Most of us lead busy, but undisciplined lives. We have ever-expanding “to do” lists, trying to build momentum by doing, doing, doing, and doing more. Those who built the “Good to Great” companies, however, made as much use of “stop doing” lists as the “to do” lists. They displayed a remarkable amount of discipline to unplug all sorts of extraneous junk.

- Jim Collins (from Good to Great)

Douglas Maurer, DO, MPH

Amanda Cuda, MD

Faculty Development Fellowship

Personal LeadershipSelf Management

Objectives

Contrasted personal leadership and self-management

Developed personal leadership approach

Considered personal boundary influences

Explored approaches to self management

Provided with tools to manage our busy lives

Personal leadership vs. Self-management

• Discuss the differences between personal leadership and self-management

• Can you think of some examples?

• We will hear a sample

1 minute

Personal Leadership

What are my Goals?What is my Mission?

Activity #1: Overarching Goals

• List your overarching or long-term goals

• Covey’s funeral exercise

3 minutes

Activity #2: Mission Statement

• Use your goals to capture your personal mission statement in 1-3 sentences

• This is a leadership tool to guide self-management

5 minutes

Activity #3: To Do List

• Make a To Do List for the next two weeks

• List whatever comes to mind

5 minutes

Personal Leadership Challenges

• Personal boundary problems can pose leadership challenges

- Compliants

- Avoidants

- Controllers

- Non-responsives

• Say “yes” to the bad

• Take on too many responsibilities

• Set too few boundaries

Compliants

Avoidants

• Say “no” to the good

• Inability to…

- Ask for help

- Recognize one’s own needs

- Let others in

Controllers

• Do not respect others’ boundaries

• “No” means “maybe”

• “Maybe” means “yes”

Non-responsives

• Ignore others’ needs when they have the resources and availability

• Self-absorbed

• Insensitive to the needs of others

Activity #4: Personal Boundary Issues

• What are your personal boundary issues?

• Based on your boundary issues, change some items on your To Do List

2 minutes

Self Management

How do I get stuff done?

The Covey Approach

• Mission statement driven

• Begin with the end in mind

• Put first things first

→Organize and execute around priorities

Activity #5: Prioritize Tasks

• Compare your To Do List to your overarching goals and mission statement

• “Star” those tasks in alignment

• These are your important tasks

2 minutes

Organizing for Success

Urgent Not Urgent

Important I II

Not Important

III IV

“Begin with the end in mind”

Consuming

Ineffective

Effective Leadership

Activity #6: Covey Matrix

• Categorize the items from your To Do List into the To Do Matrix

• Those tasks aligned with your overarching goals should be listed on top

5 minutes

Things to Consider

• Too much time on unimportant tasks?

• Consumed by crisis management?

• How will you increase time in Category II?

• How will you decrease Category I?

How do you feel?

• Perpetually exhausted

• Not fully engaged

• Feel guilty

• Feel dissatisfied

• Quickly frustrated

• Sleep poorly

• No time to exercise

• No healthy foods

• Eat at your desk

• Frequently ill

Manage Your Energy not Your Time

• Time is a finite resource, energy is not

• Energy defined as capacity to work

• Energy = body + emotions + mind + spirit

• Energy can be systematically renewed

• Establish specific rituals that are energy renewing

• Get rid of behaviors that are energy sucking

Energy Suckers

Energy Renewing

Outlook Email

1.Choose your email access wisely

2.Do not write fight or flight emails

3.Delete and purge

4.Triage

5.Complete the task

6.Only keep three email folders

7.Be a good email writer

8.Make the keyboard efficient

Outlook Tasks

1.Are you a list maker?

2.Do you need to be a list maker?

3.Write it down and forget it.

4.Check the box

5.Start with ankle biter issues

6.Have long term list

7.Make your daily list

8.It’s ok if the list gets blown up

Google CalendarGoogle Calendar

GQueuesGQueues

Final Thoughts

• What am I going to do differently tomorrow?

• What will I change to lead the next 2 weeks of my life? The next 2 months?

• Consider conducting this exercise with your spouse or colleagues

Objectives

Contrasted personal leadership and self-management

Developed personal leadership approach

Considered personal boundary influences

Explored approaches to self management

Provided with tools to manage our busy lives

Questions?