�ceFLOWOptimized Document Work�ow

LET’S COMPARE:Multi-Function versus Single-Function

When organizations evaluate their o�ce printing solutions, a number of variables should be considered, including the functionality of device.

Not only should the current business requirements considered, but also where the business is going, and which features and functions they will require in the future.

With multiple options, including a full Multi-Function Printer, printer-based Multi-Function Printer, or a Single-Function printer, decision-makers often focus on the net cost of the device, rather than its productivity potential.

FOR INTERNAL USE ONLY

�ceFLOWOptimized Document Work�ow

LET’S COMPARE:Multi-Function versus Single-Function

Full MFP Printer-Based MFP SFP So What?

CONSUME THIS Cartridge-Based System NO YES/NO YES Single-Function Printers operate using a cartridge-based system whereby

the drum and toner are housed in the same cartridge. If one of these two components housed in the cartridge needs to be replaced, the other must as well. Drums have a longer life expectancy than toner, meaning that every time the cartridge is replaced (due to toner depletion) the drum will be disposed of, thus resulting in unnecessary waste. Changing cartridges is a chore that the majority of office workers avoid. For example, let’s compare a Single-Function Printer with a cartridge yield of 6,000 impressions, to an MFP with a toner yield of 23,000 impressions – the user will change nearly four cartridges before the Multi-Functional Printer toner requires replacement.

Toner-Based System YES YES/NO YES

MUCH ADO ABOUT PAPER 1,000+ Sheet Capacity YES YES YES/NO Flexible paper sizes and weights mean that organizations are not limited to

what they can create with their device. Backed by the power of a robust paper capacity, a full MFP provides the most versatility for any company that is looking to keep print jobs in-house.

11” x 17” Capability YES NO NO

> 120 gsm Bond YES YES/NO NO

FINISHING TOUCHES Staple Capability YES YES/NO YES/NO Multi-Function Printers enable users to produce their finished product just

by typing CTRL-P. Consider a 50-page executive report that is being sent to a board executive. Now imagine that executive report being stapled or hole-punched using a basic office stapler and hole-punch unit; this hardly seems like a good use of time. With a single-function printer, manual stapling and hole-punching is the reality, as these devices are not equipped with finishing capabilities. Comparatively, a Multi-Function Printer can complete the task with ease.

Hole-Punch Capability YES NO NO

Booklet-Making Capability YES NO NO

OH THE PLACES YOUR DOCUMENTS WILL GO Scanning Capability YES YES/NO NO Reducing paper consumption and delivering information faster is the

foundation of successful document digitization and management. The ability to scan, combined with flexible document distribution options, allows users to be more efficient in their daily tasks.

Scan to Office Applications YES YES/NO NO Multi-Line Fax Support YES YES/NO NO PDF Security YES YES/NO NO Mobile Printing YES YES/NO YES/NO Direct Print USB YES YES/NO YES/NO Personal Storage (Mailbox) YES YES/NO YES/NO QUALITY OF (WORK)LIFE True Adobe PostScript YES YES/NO YES/NO True Adobe PostScript provides more reliability for businesses, as it ensures

that Adobe files are output as intended. For example, a brochure developed in Adobe InDesign using a unique font may not print as intended with Emulated PostScript. Graphics-intensive outputs such as brochures require a high quality resolution that will ensure that images appear as they are intended.

1200 x 1200 dpi Resolution YES YES/NO YES/NO

EASY AS PIE Min. 7” User Touch Screen Control Panel

YES YES/NO NO Research shows that the biggest challenge with implementing new copier technology is that users are untrained on how to use the devices. A simple to use device, combined with the flexibility to ‘make it their own,’ provides a more user-friendly experience. The majority of Single-Function Printers provide a small user interface that is rarely customizable and limits how users can utilize the technology (eg. minimal USB ports).

Customizable User Menus YES YES/NO NO Create Custom Workflows YES YES/NO YES/NO Multiple USB Ports (Keyboard, Direct Print, Card Reader)

YES YES/NO NO

FOR INTERNAL USE ONLY