MPA Effectiveness Rating Workshop and Planning

[Insert date][Insert name of Municipality]

• Suggested activity flow• Session 1: MPA Rating Assessment(2 hrs)

– Preliminaries– Explain what is the MPA Effectiveness rating system– Explain why MPA rating system– Project the rating document or transcribe in a manila paper– Explain each of the categories– Ask the participants if the category is meet (M) or needing work (NW).– Mark all answers in the projected document or manila paper– Ask what evidences do we have if either meet or needing work.– The co-facilitator should document all answers in a separate manila paper.– Outline/highlight categories with NW answers in a separate manila paper but visible to all participants

(this will be used for the planning session)– Go over all the answers and generate a RATING using the level criteria (show different levels with

criteria)– Explain what their rating is and make sure all participants understand it.– Always ask clarifications and comments to verify answers.

• Break/ice breaker

MPA Effectiveness rating system

• Suggested activity flow• Session 2: Planning (1 hr)

– Introduce the planning session and rationale– Do a recap on categories with NW– Process: Group categories into major components (i.e. trainings, I.E.C.,

enforcement, infrastructures etc.)– Export groupings into a template (see next slide)– Start your planning session– You can do small groups depending on the number of components you

identified. – Ask someone from the group to present their output– Ask the participants to observe and critique on the presentation– Ask clarifications for verifications

MPA Effectiveness rating system

• Objective– At the end of the activity, the ManCom or equivalent group will be able to:

• Determine the rating of their MPA• Assess areas that needs work• Generate evidences to support answers (documents and accounts)

• Output– Rating – Identify areas needing work– Narrative evidence and documents supporting answers

• Process– Introduction: Powerpoint presentation– Plenary

• Resources– Facilitator, participants (20-25), co-facilitator/documenter, MAO/MENRO, people

who have substantial knowledge of of MPA

Session 1 [60minutes]

What is MPA Effectiveness Rating System

• MPA effectiveness rating system is a harmonized report checklist of the Coastal Conservation and Education Foundation, Inc. as modified by the Philippine Environmental Governance Project 2 (EcoGov2).

• This reporting document contains categories and elements that are used to gauge and highlight important threshold indicators and processes that help promote and achieve MPA management effectiveness outputs and outcomes.

(Arceo et al. in prep), CCEF et al. 2004)

Purpose of MPA Effectiveness rating system

• A tool to measure performance• A system intended to assist local governments and

communities to improve MPA management• Minimum set of criteria/activities for every level needs to

be satisfied first to be assigned that particular level • Based on the principles of functionality, participatori-ness,

transparency, accountability and participatory decision-making

• With this system – you can always add things at the different levels, but cant remove things – we may want to add later on based on our experience vis a vis SM at the end of the campaigns

(CCEF 2005)

Levels: MPA Effectiveness rating system

Rating Phase Management Performance

Description

Level 1 Initiated Passing MPA establishment activities are in progress (1 year)

Level 2 Established Fair MPA is legalized and management activities have started (1-2 years).

Level 3 Enforced Good MPA regulations are implemented and management activities are maintained for 2 years or more.

Level 4 Sustained Very good MPA is well-enforced over the years; participation and support from the LGU and community is consistent (3 years or older).

Level 5 Institutionalized Excellent Management and enforcement is consistently maintained and is assured by additional legal support (4 years or older).

NOTE:

• Minimum criteria/activities to be satisfied for each level are indicated by a star (). • Governance principle adopted for each activity shown as empty box/es in the right columns (i.e. functionality [F], transparency [T], accountability [A], participatory-ness [P]) to be checked if satisfied.

•To help tie this framework into Rare’s Theory of Change we have added a column identifying which ToC variable each criteria maps to.

ToC Criteria/Activity Satisfied M or NW

F T A P

LEVEL 1 – MPA IS INITIATEDK, A MPA concept explained and accepted

(Orientation on MPAs for affected stakeholders from various sectors conducted. Social acceptance sought through community consultations /public hearings composed of representatives from various sectors)

BR Site surveyed using standard methods with baseline assessment complete, conducted in a participatory process

(Reports completed on fish abundance, coral cover and profile on community and coastal management)

BR Site selected with community acceptance(Based on PCRA and EcoGov process with public consultations)

BR Preliminary management plan drafted(Management plan should include policies, structures & responsibilities, strategies & programs, financial plan and M&E)

BR Management body membership tentatively determined(Management core group starting to conduct regular meetings with proper documentation)

BR Resolution and/or ordinance draftedIC Education program raising awareness about MPA functions and benefits started

(Conducted a series of public education activities)

LEVEL 2 – MPA IS ESTABLISHED F T A P

A, IC Community acceptance gained and documented(Documented through public consultation documents, e.g. barangay resolution)

BR Ordinance passed and approved by the Municipal CouncilBR Management plan adopted and legitimized by the LGU or PAMB

(Adoption of management plan supported by resolution/ ordinance; plan went through community consultations with multi-sectoral stakeholders prior to approval/ legitimization)

BR Management body formed and functional(Composition of management group and committees identified; roles & responsibilities clarified and accepted; initial meetings conducted )

BR Budget for Year 1 implementation allocated(LGU has committed a budget for the establishment and implementation of the MPA)

BR, BC

Enforcement activities initiated(Regular guarding of the marine sanctuary initiated.)

IC IEC activities conducted(e.g. Dissemination of MPA rules & regulations; initial stakeholder knowledge assessment conducted)

BR Boundaries delineated(Anchor buoys, marker buoys and/or boundary marks installed)

IC Signboards/billboards posted(Should show either map/zones, rules & regulations and/or other relevant details)

BR MPA outpost or other structures constructed(Guardhouse and/or other MPA-related structures constructed)

BR Biophysical monitoring includes local participation(Locals were trained to do biophysical surveys using standard methods)

LEVEL 3 – MPA IS ENFORCEDF T A P

BR Budget from LGU or from other sources allocated and is accessible for MPA management(There is a legal document by the LGU or an agreement with the private sector allocating budget for MPA management; financial reports being prepared and reported)

BR Management body active and supported by legal instrument(Implements the management plan including enforcement and monitoring activities based on prepared annual operational plan; regularly convenes for meetings; provides a venue to manage conflict or resolve issues)

BR Collaborative patrolling and surveillance conducted by mandated enforcement group and local community volunteers, records maintained and open to everyone(Enforcement group supported by legal instrument; enforcement plan regularly prepared and being implemented, e.g. day/night shifts, by mandated enforcement group with assistance from local community volunteers)

BR MPA billboards, boundary markers/anchor buoys maintained(Funds allocated for maintenance of enforcement support structures. May be part of municipal CRM budget)

IC, BR

Education program sustained public awareness and compliance (A long term IEC program is currently being implemented in support of enforcement and the general MPA objectives)

BR, BC

Regular participatory biophysical monitoring being conducted(Documented surveys conducted at least once annually using standard methods)-

TR Fishing effectively stopped inside the sanctuary zone(No fishing-related violations/apprehensions reported inside MPA for the past year or if violations occurred these have been prevented or duly dealt with such that no overall adverse effect on the ecosystem has resulted)

TR Illegal and destructive fishing reduced outside of MPA(Violations/apprehensions reported at least or at minimum within 5 km from the MPA boundaries have been reduced by 80% for the past year. This Implies that baseline violation reports have been estimated or gauged or at least based on the previous year).

LEVEL 4 – MPA IS SUSTAINEDBR MPA management plan and/or ordinance reviewed/updated in a participatory process

(Management plan and/or ordinance amended with the participation of various stakeholders)F T A P

BR Budget from LGU or from other sources is being allocated and accessed for 2 or more consecutive years

(Financial reports being regularly prepared, audited and reported; proper procurement & contracting procedures are strictly being followed and transparent, e.g. reports are accessible and reported)

BR Management body capable to run the MPA independently(Management body supervises/facilitates management activities [enforcement, budgeting & financial management, M&E, IEC, etc.] and coordinates activities with partners)

BR Enforcement system fully operational(Mandated enforcement group implementing regularly prepared enforcement plan; enforcement support structures maintained & patrolling activities sustained for 2 consecutive years or more; effective reporting system in place)

BR, IC

MPA billboards, boundary markers/anchor buoys maintained(Site development structures and equipment maintained for 3 consecutive years or more)

BR Performance of management body regularly monitored and evaluated with community/stakeholder participation(Performance monitoring program in place and conducted regularly for 2 consecutive years or more; reporting system for ordinary citizens to complain w/o fear of consequences available and widely known)

BR Annual participatory biophysical monitoring and timely feedback of results being implemented for 2 consecutive years or more, monitoring team accountable for reliability of results [after 2 years from establishment or the baseline reference up to the evaluation period]

(Documented surveys using standard methods; reports available; results posted in billboards)

BR Socio-economic monitoring regularly conducted, monitoring team accountable for timely feedback and reliability of results

(Fisheries and/or socio-economic variables being regularly monitored by local monitoring team; data summaries/reports are available and easily accessible)

BR Environment friendly enterprise and/or fees collected as a sustainable financing strategy(Environment-friendly products/goods sold to tourists, impose collection of user-fees, etc.)

TR Illegal and destructive activities stopped inside and within the vicinity of MPA(No violations/apprehensions reported inside and within 5 km of the MPA boundary or violations prevented or duly prosecuted and sanctioned for 2 consecutive years or more)

Level 4 Continued

LEVEL 5 – MPA IS INSTITUTIONALIZEDF T A P

BR Formal commitment from the Provincial Council giving MPA stronger political support(Gives MPA institutional support to strengthen enforcement and collaboration)

BR Management plan refined with stakeholder participation for adaptive management(Incorporates further refinements after gaining much experience and lessons to improve strategies)

BR MPA management plan including budgetary requirements incorporated in the LGU development plan(MPA incorporated within the long-term LGU area-wide development plan)

BR Management body capacitated for fund sourcing(Can prepare and submit proposals to seek financial assistance from external sources e.g. funds sourced by local management bodies)

BR Effective coordination with appropriate national & local agencies on CRM/MPA policies and with other LGUs achieved; accountabilities and working relationships among collaborating institutions clearly defined and formalized

(Coordination on implementation and resolution particularly of issues that transcend local boundaries including MPA networking with other MPAs etc.)

BR Evaluation of ecological and socio-economic impacts conducted and feedback mechanisms are in place(Assessment of resource status and long-term trends conducted; Analysis of change in local economy and long-term trends of user groups conducted; Reports of these studies have been completed and reported back to stakeholders and/or conference or symposia)

BR Performance M&E linked to an incentive system regularly conducted(Recognition/awards are regularly being given to outstanding members, law enforcers, etc.; incentives can also include priority for granting of available loans or alternative livelihood opportunities; feedback mechanisms for the communities such as suggestion box, complaint desk in the LGU, village assembly, are available)

BR, IC

IEC program on MPAs sustained over the years(Information dissemination activities sustained according to long-term IEC program; citizens can conveniently access MPA-related info and LGU-disseminated materials such as minutes of meetings, leaflets, etc.)

BR, IC Advanced IEC materials developed and disseminated with assistance from partners and/or private sector grants (e.g. video production)

BR, IC MPA emphasizes on public education and is being used as a study tour site, residents advocate for MPAs(After much experience, members are ready to share learnings and impart knowledge; presence of identified group that conducts tours and capable of giving talks on MPAs; paper/s written on their success stories published)

BR, TR Expansion strategies or enhancement programs initiated(MPA coverage is expanded, e.g. from a sanctuary to a park; or scope of conservation activities is heightened, e.g. coral reef restoration, culturing of clams, etc)

BR Support facilities constructed/added(E.g. tourism facilities, guardhouse expanded into an education/training center, etc.)

BR Revenues from enterprise and/or fees sustained and accounted for(Existing sustainable financing mechanisms are well-managed and well-documented; financial reports easily accessible)

Level 5 cont..

Summary

• Rating system• Identified areas that needs work

Session 2 [60minutes]• Objective

– At the end of the activity, the ManCom or equivalent group will be able to:

• Generate a plan

• Output– MPA Management plan (1 year)

• Process– Introduction: Powerpoint presentation (review the categories marked

NW (needs work)– Plenary

• Resources– Facilitator, participants (20-25), co-facilitator/documenter, MAO/MENRO,

people who have substantial knowledge of of MPA

Introduction

• Recap of the output [needs work]• Group categories needing work (i.e.

components) see template next slide• Ask clarifications• Add comments to each category as you go

through

Management Action Plan TemplateStrategies/objective

Point Person Date Budget and resources needed

Support needed

Trainings1.2.Infrastructure1.2.Enforcement 1.2.Monitoring1.2.IEC1.2Others

Summary

• MPA Management Plan

End