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MSD Rules & Regulations and Fee Updates New MSD Online Plan Review, Permitting & Inspection Website Fall 2017
MSD Rules & Regulations and Fee
Updates
New MSD Online Plan Review, Permitting & Inspection Website
Fall 2017
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Updated Contact List
for MSD Development Review Group
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• Draft Regulations Update redline version with proposed changes was advertised for public comment August 11, 2017. Email blast was sent to stakeholders, and also DRAFT changes posted on MSD website.
• Comments received until September 22, 2017. • Most changes are clarifications • Six previous amendments from the last 10 years have
been incorporated. New list of amendments goes to zero.
• Will be adding information pertaining to formatting requirements for electronic submittal of plans & other documents for online review & permitting. This to be included in the new version of Regulations proposed for February 1, 2018 effective date, or in an Amendment 1 thereto later Spring 2018
MSD Rules & Regulations
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• Regulations will only be available on www.stlmsd.com – no hard copies will be printed
• Clarifications to address sewer maintenance issues • Wording added to align with CSR & state rules & laws • Administration and plan submittal requirement
clarifications • Sanitary sewer requirement clarifications • Storm sewer and stormwater management requirement
clarifications • Land surveyor seal requirements on easement plats • Minimum insurance requirements for construction –
added pollution liability when MSD is providing cost reimbursement
• Plan submittal and preconstruction meeting requirements for projects with pump stations and force mains
Summary of Clarifications & Changes
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• Section 1.030 – Allows Professional Landscape Architect Seal for non-structural
post construction stormwater BMPs only (Stormwater Credits) – Allows design professional to send in a Sealed letter if Seal on
project plans is more than one year old, and project site conditions have not changed
• Section 1.040.02 – Will include information on electronic submittal requirements for
the new MSD online Plan Review, Permitting, and Construction Inspection website
• Section 1.040.03 – Specifies that any proposed change to property lines shall at a
minimum require submittal of the proposed changes to the District for review, and that submittal of full site improvement plans for review and approval will be required in most cases, unless directed otherwise by the District
Administration
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• Section 3.020.08 – Sanitary sewer separation from water main as allowed in 10 CSR
20-8 • Section 3.030.09 1. c.
– Further describes manhole lining requirements where force main connections are made into the gravity sanitary system
• Section 3.030.09 5. – Describes requirements for sanitary sewers with locations in
conjunction with water mains • Section 3.030.09 13.
– Allows for private sewers in some industrial or institutional situations where the same entity owns adjacent parcels and lot consolidation is not possible
Sanitary Sewers
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• Section 3.030.09 18. – Sanitary sewer special requirements for levee-protected areas and
high groundwater table areas • Section 3.030.09 19.
– References lateral tracer wire requirements per local plumbing codes and Missouri Revised Statute 319.033.1
• Section 3.030.09 20. and 21. – Connections to Brick, Non-Reinforced Concrete or Other Non-
Circular Sewers – Connections to Drop Shafts
Sanitary Sewers
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• Section 4.020.07 10. – Requirements for storm sewers in levee-protected areas and high
groundwater table areas • Section 4.020.08
– Clarification on requirements in sinkhole areas, to protect water quality and preserve the sinkhole’s existing hydrologic condition (tributary flow rate and tributary flow volume)
• Section 4.020.08 2. d. – Requires geotechnical engineer to provide a P.E. Sealed
certification letter stating the project was constructed in accordance with the design plans and geotechnical report
Storm Sewers
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• Section 4.030.05 – Title of this section changed from “Open Channels” to “Improved
Channels” and clarifications added to minimize channelization of natural streams, and that such work shall meet Corps of Engineers requirements
• Section 4.060 – Clarification added to align with the current MS4 Stormwater Phase
II Permit, particularly Minimum Control Measure 5 – Post-Construction Stormwater Management in New Development and Redevelopment
• Table 4-5, second page, part A. and B. – Describes instances when stormwater management facilities may
be required when runoff differential increase is less than 2 cfs – Mentions runoff volume techniques shall be incorporated into the
detention design to the maximum extent practicable
Storm Sewers
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• Section 7.060.03 5. – Requires easement plats to be sealed, signed, and dated by a
Missouri Registered Professional Land Surveyor. – Sample Easement Plat included at the end of Chapter 7
• Section 10.090.03 – Pollution Liability Coverage Required if MSD is providing cost
reimbursement in excess of $100,000 • Sections 13.020 and 13.030.02
– Requires submittal and review of plans for pump station, force main, and low pressure sewer system components of a project to be a separate record that is reviewed and approved separately from the rest of the development plans
• Section 13.020.04 and 13.030.04 – Requires preconstruction meeting for pump station, force main,
and low pressure sewer system work • Section 13.020.05
– Pump Station Radio Connection Fee
Easement Plats, Insurance, Pump Stations & Force Mains
New Engineering Fees
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• Fees charged for services to recover actual costs • Ensure costs not borne by general users of System • Fees are fair and reasonable • Analysis of Engineering and Service Fees completed
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Engineering Fee Basis
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• Plan Submittal and Review Fees – Submittal Charge - $450.00 – Subdivisions, commercial projects - $150.34 per acre – Sewer extensions - $0.57 per lineal foot – Conceptual Review – Basic $440.00, Detailed $2,000.00
• Permit and Inspection Fees – Connection Permit - $50.00 – Construction Permit - $195.00 – Sanitary and Combined Sewer - $3.39 per foot – Storm Sewer - $2.50 per foot – Pump Station - $2,500.00 per station
• Industry Permit Fees – Base Fee - $150 – Sample Point Fee - $100/sample point – Volume Fee - $0.72/CCF
• Connection Fees
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Current Engineering Fees (2007)
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Plan Review Current Revenues
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Description Number (3yr Ave) Revenue Plan Submittals 529 $238,000
Review Fees 1211 acre $186,000
Conceptual 43 $23,000
Total $447,000
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Permit and Inspection Current Revenues
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Description Number (3yr Ave) Revenue Construction Permits
549 $107,000
Footage Permits 185,000 ft $527,000
Connection Permits 2,247 $112,000
Pump Station 3 $7,500
Total Revenue $754,000
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Engineering Fees Revenue and Costs
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Current Revenue Actual Costs Plan Review $ 447,000 $ 762,000 Permit & Inspection $ 754,000 $1,505,000 Total $1,201,000 $2,267,000 Difference ($1,066,000)
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Significant Changes
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• Nature of Development and Land – Projects: 950 then, 600 now – Acres: 2800 then, 1300 now
• Complexity of Reviews – Site characteristics – Consent decree coordination – MS4 Water Quality Requirements
• Stormwater BMPs in Rules and Regs (2006) • BMPs: 0 then, 1000 now
• Inspection – Tap crew eliminated – Permits: 2700 then, 3900 now
• Increased Labor Benefit Costs
Regulatory ($0.02 tax) • District-wide Stormwater Regulatory fund
– Ad Valorem Tax – $0.0197 per $100 assessed valuation – For stormwater services required by State and
Federal regulations
• Costs allocated to fund – Municipal Separate Storm Sewer System (MS4)
Permit compliance – Stormwater BMP plan review, permit, inspection
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Public Benefits • Services provided directly to the public
– Engineer of the Day – Easement Encroachment/Vacation – Public Education, HOA Assistance – Municipal Coordination – Community Facing Software - Accela
• Services on behalf of the public – Protecting Public Health and the Environment – Coordination with Project Clear – Researching System Complaints – Economic Development
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Proposed Plan Review Fees
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Current Fee Proposed Fee Update
Ordinance 12413 New Ordinance
$450.00 Plan Submittal Charge $450.00
$150.34 per acre Review Fee (1 acre minimum)
$375.00 per acre (0.5 acre minimum)
$0.57 per foot Review Fee on Linear projects
$1.40 per foot
$ 440.00 Basic Conceptual $2000.00 Detailed
$470.00 Conceptual Review
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Proposed Permit/Inspection Fees
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Current Fee Proposed Fee Update
$195.00 Construction Permit $195.00
$3.39 per foot Sanitary/Combined
$5.80
$2.50 per foot Storm Sewer $4.20
$50.00 Connection Permit $75.00
$2,500.00 Pump Station $4,000.00
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Proposed Industry Permit Fees
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Current Fee Proposed Fee Update
Base Fee $150.00 $180.00
$100.00 per sample point $120.00 per sample point
$0.72 per CCF $0.86 per CCF
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• Connection Fees recover the cost of system capacity constructed for new users
• Last study to set fees performed in 1994, and implemented by Ordinance 9346
• Current review used Water Environment Federation Manual, “buy-in method”
• Based on asset equity: investments less depreciation less debt
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Connection Fee Basis
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Connection Fees
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Impact on Typical Projects
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Project Fee Type Current Proposed % Diff
Single Family Residence
Plan Rev $ 600 $ 825
Permit/Insp $ 100 $ 150
Connection $1,072 $1,126
Total $1,772 $2,101 19%
Large (62 lot) Subdivision
Plan Rev $ 2,216 $ 4,856
Permit/Insp $22,904 $37,486
Connection $66,464 $69,812
Total $91,585 $112,154 22%
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Impact on Typical Projects
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Project Fee Type Current Proposed % Diff
Small Commercial
Plan Rev $ 657 $ 967
Permit/Insp $4,821 $6,449
Connection $4,736 $4,812
Total $10,214 $12,229 20%
Large Commercial
Plan Rev $ 4,809 $11,775
Permit/Insp $24,741 $40,431
Connection $ 4,008 $ 3,970
Total $33,558 $56,176 67%
MSD PLAN REVIEW – ACCELA SYSTEM • MSD has reviewed about 600
development and redevelopment projects each year for the last 8 years or so
• New online system to track plan review, permitting, and construction inspection on these projects
• Could become part of a larger regional permitting portal? MSD for now…St. Louis County and Other Municipalities later…
• Each agency would still have its own unique website configuration to perform its particular permitting functions
• Regional Portal would be a “launch pad” to direct users to each agency’s permitting and plan review website
Like a “File Folder in the Cloud” • You will be able to submit plans and other
documents electronically online • Can also still submit plans in hard copy
format, only need to send in 1 copy • MSD will “work” the projects electronically,
no hard copy files will be kept • You may have started seeing some
automated emails on some existing projects
• Can pull permits online • MSD Inspectors will use tablets for
inspections
ACA - Customer Side • ACA (Accela Citizen Access) • More customer friendly version, displays same project
information as internal version of software • Customer registers for an Account & sets Password • Project Contacts include Engineer, Developer,
Municipality, Requestor, Authorized Representative • WE WILL NEED YOUR EMAIL ADDRESS !!! • After registering for an account, customers can access
project info, workflow status, review comments, docs • Can pay fees same methods as before, now also can pay
online with credit card (NOTE: +2.5% credit card vendor charge if paying online with credit card)
• Can upload documents – Plans, Agreements, Calcs, Etc. to records that you are a contact on
• Customers who are registered in the system can also research other MSD Development Review Projects
• Transparent, Intuitive System
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ACA is LIVE!!! Soft Roll-Out to Customers
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Date: Monday, October 16, 2017 9:50:08 AM
Subject: St. Louis MSD Accela Online Development Review, Permitting, and Construction Inspection link Hello, The MSD Development Review, Permitting, and Construction Inspection customer website is now live. Please click on the link below and Register for an Account. Please be sure to enter your email address. With this website, you will be able to submit and view development plans and obtain permits online. https://aca3.accela.com/STLMSD If you have any questions please contact MSD Development Review at 314-768-6272. Thank you.
Record Types, New Format is YRXXXXX-XXXXX
(YEAR)(TYPE)-(CONSECUTIVE NUMBER) • Converted P-Jobs are still the old numbering format
(example P-0034003-01 will be P003400301) • Project 17MSD-00001 (New, Municipal) • Conceptual Basic 17CNCPB-00001 • Conceptual Detailed 17CNCPD-00003 • Floodplain Study 17FLPLS-00008 • Easement 17EASMT-00006 • Maintenance Agreement 17MAINT-00042 • Easement Vacation 17VACAT-00009 • Easement Encroachment 17ENCRO-00002 • Information File 17INFOR-00004 • Temporary Record 17TMP-000060 • Various Permit Records, MODST, BLDST, REACH,
Others • Various Other Converted Records
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Parent and Child Records
• MSD type are project (New or Municipal) records, these are usually parents
• P003146700 types are converted records – usually parents
• CNCPB, CNCPD, INFOR types usually stand alone records
• FLPLS, MAINT, EASMT, VACAT, ENCRO could be child records or stand-alone
• Permit type records REACH, SPECI, MODST, BLDST, CONCT, BMPUA will usually be child records, or could stand alone
• Permit type OTCPT usually stand alone
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Auto-Notification Emails
• Plans Accepted for Review • Return to Consultant (“Out” to the Customer) • Request Final Plans for Approval • Record Approval • Conceptual Review Completed • Record Recorded • Permits Ready for Pickup • Construction Inspection Status • Deposit Release Information • Construction Approval • Inactivity Notice if One Year Passes
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ACA Home Page https://aca3.accela.com/STLMSD
Your Account Home Page (Some Redundancy in Navigation)
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Creating an Application 1
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Creating an Application 2
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Creating an Application 3 (Look Up Contacts in System)
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Creating an Application 4 (Specify the Contact Type)
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Creating an Application 5
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Creating an Application 6 (Search System for Address - # and Street,
can enter manually if not found)
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Creating an Application 7
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Creating an Application 8
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Creating an Application 9
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Creating an Application 10
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Creating an Application 11
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Creating an Application 12
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Creating an Application 13
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Creating an Application 14
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Creating an Application 15
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Creating an Application 16
• Can Save and resume later – will get 17TMP-xxxxxx number, and this number will change into record number when application process is done
• OK to upload documents if paying submittal fee online with credit card
• If paying submittal fee by check, please wait and upload documents AFTER the payment has been entered and project record number has been created
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Record Info
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Related Contacts & Application Information
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Application Information Table = General Plan Review Comments
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Processing Status
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Related Records = Parents & Children
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Attachments – (Can Click on Column Titles to Sort)
Construction Inspection Information Still “Under Construction”
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Permits
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Permits are Usually Child Records
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Permitting Points…
• Drainlayers will need to call the office to get added to the permits needed. You cannot do this from ACA.
• Drainlayers will need to call in all permits to be inspected, even if some permits have been called in for previously. In the past, if a job was already working, you did not need to do this.
• No online inspections are currently available. • No fee permits (Sampling
Tees/MH’s/Underdrains are not printing on ACA. Please let us know and we can e mail to you.
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ACA General Search
ACA General Search Tips • Default is a 30-day date range, may need to
expand this to an earlier “from” date to expand the search range, especially on older projects
• Use wildcard % sign before, after, or before and after certain text to find certain text
• Example %zoo should find anything ending in “zoo”
• Example zoo% should find anything starting with “zoo”
• Example %zoo% should find anything that contains the text string “zoo”
• To avoid lengthy searches, try to accurately define parameters
• Sometimes helps to try searching again with same criteria – Accela server issues?
Finding Donuts
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ACA Search Results
Creating Search Collections
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Accessing Your Collections
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Q & A
For questions related to Plan Review please contact: John Grimm, P.E. Program Manager MSD Development Review 314-768-2743 [email protected] For questions related to Permits please contact: Terri Stewart Permit Supervisor MSD Permit Department 314-768-6288 [email protected] For questions related to Construction Inspection please contact: Mike Shelton Manager of Development Inspection MSD Construction Management 314-768-6387 [email protected]
For general MSD Accela questions please call 314-768-6272, this is the Development Review general number
