MSOffice EXCEL 1 Part 2 ® Microsoft® Office 2010: Illustrated Introductory.

MSOffice EXCEL

1

Part 2®

Microsoft® Office 2010: Illustrated Introductory

Objectives• Make a workbook user friendly• Understand function syntax• Enter formulas and function • Enter function swith the Insert

function dialog box

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Objectives

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• Use the AutoFill tool to enter formulas and data and complete a series

• Use the COUNT and COUNTA functions

• Use an IF function

• Use an Round function


Objectives


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• Create an embedded chart• Apply styles to a chart• Add data labels to a pie chart• Format a chart legend• Create a clustered column chart• Create a stacked column chart

Objectives


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• Create a line chart• Create a combination chart• Format chart elements• Modify the chart’s data source

Visual Overview: function


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Working with functions


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• Quick way to calculate summary data• Every function follows a set of rules (syntax)

that specifies how the function should be written

• General syntax of all Excel functions

• Square brackets indicate optional arguments

Working with function


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• Advantage of using cell references:–Values used in the function are visible to

users and can be easily edited as needed

Choosing the Right Summary function


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• AVERAGE function– To average sample data

• MEDIAN function– When data includes a few extremely large or

extremely small values that have potential to skew results

• MODE function– To calculate the most common value in the data

Inserting a function


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• Three possible methods:–Select a function from a function category in

the function Library–Open Insert function dialog box to search

for a particular function

–Type function directly in cells

Using the Insert function Dialog Box


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• Organizes all function s by category• Includes a search feature for locating functions

that perform particular calculations

Using the function Library to Insert a function


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• When you select a function, the function Arguments dialog box opens, listing all arguments associated with that function


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• Use the fill handle to copy a formula and conditional formatting –More efficient than two- ‐step process of

copying and pasting• By default, AutoFill copies both content and

formatting of original range to selected range

Formulas with AutoFill


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• Use Auto Fill options button to specify what is copied

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• Use AutoFill to create a series of numbers, dates, or text based on a patterns

• Use Series dialog box for more complex patterns




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Counting Cells


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• Excel has two function for counting cells—the COUNT function and the COUNTA function.

• The COUNT function tallies how many cells in a range contain numbers or dates (because they are stored as numeric values)– The COUNT function does not count blank cells

or cells that contain text.

Counting Cells


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COUNTA FUNCTION• If you want to know how many cells contain

entries—whether those entries are numbers, dates, or text—you use the COUNTA function, which tallies the nonblank cells in a range.– The COUNTA function does not count blank cells

Working with Logical functions


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• Logical function–Build decision- ‐making capability into a

formula–Work with statements that are either true

or false• Excel supports many different logical

function, including the IF function

Comparison Operators


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Using the IF function


• Returns one value if a statement is true and returns a different value if that statement is false

• IF (logical_test, [value_if_true,][value_if_false])

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Rounding Function• The more you explore features and tools in Excel,

the more ways you’ll find to simplify your work and convey information more efficiently.

• For example, cells containing financial data are often easier to read if they contain fewer decimal places than those that appear by default.


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Rounding Function• You can round a value or formula result toa specific number of decimal places by using the ROUND function.


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Excel Charts


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• Charts show trends or relationships in data that are easier to see in a graphic representation rather than viewing the actual numbers or data.

• When creating a chart, remember that your goal is to convey important information that would be more difficult to interpret from columns of data in a worksheet.

Charts

• Keep it simple• Focus on the message• Limit the number of data series• Use gridlines in moderation• Choose colors carefully• Limit chart to a few text styles


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4 Steps for creating Excel Charts


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• Select the range containing the data you want to chart.• On the INSERT tab, in the Charts group, click the

Recommended Chart button or a chart type button , and then click the chart you want to create (or click the Quick

• Analysis button , click the CHARTS category, and then click the chart you want to create).

• On the CHART TOOLS DESIGN tab, in the location group, click the Move Chart button , select whether to embed the chart in a worksheet or place it in a chart sheet, and then click the OK button .

Creating an Excel Chart


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• Select a range to use as chart’s data source

Creating an Excel Chart


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• Select chart type that best represents the data

Moving and Resizing Charts


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• Excel charts are either placed in their own chart sheets or embedded in a worksheet.

• When you create a chart, it is embedded in the worksheet that contains the data source.

Choosing a Chart Style


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• Recall that a style is a collection of formats that are saved with a name and can then be applied at one ti me.

• In a chart, the format of the chart ti t l e , the location of the legend, and the colors of the pie slices are all part of the default chart style.

• You can quickly change the appearance of a chart by selecting a different style from the Chart Styles gallery.

23New Perspec: ves on MicrosoC Excel 2013

Designing a Pie Chart


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• Choose location of the legend, and format it using tools on Chart Tools Layout tab

Formatting the Pie Chart Legend


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• You can fine- ‐tune a chart style by formatting individual chart elements. From the Chart Elements button, you can open a submenu for each element that includes formattingop-ons, such as the element’s loca - on within the chart.

• You can also open a Format pane, which has more options for forma e n g the selected chart element.


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Formatting the Pie Chart Legend


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Formatting the Pie Chart Label

Formatting the Chart Area• The chart’s background, which is called

the chart area, can also be Formatted using fill colors, border styles, and special effects such as drop shadows and blurred edges.

• The chart area fill color used in the pie chart is white, which blends in with the worksheet background.


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Designing a Pie Chart


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• Exploded pie charts–Move one slice away from the others–Useful for emphasizing one category above

all of the others

Performing What- If ‐Analyses and Filtering with Charts


• A chart is linked to its data source, and aschanges are made to the data source the changes translate to the chart allowing a visual representa - on of the What- ‐if changes.

• Filtering is another type of what- ‐if analysis that limits the data to a subset of the original values in a process.

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Creating a Column Chart


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• Column chart–Displays values in different categories as

columns–Height of each column is based on its

value• Bar chart

–Column chart turned on its side–Length of each bar is based on its value

Filtered Pie Chart


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Charts vs Pie Charts


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• Column/bar charts are superior to pie charts– For large number of categories or categories

close in value– Easier to compare height or length than area– Can be applied to wider range of data– Can include several data series (pie charts

usually show only one data series)

Inserting a Column Chart• Select data source• Select type of chart to create• Move and resize the chart• Change chart’s design, layout, and

format by:• –Selecting one of the chart styles, or• –Formatting individual chart elements


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Moving a Chart to a Different Worksheet


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• Move Chart dialog box provides options for moving charts

Editing the Axis Scale and Text


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• Range of values (scale) of an axis is based on values in data source

• Vertical (value) axis: range of series values• Horizontal (category) axis: category values• Primary and secondary axes can use different

scales and labels• Add descriptive axis titles if axis labels are not

self- ‐explanatory (default is no – titles )

Changing and Formatting a Chart Title


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Session 4.2 Visual Overview


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Crating a Line Chart


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• Use when data consists of values drawn from categories that follow a sequential order at evenly spaced intervals

• Displays data values using a connected line rather than columns or bars

Editing the Scale of the vertical Axis


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Formatting the Chart Columns


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• Columns usually have a common formatting distinguished by height, not color

Working with Column Widths


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Formatting Data Markers


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Formatting the Plot Area


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Creating a combination Chart


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Combo Chart Example


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MSOffice EXCEL 1 Part 2 ® Microsoft® Office 2010: Illustrated Introductory.

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