Multiple Dashboards

David BleazardDirector: Institutional Planning

bleazardd@cput.ac.za

Presentation to the HEDA User GroupNovember 2013

Multiple_Dashboards_Nov2013_1

Objective• To provide an overview of the introduction of

multiple dashboards at CPUT• To show the first four dashboards developed• To give an idea of future developments

Background• Dashboards were presented by IDSC at the 2010

User Group• We were very excited• Created our ‘default’ dashboard for the MIS Portal• Introduced the making of a dashboard to our training

programme– Then dropped it again

• Dashboards stagnated

The MIS Portal

Revisiting the Dashboards• In 2013 we returned to the idea of creating multiple

dashboards, for different reporting purposes• Driven to some extent by the ‘single sign on’

approach• We discovered that it was not that easy to populate

the dashboards with graphs• There were ready-made options in HEDA

– But anything else required the assistance of IDSC– Specifying our requirements was problematic

Schedule• We developed an Excel schedule, or template, in

which the various elements of a graph could be specified

• The elements correspond to the steps required in producing a graph

• The idea was twofold:– To have a clear way of indicating our requirements to IDSC – To have a record of each graph developed for a dashboard,

for selection within that dashboard or for re-use in another

Accessing Graph Elements

Graph Settings

Widget Settings

Elements Captured• The Excel schedule lists the following aspects of a

graph and associated widget:– Data category, or Data Source Group– Historical or current data– The database being accessed– A unique, descriptive name for the graph– Single or multi-access graph– Activate the link to open a data cube (Yes or No)– Data type (numbers or percentages)– Chart type (e.g. column, bar, pie)– Data view (multiple groups or single group)– Theme– Drill-down levels, where applicable (e.g. University > Faculty > Qualification Type)– Filter levels activated (Y or N)– Description of what the graph is reporting

Schedule

Available Dashboards• These dashboards are currently in use:

– MIS Portal, till recently the default and only dashboard– CPUT Public Dashboard, launched in September

• These dashboards are almost ready:– Enrolment Monitor– Student Success

• These are in development or planning:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses

Public Dashboard• This is an open dashboard, accessible to

anonymous users (the general public) via the CPUT Home Page

• It provides a shortcut for CPUT staff to access the MIS Portal and other dashboards, via a single sign-on process

Public Dashboard• The public dashboard is restricted to graphs

– No data cubes are provided– The graphs do not have the “View Detail” icon that calls up

the related cube• All of the graphs provide the numbers, when the

cursor hovers over an element of the graph• Some of the graphs have drill-down capability to one

or two lower levels

Link on Public Dashboard

Public Dashboard

Drill-down

Enrolment Monitor• The Enrolment Monitor dashboard was developed to

enable users to track the progress of enrolments• The dashboard filters allow each user to go back to

the particular Faculty or Department he or she is interested in

• The Monitor will incorporate the enrolment projections in the 2014-2019 Enrolment Plan

Enrolment Monitor

Student Success• The Student Success dashboard is two dashboards

in one, with a tab for Throughputs and another for FTE Pass Rates

• It was developed to assist Faculties and Departments in annual review processes

• Some of the graphs and reports include a norm, against which performance can be measured

Throughputs

Throughputs

Pass Rates

Future Developments• Dashboards being developed or planned:

– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses

Faculty Dashboard

HoD’s Dashboard

Transformation Dashboard

Etc.