MS Office PowerTips:PowerPoint

Appy Hour/Prepare for Practice

Fall 2014

Raquel M. Ortiz

MS PowerPoint

Principles for effective presentations Record & Share Customize Beyond PowerPoint: Prezi

Five Principles for Effective Presentations

Principle #1

Image created at: TombstoneBuilder.com

DO NOT! <wait for cue>

Good afternoon <pause>

This is a special report from your audience.

Treating your PowerPoint as a teleprompter is a sure way to lose your audience interest, FAST.

Principle #2

Text from: Lorem Ipsum – All the Facts, http://www.lipsum.com

Instead….

Or better yet…

Text “rules”: 4 by 4 & 8H

Four or fewer bullets (per slide)

Four or fewer words (per line)

EXCEPTION: Setting the agenda

Screen height * 8 = Good font size

Principle #3

“Dumptruck” by Peder Hanson. Licensed under CC BY-NC 2.0, modified by R. Ortiz with images from Microsoft.

DO NOT!

Instead….

Or, maybe…

Principle #4

DO

NOT!

Better!

Principle #5

Show me, don’t tell me!

Pictures Tell The Story

Drab!

West’s Regional Reporters

State cases 7 regions Not geographically accurate Different sizes

Fab!

Image source: https://lawschool.westlaw.com/userguides/nationalreporter/ west_map_reg_v6/reg_reporters_map.html

West’s Regional Reporters

Choose Wisely

Drab! Fab!

Search for Images Search Engines with post search filters

Bing Image Search Google Image Search

Microsoft Office – free for non-commercial use License (under “Additional Terms”)

Creative Commons search Licenses explained

See also: Carli Spina, Images, in Finding Public Domain & Creative Commons Media, http://guides.library.harvard.edu/Finding_Images

Give proper attribution! A Straightforward Guide to Creative Commons

Types of licenses How to choose CC licensed photos How to give proper attribution

Non-creative Commons* [Author], [Title], [Year], [Medium], [URL for location – NOT Google!],

Retrieved [Date Retrieved]

* Emilie Mathews, Attribution Best Practices, in Art Research, at http://libguides.lib.uci.edu/art_attribution

Recording and Sharing Presentations

Record Your Presentation Record Slide Show (Slide Show > Record Slide Show)

Panopto

Jing

Screencast-o-matic

Share Your Presentation Slideshare (slides only)

Google Drive or OneDrive

Screencast.com (Jing recording)

Screencast-o-matic (recording)

Customizing PowerPoint Presentations

Five Easy Ways Templates

Manipulating Graphics

Slide Master

Automatic footers/slide numbering

PowerPoint Other Formats

Templates

New presentations File > New > [Search]

Existing presentations Design > Themes > [Choose a Template]

Editing Your Template Design > Variants

Manipulating Graphics

Make clip art and photos work for you!

Clip Art: Picture Tools > Adjust

Photos: Picture Tools > Picture Style

All: Picture Tools > Size

Examples: Manipulating Graphics

Slide Master Manipulate the entire look and feel of your PowerPoint

View > Slide Master

Master Slide = changes to the entire presentation Subsidiary slides = changes to specific types of slides

Automatic Slide Numbering/Footers Set Footer & Numbering Style in the Slide Master

Then: Insert > Header & Footer

Exporting PowerPoint to Other Formats

Template (.potx)

PowerPoint Show (.ppsx)

PDF

JPEG

Video (MP4 or WMV)

A cool alternative to PowerPoint

Lynda.com = Self-paced video tutorials https://lyndalog.rwu.edu/ Log in with your RWU username and password.

PowerPoint in One Hour for LawyersLaw Practice: KF 322.5 .M53 U54 2014

Learn more about PowerPoint…

RWU Law students, faculty, and staff: Contact the RWU law librarians for assistance with PowerPoint and other

Microsoft Office programs.

We will do our best to help you!

For Additional Assistance…