mustVerify envelope for completenessSign inspector section on oath side of envelopeComplete affidavit section of poll book

Affidavit Oath Side

Voter completes these sections

Inspector completes

Registration Side

Name, address

Date of birth

Signature is required

Court OrdersWhat it is

When unregistered or challenged person insists on voting

Permits person to vote on machine

What an Inspector must do upon receiptAllow person to vote on machine (if

instructed)Or to vote by affidavit ballotRecord appropriately in court order

section of poll book

Emergency Ballots Door on end of

Imagecast used only during machine breakdown

Notify BOE Do not let anyone

walk away without dropping a ballot in the ballot box

Can be scanned after repair

Spoiled BallotsWhen voter needs a new ballot

Over voted ballot

Extra marks on ballot

Tabulator unable to read

Placed in specially marked envelope

Voter receives maximum of 3 3rd ballot must be counted by hand

Count quantity for ballot transmittal at closing of poll

Building EmergencyYour safety firstPrepare ahead of time

Remove poll booksRemove ballotsRemove tally and canvass sheets

Lock machine with security keyClose Polls

Voter Education POSITIVE ATTITUDE Show video Display sample ballot Hang voting instructions in booth

and on wall Try to refrain from being overly

helpful

Assisting the VoterVoter must be able

to request assistanceAnyone - except

employer or union rep

Take assistance oathComplete assistance

provided sectionBMD can also assist

As it appears in poll book

Voter with Disabilities

Greeting the voterCommunicationEnvironmentSpecial equipment Service animals

ClosingDeclare polls closed

Secure entranceAllow voters in line to voteSecure voting machine

Evacuate all unauthorized personsPrepare security pack & ballots for

pickupStart Canvass of the results

Emergency/un-scanned ballotsPrinter tapeWrite in votesAccount for all ballots

Total

Reporting and Returns

Complete inspector return and statement of canvass bookAttach result tapes (by ballot ID)Sign last page

Sign first page of poll bookComplete and sign other reports

Ballot transmittal/reconciliation Complete information on envelopesPack up all signs and supplies

Reporting and Returns

GRAY ENVELOPE Complete

information on envelope

Insert statement of canvass

Insert completed affidavit envelopes

Return with election supply bag

WHITE/YELLOW ENVELOPES

Complete information on white and yellow envelopes

Seal envelope Return with election

supply bag

Write-in BMDballotcounts

Actual machinecounts

Inspectors complete the dotted lines onlyWill not have to complete any of this if only one machine is used or there are no un-scanned ballots

Enter votes for any un-scanned

ballots in this column

John HancockAll inspectors must sign to certify results

More InformationChairperson Supply list Imagecast Supply list Inspector’s handbooksSecurity Seal Reporting and

ReplacementSecurity BagBallot BagWrite-in Bag

THE SEAL NUMBERS FROM OPENING TO CLOSE SHOULD BE THE SAME EXCEPT FOR #2,

#3 AND

MAYBE #7

A NEW SEAL SHOULD BE PLACED IN THESE LOCATIONS BEFORE PLACING THE COVER ON

Poll Site Setup

Testing

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7 Why the cross out ???

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