1 Monthly Board Meeting March 28, 2017 Meeting opened at: 1936 Salute to flag led by: TJ Ragazzini In attendance: Chairperson/Purchasing Director: Jon Cade Co-Chair/Building & Grounds: Melissa Blom Chief: TJ Ragazzini First Assistant Chief: Kayse Sosa Second Assistant Chief: Amanda Wood Treasurer: Hubert Klampfl Secretary: Christy Weiler Vehicles & Maintenance: Bobbi DeBono District Manager: Rob Simpson Communications Director: Tracy Nielsen Ex Chief / Town & Legal: Jason Zavesky Absent: Insurance Director: Chrissy Leddin Motion to forego reading of last month’s minutes: Jay Zavesky Second: Marcia Spiegel
Transcript
1
Monthly Board Meeting
March 28, 2017
Meeting opened at: 1936
Salute to flag led by: TJ Ragazzini
In attendance:
Chairperson/Purchasing Director: Jon Cade
Co-Chair/Building & Grounds: Melissa Blom
Chief: TJ Ragazzini
First Assistant Chief: Kayse Sosa
Second Assistant Chief: Amanda Wood
Treasurer: Hubert Klampfl
Secretary: Christy Weiler
Vehicles & Maintenance: Bobbi DeBono
District Manager: Rob Simpson
Communications Director: Tracy Nielsen
Ex Chief / Town & Legal: Jason Zavesky
Absent:
Insurance Director: Chrissy Leddin
Motion to forego reading of last month’s minutes: Jay Zavesky
Second: Marcia Spiegel
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In attendance:
Marcia Spiegel
Kenny Spiegel
Wendell
Jim Chichester
Shawn Soler
Chief’s First Report:
I touched base with Rob today with the EPCR system. Once all the contracts are signed, Kayse is
going to be taking over it. She’ll set up trainings with 32. What we’re going to do is we’re going
to go with the HealthyEMS. We’re going to get a 30-day trial. Make sure we’re flowing properly.
It’s going to be put on a main computer and we’re going to take out a tough book. I’ll talk with
the other chief’s about how they want to do the training system. The thing is once we switch
over to the EPCR system, there’s no more paper PCR’s for Medford. It’s done. So we’ll do the 30
days, everything goes well, I’ll speak to Kayse as much as I can. We’ll sign the contract. It costs
$500 a month and it’s a one-year contract with the ECRR system. I guess because all the devices
we have.
EVOC: We normally do EVOC through an outside vendor that has certifications through our
insurance company, VFIS. Recently, two of our paid personnel: Rick and Anthony became
certified to teach EVOC through Rich’s company: “BloodBourne Pathogen’s”. He said he would
teach our members EVOC for $35 a person. It’s right around the same rate as what Scott was
giving us. I wanted to see if we could go with them. It would be billed through his company; it
wouldn’t be paid for by the regular payroll. So we’d get a bill from Rich’s company.
Melissa—Isn’t that a conflict of interest though.
TJ—No.
Melissa—So if I have my own company we can use it, but if it’s a family member—
Hubert—As long as it’s a comparable price it’s not a problem. Does it look good? Probably not.
But if you can explain the purpose behind it, that it’s the same—you’re getting it quicker, or it’s
the same or below the other prices—then who’s to complain?
TJ—So I wanted to know if the board is OK going with Bloodbourne Pathogens. It’s a company
owned by Rich. It’d be $35 a person for EVOC. We can service our members. It’d count as a
training. So if it’s approved here tonight then it’ll go into Amanda’s hands to set everything up.
We are going to have about 20 – 25 members that are going to need it (new and current
members). So, as long as you’re OK with it I don’t think it’s a motion. I think it’s just a yes or no.
What do you guys think?
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Christy—Would it be done here?
TJ—Yes it would be done at the high school.
Jon—Since there is that question of who they are and stuff like that, let’s make a motion.
TJ—Motion to allow BBP (owned by Rich and Anthony) to conduct EVOC training for $35 a
person.
Motion made by: TJ
Seconded by: Bobbi
TJ—And then of course if people can’t make the day, let’s go with Rich or Anthony as they can
hold it any day of the week if they’re available. They can do 25 people per. I think he wants to
try to set up for 2 ambulances at once to get everybody done. One for him one for Anthony.
TJ—Rob, for the EPCR, how much was it per month for the company?
Rob-- $500.
Hubert—For how long was it? I thought it was a 3-year thing.
Rob—I thought it was one. There was one that was a 3-year, I think that was the first one that
was brought up at a meeting.
Hubert—But I didn’t think they had deviated from it.
Rob—Well he wound up changing. He ended up going with—
Hubert—There was AmbuPro, then they went with HealthyEms. But I thought that was a 3-year
plan.
Rob—Ok. I have to find out. Bryan had all that information. I’ll reach out tomorrow and find
out.
Hubert—I do have a question, though, before we do the voting. The other guy, Steve, how
much does he charge.
TJ—I believe he was $40 per person.
Voting done:
Motion passed unanimously
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First Assistant Chief’s Report
Stand-by’s are coming up. They’re going to be posted on the wall. Amanda and I are taking
control of the 800 committee. We are going to try to seal those cabinets up and we’re going to
try to keep it minimal. So how many people are going to re-seal. We want to have all the
equipment we need easily accessible in two main cabinets. So we’ll be looking at that coming
up.
Second Assistant Chief’s Report
There are 2 paid people that expressed interest in being CPR instructors here. Not getting paid
for it, just volunteering their time. Is that OK? Rob?
TJ—Oh because they need their minutes.
Amanda—Yea. Not getting paid for it, just volunteering their time. Is that OK? Rob?
TJ—I don’t think we cover them if they, like, die while teaching.
Kayse—Can we just have them sign a waiver?
TJ—I just don’t know how it works because they are paid staff.
Jay—They want to hold a class here?
Amanda—Even if we have a class and they need an extra teacher they can come and volunteer
their time.
Jon—When they are getting their instructor they have to come in and do--
Jay—No, I know that. I was an instructor, I’m very familiar with it. I don’t see any legal problems
with it.
Kenny—Yes there is… it would still fall under worker’s comp.
Jay—No it wouldn’t.
Bobbi—No they won’t.
Jay—They’re not punched in as employees. They’re not here on scheduled time. If I go to
Medford Multicare to go visit ‘grandma’ and I slip and fall that’s not workman’s comp because
I’m there on my own time. So I don’t see a problem with it. If they want to come in and teach a
class.
Amanda—There’s been times where we didn’t have enough teachers so I just thought I’d bring
it up.
Amanda—Do we have to vote on this?
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Jay—If Bobbi’s teaching a class. And she reaches out to, say Anthony’s a CPR instructor and she
says, “Want to come help me teach CPR?”—
Amanda—Gruber does it.
Bobbi—Well Amanda was that good that she picked that up because I need 2 CPR instructors
for April 9th.
Marcia—Well, are they already certified?
Amanda—Yes. It’s Christian and Dalba.
TJ—I have no problem with it, as long as there’s no--
Melissa—Is there a legal conflict with this? I know when I used to work for another—for guide
dog—we were not allowed to volunteer because with the work van’s there’s a conflict. And
who’s to say I don’t turn around and sue and say well I put my time in.
Hubert—What were you going to be doing with the guide dogs?
Melissa—Like puppy walking…
Hubert—Is it similar to what you were doing originally?
Melissa—There are similarities.
Jon—Rob, can you call the insurance?
Melissa—He’s done it on his own time here. Chrissy Leddin was here and if he got a call Chrissy
Leddin would stay when he went on a call.
Hubert—It’s not necessary. Realistically, if they’re here volunteering their time and it has
nothing to do with what their job description is, there’s no problem. So if they’re here
volunteering teaching CPR, that’s not what they are hired to do here, there’s no issues at hand.
Jon---Alright.
Amanda—Trainings are up to date. I still need people for that Stonybrook MCI. I want to get
them the information soon. It’s the 18th of April. They’re also holding their CME here on the 18th
at night. I contacted county about having core classes here and he’s going to get in contact with
Billy about that.
I’m trying to find out if they’re ready for CPAP classes but they’re not answering. I’ve emailed
them abut 9, 10 times and TJ has reached out.
TJ—So, I have an appointment with Pete on Thursday. So I’ll be down there.
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Amanda—I reached out to Dr. Hynes about meeting with him about the possibility about having
a shooting drill at Pat-Med. He’s going to give me a date where I can meet with him when I’m
on break. He’s going to work around my schedule.
TJ—A superintendent is going to work around your schedule?
Amanda—Well he’s very nice.
I reached out—I want to do a fundraiser for the EMT that died. I know we can’t do a car wash
on property, but the other idea I had was an Applebee’s breakfast fundraiser. I don’t know
what rule revolves around this, that’s why I’m bringing it. It’s a $100 deposit and we have to
guarantee 100 tickets, and we’re in charge of the advertising for it and serving.
Bobbi—Where is that?
Amanda—Applebee’s in Farmingville.
Bobbi—I looked into that one time because we were going to do it but we didn’t because all
the—and you have to clean up.
Amanda—I’m fine with taking the lead on it.
Rob—This really should be a company thing.
Amanda—Well that’s why I was bringing it up, because I wasn’t sure.
Bobbi—Yea it’s a company thing and we didn’t because we can’t guarantee 100 people.
Amanda—I mean if 10 people sell 10… I’ve known people that have done it and raised like 5
grand. If you can do that for that family, that’s awesome. And it will get membership out in
district on weekend. So I’m going to bring it up at the meeting.
Tracy—Amanda, the other thing I saw today was that the FDNY is having another hockey game
to honor her. Could we do a donation towards that, too?
Bobbi—Well that would be membership too.
Tracy—OK. Alright.
Amanda—Also, Suarez offered up his place again for a car wash, if you wanted to do that too.
Christy—But what are we doing with that? What was decided?
Amanda—I’m going to ask membership.
Christy—OK, and you’re going to offer both things?
Amanda—Well I’m down for both.
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Treasurer’s Report
(See Attached)
Motion to accept treasurer’s report: Jay Zavesky
Seconded by: Melissa Blom
Motion passed
Secretary’s Report
I have nothing to report that anybody cares about. If you want to know what I do here every
day you can be bored and I’ll talk to you all about it.
(Discussion Ensued)
Chairman’s Report
Chairperson, all my stuff is going to be covered by Rob and everyone’s reports.
Purchasing, I went to speak to Steve at Finest Fitness. At the moment we’re paying $10 a month
plus $30 a year at Planet Fitness. So, I spoke to him down there, he gave me all his information.
We spoke back and forth through phone calls. I met with his manager, Tyler. Supposedly
they’re going to match or come in better than the other. The only difference would be that
each person would sign up individually. Pay for their own for the year. He’ll have no problem
printing out monthly records, annual records, whatever time period it needs to be. And they’ll
give them each a copy, or they’ll give them to us. And if that person has met the 5 visits a
month, or whatever standard we set, then we can possibly cut them back personally a check
after their 12-month period. We know we can’t go January to January because some people are
finishing up soon. And I think if we’re going to give people this option we should let them know.
That way we’re not re-signing up somebody on an automatic basis, which has been going. We
have no idea who’s going and not going.
Marcia—Where is this? Finest Fitness?
Kayse—I like that one a lot better than Planet Fitness.
Jon—As far as parking goes, that whole parking lot behind them up to Burlington is theirs. So
that’s a private lot that you do not have to pay for. So that’s good to know if you’re ever going
down to Patchogue. I thought they only had one strip, but I confirmed it today that they have
that whole section. They have a lot of classes that would be included except the specialty
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things. The boxing isn’t. There’s a boot camp class. They have all different discounts and if
you’re a member it’s cheaper, and all that kind of stuff. They have a very nice juice bar.
Their usual price would be, as you can see there, is $20 a month. With a contract and without a
contract, there’s different options. But he didn’t see a problem with coming down to $160 a
year for us. Straight off the bat its $199 a year. 2 years for $299, which brings it down to $150.
So, if somebody’s paying for themselves, it may just be cheaper to jump into the 2-year slot.
That’s what I used to do when I went there. Place is clean. It’s cleaner now than when I used to
go there like 3 or 4 years ago. Take a drive down there, let membership know about it so at
least this way they have an option. I would like us to clean up that whole account with Planet
Fitness. The way it’s a disaster and they can’t give us records. The way there’s just automatic
payments just being poured in and out. Scary. The big question is whether we let people earn
their membership and then we reimburse them. And it could be that they have to be in good
standing, have the 5 visits per month.
TJ—We can keep the same parameter’s and do it at the end of the year like we said.
Jon—Whatever the time period is. Is there a problem with that Hubert?
Hubert—What? Reimbursements?
Jon—We’re paying for it either way but we are paying for nothing a lot of times.
Hubert—Probably not as long as they’re meeting a minimum attendance.
Jon—I’m not saying they have to do 5 every month but--
Hubert—If you’re going to say you have to go 50 times a year. 50 times a year is a little over 4 a
month.
TJ—I think it’ll save us money because now we can track it better.
Jon—And you know what, if you miss a month because you had the flu, whatever, it’s not a
problem as long as you lock in the minimum.
TJ—You can make it up.
Hubert—Well there’s no reimbursement.
TJ—Yea so it’s actually going to save us money. If someone doesn’t go, you don’t get your
money back.
Kayse—Personally I really like that gym. The classes are really good.
Jon—It’s more of a personal gym as opposed to a warehouse gym.
Amanda—And once, if this goes—we could take it over, Health and Wellness—It’d be easy for
us to handle.
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Jon—So it’ll be up to them to just go. When they think they’ve gotten their 12 months in, they
get a print out and they submit it.
Bobbi—These are their prices, right?
Jon—No, that’s their prices now. They were supposed to get back to me before 7:00 because he
was dealing with a problem.
Jim—When you say 5 times a month, are you counting the amount of time you spend in the
gym or the number of times you check in.
Jon—They actually have key fob’s there.
Jim—Is there a time minimum?
Jon—No. You could walk in and out. If you go down there, walk in, and just key in and walk back
out again, that’s up to you if that’s how you want to do it.
Jim—I was going to say a time minimum might be better.
Jon—People do half hour, some people to do hours, some people do three. They’re not open
24 hours, that’s the only thing. 4 o’clock in the morning until midnight I think he said.
TJ—Yea they’re only closed 4 hours.
Bobbi—Saturday and Sunday they only open at 7 and they close at 8 and Sunday they open at 6
and close at 5.
Jon—The only reason they close is because that’s the only way they can guarantee to actually
clean the place. If they walk through that with all their cleaning supplies while people are
working out they’re going to be calling EMS.
TJ—I think Marcia had her hand up.
Marcia—If I went to Planet Fitness and I got the print out, would I get reimbursed?
Jon—Well what you’d have to do is most likely is we’d have to stop all the Medford accounts
and just start paying yourself.
Marcia—But at the end of the year, provided I—
Jon--At the end of the 12 months, just come in and say I have x amount of—hand that in—TJ
will see if you’re in good standing for the year and—
TJ—Alright, so we can do Finest and there.
Shawn—Why would you limit it to 2 gyms if you can get records for each person that wants to
go to a gym. Would you open it up? Wouldn’t it be beneficial for people that maybe use a
different gym?
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Jon—If they can meet the same price. See that’s the thing—
Shawn—Well it would be up to that amount of money per—
Jon—Well we could also decide on that. Then we’d decide to just give $150 dollars back.
Hubert—It’d be x amount and that’s it. Depending on where you’d go—
Jon—I’d be happy with that because I’d sign up for the 2 years. It’d come to the $150 bucks a
year. If I got back $150, I’m breaking even.
Amanda—I like that.
Marcia—If somebody wanted to go to, let’s say L.A. Fitness, and pay $45 a month. But that’s up
to them. And if they could get back $150 at the end of the year--
Jon—I think we’ll end up getting more bang for our buck that way.
Hubert—Well everybody will have their own gym that they want to go to, and everybody will
get the same amount back. So there’s no favoritism, no nothing. The intent of having a Planet
Fitness deal was to make it simple and easy for people to go local. It didn’t work out that way.
So--
Jay—Well it did, it’s just that people aren’t going. We lost track of--
Jon—Well that’s what happened to me. I took my name off and when I went back 2 years later I
owed them almost $300.
Hubert—I have no idea what I owe them. Because they never put me back on the list
Jon—They put me on my own list now and I’ve been accumulating. Supposedly that’s—When I
was talking to these guys. People have gone there and shut their account down, their own
private account. And they continue to bill them.
Shawn—There’s a clause in their contract (for Planet Fitness). After you tell them you cancel,
they bill you for an additional 30 days. So if you cancel everybody today, they’ll go on and bill
you for one more month.
Jon--Well someone is going to have to go down there and—
Hubert—Well each individual person has to go down there and cancel.
Jon--Well we’ve already paid for the year there. So if they want to stay—no they’re better off
getting out and starting fresh.
Jay—I enjoy going there.
Jon—That’s why we’ll do both.
TJ—When do we want to pull this?
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Hubert—Let them know at the next meeting.
Melissa—Up to a certain amount?
Jon—Now the other thing is, do we do a cap on how many people get it each year?
Hubert—No. We didn’t have a cap on it now.
Jay—No. You have to go across the board. Probies don’t get it. Full members get it as long as
they’re a member in good standing and they meet the criteria of going 5 times a month.
Jon--So should we have a motion then for that to adopt this? To put the guidelines in. 5 visits a
month for a 12-month period.
Hubert—5 visits a month would be 50 a year.
TJ—You have to do 50 visits per year.
Jon—It’s going to be more than 50 visits a year.
Hubert—Well then it’s 60 but I say 50 to make it palatable. Like you said, vacations and all that.
Jon—That’s one visit per week. We were doing 1 plus 1. Ok, so make it 50 visits per year.
Member should be in good standing for the previous year.
Hubert—And they have to submit the paperwork after the year is up.
Jon—So it’s going to be up to whoever stays at Planet Fitness to go down there and track their
record.
Hubert—They don’t get their record, there’s no reimbursements. And all reimbursements have
to be run through the chairman.
Jon—The chief first for the good standing part, chairman to sign off, treasurer will write the
check.
Jon—So now we’ll be starting from this point.
TJ--Well let’s go by last year’s good standings.
Amanda—Do you still want our committee to take it over?
TJ—Yea. We’ll start it off on this level, then we’ll hand it down to you.
Kayse—Ok so the motion to require 50 visits--
Hubert—No the motion is to allow membership to maintain their own gym memberships at a
gym of their choosing. Medford Ambulance will pay up to $150 per year for the memberships.
Members are required to attend the gym 50 times per year and be in good standing in order to
receive reimbursement.
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Bobbi—And must submit proof.
The only other purchases for the month were mainly maintenance stuff.
Motion made by: Jon: Written by Kayse.
No: 2
Yes: 7
Motion passed
Vehicles and Equipment
Bobbi—81 just came back. Obviously last year there was a big problem with 81. There was this
bad smell with rotten eggs and what it was, was one of the batteries was boiling the alternator
out. So we replaced the battery. Now we had the same problem so we contacted Chevy. Chevy
looked at it and said it was the exact same problem. So they contacted headquarters and
headquarters looked and said the problem was that they didn’t know that you can’t just replace
one battery, you have to replace both batteries. So now they replaced both batteries. We were
not charged for it. It was under warranty. They fixed the carb return and they fixed the battery
and everything has been done and 81 is back.
80 was back. We had it done MD auto in Patchogue. They gave us a very good price. They had
to replace the entire rear differential, the axle bearings, the seals and they towed it free of
charge from here to there.
It’s been one thing and another with the ambulances. 17 went out. Had a problem with the fuel
was leaking. It was leaking at the fuel press regulator on the filter housing. So they had to
replace all that. That’s back in service.
5-34-19 went out. Got inspected. Got 4 new tires on it. Did a regular PM on it; that’s back in
service.
5-34-16 had an electrical problem with the doors….
Right now 20 is out at OTIS, out of service, it needs to be checked. They had to send it over to
Chevy because Ford computer will not operate with a Chevy computer. So they sent it over to
Chevy to find out why the check engine light was on. So he’ll let me know what was going on
with that.
The next one to go out is going to be 16 because the check engine light went on with that one.
Once again I told him to PM every one of them right now. Once that’s back, all of them are
going to get PM’d. Starting in 4 months, we’re going to start all this all over again. Each one will
go out individually and will get PM’d every 4 months.
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TJ—Rob, you have a question?
Rob--You said 80 they weren’t supposed to charge us the towing because I think I saw a bill for
$75 from them.
Jon—No that was from the scene.
Bobbi—No that was from the scene. It got stuck on the scene.
Rob—OK.
Bobbi—They charged me—It was a $75 charge; they usually charge $125. They give us a
discount price because we are an ambulance business. He does most of Patchogue Ambulance
and Patchogue Fire Department responders.
Jon—There seemed to be a quick turn around with that also.
Bobbi—Yea.
Jon—Towed it here, picked it up the next morning, brought it to the shop, it was done in 3 days.
Bobbi—Yea. Once the part came in it was 1-2-3 and he charged us $1600 to do all that—which
was a pretty good price.
Christy—Can I just ask: I’m sending out emails when certain things go out of service, but then
I’m not sending emails when they go back in service. I think sometimes that’s causing
confusion.
TJ—That’s my fault.
Christy—Is that OK? I hate to ask to send out more emails to people.
Bobbi—I messaged the chief. That’s who I was told to tell.
TJ—I’ll forward it to you.
Jay—Can we do that over RedAlert?
TJ—No. We are still trying to get that app to work right. It’s working now, we have a map.
Bobbi—Quick question on the vehicle. Are we planning on purchasing a new vehicle next year?
I would like to obviously be included in that.
Hubert—Yep.
TJ—17?
Hubert—17 is supposed to be replaced.
Jay—What did we spend on 18? 250? Somewhere in that area?
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Hubert—I think between $250 and $275.
Jay—OK, I’m going to pop into my report, which is town and legal. Perfect. I did go down to
Proliner. Proliner—
Bobbi—I’m not done with my report.
Christy—I’m so confused about what I’m typing, Jay!
Jay—I’m sorry. I asked him to email me the specs for the Nassau County buses. Which are the:
F350’s. They are 4-wheel drive chassis. the box is 14 – 16 inches shorter, but they’re also
$166,000 compared to $252,000. So it would save us almost $100,000 per rig. Still all the
aluminum construction like we have over here and he’s got a ton of them in stock. And we can
piggyback on Nassau County’s bid. So that’s something we should definitely look into. Saving
this company over $100,000 on an ambulance. Yea, it’s a little bit shorter, we may have to
reconfigure a few things but—
Bobbi—It’s definitely shorter.
Jay—They definitely are shorter, like the back of the stretcher would be at the back door, not 8
inches in. But the four-wheel drive, and the price— And he’s got different cabinet
configurations. So we don’t have to go with exactly what Nassau County’s got. Because the one
side didn’t have a full length door on one side like we’ve got. They had a short door.
Hubert—One question that I have is the F-350 is grossly overweight. They usually carry a
patient, one person and a driver. That’s all they carry.
TJ—We can upgrade to an F-550 chassis.
Hubert—Then you’re look at 10 – 15 thousand dollars more.
Jay—Even still—it’ll save us $80 - $90,000.
TJ—He let me drive one of them the other day and they’re nice.
Jay—he didn’t email me back so I’ll have to talk to Billy again.
TJ—It would be 250 on an F-550 body. But built buy Brawn and Rodesky.
Bobbi—I really would like not to go with an Excellance. So we should start working on that, am I
correct Hubert.
Hubert---By December.
Jay—He said sometime in May our MCI truck should be done.
Bobbi—OK so in December we’ll start specking trucks.
Jon—Also, are you going to be looking for a new 80 or no?
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TJ—A new 32.
Jon—Oh 32 is—Well yea, its shuffled around.
Amanda—It is pretty rough.
Jon—That’ll also be in the works then.
TJ—What do we normally get for those trucks overall? The lifepak? 55? 60?
Hubert—No much more than that, because there was so much added on.
Discussion ensued
Bobbi—And just so everybody knows. Gerri took care of the problem in 20, with the bar coming
down. I actually got a phone call because she said can I give your phone number to him and I
said yes. I got a phone call from the CEO of Excellance. He was all apologies. He said, “Obviously
we have to work on that”. I said, “Well that’s very obvious”. I said, “Because, the screws that
were in there, probably are in one of my chairs. That’s how small they are. We have people—
we get ahold of that and we have to jump up. Then we had the other problem with that piece
that came out. And that’s when it got fixed and there was no charge for that. Because It was
piss poor (in plain English)—
Jon—I think that’s the one rig though that had that same problem constantly when we got it.
Bobbi—The CEO from Excellance was very apologetic. He said, ‘Are you specking out a new
rig?” and I said, “Yes, and I’m not guaranteeing you it’s going to be an Excellance”. He said,
“Well, anything I can do….”
Jay—They’re very nice guys down there, it’s just, every year…
Hubert—Start spec’ing in October.
Bobbi—October? OK.
Hubert—The idea is to set the contract by December and try to pay as much as possible and try
to get a decent discount.
Bobbi—OK.
Overlaying discussion ensued
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Jay—As soon as I get the specks from Billy—
TJ—I am hoping we’re going to do the power load system.
Jay—Well that’s what he was saying. These rigs already come pre-done. So if you want to get
the power load system—
Bobbi—I will tell you right now. I’ve ridden in them, I’ve ridden in the back of them and they
don’t hold a lot. You’ve got to be very cautious. You’ll be way over weight within probably the
first few things we put on it. They don’t, they don’t—he’s absolutely right. They come with a
medic and the cop becomes a driver
TJ—We’ll just get. We’ll see prices and we’ll compare.
Bobbi—Anyone else want to come on board with me now.
You want my equipment?
Equipment is easy. We just put in a new inventory. Hector gave me the new inventory. Hector
and Dez have been doing a marvelous job. Hector’s been doing a lot of it. He keeps the
inventory up to date. If nobody has seen the closet since we have taken it over, you can ask me
and I’ll show you after the meeting. It is absolutely clean and everything is well stocked. We
have plenty of stock of everything. I just got new BVM’s in. It’s doing really well. I’m very
pleased. The minute stuff comes in, Hector comes down, puts it in the inventory.
Town and Legal
Done within vehicles and equipment report
Communications Report
Tracy—I don’t have much. We have our 10 new batteries that came in, I’m not sure what we
want to do with those. We have one member that would like a new battery. I would like to get
the ‘property of’ stickers to put on them.
Amanda—Is there any update on Tommy’s thing.
Tracy—No, I don’t have any update.
Jon—I spoke to him during the week. You mean with the pagers?
Amanda—Yea.
Jon—Yea, he’s doing research on the two different programming devices.
Tracy—So are we still collecting people’s pagers?
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Jon—Well, if we decide to reprogram them, I guess we’ll have to take them back. He found a
generic one that actually does all the pagers, which was cheaper than the one Motorola one. I
thought he’d be here tonight, but I guess not.
Tracy—And then the radios should be here soon.
Jon—The radios are in. That’s something Rob’s going to bring up about the programming of the
radios.
That’s it? Thank you.
OK, Mr. Simpson?
Rob—Do you want to see if anybody here needs to address stuff?
Jon—Oh, Ok. You’re not in a rush today. Oh.
Marcia—Oh, I just wanted to remind, I guess it’s really TJ that we don’t have any blank RMA
forms.
TJ—Do we have carbons?
Marcia—I had mentioned to you, I think last month and you said we hadn’t ordered them.
TJ—I found this many in my office so I’ll put them out there and then if we don’t have any I’ll
put them on order.
Marcia—OK because there was none in the box today. That’s it. Thank you.
Jon—Anyone else? Shawn? That’s it.
Conversations ensued
District Manager’s Report
(See Attached Report)
Rob read off the landscaping section of his report
Bobbi—Can we get maybe one or two more (quotes)?
Rob—We could. I would say, Keith’s has been fine and so has the other guy.
Bobbi—The guy that does my lawn is less than all of these guys and he does commercials.
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Rob—Well we need to do something before the next board meeting because it actually starts—
Bobbi—How about I just give you his number?
Rob—We could do that but we should make some type of a motion or something just so to—
I mean if you want to jump in next year I have no problem. And like I said, I even, Melissa was
supposed to get some, I don’t know if she did or didn’t—I don’t think she did because I showed
her these and I think she was fine with what we had. So the question is; do we want to stick
with the guy we had or do we want to go back to Keith? Keith I have no problem with as well,
but Keith is a little more. The other guy does better landscaping.
Jon—But you don’t know what he’s going to charge for fertilizer.
Rob—No. He can’t do it; he doesn’t have a license. So if we use the two of them it’s a little
under $7,000. And that’s who we’ve used in the past.
Marcia—Isn’t it easier to have one company do everything though?
Jon—A lot of the landscapers don’t do the chemical.
Hubert—A lot of it you have to get a license in Suffolk County.
Rob—Yea. Some of them have it. I don’t know if it’s a benefit or not. There’s a guy that just
specializes in chemicals.
TJ—The grass is getting cut and it looks ok.
Jay—We just have to figure out the watering schedule.
TJ—Yea. We should water twice a week.
Rob—Somebody want to make a motion?
Jay—I make a motion that we use ‘Better Landscaping’ and Turf’N’Tology for a total of $6,954.
Rob—Yea, it’s two companies. If you want to put down: it’s ‘Better Landscaping’ is doing the
landscaping. And then it’s ‘Turf’N’Tology’ is doing the fertilizer. If you want the exact amounts,
it’s $5800 for the landscaping and it’s $1154 for the fertilizer. Total. But just for the 2 different
companies.
Motion made by Jay
Seconded by: TJ
Motion passed unanimously
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Rob—OK, solar project. We’re still getting proposals on the roof. Question is (and I don’t want
to get too crazy on this), we only have about 2 years left on the roof. So if it’s not something we
want to do now we can put it off. But in order to do solar we do have to do the roof. So does
the board want me to get prices for the roof? Again, we have one of them that’s at $40,000 so
at the very least, we are looking at $40,000 to replace the roof.
Hubert—Realistically, if you are saying it has to be replaced in 2 to 3 years, who knows how
much it’s going to cost in 2 to 3 years?
Rob—Well I didn’t know if we have it budgeted. Well, we don’t have it budgeted, but do we
have funds to do that? I don’t want to go crazy and then find out we’re going to put this off
another year.
Jay—We have a million dollars.
Rob—So by next meeting I’ll have at least 3, if not more, proposals on the roof. And if anybody
knows of a commercial roofing company that would like to give me the information, I will take
that.
Tracy—Didn’t we already have 2?
Rob—We only have one so far. We are getting another one. The guy that does the energy
efficiency for the building is getting one too.
Jon—If you have friends that want to give a quote on this or whatever, please let them know
that it has to be done by the next meeting.
Rob—As TJ had mentioned, Alpine Software is still working on the Duty Shift Management
program and the CAD system. So they are actively working on it.
The employee part of it I’m going to leave until the executive session.
Vehicle Repair, Bobbi talked about most of it except the plow on 10. A new blade was put on it.
Bobbi—I thought that was talked about last time.
Rob—It was approved, but they did put it on already. It was done 2 or 3 weeks ago before the
last snow storm. Also a key box with all vehicle keys that are installed in the director room that
Bobbi, myself and the chief have access to.
Postage machine lease is coming up in August. I’m sorry, in June. Currently we are paying $44 a
month, not including postage. I was able to get us a non-profit rate of $14.99 so we are going to
be saving approximately $150 a year and that will start as of June
Under communications, portables, as Tracy said, are coming in. We had to change some of the
frequencies. What happens is periodically we have to go through the list because some
agencies will change their PL. Their frequency usually stays the same but their PL is their private
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line which they can change because of so many people on it, or there’s unwanted people, they
can just go ahead and change it and they don’t say anything to you. Those two departments
were Farmingville and I think Patchogue actually had it, and Holtsville also had PL changes. So
the old radios, although they still work our frequency and Medford Fire and stuff like that, if
you go to scroll down and try to talk on Holtsville and stuff it’s not going to work. So eventually
what we’re going to have to do is have the guy come in here. We’ll have to get the portables
dropped off maybe the night before or something and he’ll do them all. Or you’ll come in
during, let’s say 10 and 2, and he’ll reprogram them.
Jay—My radio in my truck—like I have one of those base stations that Medford gave me—I pick
up on a cab company.
Rob—Probably because the private things off—
Jon—You may be picking up a bus company in Connecticut.
Jay—Maybe that’s what I’m picking up.
Discussion ensued
Rob—So the new radios were held up because I went through the frequencies and stuff so the
new radios will have that programmed in there. The thing is, I don’t know if we went over last
month, I was able to get a $700 credit on those radios because we turned in some old radios
that we weren’t using. So we’ll see that I guess once we get billed for that.
Wi-Fi at Sipp Ave has been upgraded: the speed has been upgraded. So we went from 60 to 250
Mbps. So we should definitely see an improvement when you’re on the phone or if you’re on
your computer. We are also upgrading the router. The router here is approximately 2 to 3 years
old.
Bobbi—Is that why it’s dropping us?
Rob—We think. So we’re going to try that first. The only other thing that Marty says is when
they increase the speed, they may have changed something when they went in there. Because
it seems to be increased since then. But we’re going to start with the router. But the router, like
I said, is 2 years anyway so it’s due to be done anyway, so we’re going to start with that and
we’ll see how that goes.
I think that’s it. The only other thing I have is just under executive session.
Jon—Thank you. Anybody else have anything else?
Amanda—Melissa said she’s on Southaven.
Hubert—What I heard so far is the estimates on the kitchens are coming in higher, so we’re
going to have to increase the amount that we have to set aside in order to do it.
21
Amanda—Yea, isn’t that why we didn’t start last time
Hubert—She can’t get anything that was in what we originally approved for a year and a half
ago. So, a year and a half later, it’s going to cost more.
Jay—I did take a look at the water filter under the sink. I took it all apart. That’s just the
pressure, that’s the way it is.
Rob—That was just replaced recently.
Jay—Yea, I know that. They were complaining about the pressure, the pressure, the pressure.
Rob—Well originally they thought it was a frozen pipe or something…
Jay—Yea, it’s not, because everything is fed from above.
Rob—The hot box I changed like two years ago because there was an issue with the coil in
there. Because we did lose pressure and stuff.
Jay--This is the way the filter is made. It’s made for a low pressure: like you press the little thing
and it pssss…it pisses out water. It should have its own separate little thing, but—
Christy—Not even that. You know those water coolers? That’s more of what he’s saying it’s for.
Jay—It’s a $30 in-line filter. It’s nothing crazy.
Christy—In the future, theoretically, we could get a filter that’s more appropriate for this sink—
or whatever sink we have.
Jay—Yea.
Christy—Yea, so then the issue will be then.
Kenny—You need a whole house filter.
Christy—Yea like an actual—
Kenny—One that lets more water pressure pass through.
Jon—Where on Southaven is she? 112?
Amanda—I think I just heard her come in.
Melissa walks in
Buildings and Grounds
Melissa—So I have an issue: As you can tell, the flooring has not been done. We approved the
$4,000. The only issue was, the guy we approved didn’t realize that he didn’t put his labor into
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it, that was only the materials. He gave me: he told me it was in the kitchen so it was a two for
one deal. He was not going to charge labor if we gave him the kitchen. I said that’s not on the
table at this time. So I told him thank you but no thank you, we are not using him anymore.
Because he got a little nasty about that whole situation. The other guy that was $5,500. I would
like to re-present it to you guys for another vote. I did get three estimates. One was $13,459.
Empire was $10,500. Home Depot starts at $6,120. But that’s a start because they have to bid it
out. So none of those—I’m just giving you guys—for two rooms. So it’s up to you guys if you
want to do carpeting.
Jon—Can you just clarify that. How much is it for both rooms?
Melissa—For Long Island Builders is $5500 and change. I have it in my car, I don’t have it in this
room.
Jon—That would be the chief’s office and this room?
Melissa—That was the chief’s office and this rom. For the good, hard laminate flooring for the
flooring. The molding around them will have to be done as well. The padding underneath. And
it had the 5-year commercial warranty.
TJ—So we’re looking at about $1500 bucks more.
Melissa—Yea.
TJ—That’s the labor.
Melissa—And that’s why, Jackie said, “Oh, it’s only $800”. I said, “That’s only $100 less than the
other guy. You’re just being an ass hole. Thank you but no thank you.”. Can we do another
motion?
Jon—Sure, if you want to do another one. What was the other motion for?
Melissa--$4,000.
Jon—4? Ok.
New motion then.
Melissa—I’m going to do up to $6,000.
Motion made by Melissa
Seconded by Amanda
Yes: 8
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No: 1
Motion Passed
Melissa--During the month we had a problem with the sink. In the text message, Jay was
supposed to get a new filter. Did you follow up and get a filter?
Jay—I did not get a filter, because there is a new filter in it. That’s what it’s supposed to be.
Melissa—But we discussed it the next day. According to the text message the next day, we
were looking at a better filter.
Jay—Did someone volunteer me to get a filter?
Melissa—Jon asked you to—that was the next day.
Jon—If you look back through the texts, you’ll see I suggested if he needs another one, to print
it out for me. But that’s a brand new filter.
Jay—That filter, you missed it because you weren’t here, that filter is set up for its own special
line where it’s like you’ve got your sink and you’ve got—
Melissa—Well I don’t care if it’s going to change. That’s why I was bringing it up so, I wanted to
know where we stood with that.
TJ—Status quo.
Melissa—Ok. Wi-Fi: I know we had an issue with it, I don’t know if Rob mentioned it.
Amanda—He did, yea.
Melissa—Do we have a thing from Rob so I know what not to repeat?
Rob—Here. I didn’t really put much in there. It just had to do with the Wi-Fi. Just the roof and
the Wi-Fi.
Christy—Just everything you’re trying to say.
Rob—Everything else I said you were going to bring up.
Melissa—What did you say about the roofing?
Rob—Just that we got quotes.
Melissa—Yea I know. I’m looking at quotes that were discussed last month.
Hubert—Yea. But it’s—getting the roof done yes.
Bobbi—We are getting the roof done now.
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Hubert—Somebody said it has a 2-year shelf life left to it. We said don’t worry about it, we’ll
get it taken care of now. Because in two years it may cost much more anyway, so let’s get it
done now. Anyway, also the kitchen. We also mentioned that.
Melissa—I’m sorry, I’m confused because last month I was already told to look to get the roof
so what changed?
Hubert—Well there was a question because there was a 2-year life left in the roof. So it just
came up, do we really want to do it because we are spending $44,600. One quote was $44,600
which is a decent amount of money—do we want to still continue with it.
Bobbi—And Jon said if anybody has anybody that does roofs to bring them in as quickly as
possible.
Jon—So we can decide next month.
Hubert—And then came the kitchen. We said that the original budget that we had for it was
not enough because it was a year and a half ago, so we need to increase that.
Melissa—Ok. Yea, so the Wi-Fi is being fixed. The camera’s I was asked to look for the addition
for the back. As building and grounds, I would love to. I spoke to Rob; I just don’t have any
access to the cameras so I don’t even know what I’m going to look at to be honest with you.
TJ—You have access to my office.
Melissa—But I don’t have access to the cameras or anything.
TJ—They’re unlocked all the time.
Melissa—Can you and I go over the system so I know what I’m –
TJ—You’re better off with Rob.
Melissa— (To Rob) If you and I can set up time that’d be great. Alright, awesome.
Bobbi—Can I make a suggestion while we’re talking about camera’s? Is there any way we can
get a small camera in the paid responder room?
Jon—Why?
Bobbi—People come and go. I’ve been down that in that end of the hallway, I hear doors open
and close, I come out and there’s nobody here. I don’t know who the heck.
Hubert—That goes down the hall. It goes right down there.
Jon—They also cut out the side door out the back to the parking lot. They don’t come through
the front any more.
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Bobbi—No, when I’m down that hallway, you hear the door open and close. Then I have no clue
who’s—
Hubert—We have a camera right here that goes down the hall. It’s on the wall.
Bobbi—But you can’t see it if you’re in that room.
Hubert--Oh, you want them to have access to cameras.
Bobbi—Just in case somebody—
Hubert—They’re fine. Oh, they’re fine.
Discussion ensued
Melissa- Continuing on, sorry. The outside sign—TJ I know you have access to that--I know
when the EMT had passed away, I got a few text messages about it. As building and grounds
can I also have access to that as well, since I got a lot of,” Well, you’re building and grounds so
I’m supposed to be coming to you’. And I had no idea of any of it until we got the email.
TJ—Once I get the new adaptor for the new laptop, because this new laptop we bought doesn’t
have an adaptor for the Ethernet cable. So it can’t connect to the sign. And I’m going to be
getting the update from Anna, for the sign. I’m going to leave it operational for now, just so
more people have access to it. As soon as I get the piece to adapt—we ordered it through Prime
last week and we still don’t have it. But I’m going to leave the sign operational for now. But if
the chief’s want access, I’m going to give the chief’s access to that.
Melissa—Ok. CPR room? What’s going on with that down at 112?
Bobbi—As soon as the EMT class is over we can switch things around. Right now it’s very hard
with the EMT class being there.
Melissa—So when is that over?
Bobbi—Next Month.
Melissa—OK. Two doors, we’re getting quotes from Tony because the one by the paid is not
lockable. I’ve talked to all the paid guys; they are aware to just double check to make sure it
does lock because it’s not consistently locking.
Jon—Are you talking about the paid door?
Melissa—No, the outside door.
Kenny—Tony was working on that.
Melissa—Yes I am aware.
Kenny—He said that the door itself, the inside door is no longer usable—
26
Melissa—I don’t mean to interrupt. I am aware. That’s why I’m saying we are replacing that
door. He’s going to call myself or Rob tomorrow with a quote. We are also going to replace the
North side door because that’s starting to go as well at this time.
