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MONTHLY REPORT
July 2011
Management DivisionManagement Division
HR MONTHLY REPORT
July 2011
Engaged Projects This Month
Recruitment UpdateRecruitment Update11
Training ActivitiesTraining Activities22
Other activitiesOther activities33
HR information updateHR information update44
RECRUITMENT UPDATE
Head office
IT 02
Legal 02
Internal Audit
01
Underwriting 01
Accounting 01
Actuary 01
Total 08
Hanoi branch
BDO 01
Collector 01
Total 02
Danang branch
BDO 01
Total 01
Cantho branch
Service center
02
Collector 02
Total 04
Total:Total: 18 18 new comersnew comers
Haiphong branch
Service center
01
BDO 02
Total 03
TRAINING ACTIVITIES
No.Name of training
courses
Number of
courses
Number of attendants
1.Chairman meeting with new comers 1 18
2. Orientation training 1 4
3. Functional training 1 9
4. Management training 1 12
Total 4 43
New organizational chartChairman: Mr. Leo Liao
President: Mr. Stanlee Lee
VP: Mr. Eric Wu CAO: Mr. Lao Tri Duong
Director: Mr. James Wu
IT
System Development
System Support
System Security
Management
HR
GA
Legal
Finance & Accounting
Accounting
Finance
Investment
Policy Admin
Underwriting
Premium
POS
Claim
Planning
Business Planning
Actuary
Marketing
Agency Planning
Agency Admin
PR
Training
Training Planning
CRD
Regional Director
TW consultant
Service Center
Training Center
Internal Audit
OTHER ACTIVITIES
1.1. Review and revise Uniform policyReview and revise Uniform policy Based on the current situation at our company, the Uniform Based on the current situation at our company, the Uniform
policy has been reviewed, revised and approved by BODpolicy has been reviewed, revised and approved by BOD Effective timeEffective time: July 01, 2011: July 01, 2011 The new policy has been posted into company system. The new policy has been posted into company system.
OTHER ACTIVITIES
2.2. Company trip 2011Company trip 2011 Organizer: Policy AdminOrganizer: Policy Admin Estimated time: Middle of September 2011Estimated time: Middle of September 2011 Location: Under discussionLocation: Under discussion Attendant: All office staff of HCMC office, Dongnai and Cantho Attendant: All office staff of HCMC office, Dongnai and Cantho
branch officebranch officeNotes: Notes: For other branches, HR dept. will notice in detail to all CRD soon. For other branches, HR dept. will notice in detail to all CRD soon.
HR INFORMATION UPDATE
Converted foreign exchange rate for the second 6 months of 2011
1st half year 2011 2nd half year 2011
Converted FX rate 18,932 20,618
Effective period: Effective period: July 01, 2011 to December 31, 2011July 01, 2011 to December 31, 2011
Based on the Document no. 265/TB-NHNN dated Jun. 30, 2011 Based on the Document no. 265/TB-NHNN dated Jun. 30, 2011 issued by State bank regarding to interbank foreign exchange rate issued by State bank regarding to interbank foreign exchange rate VND/USD on July 01, 2011VND/USD on July 01, 2011
NEXT MONTH PLAN
RecruitmentRecruitment11
Review and revise some company regulationsReview and revise some company regulations22
Loma paper exam registrationLoma paper exam registration33
Fresh graduated student recruitment programFresh graduated student recruitment program44
Proposal for personal accident insuranceProposal for personal accident insurance55
11
MONTHLY REPORT IN JULY, 2011GA Department
12
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
A.A. Office Building InformationOffice Building Information1. Hai Phong office1. Hai Phong office
Due to actual business requirement, Hai Phong Branch requested to renovate the meeting room on 5thFL into 2 rooms for BM.
Construction will start on July 30, 2011. To be finished construction by beginning of August
2011 Generator connection will also be conducted at
beginning of August 2011.
13
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
1st Rental Adjustment(Applied from Mar.01,2011):
24.50 USD/m2
Saving per month(27.50 - 24.50)
USD/m2 x 430.5
1,291.50 USD/mth
2nd Rental Adjustment(Applied from Aug.01,2011):
23.00 USD/m2
Saving per month(24.50 - 23.00)
USD/m2 x 430.5
1,937.25 USD/mth(Save 645.75 USD more)
Original Rental:
27.50 USD/m2
(Total area: 430.5m2)
14
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
15
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
16
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
B. Regulation information :
Regulation on Incoming / Outgoing Document Management Status : revised, approved and posted on system. Main revised content : apply the penalty for
those who violates the regulation in order to let employees to have more awareness of handling incoming/outgoing documents.
17
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
B. Regulation information :
Regulation on Security and Property Management Status : revised and approved by BOD.
(Also sent to Marketing Div. for signature) Main revised content : make clear the
responsibility of each Agency Unit regarding property management and key keeping.
18
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
B. Regulation information :
Regulation on Furniture and Office Equipment Management Status : on process of approval. Main content :o Define fixed assets, furniture and office equipments
basing on their value, use and using duration, needed to be managed by Company.
o Stipulate management of asset registration, handing-over, relocation, scrapping, selling, repairing, idling assets handling, inventory checking…
19
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS)
C. Assets Inventory (1st half of 2011)
Finish asset inventory checking at all office buildings Keep updating new assets list (if any)
20
NEXT MONTH PROJECT (GENERAL AFFAIRS)NEXT MONTH PROJECT (GENERAL AFFAIRS)
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July 2011July 2011
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Contents
Plan for next monthPlan for next month
Legal NewsLegal News
Legal CounselLegal Counsel
Terms and ConditionsTerms and Conditions
Terms & Conditions
TERM TERM UNIVERSAUNIVERSA
L LIFEL LIFE
WHOLE WHOLE LIFE LIFE
UNIVERSUNIVERSAL LIFEAL LIFE
I 01-02I 01-02 I 03-04I 03-04 R04R04 R06R06
WAIVER WAIVER PREMIUM PREMIUM
RIDERRIDER
MEDICAL MEDICAL RIDERRIDER
Legal Counsel
Company’s regulationsCompany’s regulations
Anti Money Anti Money Laundering Laundering RegulationRegulation(F/A Dept.)(F/A Dept.)
Internal Internal Audit Audit
RegulationRegulation(Audit (Audit Dept.)Dept.)
New form New form for using for using
Company’s Company’s Stamp Stamp
Legal CounselMembers’ Members’
Council Council Meeting Meeting (for (for
changing changing Actuary)Actuary)
Charter (2Charter (2ndnd time of time of
adjustment)adjustment)
Change Head Change Head of Branch in of Branch in Hai Phong Hai Phong
(Before: (Before: Wilson Chen– Wilson Chen– Now: Richard Now: Richard
Chen)Chen)
Legal CounselLegal Counsel
LAWSUITLAWSUIT
Case 1: Mr. Lan’s Case 1: Mr. Lan’s case regarding to case regarding to insurance benefit insurance benefit payment – at the payment – at the period of mediationperiod of mediation
Case 2: Case 2: Mr. Tuyen ’s Mr. Tuyen ’s case regarding to labor case regarding to labor issue - submitted issue - submitted documents to the documents to the Court in CanthoCourt in Cantho
LEGAL LEGAL SUGGESTIONSSUGGESTIONS
Giving suggestions Giving suggestions on new draft of labor on new draft of labor lawlaw
Giving legal advice Giving legal advice on Claim cases on Claim cases
Giving legal advice Giving legal advice on General Agency on General Agency modelmodel
Legal NewsLegal News
Offshore investment of insurersAccording to MOF’s explanation, Ministry of Planning & Investment (MPI) will issue certificate for offshore investment of insurers after MOF approves for such projects. It means that if an insurer wants to invest overseas, then 2 important things are:
1.First: Getting approval from MOF on offshore investment project;
2.Second: Getting Investment Certificate from MPI.
Legal NewsLegal News
Draft of new Labor Law
Vietnam Government has issued a draft of new labor law which some new important contents as follows:Current New
Definite term of labor contract: from 12 – 36 months
Definite term of labor contract: more than 12 months
Labor contract with definite term can sign maximum 2 times
Labor contract with definite term can sign: no limit
N/A Confidential term shall be effective within 3 years after termination of labor contract & work in any position producing a similar goods which can potentially compete with the previous employer
Legal NewsLegal News
Draft of new Labor LawCurrent New
Obligations of the employer if illegally terminate the labor contract:1)To re-employ the employee;2)To compensate for time that the employee was not allowed to work at least 2 months’ salary;3)To compensate the employ extra amount if the employee does not return to work.
Obligations of the employer if illegally terminate the labor contract:1)To re-employ the employee;2)To compensate for time that the employee was not allowed to work;3)To compensate the employee at least 2 months’ salary;4)To compensate the employ extra amount but not exceed 2 months’ salary if the employee does not return to work.
Plan in August 2011Plan in August 2011No.
Task
1 Preparing for expanding the Company’s business scope
2 Preparing for changing Actuary of the Company
3 Preparing for General Agency’s activities
4 Self-assessment on Internal Control
5 Revising Charter (second time)
6 Follow up Lawsuit1. Mr. Lan’s case2. Ms. Tuyen’s case
7 Implement Internal Regulation on Anti-money Laundering