MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN.docx

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Republic of the PhilippinesDepartment of EducationDIVISION OF ZAMBOANGA DEL NORTEKatipunan II DistrictBASAGAN ELEMENTARY SCHOOL

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of JUNE, 2013

Programs/ProjectsStrategies/Activities of the MonthObjective Verifiable IndicatorMeans of Verification

A. PROVISION OF ACCESSa.1 Increase the number of classrooms

a.2 Improve Office equipment

Follow-up the classroom building project for the school funded by the Australian AID through the KALAHI-CIDSS of the DSWD

Purchase of IT equipment funded by Division Office

- Classrooms Indicator

-Multi-media and Office Equipment Indicator

Certificate of Appearance

School Property Form

B. QUALITY AND RELEVANCEb.1 Implementation of School Reading Readiness of Pupils

Conduct reading assessment to every grade through the use of PHIL-IRI oral and silent test both in English and Filipino

-Pupil Performance

PHIL-IRI report

C. MANAGEMENT OF EDUCATION SERVICESc.1 Develop/Increase Stakeholders participation

c.2 Teacher supervision for their capacity and efficiency building

Conduct PTA General Assembly for the orientation on curriculum, co-curricular programs, and other ancillary services

Classroom observation using the CB-PAST Observation tool

-Stakeholders Participation

-Instructional Supervision

PTA Attendance form

CB-PAST Form 3,Observation Notes

D. PERFORMANCE INDICATORSd.1 Extended Enrolment Campaign

Increase schools enrolment by at least 1%

-Enrolment Rate

Form 1, Form 3

Prepared by:

SERAPINO E. ESTEBAT, JR. Head Teacher III

Recommending Approval: Approved:

SERGIO G. LIRASANLILIA E. ABELLO, Ed.D.Public Schools District Supervisor Officer In Charge Office of the Asst. Schools Div. Supt


MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of JULY, 2013


A. PROVISION OF ACCESS

a.1 Improved Learning Materials

a.2 Improved Water Facilities

a.3 Improved School Physical Facilities

a.1.1 Provision of copies of the Philippine Elementary Learning Competencies(PELC) with complete Budget of Work per quarter for every teachera.1.2 Making of modified instructional materials and visual aids every Friday during remedial period

Rehabilitation of the schools jetmatic water system

Construction of additional two spans of concrete perimeter fence

- Learning Materials

- Physical and Ancillary Services

- Physical and Ancillary Services

PELC, Budget of work, Actual LMs

Receipt, Certificate of completion

Receipt, Certificate of completion

B. QUALITY AND RELEVANCEb.1 Improved Nutritional Status of pupils baseline report compared to last school years endline report

Implementation of supplemental school feeding program, funds allocated from the parents teachers organization and stakeholdersevery Monday of the month using the local food crops and vegetables

-Nutritional Status

Nutritional Status report, Pictures

C. MANAGEMENT OF EDUCATION SERVICES

c.1 Improved linkages with the LGU

c.2 Teacher supervision for their capacity and efficiency building

Attendance to Barangay Session twice a month

Classroom observation using the CB-PAST Observation tool

-Stakeholders Participation



CB-PAST Form 3,Observation Notes

D. PERFORMANCE INDICATORSd.1 Improved pupil performance

Thorough Remedial instructions on the Least learned skills based on the result of the 2013 National Achievement Test Results in Grades 3 and 6

-Achievement Rate

Class Record

Prepared by:


Recommending Approval:

SERGIO G. LIRASANPublic Schools District Supervisor

Approved:

LILIA E. ABELLO, Ed.D. Officer In Charge Office of the Asst. Schools Div. Supt


MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of AUGUST, 2013


A. PROVISION OF ACCESSa.1 to facilitate promotion of teachers position from Teacher 2 to Teacher 3

a.2 to increase the number of textbooks and references especially in English and Science from Grades 4 to 6

a.3 to purchased complete set of school sound system

a.1.1 submit/attend papers for reclassification of qualified teachers to the division office

a.2.1 submit letter request to the division supply officer and conduct weekly follow-up

a.3.1 submit letter request to the accounting section

- Personnel

- Availability of Learning Materials

- Office Equipment

Teachers Approved ERF, PAL, Certificate of Appearance


Pre-liquidation Papers, Certificate of Appearance

B. QUALITY AND RELEVANCEb.1 to decrease the number of pupils who are in Frustration level of their reading abilities especially in Grades 1 and 2

b.1.1 require teachers to maintain regular reading remedial instructions

-Pupil Performance

EGRA-ARATA /Phil-IRI reports

C. MANAGEMENT OF EDUCATION SERVICESc.1 to uphold teachers teaching capabilities and pedagogical skills

c.1.1 conduct classroom observations per teachers using the CB-PAST Observation tools


CB-PAST Form 3abc,Observation Notes

D. PERFORMANCE INDICATORSd.1 to provide schools early warning systems for possible Pupil Drop-Outs

d.1 track down and monitor pupils who are at risk of dropping out from school and provide them appropriate programs

-Simple Drop-Out Rate

Class Record

Prepared by:




Approved:



MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of SEPTEMBER, 2013


A. PROVISION OF ACCESSa.1 to finalized the necessary requirements required by the AusAID for the actual completion of processes in the construction of a 1 unit 2 classroom building funded by them and will be implemented through the KALAHI-CIDSS program of the DSWD.

a.1.1 facilitate orientation to stakeholders with the KALAHI-CIDSS personnel

a.2.1 secure permit to cut from the division office for the cutting of three (3) mahogany trees that is located in the proposed site of classroom building construction

- Physical & Ancillary Services

-Attendance sheet

Letter request, pictures, approved permit to cut

B. QUALITY AND RELEVANCEb.1 to scout prospected learners to compete in the district for the Science month competitions, Quiz Bees for HEKASI and Mathematics, and English Communication Arts Festivals

b.1.1 assist teachers in the conduct of school level competitions and provide necessary improvements for better outcomes

-Pupil Performance

Certificate of participation, attendance sheet


c.1 to give teachers the opportunity to share in planning and to work together on problems of mutual interest.

c.1.1 faculty meetings twice a month usually during Fridays after the teachers six (6) hours of actual classroom engagement


Attendance, Minutes of meetings and agenda

D. PERFORMANCE INDICATORSd.1 to gather necessary data using external assessment relating to schools NER and GER

d.1 collect authenticated actual data of the number of children aging 6-24 years old in the community from the barangay local government unit

-Net Enrolment Rate, Gross Enrolment Rate

Barangay Statistical Data on Population

Prepared by:




Approved:


Republic of the PhilippinesDepartment of EducationDIVISION OF ZAMBOANGA DEL NORTEKatipunan II DistrictBASAGAN ELEMENTARY SCHOOLBasagan, Katipunan, Zamboanga del Norte

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of OCTOBER, 2013



Managing Co-Curricular Activities

- Formulate action plans for the conduct of school level Sports Activities and Scouting Activities

- Increased level of school participation among pupils

Training Matrix, Pictures, Certificate of participation, attendance sheet

B. QUALITY AND RELEVANCECapacity Building Program (CBP) for Teachers

- Prepare training matrix to be checked and verified by the Schools Division Superintendent

- Conduct INSET for teachers on recent teaching strategies and pedagogies

- Enhanced Teaching skills of Teachers after the conduct of the Semestral break INSET

Training Matrix, Pictures, Certificate of participation, attendance sheet


Representation to Stakeholders

- Make pre-conference among PTA boards

-Conduct PTA General Assembly

-Stakeholders are informed on the performance of their school children and the schools accomplished Programs, Projects and Activities (PPAs) for the first semester.

Pictures, attendance sheet

D. PERFORMANCE INDICATORS

Management of School Monitoring &Evaluation System- SchoolInformationSystem

-Access to all learners of school age coming from different socioeconomic background, regardless of gender including indigenouspeople on their school performance and keeping them for becoming PARDOs.

-sustained zero (0) drop-out rate

-school report card, school data on performance indicators, Form 1

Prepared by:


Checked and Verified Correct by: DR. JOY L. SINGSONDistrict Officer In Charge

Approved:



MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of NOVEMBER, 2013



Improvement of Physical and Ancillary Services-Classroom Furniture Repair of armchairs and desks damage by flood

- conduct meeting with the PTA Board of Directors for possible fund appropriation

- procure hardware supplies

- increase in the number of usable desks and armchairs

attendance sheet, , pictures, Official Receipt/Delivery Receipt

B. QUALITY AND RELEVANCEImplementation of National Reading Month (as indicated in DepEd order no. 10, s. 2013)

- Prepare activity matrix for reading program aside from the PHIL-IRI activities in all grade levels

- Conduct reading activities in all grade levels as part of enhancing instructions and lessons

- improved reading ability among pupils

-validity and reliability of reading difficulties among pupils are accurately diagnosed

Activity Matrix, Pictures, PHIL-RI forms


Create a PTA lead functional Income Generating Project (IGP)-rice plantation

- Make conference among PTA boards

-locate possible site in the school for plantation

-help the PTA boards to create feasibility study of the project

-existence of a possible PTA-lead income generating project



Monitoring the number of pupils who are at risks of dropping out from school for interventions

-check the school register in all grade levels

-prioritized on slow learners especially those CCT members

-records of the number of monitored and identified PARDOS

Form 1 (School Register)

Prepared by:


Checked and Verified Correct by: DR. JOY L. SINGSONDistrict Officer In Charge

Approved:



MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of DECEMBER, 2013



Improvement of Physical and Ancillary Services-Learning equipment

- inquire in the division office the possibility of the school to become e-classroom recipient

- requisition through the division Physical Facilities Coordinator

-certificate of appearance

B. QUALITY AND RELEVANCEEducation Week Celebration

- Prepare activity matrix for the celebration of education week

- strong participation among staffs and learners

Activity Matrix, Pictures


Enhanced the PTA lead functional Income Generating Project (IGP)-rice plantation

-help the PTA boards to enhanced the feasibility study of the project they created

-feasibility study of the IGP is enhanced



Enhanced the schools DORP using the SBM Grant as indicated in the project proposal

-complete the SBM requirements

- strong implementation of SBM activities

Copy of SBM Checked, Project Proposal, SIP/AIP

Prepared by:


Checked and Verified Correct by: Approved: DR. JOY L. SINGSONDistrict Officer In Charge LILIA E. ABELLO, Ed.D. Officer In Charge Office of the Asst. Schools Div. Supt


MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of JANUARY, 2014



Improvement of Physical and Ancillary Services-Instructional Rooms

-attend barangay session to inquire the status of the on-going classroom construction inside the school a project coordinated by the LGU and the KALAHI-CIDDS program

- On-going classroom construction inside the school

-Pictures, Proof of Attendance to Barangay Session

B. QUALITY AND RELEVANCEImplement Teachers In-service training following the project proposal as part of the activity in the SBM grant

-procure training supplies and materials -conduct INSET as scheduled in the training matrix

-INSET on the LLS in English, Science and Mathematics is conducted

-Pictures, Attendance Sheet, Certificate of Participation


Management of Public Expenditure

-conduct proper monitoring through the schools M&E team with the school treasurer /school BAC on the disbursements of MOOE/SBM funds- school accounting/disbursing/auditing system is improveLiquidation report, pictures


Active implementation of the school DORP-provision of basic school supplies to PARDOS as part of the activity in the SBM grant -zero (0) drop-out rate, zero (0) PARDOS-OR/DR, Form 1, Pictures

Prepared by:


Checked and Verified Correct by: Approved:DR. JOY L. SINGSONDistrict Officer In Charge LILIA E. ABELLO, Ed.D. Officer In Charge Office of the Asst. Schools Div. Supt


MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of FEBRUARY, 2014

Programs/ProjectsStrategies/ Activities of the MonthObjective Verifiable IndicatorMeans of Verification


Improvement of Physical and Ancillary Services-Instructional Rooms-make POW and school memorandum to purchase painting supplies and materials using MOOE funds- maintenance of school plants and facilities -Pictures, OR/DR

B. QUALITY AND RELEVANCENAT review for Grades 3 and 6 during remedial time

-make schedules among teachers-source-out review materials

- class management through NAT review

-Pictures, Attendance Sheet


Conduct PTA General Assembly for reporting of school accomplishments on curriculum, co-curricular programs, and other ancillary services

-conduct BOD meeting for agenda making-send letters to stakeholdersfor invitation

-improvement of linkages with the stakeholders



DORP-continuous provision of basic school supplies to PARDOS as part of the activity in the SBM grant -zero (0) drop-out rate, zero (0) PARDOS-OR/DR, Form 1, Pictures

Prepared by:




MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of MARCH, 2014



Improvement of School Office Equipment-Sound System-prepare bidding papers and other supporting documents and shall be submitted to the Division Office for the inclusion of funds in the NCA- improvement of Office Equipment - Bidding papers, OR/DR, letter request

B. QUALITY AND RELEVANCENAT review for Grades 3 and 6 during remedial time

-follow the schedules among teachers made during the previous month until the scheduled NAT

- improvement of Pupil Performance



Liquidation of SBM Grant

-prepare all the necessary documents for the liquidation of SBM Grant after fully implemented this month

-improvement of Public Expenditure

-Liquidation Report, Pictures, Attendance Sheet


Final Implementation of DORP-concluding the provision of basic school supplies to all pupils as part of the activity in the SBM grant -improvement of Simple Drop-out Rate-OR/DR, Form 1,RIS, Pictures

Prepared by:




MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of APRIL, 2014



Completion and Submission of School Year-End Reports-Gather necessary data of all reports for encoding -Collect hardcopies for submission - improvement of School Performance on Data Collection /Submission - Hardcopies of all School Year-End Reports

B. QUALITY AND RELEVANCESchool-Based Teacher Training on Capacity Building Program through the use of ICT

-Prepare training matrix, proposal and letter request-Submit documents in the Division Office for Approval

- improvement of Teacher Performance

- Training Matrix, Project Proposal and Letter Request


Liquidation of Cash Advances (MOOE) received for the Month of March

-prepare all necessary documents for liquidation -submit liquidation reports in the Division Office

-improvement of Public Expenditure

-Liquidation Reports


Gathering of data on the number of children in the barangay at school-age level for analysis of school indicator-collect record from the barangay office as to Census Population of children aging 6-24 -improvement of School Participation Rate/Gross Enrollment Rate Analysis-copies of Barangay Census

Prepared by:


Checked and Verified Correct by: Approved: JOY L. SINGSON, E.M.D.District Officer In Charge LILIA E. ABELLO, Ed.D. Officer In Charge Office of the Asst. Schools Div. Supt


MONTHLY ADMINISTRATIVE AND SUPERVISORY PLANFor the month of MAY, 2014Programs/ProjectsStrategies/ Activities of the MonthObjective Verifiable IndicatorMeans of Verification


Increase the number of Teachers in the school -sign recommendation papers based on the deployment analysis for approval by the SDS- improvement of Personnel-Teachers - Transfer Order

B. QUALITY AND RELEVANCEParticipation of Grade 3 Teacher in the Division K to 12 training

-prepare travel order to the teacher concerned-ensure teacher has participated the training

- improvement of Teacher Performance

-Travel order, certificate of participation


Implementation of BRIGADA ESKWELA

-attend barangay session to gather full support and cooperation among external stakeholders-source-out materials from the barangay/municipal officials

-improvement of Stakeholders Participation



Implementation of OPLAN BALIK ESKWELA-ensure all children at school age level enrolled in the school-strictly implement the No Collection Policy-register all children who were not able to register during the Early Registration on January, 2014. -improvement of School Enrollment Rate- School Form 1

Prepared by:


Checked and Verified Correct by: Approved: JOY L. SINGSON, E.M.D.District Officer In Charge LILIA E. ABELLO, Ed.D. Officer In Charge Office of the Asst. Schools Div. Supt

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MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN.docx

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