MOVING DISCOVERY AND

LIBRARY MANAGEMENT

APPLICATIONS TO THE CLOUD

Frits van Latum

Project, Delft University of Technology

The Netherlanmanagerds

EIFL General Assembly

10 .11.2014

1

The Cloud

2

The Cloud

SAAS

storage

applications

applications

SAAS

iAAS & PAAS

3

infrastructure:

servers, storage,

network

Multi tenancy

4

Cloud means …

• outsourcing of:• hardware

• flexible computing power, storage and network capacity (bandwidth)

• applications

• ICT staff

• and together with multi-tenancy outsourcing of:• application development and maintenance

• ICT staff

• lower Total Cost of Ownership• possibility to invest in improvement of services to end-users

• issue: security and privacy of data

• benefit from the community

5

• Discovery (and delivery)

• search and find for end-users

• central index

• combined with index on local

available publications

• more products

• Library Management

• managing publications and

collections of publications

• more vendors

Library applications in the cloud

6

Library Management

• New library management systems are based on

Unified Resource Management

• integration of managing print, e-resources, licences and collections

of e-books and e-journals

• knowledge base and openURL resolver

• support of patron (or demand) driven acquisition

• New library management systems expose web services

• in ICT terminology: API

• used for integration with local systems and integration with other

end-user tools

7

Dutch clouds

8

© Emile Beurskens http://emilebeurskens.zoom.nl

UKB consortium

• UKB Consortium…(Dutch university libraries + royal library)

• … libraries are implementing OCLC’s WorldShare Platform as their shared environment for record and collection management

• (and replacing their national infrastructure by an international infrastructure)

9

UKB consortium

• all libraries will use two

browser based tools

• Record Manager

• Collection Manager

10

And TU Delft Library?

• Started a European Tender procedure for Discovery and

Library Management Cloud Services

• replacement of 5 local systems by 2 cloud applications

• Discover, Aleph, VSources, SFX and Docutrans

• tender document: 30% price & 70% quality

• implementation project and cost included

• public announcement of the winner: October 28

• And the winner …

11

New situation

UKB tools

are part of

WMS

12

go live

planned on

July 1, 2015

Issues

• European tender procedure takes a lot of time• mainly preparing the tender document

• requirements and requests for information

• ICT department• is contract manager and takes care of all university wide applications

• had no experience in multi-tenant cloud applications

• Security and privacy• SURF developed a document with rules and regulations

• and a contract template on these issues

• which was of great support

• New system• always means change of workflows, training of employees, and …

• a lot of communication to keep up the good spirit

• Vendor lock-in• not very worried about, good exit strategy in contract

13

Benefits

• Total cost of ownership• considerably lower (~ 40%)

• End user advantages in Discovery• significantly more content (central index)

• more functionality

• Library Management• use of shared metadata and collection data

• supply chain: publishers OCLC libraries

• efficient licence and collection management

• Innovation• foundation for integrating library services in

working environments of students and researchers

14

used a locally

developed system, no

central index, all data

uploaded by library

used four

systems now

one

References• Cloud computing in general

• Wikipedia: http://en.wikipedia.org/wiki/Cloud_computing

• YouTube: https://www.youtube.com/watch?v=QJncFirhjPg

• Infrastructure providers: http://techblog.willshouse.com/2012/01/30/amazon-ec2-alternatives/

• Multi-tenancy• Wikipedia: http://en.wikipedia.org/wiki/Multitenancy

• Multi-tenancy: http://multitenancy-in-saas-paas.wikispaces.asu.edu/

• Cloud computing in libraries• Marshal Breeding (http://librarytechnology.org): Advancing Libraries through a new Generation of Library

Services Platforms and Resource Discovery Services, http://librarytechnology.org/ltg-displaytext.pl?RC=19346

• Judith Mavodza (Library, Zayed University, Abu Dhabi, United Arab Emirates): The impact of cloud computing on the future of academic library practices and services, http://www.emeraldinsight.com/doi/full/10.1108/03074801311304041

• Companies and products• Ex Libris: Alma and Primo: http://www.exlibrisgroup.com/

• OCLC: WorldShare Management and WorldCat Discovery: http://oclc.org/en-US/home.html

• Innovative: Sierra and Encore: http://www.iii.com/

• Proquest: Intota and Summon: http://www.proquest.com/

• Open Source• Kuali: http://www.kuali.org/ole

• Koha: http://www.koha.org/

• Evergreen: http://evergreen-ils.org/

• Blacklight: http://projectblacklight.org

• VuFind: http://vufind-org.github.io/vufind

15

Thanks!

Frits van Latum

TU Delft Library

f.a.vanlatum@tudelft.nl

16