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MSDS Report: Student Count by Primary Ed Setting
Sample Report Center for Educational Performance and Information - Michigan Student
Data SystemStudent Count by Primary Ed Setting
Certified Data
Collection: Fall 2011 General Collection 2011-2012Entity: Acme Public Schools (999999)
Description: Count of students by age range and primary ed setting by district
Educational Setting CountEducational Setting Age Birth-2 Home 3
Total For Educational Setting Age Birth-2 3Educational Setting Age 3-5 Early Childhood Special Education Program 24 Home 2 Service Provider Location 7 Other Setting 1
Total For Educational Setting Age 3-5 34Educational Setting Age 6-21 Parentally Placed in Private School or Home School at Private/Parent Expense
11
Inside the Gen Ed Classroom 80% or more 78 Inside the Gen Ed Classroom 40% - 79% of school day 47 Inside the Gen Ed Classroom less than 40% of school day 44 Early Childhood Special Education Program 2
Total For Educational Setting Age 6-21 182
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B-6: Preschool Educational Environments
Percent of children aged 3 through 5 with an IEP attending a:
A. Regular early childhood program and receiving the majority of special education and related services in the regular early childhood program; and
B. Separate special education class, separate school or residential facility
Measurement A. Percent = Number of children aged 3 through 5 with
an IEP attending a regular early childhood program and receiving the majority of special education and related services in the regular early childhood program divided by the total number of children aged 3 through 5 with an IEP times 100
B. Percent = Number of children aged 3 through 5 with an IEP attending a separate special education class, separate school or residential facility divided by the total number of children aged 3 through 5 with an IEP times 100
2
B-6 Data Collection
• Fall Special Education Child Count
• Ages 3-5 as of count day
• Age driven NOT Grade or Setting
3
B-6 Calculation
Code
Primary Educational Setting
22 Early Childhood Special Education Program/Class
23 Home (ages 3-5)25 Residential Facility26 Separate School27 Service Provider Location46 Regular EC program at least 10
hrs/wk, majority of SE hrs. in EC program (A1)
47 Regular EC program at least 10 hrs/wk, majority of SE hrs. in other location (A2)
48 Regular EC program less than 10 hrs/wk, majority of SE hrs. in EC program (B1)
49 Regular EC program less than 10 hrs/wk, majority of SE hrs. in other location (B2)
Part B State APR Indicator 6
Measurement A# of children aged 3 through 5 with
IEPs attending a regular early childhood program and receiving the
majority of special education and related services in the regular early
childhood program (Codes 46 & 48)
Measurement B# of children aged 3 through 5 with IEPs attending a separate special
education class, separate school or residential facility
(Codes 22, 25 & 26) 4
B-6 Calculation
6A. # of children aged 3 through 5 with IEPs attending a regular early childhood program and receiving the majority of
special education and related services in the regular early childhood program
Total # of children aged 3 through 5 with an IEP
x 100 = %Target: >28.2%
6B. # of children aged 3 through 5 with IEPs attending a separate special education class, separate school or
residential facility
Total # of children aged 3 through 5 with an IEP
x 100 = %Target: <43.2%
• B-6 is a Results Indicator
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B-6 Decision Tree
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B-6 Worksheet for Coding
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B-6 Additional Information
CIMS Websitehttp://cims.cenmi.org/Results/PartBSPPResultsIndicators/B6PreschoolEducationalEnvironments.aspx
CCRESA Early On Training & Technical Assistancehttp://eotta.ccresa.org/Resources.php?ID=28
Indicator B-11 LeadLisa Wasacz (OGS): [email protected] or 517-241-4520
Indicator B-11 Data PersonJayme Kraus: [email protected] or 517-373-0346
General MSDS QuestionsCEPI: [email protected] or 517-335-0505
8
B-11: Child FindPercent of children who were evaluated within 30 days of receiving parental consent for initial evaluation
Measurement
a. Number of children for whom parental consent to evaluate was received
b. Number of children whose evaluations were completed within the state-established timeframe of 30 school days
⁻Account for children included in a. but not included in b.
⁻Indicate the range of days beyond the timeline when the evaluation was completed and any reasons for the delays
a.Percent = [(b) divided by (a)] times 100 9
B-11 Data Collection
• MSDS Fall, Spring, and EOY Collections are used to calculate B-11 (Student Record Maintenance is also included)
• 2012-2013 school year data is analyzed in the fall of 2013 to be reported in the FFY 2012 Annual Performance Report (APR) submitted in 2014
• New in Fall 2013: Initial IEP Completion Date Field in the Initial IEP Component
• B-11 is a Compliance Indicator (Target: 100%)
10
B-11 Common Data Errors
– Not intended to– CEPI’s Initial IEP Report is an account of what a district is submitting in
a given collection• It is not deduplicated• It does not include multiple collections• It does not include SRM• It does not filter out incomplete records or for B-11 reporting ages• It does not filter out timeliness codes that districts are not
negatively held responsible for (parent did not make child available, student died, parent withdrew consent, student moved)
• Why does my B-11 data not match CEPI’s Initial IEP Report?
• Data Quality Alert– Sent out prior to EOY
submission after reviewing Fall and Spring Collections
– It is a courtesy-It does not mean there is definitely something wrong with your data (flagged as atypical because initials are fewer than 1% or greater than 25% of total SE count)
11
B-11 MonitoringBased on data review, locals issued a B-11 finding of noncompliance in the December workbook must:
•Convene a RAP Team
•Review and analyze local policies, procedures, and practices
•Submit a CAP by February 1
•Submit a progress report by June 1
•Request verification and closeout by September 15
12
B-11 Additional Information
Indicator B-11 LeadsHarmonee Costello (OSE): [email protected] or 517-373-2831
Indicator B-11 Data PersonJayme Kraus (OSE): [email protected] or 517-373-0346
General MSDS QuestionsCEPI: [email protected] or 517-335-0505
CIMS Websitehttp://cims.cenmi.org/Compliance/PartBSPPComplianceIndicators/B11ChildFind.aspx
13
B-12: Early Childhood Transition
Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays
Measurement– Number of children who have been served in Part C and
referred to Part B for Part B eligibility determination– Number of those referred determined to be NOT eligible and
whose eligibility was determined prior to their third birthdays
– Number of those found eligible who have an IEP developed and implemented by their third birthdays
– Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services
– Number of children who were referred to Part C less than 90 days before their third birthdays
Account for children included in a. but not included in b., c., d. or e. Indicate the range of days beyond the third birthday when eligibility was determined and the IEP developed and the reasons for the delays
Percent = [(c) divided by (a - b - d - e)] times 100 14
B-12 Data Collection• MI-CIS was decommissioned September 30,
2012
• Beginning with Fall 2012 Special Education Count, MSDS was used as data collection tool
• Currently analyzing our first year of data using this new collection method
• Data collected during the 2012-2013 School Year will be reported in the FFY 2012 Annual Performance Report (APR) in 2014
• B-12 is a Compliance Indicator (Target = 100%)
15
B-12 MonitoringBased on data review, locals issued a B-12 finding of noncompliance in the December workbook must:
•Convene a RAP Team
•Review and analyze local policies, procedures, and practices
•Submit a CAP by February 1
•Submit a progress report by June 1
•Request verification and closeout by September 15
16
B-12 Additional Information
Indicator B-12 LeadsLisa Wasacz (OGS): [email protected] or 517-241-4520
Indicator B-12 Data PersonJayme Kraus: [email protected] or 517-373-0346
General MSDS QuestionsCEPI: [email protected] or 517-335-0505
17
B-Timely IEPPercent of IEPs completed within 365 days from their last IEP
Measurement
– Michigan identified 100% as the target for timely IEPs effective 2011
18
B-Timely IEP Data Collection
• MSDS Fall, Spring, and EOY Collections are used to calculate Timely IEP (Student Record Maintenance is also included)
• The list contains all students who had an IEP date older than 365 days during the school year
• Exempt:– Initial IEPs – Students that exited district before IEP due
date
19
B-Timely IEP Common Data
Errors• Student has two IEPs in the school year. The first
is within 365 days and the second IEP is beyond 365 days. The local only enters the second IEP in MSDS. It appears that there was more than one year between IEPs.
• Locals believe that they have 30 days to do an IEP for students new to the district.
20
B-Timely IEP Monitoring
Based on data review, locals issued a B-Timely IEP finding of noncompliance in the April workbook must:
•Convene a RAP Team
•Review and analyze local’s policies, procedures, and practices
• Submit a CAP by June 1
•Submit a progress report by October 1
•Request verification and closeout by February 15
21
B-Timely IEPAdditional
InformationMSDS has a related report that checks for late IEPs. The “District Special Education Report” and/or “District Special Education Report for Download” in either the Staging Reports, before the collection is certified, or with the Certified Data Reports, after certification. It is not as detailed as the dataset used to create the Timely IEP report, but you’ll be able to tell who is late as of the collection count date.
CIMS Websitehttp://cims.cenmi.org/Compliance/PartBSPPComplianceIndicators/TimelyIEPs.aspx
22
Data/Indicator Uses
• B-1: APR, Public Reporting, EDFacts, CIMS
• B-2: APR, Public Reporting, EDFacts, CIMS
• B-5: APR, Public Reporting, EDFacts, CIMS
• B-6: APR, Public Reporting, EDFacts
• B-11: APR, Public Reporting, Determinations, CIMS
• B-12: APR, Public Reporting, Determinations, CIMS
• Timely IEP: Determinations, CIMS
23
Poll Question 2Which topic do you still have questions about
a) Data Collection (MSDS)
b) Data Reporting (APR)
c) Monitoring (CIMS)
24
25
Poll Question 3Which indicator would you like more information on?
a) Indicator 1: Graduation
b) Indicator 2: Dropout
c) Indicator 5: Educational Environments
d) Indicator 6: Preschool Educational Environments
e) Indicator 11: Child Find
f) Indicator 12: Early Childhood Transition
g) Timely IEPs
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27
Questions
28
Thank You
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