MRA Spring Business Meeting Minutes
June, 12 2016
Port Angeles, WA
(Please note, the minutes have been prepared to accurately reflect the meeting
proceedings. The minutes have been reviewed to a limited extent by the officers. The final
edits and approval of the minutes will occur at the MRA Spring meeting in June 2016. The
minutes are respectfully prepared and submitted by MRA Secretary/Treasurer - Doug
McCall.)
Agenda
Sunday June 12
0900 Call for proxies
Call to order
0930 roll call
Welcome guests
President’s Remarks
Minutes from 2016 Spring Business Meeting
Treasurer’s Report
Committee Updates:
Budget report
Membership
Statistics
Fundraising
Conference support
Safety
Old Business
Proxy Voting Update
New Website
Education
o LMS
Marketing
o Video
2017 conference - Idaho
New business
Officers committee composition issue (policy change & vote)
2018 conference (vote to approve)
ICAR elections
President’s remarks
Officer elections
************
MRA Executive Secretary Kayley Bell called for proxies at 0830.
MRA President Dave Clark called meeting to order at 0900.
************
Call to Order
June 12, 2016 9:30AM (PST) MRA President Dave Clarke
Roll call
Kayley Bell
Board Members ?? voting delegates by attendance or proxy
Additional Participants/Guests:
None
President's Address
Dave Clark, Portland Mountain Rescue - chair welcomes the attendees
Thank you to Olympic Mtn Rescue Unit for hosting the Spring 2016 Conference
Thank you to the MRA Honor Guard for presentation
Minutes from Winger Business Meeting
Motion
To accept from Corvalis Mtn Rescue & Seconded
Vote
Unanimous
Treasurer’s Report
Doug McCall, Kayley Bell
Balance Sheet
Mountain Rescue Association
Statement of Financial Position As of June 11, 2016
Total
ASSETS
Current Assets
Bank Accounts
Chase - Checking 183,173.07
Chase - Money Market 69,883.33
Wells Fargo - Checking 17,109.47
Wells Fargo - Savings 25,169.51
Total Bank Accounts $ 295,335.38
Accounts Receivable
Accounts Receivable 0.00
Total Accounts Receivable $ 0.00
Other current assets
Deposits 0.00
Inventory 24,546.04
Prepaid Expense 0.00
Undeposited Funds 0.00
Total Other current assets $ 24,546.04
Total Current Assets $ 319,881.42
Other Assets
CD0365 - .03% 6 Mo. 9/02/16 11,885.89
CD3387 - .05% 12 Mo. 11/6/16 13,017.28
CD6718 - .05% 12 Mo. 1/5/17 12,679.65
CD9029 - .05% 12 Mo. 4/21/17 11,289.93
Total Other Assets $ 48,872.75
TOTAL ASSETS $ 368,754.17
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 1,103.20
Total Accounts Payable $ 1,103.20
Other Current Liabilities
Accrued Expenses 0.00
Defered Advertising Revenue 0.00
Deferred Dues Revenue 0.00
Deferred Meeting Revenue 0.00
Total Other Current Liabilities $ 0.00
Total Current Liabilities $ 1,103.20
Long-Term Liabilities
Region Accts
California Region Acct 706.05
Desert Region Acct 187.50
Intermountain Region Acct 1.78
Rocky Mountain Region Acct 3,175.37
Total Region Accts $ 4,070.70
Total Long-Term Liabilities $ 4,070.70
Total Liabilities $ 5,173.90
Equity
Opening Bal Equity 0.00
Temporary Restricted Net Asset
Honor Guard Fund 817.24
Honor Guard Fund WA 5,724.75
ICAR Fund 10,321.30
International Exchange Fund 1,900.00
MRA Memorial Fund 2,355.42
Past Presidents Fund 525.00
Research Grant Fund 9,120.07
Total Temporary Restricted Net Asset $ 30,763.78
Unrestricted Net Assets 290,488.26
Net Revenue 42,328.23
Total Equity $ 363,580.27
TOTAL LIABILITIES AND EQUITY $ 368,754.17
Saturday, Jun 11, 2016 02:55:35 PM PDT GMT-7 - Accrual Basis
Budget vs. Actuals FY2016
Mountain Rescue Association
Budget vs. Actuals: 2016 - FY16 P&L January - December 2016
Total
Actual Budget % of Budget
Revenue
Contributions
Temporarily Restricted
Honor Guard Restricted 750.00
ICAR Restricted 10,000.00 8,000.00 125.00%
Research Grant Restricted 0.00
Rocky Region Restricted 300.00
Total Temporarily Restricted $
11,050.00 $
8,000.00 138.13%
Unrestricted
Donations 1,321.96 350.00 377.70%
Sponsorships 13,000.00 20,000.00 65.00%
Total Unrestricted $
14,321.96 $
20,350.00 70.38%
Total Contributions $
25,371.96 $
28,350.00 89.50%
Program Revenue
Application Fees 250.00 500.00 50.00%
Meeting Income
Spring Meeting Income
Silent Auction/ Raffle 2,500.00 0.00%
Total Spring Meeting Income $ 0.00 $
2,500.00 0.00%
Winter Meeting Income 3,095.97 3,000.00 103.20%
Total Meeting Income $
3,095.97 $
5,500.00 56.29%
Membership Dues 47,000.00 0.00%
Membership Dues - Alaska 1,425.00
Membership Dues - Appalachian 2,295.00
Membership Dues - California 13,070.00
Membership Dues - Desert 2,995.00
Membership Dues - Inter-Mtn 3,250.00
Membership Dues - International 315.00
Membership Dues - Oregon 2,830.00
Membership Dues - Rocky Mtn 10,960.00
Membership Dues - Washington 4,825.00
Total Membership Dues $
41,965.00 $
47,000.00 89.29%
Total Program Revenue $
45,310.97 $
53,000.00 85.49%
Total Revenue $
70,682.93 $
81,350.00 86.89%
Gross Profit $
70,682.93 $
81,350.00 86.89%
Expenditures
Fund Raising Expenses 13.38 3,500.00 0.38%
Sponsorship Expense 4,500.00
Total Fund Raising Expenses $
4,513.38 $
3,500.00 128.95%
Mangagement & General
Bank Service Charges 204.69 360.00 56.86%
Executive Discretion 1,000.00 0.00%
Insurance 2,000.00 0.00%
Legal 10.00 0.00%
Meeting Expense
Spring Meeting Expense 3,000.00 0.00%
Winter Meeting Expense 3,959.03 3,000.00 131.97%
Total Meeting Expense $
3,959.03 $
6,000.00 65.98%
Office Expense 1,356.25 3,000.00 45.21%
Postage 520.60 400.00 130.15%
Public Relations 197.98 16,000.00 1.24%
Publications 500.00 500.00 100.00%
Software Licenses
ESRI License 8,750.00 8,750.00 100.00%
Total Software Licenses $
8,750.00 $
8,750.00 100.00%
Telephone
Officers 116.76 500.00 23.35%
Total Telephone $
116.76 $
500.00 23.35%
Trademark 1,000.00 0.00%
Travel
Travel - Officers 2,133.12 8,000.00 26.66%
Travel - Presenters 1,000.00 0.00%
Total Travel $
2,133.12 $
9,000.00 23.70%
Website 104.09 7,000.00 1.49%
Total Mangagement & General $
17,842.52 $
55,520.00 32.14%
Programs
Education 6,261.91 10,000.00 62.62%
Honor Guard Expense
Honor Guard Expense General 448.35 1,500.00 29.89%
Total Honor Guard Expense $
448.35 $
1,500.00 29.89%
ICAR Expense -250.74 10,000.00 -2.51%
Membership Committee 1,500.00 0.00%
Research Grant Expense 3,000.00 0.00%
Scholarship Expense 2,587.50 11,950.00 21.65%
Total Programs $
9,047.02 $
37,950.00 23.84%
Total Expenditures $
31,402.92 $
96,970.00 32.38%
Net Operating Revenue $
39,280.01 -$
15,620.00 -251.47%
Other Revenue
Interest 45.35 100.00 45.35%
MRA Stores Income 3,982.20
Total Other Revenue $
4,027.55 $
100.00 4027.55%
Other Expenditures
MRA Stores Expense
MRA Stores Shipping 537.94
Stores Merchant Fees 441.39
Total MRA Stores Expense $
979.33 $ 0.00
Total Other Expenditures $
979.33 $ 0.00
Net Other Revenue $
3,048.22 $
100.00 3048.22%
Net Revenue $
42,328.23 -$
15,520.00 -272.73%
Saturday, Jun 11, 2016 02:57:36 PM PDT GMT-7 - Accrual Basis
Motion
Motion to approve the Treasurer’s Report by Steve Reese & Seconded
Vote
Unanimous For
Membership
Motion
Motion to accept Teton County Search and Rescue be accepted as an Associate Member by
Monty Bell & Seconded
Vote
Unanimous For
Motion
Motion to accept Ventura Fillmore Search and Rescue as an Associate Member by Monty
Bell & Seconded
Vote
Unanimous For
Conference Committee Report
Roger Yensen – reported on the conference report to lend any assistance they need
for the Spring 2017 conference. Discussion about, “the Book” that helps make
conference planning easier. Working on making the book digital and more available
so that planning is made easier.
Safety Committee
Tom Wood – update: near miss staffed by the Safety committee staffed the latest
panel for Near Misses. Bill has been working on the accident and near miss
reporting. Developing an outline for near miss reporting and has been sent out to the
committee for review. The form is on the website for any team that wants to fill out
the form. More to come at the Winter Business Meeting as a report update.
Bill Laxon – safety committee has prepared a lessons learned reporting system.
There will be a safety committee section on the website. Goal is to share lessons
learned to help other teams avoid getting to the same situation.
Fundraising
Rocky Henderson – budgeted $20,000 of income from sponsors and pleased to
report that we expect to meet that the number. Lost one vendor (Mora Knife) but
picked up another vendor (Team Wendy).
New prospects with Helly-Hansen and working on developing that relationship.
Some connections with North Face and looking to develop that relationship as well.
Pro Deals
Pro-deals are on our radar and looking to develop a better process for All MRA
members to be able to get a pro-deal and determine where to go from there. Rocky
will be looking to find one to help manage the pro-deal process.
Possible look at the National Ski Patrol website.
Statistics
Monty Bell – update: team overview, Paul Doherty is the project manager, interns:
Morgan Moe and Lindsey Rotche and a back end administrator: Jon Pedder (Sierra
Madre MR). Highlights – mapping hangout is a webinar on the second Tuesday at
11:30Am to 12:30 (MTN) used for training and show & tell for other functions that
can be available.
Helpdesk email [email protected]
Four Tutorials available to teams on the website.
Google Plus blog with the mapping hang-outs and some discussion pages.
Added a disaster map where all disasters can be viewed in that area
Pulls in feeds from weather, youtube, and other social media applications.
The map will be updated automatically from there.
Monty provided a brief demo of the Stats website.
Scholarship Update
Antonio Arizo – update on the 2016 Scholarship Participation for members to attend
the MRA Spring Conference. MRA helped sponsor 21 new Spring Conference
attendees to attend the 2016 Spring Conference.
Conducted a straw poll to get the sense from the membership if the MRA should
continue the 2016 Spring Conference. The straw poll indicated that the room was in
favor of continuing the scholarship program.
Motion
Motion made that the MRA commit to continue to support the scholarship program
using the same formula used to determine the 2016 scholarship program to the 2017
budget by Dan Land & seconded.
Vote
Unanimous for
National Search and Rescue week of recognition
Marty Lynsch – update wrote a bill to have a week of National Search and Rescue
week to recognize the teams in Search and Rescue. Marty wrote a bill that passed
the U.S. House of Representatives, however, failed in the U.S. Senate. Marty was
told that no bills would be heard for two years on the subject.
Marty’s oral report is to rejuvenate the idea to move forward with a National Search
and Rescue week to recognize Search and Rescue teams. Marty will continue as
project director and is looking for an endorsement again this year.
WebSite
Bryan Enberg- update completed phase 1 of the website design. Moved the website
to a WordPress website. Draft site (http://designservices.ipage.com/mraorg/). Site is
ready to launch in about two weeks. Should be faster and better support. Phase 2,
looking for a web committee and web master to be able to update as needed. Bryan
would like to put together a team to help with the website moving forward. Help
wanted add to be included in the Meridian.
Education Committee
Charlie Schimanski – update complete update is available in the 2016 Spring
Meeting Packet on Learning Management System (LMS) over 700 people
completed the helicopter training program and over 2000 started the program.
LMS Subcommittee –
Sent out a Request for Quote to get the LMS program started.
Recommendation is to go ahead and build a robust moodle platform and then hire a
support company to host our site. Should cost less than was originally allocated in
the budget.
Video Project –
Looking at a project to support the teams across the MRA with a video that can be
used as a promotional for all MRA teams. Need more video from all teams across
the MRA to get a representative sample from all MRA teams. Need to get closure
on how long the video needs to be and who is the end user/viewer. Have a number
of ideas but need to get it nailed down. Plus a list of objectives and a way for local
teams to get some visibility.
Email Charlie Schimanski if you have ideas:
Old Business
Report on Proxy Voting Rules and Regulations
Doug McCall – provided a report on proxy voting below. The MRA allows for proxy
voting in Washington State and follows the existing by-laws of the MRA.
Motion from Feb. 2016 Winter Business Mtg
Motion for the officers to review the laws of Washington State regard proxy voting
by Chris Ruch and seconded.
Voting Rules and Regulations Researched
Summary: Revised Code of Washington (RCW) 24.03.085 (copied below) provides for a provision for proxy voting. RCW 24.030010 (also copied below) establishes the Applicability for RCW 24.03.085. Finally the MRA by Laws outline proxy voting in Article IV Section 2. Proxy voting is allowed by law for non-profits incorporated in Washington State.
Referenced below: RCW 24.03.010, RCW 24.030085 and Article IV from the MRA by-laws.
See link: http://apps.leg.wa.gov/rcw/default.aspx?cite=24.03&full=true
24.03.010
Applicability.
The provisions of this chapter relating to domestic corporations shall apply to:
(1) All corporations organized hereunder; and
(2) All not for profit corporations heretofore organized under any act hereby repealed, for a
purpose or purposes for which a corporation might be organized under this chapter; and
(3) Any corporation to which this chapter does not otherwise apply, which is authorized to
elect, and does elect, in accordance with the provisions of this chapter, as now or hereafter
amended, to have the provisions of this chapter apply to it.
The provisions of this chapter relating to foreign corporations shall apply to all foreign not
for profit corporations conducting affairs in this state for a purpose or purposes for which a
corporation might be organized under this chapter.
[1971 ex.s. c 53 § 1; 1967 c 235 § 3.]
24.03.085
Voting.
(1) The right of the members, or any class or classes of members, to vote may be limited,
enlarged or denied to the extent specified in the articles of incorporation or the bylaws.
Unless so limited, enlarged or denied, each member, regardless of class, shall be entitled to
one vote on each matter submitted to a vote of members.
(2) A member may vote in person or, if so authorized by the articles of incorporation or the
bylaws, may vote by mail, by electronic transmission, or by proxy in the form of a record
executed by the member or a duly authorized attorney-in-fact. No proxy shall be valid after
eleven months from the date of its execution, unless otherwise provided in the proxy.
(3) If specifically permitted by the articles of incorporation or bylaws, whenever proposals
or directors or officers are to be elected by members, the vote may be taken by mail or by
electronic transmission if the name of each candidate and the text of each proposal to be
voted upon are set forth in a record accompanying or contained in the notice of meeting. If
the bylaws provide, an election may be conducted by electronic transmission if the
corporation has designated an address, location, or system to which the ballot may be
electronically transmitted and the ballot is electronically transmitted to the designated
address, location, or system, in an executed electronically transmitted record. Members
voting by mail or electronic transmission are present for all purposes of quorum, count of
votes, and percentages of total voting power present.
(4) The articles of incorporation or the bylaws may provide that in all elections for directors
every member entitled to vote shall have the right to cumulate his [or her] vote and to give
one candidate a number of votes equal to his [or her] vote multiplied by the number of
directors to be elected, or by distributing such votes on the same principle among any
number of such candidates.
[2004 c 265 § 11; 1969 ex.s. c 115 § 2; 1967 c 235 § 18.]
NOTES:
Greater voting requirements: RCW 24.03.455.
MRA By-Laws
ARTICLE IV. BOARD OF DIRECTORS
1. Delegates. The entire management and government of the MRA, except as otherwise
expressly provided herein, shall be vested in a Board of Directors, consisting of one
representative from each Regular member unit or organization. Each Regular member
shall have one vote, either through its own delegate or through its designated proxy (6/95).
An alternate delegate may vote in the absence of the delegate. In the case of a challenge to
the status of a person acting as delegate or alternate, the Secretary shall rule on the matter
based on the evidence presented.
2. Proxies. A member entitled to vote may do so either through a delegate or
alternate, or by written proxy executed by the member and filed with the Secretary.
Proxies shall be valid only for the meeting designated in the proxy. All proxies
shall state the general nature of the matter to be voted on and the name of the
person or officer who is entitled to vote the proxy. Only delegates may carry
proxies. A delegate may not carry more than five proxies, except a Region chair
or Region representative may carry a proxy for any Region voting member. In
event of a proxy challenge, the Secretary shall rule on the matter according to the
evidence presented.
Respectfully,
Doug McCall
MRA Secretary/Treasurer
New Business
ICAR Elections
John Chang – ICAR Chair introduced the candidates for ICAR positions.
Current delegates:
Avalanche – Marc Beverley
Aviation – Casey Ping
Terrestrial – was DanH, is now Tom Wood as alternate
Medical – Ken Safran, Skeet Glatterer
Current Cadidates
Avalanche:
Oyvind Henningsen
Aviation:
Casey Ping
Charley Schimanski
Terrestrial:
Bob Coleman
Alison Sheets
Tom Wood
Motion
Motion to replace the wording of the last bullet point of paragraph 15.c of Policy 502 ICAR
Liason to read, “a vote for primary delegate will be followed by a secondary vote of the
remaining nominees for alternate delegate.” By Mark Miraglia & seconded.
Motion to Amend
Motion to change the text of the motion to remove the text, “of the remaining nominees” by
Neil Van Dyke & Seconded
Vote
Motion Passes
Rocky Mountain House - Canada - Abstain
Vote
Motion Passes
Rocky Mountain House - Canada - Abstain
Candidate Statements
Avalanche –
Oyvind Henningsen – absent written statement provided in packet
Aviation –
Casey Ping – absent written statement provided in packet
Charley Schimanski provided statement
Terrestrial –
Bob Coleman – provided statement
Alison Sheets – provided statement
Tom Wood – provided statement
ICAR Election Results
Avalanche –
Oyvind Henningsen- Alternate
Aviation –
Charley Schimanski – Delegate
Casey Ping - Alternate
Motion
Motion to accept Casey Ping as alternate since there are no other candidates by
Doug Wessen & seconded
Vote
Motion Passes
Rocky Mountain House SAR Canada - abstained
Terrestrial –
Alison Sheets - Alternate
Tom Wood - Delegate
2017 Spring Conference
Idaho Mountain Rescue update Boise, ID
2018 Spring Conference
2018 Spring Conference update in Nordegg, Alberta Canada
June 7-10, 2018
Motion
Motion to approve the location of the 2018 Spring Conference of Nordegg, CA by Steve
Reese & Seconded
Vote
Unanimous
Policy Change 501A Composition
From: Steve Reese from Volcano Rescue Team
I am going to make a motion at the PA meeting to change MRA Policy 501. Please
distribute this to the MRA on the Lister.
As it reads now.
Policy 501 A Composition
The Officers Committee shall consist of the three elected officers plus two other
members, also elected by the Board of Directors. These two members shall be
members of regular member units in two different regions.
I will move to delete the entire second sentence.
Rationale. There is no reason to have a limitation on where the Members-At-Large
are from. If the intent is to have the Officers Committee represent as many regions
as possible, the second sentence does not achieve that objective. There is no
restriction regarding what regions the President, Vice President and
Secretary/Treasurer are from. With the second sentence in place, it is still possible
to have four of the five Officers Committee members from the same region.
Motion
Drop the second sentence of the paragraph, which reads, “These two members shall be
members of regular member units in two different regions.” By Steve Reese & Seconded
Vote
Motion Passes
Officer Elections
President –
Bryan Enberg - statement
Motion
Motion to close nominations and accept Bryan Enberg as President of the MRA by Steve
Reese & Seconded
Vote
Unanimous
Vice- President
Art Fortini – statement
Skeet Glatterer – absent – letter read by Doug Wessen
Election Result
Art Fortini
Member at Large
Antonio Arizo – Statement
Motion
Motion to close nominations and accept Antonio Arizo as Member at Large of the MRA by
Steve Reese & Seconded
Vote
Unanimous
Election Result
Antonio Arizo
Policy Change 301B2
Motion
Insert the words, “or February” so that the policy reads, “The winter meeting shall be held
in January or February.” By Steve Reese & Seconded
Vote
Unanimous For
Good of the Order
President Remarks – Dave Clark
Passing of the Presidential Compass, Original Dick Pooley Piton and Official Gavel to
Bryan Enberg
Past Presidents– Bryan Enberg
Past President award presented by Bryan Enberg to Dave Clarke
Adjourn
Motion
Motion to adjourn by Steve Reese and seconded
Meeting adjourned at 2:08PM (PST)
Appendix
Audio of MRA 2016 Spring Business Meeting
Link to the audio recording of the MRA 2016 Spring Business Meeting:
https://onedrive.live.com/redir?resid=E3D5E8BC23C8BE2!4499&authkey=!AOEH9BS08
s5nbv0&ithint=folder%2c
Meeting attendees:
First Name Last Name
John Sohl
Sheri Trbovich
Art Fortini
Julie Vargo
John Chang
Dan Land
Antonio Arizo
Bill Davis
Ken Davies
Ron Wood
Doug Pierson
Bob Coleman
Brian Hill
Mike Kuper
Jared Hansen
Scott Sutton
Jerry' Heilman
Toby Norton
Rhett Williams
Roberto Crespo
John Lee
Frances Sosnoski
John Luke
Kathleen Kissinger
Julie Vargo
Julie Vargo
Doug McCall
Dan Houri han
Bryan Enberg
Nathan Eterno
Kayley Bell
Monty Bell
Bill Clendenning
Steven Bregman
Kayley Bell
Steve Reese
Kevin Koski
Kevin Kearn
Glenn Henderson
Gary Farris
Stephen Bryant
Mike Williams
Ernst Bergmann
Doug Wessen
David Perez
Tyler Severy
Tom Holton