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Multi-Media Tools That Make Sharing Info with Students a Slam Dunk PRESENTERS: KALYN RYLL, [email protected] CINDY FIRESTEIN, [email protected]
Multi-Media Tools That Make Sharing Info with Students a Slam Dunk
PRESENTERS:
KALYN RYLL, [email protected]
CINDY FIRESTEIN, [email protected]
Goals for Our Presentation
➢Best Practices for Sharing Information with Traditional On-Campus and Non-Traditional Online Students
➢Informing Colleagues about Types of Tools Available to Support Students
➢Promoting the Use of Technology in Advising, as Recommended by NACADA
Agenda
Our Student Demographics
Why Talk About Technology and Advising?
Why are We Sharing Info with Students?
Multi-Media Support Tools
Accommodations
Final Thoughts/Questions
Our Student DemographicsNortheastern UniversityThe College of Professional Studies (CPS)
•Online Learners (Spring 2017): 2,905
•On Ground (Spring 2017): 915
•Blended (Spring 2017): 877
•Regional Campuses:
◦ Seattle, WA
◦ Charlotte, NC
◦ Online
◦ Toronto, Canada
◦ Silicon Valley, CA
Simmons College (Boston, MA)
• Overall Undergraduate Population (FY 16-17): 1,825
• Overall Graduate Population (FY 16-17): 6,230
Why Talk About Technology and Advising?
➢Technology Enabled Advising is identified by NACADA as one of the 9 Elements of Excellence in Advising
➢Excellent academic advising incorporates appropriate technology to complement, support, and enhance advising practice
Why are We Sharing Info with Students?
Engagement
◦ Build communities with students and others at institution
Learning
◦ Using synchronous and asynchronous communication and assessment to help students learn content/develop a skill
Live vs. Technology?:
It is more important to focus on how the message is
designed rather than how it is developed.
The message developed to transform a person will either
succeed or fail based on how well it has been designed.
Multi-Media Support Tools
➢Slides/Presentations – Prezi, Powerpoint
➢Recording Presentations – Panopto, Kaltura
➢Animation Presentations – Powtoon, Rawshorts
➢Support Tools for Recording or Animation Presentations – Audacity, Voice Bunny, Fiverr
➢Texting/Emailing – Persistence Plus, Admin Hub, Signal Vine, Smore, Constant Contact
➢Virtual Meetings/Classrooms – Bb Collaborate, BlueJeans, GotoMeeting, Zoom, Open Voice
➢Social Media Management Tools - Hootsuite, Buffer, Sprout Social, HubSpot
DISCLAIMER: Please note that we are not endorsing any of these multi-media tools. We have had
experience using these tools in our work with online and traditional undergraduate and graduate
students, and are sharing this list as a suggestion of tools that may be helpful to you.
Slides/Presentations
Power PointWhat is Power Point:
• Power Point is a function from Microsoft. It allows the user to create professional presentations with graphics and text.
Props of Power Point
• Free with Microsoft Office
• Easy to use
• Videos and sound can be embedded into Power Point presentations
• Pictures are easy to add
• Charts can be added to presentations
• Animation can be added to presentations
• Presentations can be resaved as a pdf and emailed to students
Challenges of Power Point
• Video and sound is not accessible when printed
• Must buy Microsoft
Prezi
Pros of Prezi:
• It breaks the mold – don’t have to do linear, slide-by-slide presentations
• It’s web-based (especially helpful for those who don’t have Office suite) and can be mobile optimized
• Interactivity – link text and images to movement that becomes part of the presentation
• Designed for all ages
Challenges of Prezi:
• Too much movement
• Learning curve
• Web-based
• Free version limits what you have access to
Example of Prezi Presentation
Recording Presentations
Pros of Panopto:
• Record lectures and presentation discussions which can be played back later
• Live stream lectures/workshops
• Videos can be broken down into segments and watched out of order
• Helps implement a flipped classroom (can be used to watch videos before appointments)
• If using slides, will automatically index video segments
Challenges of Panopto:
• Learning a new tool
• Variation in campus technology
• Storing videos
• Recreating videos if not timeless
• Changing student culture to use this resource
Example of Panopto Recording
Pros of Kaltura:
• Easy to use and start recording
• Captures screen well (you select what to actually be recording)
• Can add video of you speaking with screen capture
• Embeds easily into Blackboard
Challenges of Kaltura:
• Video clarity can be a bit off, especially only capturing part of the screen
• Editing tools are not very user friendly
• Slow upload speed
Animation Presentations
What is Powtoon? www.powtoon.com
Pros of Powtoon & Raw Shorts:
• Two great tools that allow users to create short eye catching animated videos and presentations
• Basic animated videos under 5 minutes are FREE
• Fun way to get info to students
• Large cartoon library to choose from and ability to upload pictures
• Ready made templates to create a high quality quick videos
• Premium accounts available for a fixed monthly fee
• Online tutorials and easy to edit available video templates
• Easily sharable on YouTube, Facebook, Twitter, via email, etc.
Challenges of Powtoon & Raw Shorts:
• May take a few hours to complete your first Powtoonwith audio and cartoons
• Raw Short export credits expire after 6 months
• Animated charts are not part of the free packages
• Cannot call the PowToon Support Team
• Kept receiving multiple unexpected errors on the website my first time creating a PowToon and was told to reboot the webpage several times
• Some Raw Short templates have animation that is not part of the free package option
Examples of PowToon: http://bit.ly/2nEY2ty
What is Raw Shorts? www.rawshorts.com
Support Tools for Recording and Animation
What is Audacity? www.audacity.com
Audacity is a free, open source, cross-platform audio software for multi-track recording and editing. This tool can assist you with making your recording as professional as possible. To learn more about Audacity, visit their website.
What is Voice Bunny? www.voicebunny.com
VoiceBunny is a good tool to utilize if you do not wish to use your voice for your PowToon or Raw Short. You can hire a professional voice actor to record the script for your PowToon or Raw Short. Voice Bunny can also match you up with a professional voice translator if you need to have your PowToon or Raw Short in a second language. Price quotes are available per project. To learn more about Voice Bunny, visit their website.
What is Fiveer? www.fiveer.com
Fiverr is a tool that allows you to hire a professional voice actor to record the script you created for PowToon. It cost as little as $5 to higher a professional voice actor. To learn more about Fiverr, visit their website.
Texting/Emailing
Persistence PlusWhat is Persistence Plus? www.persistenceplusnetwork.com
• Persistence Plus is an behavioral science texting tool that interacts with students to help increase college completion for students.
Pros of Persistence Plus
• Using behavioral science (nudging model) to increase college completion
• Students receive personalized interactive text messages
• Demo available upon request
• Friendly, helpful and easy accessible staff
• 12% point greater persistence for first-generation students
• 6% point increase in year-to-year persistence across the freshman class
• Persistence Plus strives to be FERPA compliant
Challenges of Persistence Plus
• May cause issue with some schools around their FERPA policy
• Expensive: $25-$50 per student per academic year, September – June
• Students could op-out of receiving text messages
• Multiple messages a week may prove costly for students on certain phone plans
Persistence PlusWe want to foster… Behavioral
mechanism
Sample nudge
Planning behavior
Implementation intention On what date & at what time will
you prepare for your exam?
Goal setting & college
know-how
Pre-commitment Pick your goal of the week.
Positive academic
social norms
Network effects & social
accountability
Students in your program
are working on their
homework right now.
Resiliency
Social belonging & growth
mindset
Alum tip: It took a while in
college before I felt like I
belonged academically &
socially. If you feel out of sort,
give it some time.
A sense of connect
and caring
Personalization How are you doing today?
What is AdmitHub? www.admithub.com
AdmitHub is intelligent mobile messaging for colleges. AdmitHub has observed incredible results by combining behavioral economics – nudges and guided support – with natural language understanding to strengthen the connect between educators and students. With the benefit of AdmitHub – powered conversations, students receive on-demand support while educators are freed to focus on the situations and challenges that most need their expert attention. To learn more about AdmitHub, visit their website.
What is Signal Vine? www.signalvine.com
Signal Vine is a two-way text messaging platform. They office live demos upon request. It allows colleges to experience high student engagement across your entire institution with Signal Vine’s intelligent enterprise text messaging platform for higher education. To learn more about Signal Vine, visit their website.
What is Smore? https://www.smore.com
• Smore is an online tool that assist with newsletter designer which can be shared via print, email or social media.
Pros of Smore
• Easy and quick to use with nice predesigned templates
• Free to join with 30 day money back guarantee (educators plan $79 year)
• Enables users to easily share newsletters on Facebook, Twitter, Hootsuite, etc.
• Provides users with detailed statistics in real time and unlimited online views
• Able to send link to online newsletter via email or embed into emails
• Easy to print from website
Challenges of Smore
• Free plan only allows for three flyers/newsletters
• Possible FERPA concern when emailing newsletter directly through Smore
Sample of Smore
• Sample: https://www.smore.com/ydneq
• Sample: https://www.smore.com/th68f
What is Constant Contact https://www.constantcontact.com/index.jsp
Constant Contact is a tool that allows users to send great-looking emails and newsletters.
Pros of Constant Contact
• Easy and quick to use with nice predesigned templates that can be customized
• A lot of institutions use this tool
• Easy to send to students via email
• Predesigned templates
• Campaign ideas
• Free 60 day trial – no credit card required
Virtual Meetings/Classrooms
What is Blue Jeans? www.bluejeans.com
Challenges of using a virtual meeting tool:
• Good internet connection is required for all participants or individuals may get disconnected from the meeting
• Users occasionally experience issues with the video feature or hearing each other clearly
• It is a tool that must be purchased by your institution
What is Blue Jeans? www.gotomeeting.com
Pros of using a virtual meeting tool:
• Great to connect people from around the country or world to connect at the same time for a virtual meeting
• Allows participants to attend meetings with their smartphone, tablet or computer’s camera, microphone and speakers
• Good tool to use when connecting with online learners or students studying abroad
• Easy instructions to follow when setting up the virtual meeting for the first time
• Interactive, two-way video for teams of any size to view and communicate
• Secure platform for advising sessions
• If an participants only has a phone, these tools will include a conference call-in feature such as Open Voice
What is Zoom? www.zoom.com
What is Open Voice? https://global.openvoice.com/
Meeting Title: Multi-Media Tools
Mon, Feb 19, 2018 2:30 PM - 4:00 PM ESTPlease join my meeting from your computer, tablet or smartphone.https://global.gotomeeting.com/join/520487525
You can also dial in using your phone.United States (Toll Free): 1 866 899 4679United States: +1 (312) 757-3117Access Code: 520-487-525
First GoToMeeting? Let's do a quick system check: https://link.gotomeeting.com/system-check
Blackboard Collaborate UltraPros of Collaborate:
• Easy to Use/Set Up Unique or Recurring Room
• Easy login for students (can use guest link)
• Lots of variety in how to set up the room
• Lots of tools to increase student engagement (polls, breakout sessions, individual and group discussions)
• Record sessions and send video to students within a couple of hours
• Add guest presenters as moderators or just presenters
Challenges of Collaborate:
• School has to use Blackboard (added on feature)
• Screenshare is glitchy
• Limited in slides that you can show (won’t do animations)
• Moderator has to be logged in for session to begin
Social Media Management Tools
What is hootsuite? www.hootsuite.com
Challenges of using a social media management tool:
• If you change the password for a social media account, you must also update the password and reconnect the tool to the social media management tool
Pros of using a social media management tool:
• Save time managing your social media tools
• Schedules posts, tracks the performance of your content, and manages all of your social media accounts in one place
• Some offer free trial and some offer a free account level
• Some offer reporting tool options
What is buffer?www.buffer.com
What is sprout social?
https://sproutsocial.com/
What is HubSpot?
https://www.hubspot.com/
Top 5
Final
Thoughts
Don’t Forget About AccommodationsTo Help Make Your Slides/Information Accessible To All:
➢Unique slide title
➢Don’t just use color as a means of conveying information (bold/large font size, underlined)
➢Include alternative text for images
➢Add meaningful hyperlink text (e.g. “Click Here to See Example of Panopto”)
➢Avoid using tables for layouts
➢Keep tables uniform with rows and columns
➢Use videos with captions
Color/Contrast
Good Bad
Green on Red
Blue on Orange
Orange on Yellow
Yellow on Purple
Magenta on Blue
Black on White
White on Black
Navy Blue on White
White on Blue
Yellow on Black
Drake, B. (2018) ABCs of Accessible Course Materials
Tips to Remember
➢Identify Your Desired Outcome(s) and Create Targeted Workshops/Presentations
➢Know Your Audience
➢Don’t Use Too Much Text on Slides
➢Add Interactive Elements Whenever Possible (Videos, Audience Participation, Activities)
➢Know Your School’s Policies on FERPA
➢Get Feedback & Be Flexible In Your Approach
➢Don’t Be Afraid of Technology – Embrace It!
➢Reach Out to Your Institution’s Technology Department to See What is Available to You
Questions?
Contact Us:
Cindy Firestein, [email protected]
Kalyn Ryll, [email protected]
Additional Resources
Advising Technology Resources from NACADA
Social Media Management Tools
Social Media Tools List
