MUNICIPALITY of North Agenda COWICHAN · 2012-11-29 · Agenda MUNICIPALITY of North...

AgendaMUNICIPALITY of NorthCOWICHAN

Meeting Regular Council File: 0570-50

Date Wednesday, October 15, 2008

Time 2:00 p.m.

Place Municipal Hall - Council Chambers

Page

1. Call to Order

2. Approval of AgendaRecommendation: that Council approve the agenda as circulated/amended.

3. Adoption of MinutesRecommendation: that Council adopt the October 1, 2008 Regular Council minutes.

4. Introduction of Late ItemsRecommendation: that Council add the following late items to the Regular/Closed agenda:

5. Staff Reports5.1 Fuller Lake Telecommunication Tower

Recommendation: that Council consent to Telus Cellular Communications’ request to install six new antennas and associated radio units to the 73 meter level of the Telus telecommunication tower on Municipal land south of the Fuller Lake Arena; subject to the following: 1) payment of a one-time fee in the amount of $1,000 per antenna, and 2) publication of a newspaper notice of Telus’ intentions prior to the equipment being installed.

6. Correspondence6.1 Ministry of Children - Autism Awareness Month

Recommendation:

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October 15, 2008 North Cowichan Regular Council Agenda

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6. Correspondence6.2 Chemainus Festival of Murals - Funding Request

Recommendation:

6.3 Receive and File Recommendation: that Council receive and file correspondence not separately dealt with.

7. Committee Reports

7.1. Administration & Finance Committee7.1.1 Minutes - Oct 6

Recommendation: (Review Minutes)

7.1.2 Property Tax Apportionment Recommendation: that Council direct staff to provide options for distribution of taxes between property classes, ranging from a moderate shift, including the percentage shifting through the financing of the Cowichan Aquatic Centre for 2009, to a scenario with significant loss of major industry revenue, and several options in between.

7.1.3 Regional Library - Budget Allocation Method Recommendation: that Council approve amending the funding formula for the Vancouver Island Regional Library on a one-time basis for 2009, by recording Cambell River at the level indicated by BC STATS regular estimates, and pro-rating both Comox Valley and Strathcona Regional District up to the level indicated by BC STATS regular estimates.

7.2. Advisory Planning Commission7.2.1 Minutes - Oct 3


7.3. Parks and Recreation Commission7.3.1 Minutes - Sep 29


7.3.2 Fuller Lake Park Tree Removal Recommendation: that Council direct staff to remove the dead and dying grand fir trees in Fuller Lake Park, as outlined in the July 17, 2008 letter from Beechwood Tree Services; and further, that the Municipal Forester arrange a firewood draw for the wood from the fallen trees after precautions have been taken to eradicate the wood of the fir engraver beetle.

7.3.3 BC Games Invitation to Bid Recommendation: that Council refer the invitation from the BC Games to bid on the 2012 and 2014 BC Summer and Winter Games to the Cowichan Valley Regional District for consideration as a regional initiative.

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7.3. Parks and Recreation Commission7.3.4 Youth Bike Jump Park

Recommendation: that Council direct staff to include 2009 budget funding in the 2009-2013 Financial Plan for consulting services for a bike jump park, and review whether the Cowichan Sportsplex would be a suitable location for this facility.

7.3.5 Commercial Use Policy Recommendation: that Council:1) approve the Commercial Use Policy outlined in the September 24, 2008 Deputy Parks and Recreation Director's report, as amended, to include: a) proof of Workers Compensation Board insurance as a condition of registration; b) prohibiting personal trainers on site, including signage, and referring them to private gyms; and c) right to refuse; and 2) direct staff to draft a bylaw to amend the Fees and Charges Bylaw to reflect the fees and charges outlined in this Policy.

7.4. Protective Services Committee7.4.1 Minutes - Oct 6


7.5. Public Works Committee7.5.1 Minutes - Oct 8


7.5.2 Cowichan Sportsplex Sweeping Recommendation: that Council authorize sweeping of the Cowichan Sportsplex roads and parking lots twice a year by North Cowichan's sweeper.

7.5.3 Gibbins Road Water Pressure Recommendation: that Council ask the City of Duncan to upgrade the water booster pump system in the upper Gibbins Road area as soon as possible to satisfy Fire Flow Standards and to address low water pressure.

7.5.4 Herd Road Barriers Recommendation: that Council authorize the installation of four concrete barriers at the corner of Herd Road and Springett Street to protect the fire hydrant.

7.6. Technical Planning Committee7.6.1 Minutes - Oct 8


7.6.2 Temporary Trailer Permit - 4155 Sahtlam Road Recommendation: that Council issue a temporary trailer permit to Mark and Maureen Webster for 4155 Sahtlam Road (Folio: 5578-000), to

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7.6. Technical Planning Committeeaccommodate a family member with failing health, subject to the following:

1) receiving Vancouver Island Heath Authority approval for the septic system to service the trailer home; 2) meeting Municipal building permit requirements; and3) providing written agreement that the trailer will be removed from the property upon completion of the assigned purpose.

7.6.3 Temporary Trailer Permit - 7469 Rosevear Road Recommendation: that Council issue a temporary trailer permit to Bryan and Yvonne Thibodeau for 7469 Rosevear Road (Folio: 5529-000), to accommodate a family member with severe disabilities, subject to the following: 1) installing a new septic system to service the trailer home; 2) the trailer not exceeding 1,000 square feet, excluding the ramp and porch areas; 3) meeting Municipal building permit requirements; and4) providing written agreement that the trailer will be removed from the property upon completion of the assigned purpose.

7.6.4 Rezoning Application - Lot 2, Sherman Road Recommendation: that Council direct staff to draft a bylaw to rezone Lot 2…Plan 1264, Sherman Road (Folio: 649-000), from Residential Townhouse (R6) zone to Residential Ground-Oriented Multi-Family (R7-A) zone.

8. Other Reports

9. Bylaws9.1 Bylaw No. 3329

Recommendation: that Council adopt Bylaw No. 3329, being the "Zoning Amendment Bylaw (No. 4 - Arbutus Avenue), 2008".

9.2 Bylaw No. 3344 Recommendation: that Council read a third time Bylaw No. 3344, being the "Zoning Amendment Bylaw (No. 11 - Bazett Road), 2008".

9.3 Bylaw No. 3351 Recommendation: that Council adopt Bylaw No. 3351, being the "Permissive Tax Exemption Bylaw, 2008".

9.4 Bylaw No. 3353 Recommendation: that Council read a third time Bylaw No. 3353, being the "Zoning Amendment Bylaw (No. 13 - Tower Estates Comprehensive Development Zone [CD3]), 2008".

9.5 Bylaw No. 3361 Recommendation: that Council read a first, second and third time Bylaw No. 3361, being the "Advisory Planning Commission Amendment Bylaw, 2008".

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10. Notice of Motions

11. New Business

12. Question Period

13. Committee of the Whole13.1 Motion to Resolve

Recommendation: that Council resolve into the Committee of the Whole. (_______ p.m.)

13.2 BC Community Achievement Awards Recommendation:

13.3 Chemainus Skate Park Update Recommendation:

13.4 Oct.9 Public Hearing Review Recommendation: that Council direct staff to place Bylaw No. 3357 on the next Regular agenda for Council to consider further readings.

13.5 Rise and Report Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee. (________ p.m.)

14. Closed Session14.1 Motion to close meeting to the public

Recommendation: that Council close the remainder of the meeting to the public to consider matters under section 90(1)(c), (f) and (g) of the Community Charter. (__ p.m.)

15. Adjournment

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Minutes MUNICIPALITY of NorthCOWICHAN

Meeting Regular Council File: 0570-50 Date Wednesday, October 1, 2008 Time 2:00 p.m. Place Municipal Hall - Council Chambers

Members Present Mayor J. Lefebure; Councillors M. Hailey, R. Hartmann, D. Haywood, A. Murray, and G. Seymour (comprising a quorum)

Members Absent Councillor G. Ridgway Staff Present J. Dias, Chief Administrative Officer (CAO); M. Ruttan, Director of

Administration; J. MacKay, Director of Engineering & Operations; and C. Hall, Director of Planning

Approval of Agenda

It was moved, seconded and carried, that Council approve the agenda as circulated.

Adoption of Minutes

It was moved, seconded and carried, that Council adopt the September 17, 2008 Regular Council minutes.

Introduction of Late Items

It was moved, seconded and carried, that Council add the following late item to the Regular agenda:13.4 Catalyst Paper - Municipal Property Tax Reform, and the following late items to the Closed agenda:4.1 Potential land disposition - s.90(1)(e), 4.2 Proposed land exchange - s.90(1)(e), and 4.3 Potential litigation - s.90(1)(g).

Staff Reports

Firewood ContractFile: 8850-90

It was moved, seconded and carried, that Council authorize the Mayor and Director of Administration to sign a firewood contract with the Cowichan Valley Alternative School to remove an estimated 10-cords of firewood from Maple Mountain and Mount

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Minutes - Oct 1

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Wednesday, October 1, 2008 Regular Council Meeting Minutes

Richards, effective October 15 to December 20, 2008.

Crofton Wharf Electrical UpgradeFile: 1220-30 CRO

It was moved, seconded and carried, that Council 1) approve and authorize signing the agreement with the Department of Fisheries and Oceans, 2) accept the tender from H.B. Electric in the amount of $94,989 to upgrade the Crofton Harbour electrical system, and 3) contribute $1600 towards the project from the Crofton wharf account.

Correspondence

Regional PolicingFile: 7610-30 REG

It was moved, seconded and carried, that Council approve the terms of reference for the governance and funding of the Regional Policing Initiative staff working group; and further, that Council appoint the Chief Administrative Officer and the Director of Finance as North Cowichan's representatives.

Disabilities Grant It was moved, seconded and carried, that Council endorse the application from Cowichan Independent Living to the 2010 Legacies Now Measuring Up fund for $25,000.00, to be used for programs and services to improve employment opportunities for persons with disabilities.

Committee Reports

Environmental Advisory Committee

Carbon Neutrality It was moved, seconded and carried, that Council consider carbon reduction as the primary environmental lens that is applied to the Official Community Plan review.

Plastic Bag Reduction

It was moved, seconded and carried, that Council direct staff to draft a report to suggest ways that North Cowichan can promote the use of cloth bags instead of plastic bags.

Technical Planning Committee

Zoning Bylaw Amendments (3037 River Road)File: 3360-20 08.04

It was moved, seconded and carried, that Council direct staff to draft a bylaw to include a Comprehensive Development Mixed Family (CD4-M) zone in the Zoning Bylaw, as outlined in the revised Schedule B of Planner Rogers’ September 12, 2008 report; and further, that Council direct staff to draft a bylaw to rezone a portion 8 of Lot 2…Plan VIP67058 (Folio: 15252-102) from Rural (A2) zone to Comprehensive Development Mixed Family (CD4-M) zone.

Zoning Bylaw Amendments (Chaplin Street)File: 3360-20 08.10

It was moved, seconded and carried, that Council direct staff to draft bylaws to:1) amend Part 3 [Definitions] of the Zoning Bylaw, as described in Appendix A of Planner Rogers' September 12, 2008 report, subject to a legal review,2) include a Comprehensive Development Zone - Low Density (CD5-LD) in the Zoning Bylaw, as proposed in the revised

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Minutes - Oct 1

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Appendix B of Planner Rogers’ September 12, 2008 report; and 3) rezone Lot A, Plan 11103 (Folio: 12317-000) from Residential One and Two-Family (R3) zone to Comprehensive Development Zone - Residential Low Density (CD5-LD) zone.

Bylaws

Bylaw No. 3351File: 1970-30

It was moved, seconded and carried, that Council read a first, second and third time Bylaw No. 3351, being the "Permissive Tax Exemption Bylaw, 2008".

Bylaw No. 3352File: 3900-50 AAP

It was moved, seconded and carried, that Council read a first, second and third time Bylaw No. 3352, being the "Pool Loan Authorization Bylaw, 2008"; and further, that Council:1) authorize the Director of Administration to publish the Alternative Approval Process notice, attached to the September 15, 2008 staff report; 2) approve the Elector Response Form set out in the staff report; 3) set the deadline for submission of Elector Response Forms as of 2:00 pm on November 24, 2008; and 4) make the Director of Administration’s September 15, 2008 report available to the public on request (the report recommends the total number of electors of the Municipality of North Cowichan to which the approval process applies).

Bylaw No. 3358File: 3900-50 AAP

It was moved, seconded and carried, that Council read a first, second and third time Bylaw No. 3358, being the "Crofton Reservoir Loan Authorization Bylaw, 2008"; and further, that Council:1) authorize the Director of Administration to publish the Alternative Approval Process notice, attached to the September 11, 2008 staff report; 2) approve the Elector Response Form set out in the staff report; 3) set the deadline for submission of Elector Response Forms as of 2:00 pm on November 24, 2008; and4) make the Director of Administration’s September 11, 2008 report available to the public on request (the report recommends the total number of electors of the Municipality of North Cowichan to which the approval process applies).

Committee of the Whole

Motion to Resolve It was moved, seconded and carried, that Council resolve into Committee of the Whole. (3:40 p.m.)

Sept.18 Public Hearing Report

Council reviewed the September 19, 2008 Director of Administration's report summarizing the September 18th Public Hearing regarding two zoning amendment bylaws. Councillors asked staff to clarify technical issues raised at the public hearing, including the potential number of residential units that could be built under the current zoning, the City of Duncan's plans to boost water pressure in the area, the capacity of Gibbins Road to handle the expected additional vehicle traffic, and whether a parking lot is planned next to the proposed trail.

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Minutes - Oct 1

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It was moved, seconded and carried, that Council direct staff to place Bylaw 3344 on the next Regular agenda for Council to consider further readings.

It was moved, seconded and carried, that Council direct staff to place Bylaw 3353 on the next Regular agenda for Council to consider further readings.

Visitor Information Centre RelocationFile: 0360-20 DUN

The CAO informed the Committee that North Cowichan proposes to engage Trillium Business Services to facilitate discussions between the Duncan-Cowichan Chamber of Commerce and the BC Forest Discovery Centre to explore the possibility of relocating the Visitor Information Centre to the Forest Discovery Centre.

It was moved, seconded and carried, that Council engage Trillium Business Services to facilitate discussions with BC Forest Discovery Centre and the Duncan-Cowichan Chamber of Commerce to relocate the Visitor Information Centre to the Forest Discovery Centre.

Catalyst Paper The Committee discussed Catalyst Paper's draft September 8, 2008 report to the provincial government on major industry taxation, the state of the industry, what it contributes to the economy, and recommends a cap on the heavy industrial tax rate.

Rise and Report It was moved, seconded and carried, that the Committee rise and report, and that Council adopt the report of the Committee. (4:35 p.m.)

Closed Session

Motion to close meeting to the public

It was moved, seconded and carried, that Council close the remainder of the meeting to the public to consider matters under section 90(1)(b), (e), (g) and (k) of the Community Charter. (4:35 p.m.)

Adjournment

Adjourn Council rose and reported, and ended the meeting at 6:45 p.m.

Certified Correct: Signed:

___________________________ ___________________________ Corporate Officer Mayor or presiding member

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Minutes - Oct 1

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moroct07.08raoTelus.wpd

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Report

Date October 7, 2008 File 0890-20 BCTEL

To Council

From Mark Ruttan, Director of Administration Endorsed by

Subject Fuller Lake Telecommunication Tower

Purpose

The purpose of this report is to recommend that Council approve a request from Telus CellularCommunications to add six new antennas and radio units to the telecommunication tower south of theFuller Lake Arena.

Background

On July 31, 2001, Council granted Telus a 25-year Licence of Occupation to build a telecommunicationtower on Municipal land south of the Fuller Lake Arena. Under the terms of the licence, Telus must getNorth Cowichan’s consent to site all works, including antennas, which consent “North Cowichan may notunreasonable withhold or delay”. Telus has requested permission to add six new antennas and metalboxes containing remote radio units at the 73 meter level on the tower.

Discussion

Telus advises that the new antennas are for its own use and not for a third-party (such as Rogers, whichalso uses the tower).

A one-time charge for administration, increased visual pollution and tower proliferation may be warranted,particularly since there was some objection from a few Fuller Lake residents soon after the tower wasinitially installed. For the same reason, Council may wish to also consider the opinion of area residentsbefore consenting to the additional antennas.

Recommendation

that Council consent to Telus Cellular Communications’ request to install six new antennas and associatedradio units to the 73 meter level of the Telus telecommunication tower on Municipal land south of the FullerLake Arena; subject to the following: 1) payment of a one-time fee in the amount of $1,000 per antenna,and 2) publication of a newspaper notice of Telus’ intentions prior to the equipment being installed.

MUNICIPALITY of North

COWICHAN

Fuller Lake Telecommunication Tower

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RECt I - :J

OCT 0 6 2008

Li "Xk'T OF NOR1H COWICHAN

BRITISH Columbia

October 2, 2008 Ref: 177237

His Worship Mayor Jon Lefebure

District of North Cowichan

PO Box 278

Duncan BC V9L 3X4

Dear Mayor Lefebure:

The Government of British Columbia has proclaimed October as Autism Awareness Month to

increase public awareness and professional understanding of Autism Spectrum Disorder (ASD).

Autism Spectrum Disorder is a complex condition that affects a person's social relationships,

communication, interests and behaviour.

The Ministry of Children and Family Development (MCFD) supports Autism Funding Programs

which are intended to assist with the costs of evidence-based autism intervention. Autism

intervention is effective in maximizing communication, social-emotional, academic and

functional life skills development.

The Autism Funding Programs are part of a continuum of services provided by MCFD that are

intended to promote children's healthy development, maximize quality of life, and assist families

in their role as primary caregivers. The current annual budget for autism programs is over $40

million. Over the past decade, the number of children and youth receiving autism services has

increased from a few hundred to over 5.000.

British Columbia continues to improve the system of support for children and youth with special

needs and their families. The Ministries of Children and Family Development, Education and

Health Services have collaboratively developed a Children and Youth with Special Needs

Framework for Action to guide British Columbia towards an integrated and accessible

continuum of quality services supporting children and youth with special needs and their

families. This framework is a key step towards increased ease of access and coherent integration

of services for children with ASD as well as all children and youth with special needs and their

families in British Columbia.

...12

Ministry of

Children and Family

Development

Office of the

Minister

Mailing Address:

Parliament Buildings

Victoria BC VBV 1X4

Location:

Parliament Buildings

Victoria

Ministry of Children - Autism Awareness Month

Page 13 of 59

On behalf of the Honourable Gordon Campbell, Premier, and the Government of

British Columbia, I invite you to recognize Autism Awareness Month and thank you for your

continued commitment to children and youth with special needs and their families.

Sincerely,

Tom Christensen

Minister

Enclosure


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BRITISH

The Best Place on Earth FACTSHEET

October 2008 Ministry of Children and Family Development

AUTISM AWARENESS MONTH

• The Government of British Columbia has proclaimed October as Autism Awareness Month

to increase public awareness and professional understanding of Autism Spectrum Disorder

(ASD).

• The prevalence rate for ASD in children appears to be increasing, with current estimates of

approximately one in 150. ASD is four to five times more common in boys than girls. There

is no single medical test for ASD and the causes are not fully understood.

• ASD interferes with normal brain development, affecting reasoning, social interaction and

communication. Symptoms are usually evident before a child turns three years old. ASD is

a spectrum disorder, meaning there is a wide variation in how autism affects individuals.

• The Ministry of Children and Family Development (MCFD) budget for autism intervention

and funding programs is over $40 million and that is twelve times the 2000 budget level of

$3.4 million.

• The Province is serving more than 5,000 children and youth diagnosed with Autism

Spectrum Disorder - compared to only a few hundred being served prior to 2000.

• Research continues to reveal new information about ASD and government decisions continue

to be informed by emerging advances and evidence.

• Government continues to support autism research including ongoing studies conducted by

the University of British Columbia. Funding has also been provided for the establishment of

a new research chair at Simon Fraser University. These research initiatives will help inform

decisions regarding the development, provision and efficacy of services to children with

ASD.

• Government has also contributed $1.275 million for the inclusion of 100 British Columbia

children in a five-year (2005-2009) national research study on ASD - the largest research

study ever undertaken on children with ASD in Canada.

• MCFD works collaboratively with the Ministries of Health Services and Education to

develop and deliver coordinated programs for children with ASD.

• The Ministry of Health Services is responsible for assessment and diagnosis services for

children with ASD. Diagnosis and assessment services can be accessed through the

British Columbia Autism Assessment Network of the Provincial Health Services Authority.

• MCFD and Community Living British Columbia (CLBC) anticipate serving more than 5,000

children and youth with ASD through age 18 this year through a range of services including:

• Individualized behavioural plans and intervention.

• Occupational, physical, and speech-language therapies.

• Parent support and training, respite care, infant development and supported child

development.

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• Autism services are funded by MCFD and are currently delivered in partnership with CLBC,

which provides community access and services for families and their children with autism

through local CLBC offices across British Columbia.

• In the coming year the transition of services for children and youth with special needs from

CLBC to MCFD will be underway. The transfer of services for children and youth with

special needs to MCFD will ensure there is clarity about where services or programs can be

accessed and will better enable integration of services between provincial ministries.

• This will also complement work that is well underway to create a cross-ministry framework

for children and youth with special needs. The Province is committed to ensuring that the

transition of services will be a smooth one with no disruption in services for children and

families.

• Autism Funding: Under Age 6 - Eligible families can receive funding of up to $20,000 per

year to assist with the cost of purchasing interventions for their children based on best

practices. The ministry and CLBC expect to serve approximately 800 children under age six

this year.

• Early Intensive Behavioural Intervention (EIBI) - Contracted services provide intensive

one-to-one therapy for 75 children under six with ASD. These services are available in seven

communities: Greater Victoria, Surrey, Delta, Langley, Kelowna, Penticton, and Kamloops.

• Autism Funding: Ages 6-18 - Eligible families can receive funding of up to $6,000 per year

to assist with the cost of autism intervention services during out-of-school hours for their 6 to

18 year-old children and youth with ASD. The ministry and CLBC expect to serve

approximately 4,600 children and youth this year. The funding builds on the educational

programs and support services provided by school districts.

• MCFD contracts with Autism Community Training Society (ACT) to provide information

and support services, including training for families of children and youth diagnosed with

ASD and the professionals working with them. For more information please visit

www.actbc.ca on-line.

• For more information about ASD and Autism Programs, please visit our Web site at:

http://www.mcf.gov.bc.ca/autism/index.htm or the CLBC Web site at:

www.communitvlivingbc.ca.

-30-

Contact: Communications

Ministry of Children and Family Development

250 356-2939


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Page 1 of 2

Minutes Meeting Administration & Finance File 0550-20 AFC Date Monday, October 6, 2008 Time 1:00 p.m. Place Municipal Hall, Large Committee Room

Members Present Mayor J. Lefebure, Chair; Councillors D. Haywood and A. Murray (comprising

a quorum). Also Present Councillors R. Hartmann, G. Ridgway and G. Seymour.

Staff Present J. Dias, C.A.O.; M. Frame, Director of Finance and J. MacKay, Director of

Engineering and Operations. Agenda The Committee approved the agenda as amended to add the following items:

1) Information prohibited from disclosure under S.21 of the FOI Act 2) Regional Library – Budget Allocation Method 2009 Budget 3) Ipsos Reid Poll

Minutes The Committee adopted the minutes of the meeting held September 8, 2008.

Closed Session The Committee closed the meeting to the public at 1:10 p.m. to consider a

matter under Section 90 (1) (j) of the Community Charter and rose without reporting.

Business: The Committee resumed the open meeting at 1:40 p.m.

Tax Apportionment Review

The Director of Finance reviewed Council’s Economic Objectives with regard to major industry property taxation and noted that Council had previously committed to review tax apportionment amongst property tax classes. The Director of Finance summarized a comparison of property taxes, rates and multiples. It was the consensus of the committee that this was not needed now and that a process for developing policies and objectives should be discussed. It was noted that there are two options to reduce major industry taxes: decrease budgets or shift taxes to other property classes. There was discussion about what options should be considered and the number of options that should be considered. There was discussion about whether this would be a public process with broad participation. It was noted that the options would have to also show what increases were already committed to, including the Cowichan Aquatic Centre. Staff was directed to provide options for a meeting before the end of October, when developing a process for setting objectives for tax distribution could be revisited. Recommended Resolution: that Council direct staff to provide options for distribution of taxes between property classes ranging from a moderate shift, including the percentage shifting through the financing of the Cowichan Aquatic Centre for 2009, to a scenario with a significant loss of Major Industry revenue and several options in between. (File: 1950-30)

MUNICIPALITY of North

COWICHAN

Minutes - Oct 6

Page 17 of 59

October 6, 2008 Administration and Finance Committee Minutes

Page 2 of 2

New Business: Regional Library Budget Allocation Method

Due to the split of the Comox Strathcona Regional District, B.C. Stats population figures are not available for the two new Regional Districts. The VIRL would like to use different population estimates for 2009 only, in calculating the 2009 Levy. Recommended Resolution: that Council approve amending the funding formula for the Vancouver Island Regional Library on a one time basis for 2009, by recording Campbell River at the level indicated by B.C. Stats regular estimates and prorating both Comox Valley and Strathcona Regional District up to the level indicated by B.C. Stats regular estimates. (File: 7960-20)

Ipsos Reid Poll The Director of Finance provided a brief overview of the upcoming Municipal

Quality of Life and Financial Planning Survey. The possibility of a specific tax apportionment question being asked, was raised. There was no interest in participating in the survey. (File: 1970-45 MAJ)

Adjournment The meeting ended at 2:50 p.m.

Next Meeting The next meeting will be held November 3, 2008.

Certified correct Signature of recording secretary Chair or presiding member

Minutes - Oct 6

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Minutes

Meeting Advisory Planning Commission

Date October 3, 2008

Time 12:15 p.m.

Place Large Committee Room

Members Present Hiram Beaubier, Chair; Gilles Villeneuve, Alison Sherwood, Dave Hladik, DirkHelms, and Douglas Ormond (comprising a quorum)

Council Liaison Councillor George Seymour

Members Absent With Notice: Susan Miller

Staff Present Chris Hall, Director of Planning; Brigid Reynolds, Planner; and Bev Suderman,Planning Assistant

Agenda The Commission approved the agenda, as amended to include the followingitems:• 3.4 a) Official Community Plan Review update• 4.0 New Business - Federation of Canadian Municipalities - Green

Municipal Fund

Minutes The Committee adopted the minutes of the meeting held June 27, 2008.

Business:

Design AwardsSelection

After much deliberation and discussion Commission members agreed upon thefollowing awards:

Residential Category: Drombeg Place and developer Frank Ryan for the reuse of residential buildingson 7 of the 13 lots in a new subdivision. The recycled buildings are between 20and 40 years old and have been renovated to fit in with the surroundingneighbourhood. The reuse of these buildings was recognized by theCommission as a good example of resource reuse by recycling old buildings.

Public Use Category: Westholme School and the Westholme School Society for the renovation andrevitalization of a heritage building completed by a small group of volunteers, inspite of limited resources and two arsons. The school is over 80 years old andhas been used for various community events and private functions since beingrenovated. The Commission noted the heritage building’s architectural designand the tremendous amount of work done by a few volunteers as reasons for theselection.

MUNICIPALITY of NorthCOWICHAN

Minutes - Oct 3

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October 3, 2008 Advisory Planning Commission Minutes

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Best Overall: Steeples and the Chemainus Health Care Housing Society for the 16 unitassisted living residential building in Chemainus. This facility with its centrallocation and attractive design is a valuable addition to North Cowichan’s seniorshousing supply. Additional features that add to its appeal include the energyefficient features such as windows, solar orientation, landscaping, and raisedgarden bed for use by residents.

Staff will follow up with the nominees regarding the selections.

The awards will be granted at the regular Council meeting on November 5, 2008.

Commercial /Industrial Land UseStudy

Planner Reynolds gave a brief outline of the report. The purpose of the report isto identify the demand and supply of industrial and commercial lands. Commission members had the following comments:• the report should have included more discussion and recommendations

related to economic development. The Director of Planning indicated thatthis was not stipulated in the terms of reference;

• the author’s assumptions were optimistic;• there should have been more discussion about neighbourhood

commercial centres and the lack thereof, for example, Maple Bay;• other issues related to economic development should have received

some discussion in the report, for example, the general labour market,lack of affordable housing, changing forestry industry, and theimplications of the possible closure of Crofton Mill; and

• the report should also be placed within the sustainability context.

Review of SummaryMeeting Notes -Social Planning &EnvironmentMeetings

Staff reviewed summary notes from these two meetings.

The next step will be a working group session related to social planning toidentify gaps, priorities and jurisdictional roles. A subsequent public meeting willbe held to present a summary of this review.

Consultants hired by Ducks Unlimited have approached the Municipality toreview environmental development permit guidelines and policy. This review willtake into account the presentations made at the public meeting on September18th as well as the recent changes to Provincial legislation.

APC Membership Staff informed the Commission that Administration is proposing to amend theAdvisory Planning Commission Bylaw to change the length of terms from 2 yearsto 3 years. This amendment requires Council’s approval and is anticipated to beconsidered at the October 15th Council meeting.

Councillor Seymour spoke about the importance of all members to attend eachmeeting in particular because of the Commission’s role with regard to the OfficialCommunity Plan review.

OCP Review Staff updated the Commission on upcoming meetings:October 7 - Social Planning working group

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Advisory Planning Commission Minutes October 3, 2008

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October 20 - Crofton Waterfront Plan

Commission members agreed on Thursday, November 6th and 20th to hold twohalf-day workshops to review the current Official Community Plan in greaterdetail. These workshops will have to be well structured to make the best use oftime.

A joint meeting between the Advisory Planning Commission and theEnvironmental Advisory Committee will be scheduled to discuss sustainabilityand green house gas reduction as they relate to the Official Community Planreview.

Review APCMeeting Memo /Minutes

The Commission reviewed and discussed the meeting notes of the AdvisoryPlanning Commission meeting held August 22, 2008.

The Commission reviewed and discussed the minutes of the Advisory PlanningCommission meeting held July 25, 2008.

Review TPC MeetingMinutes

The Commission reviewed and discussed the minutes of the Technical PlanningCommittee meetings held August 26 and September 12, 2008.

Review AACMeeting Minutes

The Commission reviewed and discussed the minutes of the AgriculturalAdvisory Committee meetings held August 19 and September 16, 2008.

New Business:FCM GreenMunicipal Fund

Staff briefly introduced the program and discussed the potential for making anapplication to secure funds to develop a sustainability plan. This will bediscussed in greater detail at the next Commission meeting.


Next Meeting The next meeting will be held October 24, 2008. The draft sustainability paperprepared by Sue Miller will be discussed.

Certified correct

Recording secretary Chair or presiding member

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Minutes

Meeting Parks and Recreation Commission

Date September 29, 2008

Time 4:00 p.m.


Members Present Councillor Ruth Hartmann (Chair); Mayor Jon Lefebure; City of Duncan CouncillorRay Cadorette; Ann Andersen; Barry Bayes; Mona Kaiser; Deb Melnyk; JeffreyRatcliff; Alison Rimmer (comprising a quorum)

Members Absent

Without Notice

Councillor Melissa Hailey; Joyce Behnsen

Others Present Jens Barsballe, Beechwood Tree Services

Staff Present Ernie Mansueti, Parks and Recreation Director; Don Stewart, Deputy Parks andRecreation Director; Steve Knoke, Aquatic Complex Manager; Mary BethMacKenzie, Deputy Clerk

Agenda The Commission approved the agenda as amended, to include Item 5.1, ActNowBC Seniors Community Parks Grant.

Minutes The Commission adopted the minutes of the Parks and Recreation Commissionmeeting held June 23, 2008.

Presentations:

Fuller Lake ParkTrees

Jens Barsballe, ISA Certified Arborist, Beechwood Tree Services, reviewed hisletter dated July 17, 2008, regarding dead and dying Grand Fir trees in FullerLake Park. The trees have been attacked by the fir engraver beetle and removalof the trees before Spring 2009 is recommended to reduce the risk of the beetlespreading to other Grand Firs in the area. Members of the Commissionrequested public notification before the trees are removed.

Recommended Resolution: that Council direct staff to remove the dead anddying Grand Fir trees in Fuller Lake Park, as outlined in the letter dated July 17,2008 from Beechwood Tree Services, and further, that the Municipal Foresterarrange for a firewood draw with the wood from the fallen trees, but only afterprecautions have been taken to eradicate the wood of the fir engraver beetle.(File 5280-01 TREE)

Business:

Invitation to Bid 2012 and 2014BC Summer andWinter Games

Commission Members reviewed a letter dated August 18, 2008, from the BCGames, inviting North Cowichan to bid to host the 2012 and 2014 BC Summerand Winter Games.


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September 29, 2008 Parks and Recreation Commission Minutes

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Recommended Resolution: that Council refer the invitation from the BCGames to bid on the 2012 and 2014 BC Summer and Winter Games to theCowichan Valley Regional District for consideration as a regional initiative.(File 8100-20 BCG)

Digital DisplayVisual SportsImage Ltd.

Commission Members reviewed a report from the Aquatic Complex Managerdated September 24, 2008, recommending the acquisition of a digital displayfrom Visual Sports Image Ltd. for the lobby of the Cowichan Aquatic Centre. Thedigital display will provide the public with information on weekly schedules andongoing events, as well as advertising for local businesses, and provide $2,000annually in revenues.

Recommendation: that Staff re-negotiate an agreement with Visual SportsImage Ltd. for the supply and maintenance service of a digital display at theCowichan Aquatic Centre, seeking a larger share of the revenues and/orincreased advertising space for community groups.

Meeting with YouthBike Jump Park

In a report dated June 13, 2008, the Parks and Recreation Director provided anoverview of the July 15, 2008 meeting with local youth in response to a requestfor a bike jump park.

Recommended Resolution: that Council direct staff to include 2009 budgetfunding in the 2009-2013 Financial Plan for consulting services for a bike jumppark and review whether the Cowichan Sportsplex would be a suitable locationfor this facility. (File 6240-20 BMX)

Commercial UsePolicy

The Commission reviewed the proposed “Commercial Use Policy” recommendedby the Deputy Parks and Recreation Director.

Recommended Resolution: that Council:

1) approve the Commercial Use Policy outlined in the report datedSeptember 24, 2008 from the Deputy Parks and Recreation Director, asamended, to include:

a) proof of Worker’s Compensation Board insurance as a conditionof registration;

b) prohibiting personal trainers on site, including signage, andreferring them to private gyms; and

c) right to refuse; and2) direct Staff to prepare an amendment to the Fees and Charges Bylaw to

reflect fees and charges outlined in the Policy.

Mayor Lefebure and Deb Melnyk left the meeting at 5:49 p.m.

Cowichan Place/Somenos ParkUpdate

Due to the absence of the Chief Administrative Officer, this item was deferred tothe next meeting.

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Parks and Recreation Commission Minutes September 29, 2008

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New Business:

ActNow BC SeniorsCommunity ParksFunding

The Parks and Recreation Director advised members of the Commission that theProvince has awarded $100,000 to the Municipality as part of its ActNow BCSeniors Community Parks program. The program was designed to encourageBC seniors to live healthy, active lives through exercise, and offer a place toconnect and socialize, keeping seniors active and engaged in their communities. (File 6240-20 SCP)

Motion to CloseMeeting to thePublic

It was moved, seconded and carried, that the Commission close the remainder ofthe meeting to the public to consider matters under section 90 (1)(k) of theCommunity Charter (5:50 p.m.).

Adjournment The Commission rose without reporting and ended the meeting at 5:59 p.m.

Next Meeting The next meeting is scheduled for 4:00 p.m. on Monday, October 27, 2008.

Certified correct

Signature of recording secretary Chair or presiding member

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Minutes

Meeting Protective Services


Time 7:00 p.m.


Members Present Mayor Jon Lefebure; Councillor Glen Ridgway, Chair (comprising a quorum)

Members Absent Councillor Ruth Hartmann

Staff Present R. Clark, Local Assistant to the Fire Commissioner (LAFC); J. Dias, ChiefAdministrative Officer (CAO); R. MacDowell, Chief, South End Fire Hall; A.Stewart, Chief, Maple Bay Fire Hall; C. Schaal, Staff Sargent, NorthCowichan/Duncan Royal Canadian Mounted Police (RCMP)

Staff Absent D. Tucker, Chief, Chemainus Fire Hall; L. Burridge, Chief, Crofton Fire Hall; K.Hewco, Officer in Charge, North Cowichan/Duncan Royal Canadian MountedPolice (RCMP)

Agenda The Committee approved the agenda, as distributed.

Minutes The Committee adopted the minutes of the meeting held April 21, 2008.

Business:

AssistanceResponseAgreement

The Committee discussed the renewal of the Assistance Response Agreementwith South Island Timberlands (Weyerhauser)

Recommendation: that staff send a letter to South Island Timberlands(Weyerhauser) requesting whether they would like to renew the AssistanceResponse Agreement with North Cowichan, under the same terms andconditions as the existing agreement. (File: 8800-40 WEY/2240-01 )

Dog Kennels andBylaw Exemption

The Committee received and reviewed the report from the legal researcherregarding “Noisy Dog Kennels and Bylaw Exemption”.

Recommendation: that there be no further action taken regarding the issue ofnoisy dog kennels. (File: 3900-50 NO)

RCMP BusinessPlan 2008/2009

The Committee received and reviewed the “E” Division Strategic-Business Planfor the Fiscal Year 2008/2009. The Committee was advised that theDetachment plans to adopt the RCMP’s National Strategic Priorities.


Next Meeting The next meeting will be held November 17, 2008.


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October 6, 2008 Protective Services Minutes

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Minutes

Meeting Public Works Committee

Date Wednesday, October 8, 2008

Time 12:15 p.m.


Members Present Councillor Glen Ridgway, Chair; Councillor Anne Murray; Councillor RuthHartmann; Mayor Jon Lefebure, Chair (ex-officio) (comprising a quorum)

Also Present Councillor Dave Haywood; Councillor Melissa Hailey; Councillor George Seymour

Staff Present John MacKay, Director of Engineering and Operations; Jim Dias, ChiefAdministrative Officer

Absent Wayne Gourlay, Operations Manager

Agenda The Committee adopted the agenda as amended.

Minutes The Committee adopted the minutes of the meeting held August 27, 2008.

Business:

Tree ConcernCornerstone Place

The Committee reviewed the concern from Robyn Benwell about tree clearing onadjacent property and its impact on trees on Municipal property behind her home. The Committee also reviewed the October 2, 2008 report from Beechwood TreeService reviewing this concern, noting no action is required and that the subjecttrees are healthy and not a concern. The Committee supported the arborist’sreport. (File 5280-01 TREE)

Broom BustersTown of LakeCowichan

The Committee reviewed the letter from the Town of Lake Cowichan concerningtheir Broom Busters Pilot Project. The Committee received and filed this letter.(File 5280-90)

Seine RoadTraffic CalmingRequest

The Committee reviewed the petition from Seine Road residents requesting theMunicipality install traffic calming speed bumps on Seine Road. The Committeealso reviewed the Director of Engineering and Operation’s report datedOctober 2, 2008 noting that the traffic volume on Seine Road was approximately205 vehicles per day, and the 85th percentile speed was 46.94 km/hr onSeptember 25-26, 2008 when a count was undertaken. The Committee did notsupport this request as the traffic volume and speed measured do not meet thetriggers for traffic calming contained in the Municipality’s policy. The Committeealso recommended that the residents who attended the meeting to discuss theirrequest, form a Block Watch group and discuss traffic concerns as a group. (File 5400-20 SEI)

Norcross RoadTraffic CalmingRequest

The Committee reviewed the letter from Samantha Ainsworth requesting theMunicipality install traffic calming speed bumps on Norcross Road, between BellMcKinnon Road and Herd Road. The Committee also reviewed the Director of


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October 8, 2008 Public Works Committee Minutes

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Engineering and Operation’s report dated October 2, 2008 noting that trafficvolume on Norcross Road was approximately 308 vehicles per day, and the 85th

percentile speed was 53.13 km/hr on October 1-2, 2008 when a count wasundertaken. The Committee did not support this request as the traffic volumeand speed measured do not meet the triggers for traffic calming contained in theMunicipality’s Policy. (File 5400-20 NOR)

Drainage Review Forest DiscoveryCentre

The Committee reviewed the Director of Engineering and Operation’s reportdated September 25, 2008 concerning drainage at the bottom of DrinkwaterRoad (east) at the 90 degree bend. The Committee recommended furtherinvestigation of the culvert under the railway tracks, hand clearing of the drainagecourse to remove obstructions, and search of the Forest Discovery Centre as-built records, by Forest Discovery Centre staff, to improve this drainage systemand understand how it works. (File 5400-20 DRI)

Genoa Bay Road Barrier Request

The Committee reviewed the request from Lorne Repay of 736 Saltspring Roadto install barrier along the low side of Genoa Bay Road, just south and east of5220 Genoa Bay Road. The Committee also reviewed the Director ofEngineering and Operation’s report dated September 29, 2008. The Committeerequested that the Operations Department place additional edge marking postson this section of Genoa Bay Road in 2008 and undertake further geotechnicalinvestigations in 2009. (File 5400-20 GEN)

Sign Policy The Committee reviewed the letter from Marjit Nelleman concerning theMunicipality’s Sign Policy. The Committee also reviewed the Director ofEngineering and Operation’s report dated September 29, 2008. The Committeerequested that Geoff Millar of the Cowichan Valley Regional District EconomicDevelopment Department be invited to the next Public Works Committee meetingto review the Cowichan Valley Regional District’s proposed sign policy. (File 5460-50)

Cowichan SportsplexSweeping Request

The Committee reviewed the request from the Cowichan Sportsplex for theMunicipality to undertake regular sweeping of Sportsplex roadways and parkinglots. The Committee also reviewed the Operations Manager’s report datedSeptember 29, 2008.

Recommended Resolution: that Council authorize sweeping of the CowichanSportsplex roads and parking lots twice a year by the Municipality’s OperationsDepartment sweeper. (File 5400-72 / 5400-01)

Maple Bay Fire HallAccess

The Committee reviewed the request from the Maple Bay Ratepayer’s to installwarning lights either side of the new fire hall access on Maple Bay Road. TheCommittee also reviewed the Director of Engineering and Operation’s reportdated September 30, 2008. The Committee did not support this request notingthat the access meets the Municipality’s standards with regard to drivewayvisibility and sight distance. (File 5400-20 MAP)

Gibbins Road WaterPressure

The Committee reviewed the Director of Engineering and Operation’s reportdated September 30, 2008 concerning low water pressure on Gibbins Road, inthe Highland Avenue and Carmel Drive areas, which are served by the City of

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Public Works Committee Minutes October 8, 2008

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Duncan water system. At a recent Public Hearing for a rezoning by CarmelDrive, residents complained about low water pressure. The City hascommissioned a report which identifies a number of improvements which arerequired to improve water service in this area to satisfy fire flow requirements. Improvements required involve upgrading the booster pumps and replacingseveral 100 mm (4" diameter) watermains. The City is hoping that proposeddevelopments on Banks Road and Gibbins Road will pay for a large part of theseimprovements.

Recommended Resolution: that Council request the City of Duncan to upgradethe water booster pump system in the upper Gibbins Road area to satisfy FireFlow Standards as soon as possible to address low water pressure.

The Committee also requested that a joint Public Works Committee meeting beheld between the City of Duncan and the Municipality of North Cowichan todiscuss this matter. (File 5630-01)

Street Light RequestEscarpment Way(East)

The Committee reviewed a petition to install a street light at the turnaround at theend of Escarpment Way east. The Committee supported this request.(File 5402-30)

Gibbins Road andCowichan LakeRoad Intersection

The Committee reviewed a letter from Daisy Anderson concerning pedestriansafety at the Cowichan Lake Road and Gibbins Road intersection. TheCommittee noted that this intersection is planned to be upgraded in 2009 as partof the Municipality’s Five Year Road Program. (File 5400-20 COW)

New Business:

Herd Road BarrierRequest

The Committee reviewed the October 2, 2008 request from Edward Ryzuk toinstall a barrier at the corner of Herd Road and Springett Street to protect ahydrant and his fence. The Director of Engineering and Operations noted thatthe Roads and Drainage Foreman has reviewed this request and estimated thatit would cost $1,000 to install four concrete barriers (two full and two end pieces). The Committee also noted that as the barriers will be placed very close to thefence, that the fence may still be damaged if the barrier was pushed over.

Recommended Resolution: that Council authorize the installation of fourconcrete barriers at the corner of Herd Road and Springett Street to protect thefire hydrant at this corner. (File 5400-20 HER)

Maple Bay SchoolSlopes

The Committee discussed a recent excerpt from the school’s newsletter aboutslippery slopes at the school. The Committee requested that the Parks andRecreation Director review this matter and prepare a report for the next meeting.

Closed Session The Committee closed the meeting to the public at 2:50 p.m. to consider mattersunder Sections 90 (1)(g) of the Community Charter.

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October 8, 2008 Public Works Committee Minutes

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Next Meeting The next meeting is scheduled for Wednesday, November 26, 2008 at 12:15 p.m.

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Minutes

Meeting Technical Planning Committee


Time 3:00 p.m.


Members Present Councillor George Seymour, Chair; Councillor Melissa Hailey; Councillor RuthHartmann, Councillor Anne Murray and Mayor Jon Lefebure (ex-officio)(comprising a quorum)

Staff Present Jim Dias, Chief Administrative Officer; Chris Hall, Director of Planning; AudreyRogers, Planner; Bruce Oliphant Chief Building Inspector and Peter Nilsen,Assistant Engineer

Agenda The Committee approved the agenda as circulated.

Minutes The Committee adopted the minutes of the meeting held September 12, 2008.

The Committee reviewed the minutes of the Agricultural Advisory Committeemeeting held September 16, 2008.

Business:

Building PermitStatistics

The Chief Building Inspector presented his August 2008 report on localconstruction activity. The report highlighted that the number of permits remaincomparable to 2007 levels.

Temporary TrailerPermit - 4155Sahtlam Road

The Committee considered Planning Technician Suderman’s September 25,2008 report for a temporary trailer permit at 4155 Sahtlam Road (Folio: 5578-000).

Recommended Resolution: that Council issue a temporary trailer permit toMark and Maureen Webster for 4155 Sahtlam Road (Folio: 5578-000), toaccommodate a family member with failing health, subject to the following:1) VIHA approval of the septic system to service the trailer home;2) meeting Municipal building permit requirements;3) providing written agreement that the trailer will be removed from the

property upon completion of the assigned purpose. File: 3070-20 00.69

Temporary TrailerPermit - 7469Rosevear Road

The Committee considered Planning Technician Suderman’s September 29,2008 report for a temporary trailer permit at 7469 Rosevear Road (Folio: 5529-000).

Recommended Resolution: that Council issue a temporary trailer permit toBryan and Yvonne Thibodeau for 7469 Rosevear Road (Folio: 5529-000), toaccommodate a family member with severe disabilities, subject to the following:1) installation of a new septic system to service the trailer home;2) that the trailer not exceed 1,000 square feet excluding ramp and porch

areas;


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October 8, 2008 Technical Planning Committee Minutes

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3) meeting Municipal building permit requirements;4) providing written agreement that the trailer will be removed from the

property upon completion of the assigned purpose. File: 3070-20 00.70

Rezoning - Lot 2,Sherman Road

The Committee reviewed Planner Rogers’ report dated October 1, 2008 for Lot2, Sherman Road (Folio: 649-000). The applicant, Mr. Curtis Stretch responded toquestions regarding the price point for the units. He also indicated a willingnessto construct off-site sidewalks to enable access to the nearby park to the east, aswell as to Truesdale Road to the west at a cost of roughly $45,000. TheCommittee members supported staff preparing reports on strategies foraffordable housing as well as cash-in-lieu for parking variances.

Recommended Resolution: that Council direct staff to draft a bylaw to rezoneLot 2, Sherman Road (Folio: 649-000) from Residential Townhouse (R6) zone toResidential Ground-Oriented Multi-Family (R7-A) zone. File: 3360-20 08.11

Planners’ VerbalUpdates

The Director of Planning advised that meeting reports will soon be available forthe recent Official Community Plan events. Hard copies will be distributed toCouncil members.

He also advised that subdivision design for the Municipal property on GilanaPlace is awaiting Engineering comment. The Committee discussed the merits ofa lane to service the property. File: 3320-20 08.20


Next Meeting The next meeting will be held October 28, 2008.

Certified correct

Recording secretary Chair or presiding member

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This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

BYLAW NO. 3329

Zoning Amendment Bylaw (No. 4 - Arbutus Avenue), 2008

The council of The Corporation of the District of North Cowichan, enacts as follows:

1 Schedule “C” of “Zoning Bylaw 1997”, No. 2950, is amended by re-classifying 941

Arbutus Avenue (Lot A, Section 8, Range 5, Comiaken District, Plan 33251, Folio: 9617-

000), shown outlined in bold on Schedule “A”, attached to and forming part of this bylaw,

from Rural Residential zone (A5) to Rural zone (A2).

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 16, 2008

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 16, 2008

Public hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 26, 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 4, 2008

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 3, 2008

___________________________________ ___________________________________

M.O. Ruttan, Director of Administration J.W. Lefebure, Mayor

Bylaw No. 3329

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Schedule “A”

Bylaw No. 3329

Page 36 of 59


BYLAW NO. 3344

Zoning Amendment Bylaw (No. 11 - Bazett Road), 2008

The council of The Corporation of the District of North Cowichan enacts as follows:

1 Schedule “C” of “Zoning Bylaw 1997”, No. 2950, is amended by re-classifying a portion

of property at 1246 Bazett Road (Lot 1, Section 5 and 6, Range 2, Comiaken District, Plan

VIP77988, Portion and Range 3, Folio: 8601-010), shown outlined in bold on Schedule

“A”, attached to and forming part of this bylaw, from Agricultural Zone (A1) to

Residential Rural Zone (R1).

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 18, 2008

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 18, 2008

Public hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 14, 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 16, 2008

Third reading rescinded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 20, 2008

Public hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 18, 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

___________________________________ ___________________________________


Bylaw No. 3344

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Schedule “A”

Bylaw No. 3344

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BYLAW NO. 3351

Permissive Tax Exemption Bylaw, 2008

Adopted on…, 2008


Permissive Tax Exemptions

1 The properties listed in Schedule “A”, attached to and forming part of this bylaw, are

exempt under Part 7, Division 7 [Permissive Exemptions] of the Community Charter to

the extent and, where applicable, for the term of the exemption indicated in Schedule

“A”.

Repeal

2 This bylaw repeals

(a) Bylaw No. 2648, being the “Tax Exemption (Public Worship Facilities, Seniors’

Housing, Hospital and Private School Lands) By-law 2008", and

(b) Bylaw No. 3223, being the “Permissive Tax Exemption Bylaw, 2005".

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 1, 2008

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 1, 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 1, 2008

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

___________________________________ ___________________________________


Bylaw No. 3351

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Schedule “A”Permissive Tax Exemptions

Roll # Property Address Owner or Occupant Extent of Exemption Term Authority

12143.000 1597 Joan Ave All Saints’ Anglican Church All land and halls around exempt

building

N/A 224(2)(f)

5105.060 7550 Bell McKinnon Rd B.C. S.P.C.A. All land & improvements 2009-2013 224(2)(a)

5469-001 2892 Drinkwater Rd BC Forest Discovery Centre All land & improvements 2009-2013 224(2)(d)

5977.001 Drinkwater Rd BC Forest Discovery Centre All land & improvements 2009-2013 224(2)(a)

16487.000 3318 River Rd Calvary Baptist Church All land and halls around exempt

building

N/A 224(2)(f)

8630.001 Water Licence 106188 Camp Qwanoes All land & improvements 2009-2013 224(2)(d)

8630.002 Water Licence 108939 Camp Qwanoes All land & improvements 2009-2013 224(2)(d)

8632.001 1222 Smith Rd Camp Qwanoes All land & improvements 2009-2013 224(2)(d)

8633.000 1148 Smith Rd Camp Qwanoes All land & improvements 2009-2013 224(2)(a)

8633.001 1 - 1148 Smith Rd Camp Qwanoes All land & improvements 2009-2013 224(2)(a)

8076.000 PID 009-625-399 Camp Qwanoes All land & improvements 2009-2013 224(2)(a)

15642.005 9796 Willow St Chemainus Chamber of Commerce All land & improvements 2009-2013 224(2)(d)

15642.000 9796 Willow St Chemainus Festival of Murals Society All land & improvements 2009-2013 224(2)(d)

15152.100 9867 Maple St Chemainus Health Care Auxiliary All land & improvements, except

residence

2009-2013 224(2)(a)

15134.000 9909 Esplanade St Chemainus Health Care Centre All land surrounding exempt building N/A 224(2)(h)

15148.010 9906 Esplanade St Chemainus Health Care Foundation All land 2009-2013 224(2)(a)

15148.005 9910 Esplanade St Chemainus Health Care Housing Society All land & improvements 2009-2013 224(2)(a)

15040.001 2876 Fuller Lake Rd Chemainus Horse Club All land & improvements 2009-2013 224(2)(d)

15736.000 9775 Chemainus Rd Chemainus Legion All land & improvements 2009-2013 224(2)(a)

15592.000 9471 Chemainus Rd Chemainus Pentecostal Tabernacle All land and halls around exempt

building

N/A 224(2)(f)

15004.005 Rifle Range Chemainus Rod & Gun Club All land & improvements 2009-2013 224(2)(d)

15798.101 9758 Chemainus Rd Chemainus Rotary Club All land & improvements 2009-2013 224(2)(d)

15656.000 9824 Willow St Chemainus Seniors Drop-In Centre Society All land & improvements, except

residence

2009-2013 224(2)(a)

15105.100 9737 Chemainus Rd Chemainus Theatre Festival Society All land & improvements 2009-2013 224(2)(a)

15086.200 9574 Bare Point Rd Chemainus Theatre Festival Society All land & improvements 2009-2013 224(2)(a)

15646.000 9814 Willow St Chemainus United Church All land and halls around exempt

building

N/A 224(2)(f)

15054.115 9799 Waterwheel Cres Chemainus Valley Historical Society All land & improvements 2009-2013 224(2)(a)

1038.001 Beverly St Chesterfield Sports Society All land & improvements 2009-2013 224(2)(d)

1038.002 5847 Chesterfield Ave Chesterfield Sports Society All land & improvements 2009-2013 224(2)(d)

6503.000 6118 Lane Rd Christian Science Society, Duncan All land and halls around exempt

building

N/A 224(2)(f)

Bylaw No. 3351

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– 3 –

203.001 Boys Rd City of Duncan All land & improvements 2009-2013 224(2)(d)

1202.000 3186 Gibbins Rd City of Duncan All land & improvements, except part

used by Telus

2009-2013 224(2)(a)

1510.000 2689 James St City of Duncan All land & improvements 2009-2013 224(2)(b)

3910.000 Agira Rd City of Duncan All land 2009-2013 224(2)(b)

3998.000 Quamichan water pipes City of Duncan All improvements 2009-2013 224(2)(b)

1587.000 5856 Clements St Clements Centre Society All land & improvements 2009-2013 224(2)(d)

5359.000 6124 Ryall Rd Clements Centre Society All land & improvements 2009-2013 224(2)(a)

1791.020 5855 Clements St Cowichan Agricultural Society All land & improvements 2009-2013 224(2)(a)

2197.000 3045 Gibbins Rd Cowichan District Hospital All land surrounding exempt building N/A 224(2)(h)

5099.000 7380 Trans Canada Hwy Cowichan Exhibition All land & improvements 2009-2017 224(2)(a)

4.100 2041 Tzouhalem Rd Cowichan Lodge All land surrounding exempt building N/A 224(2)(h)

15642.001 9796 Willow St Cowichan Neighbourhood House Assoc. All land & improvements 2009-2013 224(2)(d)

8548.000 1860 Herd Rd Cowichan Rugby Club All land & improvements 2009-2013 224(2)(a)

1082.000 5810 Garden St Cowichan Valley Basket Society All land & improvements 2009-2013 224(2)(a)

2310.000 3036 Sherman Rd Cowichan Valley Church of the Nazarene All land and halls around exempt

building

N/A 224(2)(f)

1920.000 5860 Banks Rd Cowichan Valley Hospice Society All land & improvements 2009-2013 224(2)(a)

15040.002 2876 Fuller Lake Rd Cowichan Valley Minor Hockey Club All land & improvements 2009-2013 224(2)(d)

5999.000 3253 Sherman Rd Cowichan Valley Soccer Assn. All land & improvements 2009-2013 224(2)(d)

5567.000 6137 Somenos Rd Cowichan Valley Soccer Assn. All land & improvements 2009-2013 224(2)(d)

5033.000 Mt. Prevost Cowichan War Memorial Trustees All land & improvements 2009-2013 224(2)(a)

8338.000 8104 Musgrave St Crofton Community Centre Society All land & improvements 2009-2013 224(2)(a)

8333.020 Morgan St Crofton Community Centre Society All land & improvements 2009-2013 224(2)(a)

12395.000 1675 Robert St Crofton Community Centre Society All land & improvements 2009-2013 224(2)(a)

8333.100 8003 York Ave Crofton Community Centre Society All land & improvements 2009-2013 224(2)(a)

12316.010 1507 Joan Ave Crofton Old School Museum All land & improvements 2009-2013 224(2)(d)

12316.011 1507 Joan Ave Crofton Seniors Society All land & improvements 2009-2013 224(2)(d)

205.100 495 Beech Ave Duncan Christian School All land surrounding exempt building N/A 224(2)(h)

1918.000 5781 Chesterfield St Duncan Christian School All land surrounding exempt building N/A 224(2)(h)

6000.000 3191 Sherman Rd Duncan Curling Club All land & improvements 2009-2013 224(2)(a)

1881.000 3441 Gibbins Rd Duncan Seventh-day Adventist Church All land and halls around exempt

building

N/A 224(2)(f)

2246.005 2731 Boys Rd Freshwater Fisheries Society of B.C. All land & improvements 2009-2013 224(2)(d)

16273.000 9877 Esplanade St Harbour View Housing Society All land & improvements 2009-2013 224(2)(a)

15791.000 2828 Pine St Harbour View Housing Society All land & improvements 2009-2013 224(2)(d)

172.001 Rail Corridor Island Corridor Foundation All land & improvements 2009-2013 224(2)(a)

Bylaw No. 3351

Page 41 of 59


– 4 –




































Bylaw No. 3351

Page 42 of 59


– 5 –





3995.022 Rail Corridor. Island Corridor Foundation All land & improvements 2009-2013 224(2)(a)



977.000 5814 Banks Rd Island Oak High School All land around exempt school 2009-2014 224(2)(h)

947.000 2246 and 2244 Moose Rd Loyal Order of the Moose All land & improvements 2009-2013 224(2)(a)

1640.005 5990 Indian Rd Maple Bay Rowing Club All land & improvements 2009-2013 224(2)(d)

8328.000 6735 Beaumont Ave Maple Bay Rowing Club All land & improvements 2009-2013 224(2)(d)

8595.001 1241 Maple Bay Rd Nature Conservancy of Canada All land & improvements 2009-2013 225(2)(b)

8597.000 Aitken Rd Nature Conservancy of Canada All land & improvements 2009-2013 224(2)(a)

8595.000 Maple Bay Rd Nature Conservancy of Canada All land & improvements 2009-2013 224(2)(a)

3931.010 Cowichan Bay Nature Trust of B.C. All land 2009-2013 224(2)(a)

200.000 6045 Trans Canada Hwy Nature Trust of B.C. & Ducks Unlimited All land 2009-2013 224(2)(a)

5084.000 Trans Canada Hwy Nature Trust of B.C. All land 2009-2013 224(2)(a)



8314.000 6722 Beaumont Ave Navy League of Canada All land & improvements 2009-2013 224(2)(a)

476.000 1839 Tzouhalem Rd New Life Community Baptist Church All land and halls around exempt

building

N/A 224(2)(f)

2217.000 Arbutus Ave Queen Margaret's School All land surrounding exempt building N/A 224(2)(h)

999.000 660 Brownsey Ave Queen Margaret's School All land surrounding exempt building N/A 224(2)(h)

880.000 660 Brownsey Ave Queen Margaret's School All land surrounding exempt building N/A 224(2)(h)

955.000 1031 Government St Queen Margaret's School All land surrounding exempt building N/A 224(2)(h)

1608.000 2085 Maple Bay Rd Queen of Angels School All land surrounding exempt building N/A 224(2)(h)

24001.000 3790 Gibbins Rd Royal Canadian Air Cadets All land & improvements 2009-2013 224(2)(a)

830.000 3210 Sherman Rd Sikh Temple, Duncan All land and halls around exempt

building

N/A 224(2)(f)

16.001 1843 Tzouhalem Rd Sisters of St. Ann (Providence Farm) All land & improvements 2009-2013 224(2)(a)

16.000 1843 Tzouhalem Rd Sisters of St. Ann (Providence Farm) All land & improvements 2009-2013 224(2)(a)

5373.000 3248 Cowichan Valley

Hwy

Somenos Community Association All land & improvements 2009-2013 224(2)(d)

6474.000 2359 Calais Rd St. Clare's Monastery All land and halls around exempt

building

N/A 224(2)(f)

6355.000 Wicks Rd St. Clare's Monastery All land and halls around exempt

building

N/A 224(2)(f)

Bylaw No. 3351

Page 43 of 59


– 6 –

16108.100 9727 and 9745 Elm St St. Joseph's Elementary School All land surrounding exempt building N/A 224(2)(h)

12266.000 Crofton Rd St. Jude's Catholic Church All land and halls around exempt

building

N/A 224(2)(f)

15117.000 Victoria Rd St. Michael's and All Angels' Anglican

Church

All land and halls around exempt

building

N/A 224(2)(f)

16124.000 2852/2858 Mill St St. Michael's and All Angels' Anglican

Church


building

N/A 224(2)(f)

361.000 5825 Church Rd St. Peter's Anglican Church All land and halls around exempt

building

N/A 224(2)(f)


building

N/A 224(2)(f)


building

N/A 224(2)(f)

433.000 2004 and 2030 Crescent Rd St. Peter's Crescent Society All land surrounding exempt building N/A 224(2)(h)

477.000 1815 Tzouhalem Rd The Church of Jesus Christ of Latter-day

Saints


building

N/A 224(2)(f)

1572.001 2704 James St Trinity Evangelical Lutheran Church All land and halls around exempt

building

N/A 224(2)(f)

2227.000 3968 Gibbins Rd Vimy Community Club All land & improvements 2009-2013 224(2)(d)

24017.000 2558 Mt Sicker Rd Westholme School Society All land & improvements 2009-2013 225(2)(b)

Bylaw No. 3351

Page 44 of 59


BYLAW NO. 3353

Zoning Amendment Bylaw (No. 13 - Tower Estates

Comprehensive Development Zone [CD3]), 2008

Adopted on… , 2008.


1 This bylaw amends “Zoning Bylaw 1997", No. 2950, by

(a) adding “Tower Estates Comprehensive Development Zone (CD3)” to the Table of

Contents,

(b) adding the following to section 43: “Tower Estates Comprehensive Development

Zone (CD3)”, and

(c) adding the following after section 80.2:

TOWER ESTATES COMPREHENSIVE DEVELOPMENT ZONE (CD3)

Permitted Uses

80.3 (1) The permitted uses for Areas 1 and 2 of the CD3 zone, as shown onSchedule “G”, attached to and forming part of this bylaw, are as follows:

(a) in Area 1

(i) limited home-based business,

(ii) single-family dwelling,

(iii) townhouse (3 dwelling units minimum),

(iv) two-family dwelling, and

(b) in Area 2

(i) community garden,

(ii) open space, and

(iii) trails.

Density

(2) The minimum permitted density for Area 1 of the CD3 zone is 15 dwellingunits per hectare.

(3) The maximum permitted density for Area 1 of the CD3 zone is 35 dwellingunits per hectare.

Bylaw No. 3353

Page 45 of 59

– 2 –

Maximum Lot Coverage

(4) The maximum permitted lot coverage for Area 1 of the CD3 zone is 30%.

(5) Despite subsection (4), where at least one half of the required parkingspaces are covered parking, the maximum permitted lot coverage for Area1 of the CD3 zone is 40%.

Minimum Setbacks

(6) The minimum permitted setbacks from property lines for principalbuildings, accessory buildings and structures (excluding fences) in the CD3zone are as follows:

(a) Yard, Front . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.0 m (19.69 ft.)

(b) Yard, Side . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.0 m (16.40 ft.)

(c) Yard, Rear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.0 m (26.25 ft.)

(7) The minimum permitted setback of all buildings and parking areas fromeasements and statutory rights-of-way in Area 2 of the CD3 zone is 2.0 m(6.56 ft.).

(8) The minimum permitted setback of all buildings from common strata roadsin Area 1 of the CD3 zone is 4.5 m (14.77 ft.).

Regulatory Conditions

(9) A sidewalk with a minimum width of 1.2 m (3.93 ft.) shall be provided alongone or both sides of the common strata road.

(10) A strip of land, a minimum of 1.3 m (4.27 ft.) wide for landscaping and rainwater management purposes shall be provided along both sides of thecommon strata road.

(11) All shared driveways that access parking shall be a minimum of 4.5 m(14.77 ft.) wide.

(12) Despite subsection (11), where one driveway shared by two dwelling unitscrosses a sidewalk, the maximum width shall be 3.5 m (11.48 ft.) where itcrosses the sidewalk.

(13) The minimum permitted driveway length from the common strata roadbeyond where it crosses a sidewalk shall be 5.8 m (19.03 ft.).

(14) The maximum permitted building heights for Area 1 of the CD3 zone areas follows:

(a) Principal Buildings . . . . . . . . . . . . . . . . . . . . . . 9.0 m (29.53 ft.)

(b) Principal Buildings (stacked townhouse) . . . . 10.0 m (32.80 ft.)

(c) Accessory Buildings . . . . . . . . . . . . . . . . . . . . . 5.0 m (16.40 ft.)

(15) The regulatory conditions in the following table apply to Area 1 of the CD3zone:

Bylaw No. 3353

Page 46 of 59

– 3 –

Description Single FamilyResidentialBuilding

Two FamilyResidentialBuilding

Townhouse

Maximum habitablefloors

2 2 2.5 or 3.0 forstackedtownhouses

Minimum buildingseparation betweensame use buildings(side to side)

4.0 m (13.12 ft.) 4.0 m (13.12 ft.) 6.0 m (19.69 ft.)

Minimum buildingseparation betweendissimilar usebuildings (side toside)

4.0 m (13.12 ft.)duplex

6.0 m (19.69 ft.)townhouse

4.0 m (13.12 ft.)single familydwelling


6.0 m (19.69 ft.)

Minimum buildingseparation betweensame use buildings(side to rear, rear torear)

6.0 m (19.69 ft.) 6.0 m (19.69 ft.) 9.0 m (29.53 ft.)

Minimum buildingseparation betweendissimilar usebuildings (side torear, rear to rear)

6.0 m (19.69 ft.)duplex


6.0 m (19.69 ft)single familydwelling


9.0 m (29.53 ft.)

Minimum windowseparation betweenbuildings

6.0 m (19.69 ft.) 6.0 m (19.69 ft.) 6.0 m (19.69 ft.)

Minimum outdoor atgrade amenityspace per dwellingunit

20 m2 (215.28sq. ft.)

20 m2 (215.28sq. ft.)

20 m2 (215.28sq. ft.)

Landscaped Open Space

(16) The minimum width of public walkways is 4.5 m (14.76 ft.).

(17) A landscaped area, not less than 1.5 m (4.92 ft.) wide, shall be constructedalong the entire length of a lot line that abuts a residential use.

(18) The minimum landscaped open space for Area 1 of the CD3 zone is 30%.

Conditions of Use

(19) No fences are permitted in the required yards, front, side or rear, exceptfencing that delineates private amenity space.

(20) No fences over 1.0 m (3.28 ft.) in height are permitted, except fences

Bylaw No. 3353

Page 47 of 59

– 4 –

(a) screening common garbage bins, and

(b) delineating private amenity space,

which shall not exceed 1.8 m (5.91 ft.).

(21) Common garbage bins must be enclosed by walls or decorative fencing forthe purpose of screening.

(22) The outdoor, at-grade useable amenity space must be immediatelyadjacent to and accessible from the entries of the dwelling units.

(23) Community gardens shall not be located within 30.0 m (98.43 ft.) of landsdesignated as environmentally sensitive, unless a qualified environmentalprofessional determines that a shorter distance will not negatively impactthe environmentally sensitive area.

(24) For townhouse development, each residential building shall have amaximum of one vehicular access from the common strata road.

General

(25) In the event of conflict between the provisions of Part 1 to 5 of this bylaw,and the provisions of this zone, the provisions of the CD3 zone prevail.

2 Schedule “A”, attached to and forming part of this bylaw, forms Schedule “G” of the

“Zoning Bylaw 1997", No. 2950.

3 Schedule “C” of “Zoning Bylaw 1997", No. 2950, is amended by re-classifying from

Residential One and Two Family Zone (R3), to Tower Estates Comprehensive

Development Zone (CD3) the following properties:

(1) Parcel P, Sections 17 to 19, Range 4, Quamichan District, Plan DD76080O,

Except Plan BL438, RW903 and 31557 (Folio: 188-000), and

(2) Parcel G, Sections 18 and 19, Range 4, Quamichan District, Plan DD36290I,

Except Plan 7386 and 903RW (Folio: 190-000).

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 6, 2008

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 20, 2008

Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 18, 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

___________________________________ ___________________________________


Bylaw No. 3353

Page 48 of 59

– 5 –

AREA 1

AREA 2

AREA 1

Trail / Swale on Catalyst R.O.W.

Schedule “A”

Bylaw No. 3353

Page 49 of 59

Page 50 of 59


BYLAW NO. 3361

Advisory Planning Commission Amendment Bylaw, 2008


1 Section 2 (3) of Advisory Planning Commission Bylaw 2005, No. 3229, is repealed and the

following substituted:

(3) The term of each member’s appointment to the Commission

(a) is 3 years long,

(b) starts on the day the member is appointed, and

(c) ends on November 30 of the last year of the member’s term.

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2008

___________________________________ ___________________________________


Bylaw No. 3361

Page 51 of 59

Page 52 of 59

British Columbia

Achievement Foundation

September 29, 2008

Board of Directors

A. Keith Mitchell. OC

Chair

The Honourable

Gordon Campbell

Robert Belion

Kevin Bent

The Honourable

lam Black

Peter Eng

Stephanie Forsyfk

Carol Henriqticz. CM

Wendy John

C. T. (Manny) ]ules

Fanny Kiefer

The Honourable

Blair Lekstrom

Ronald lou-Poy, QC

Scott Mtfn tyre, CM

Max \V\finan, OC

Five years ago, the British Columbia Achievement Foundation launched the British

Columbia Community Achievement Awards to celebrate excellence in community

service. Since that time, we are proud that these awards have recognized the

contributions of 200 outstanding British Columbians involved in such fields as arts,

culture, sports, education, health care, environment, public life and volunteerism.

I am writing to ask you to reflect on the objectives of the Community Achievement

Awards as outlined in the enclosed information. I encourage you to think about

people in your community whose spirit, imagination, dedication and commitment

have truly made a difference. I hope you will consider nominating them for this

special award.

Throughout my time in public life, including the past few years as Premier, I have had

the privilege of meeting many amazing and inspirational people - great achievers

who work very hard behind the scenes serving their community quietly, yet

significantly. These are people from all walks of life who have made a difference by

identifying challenges and working out constructive solutions. They have been

instrumental in helping society progress and, ultimately, they have contributed

significantly to making British Columbia such a great province.

Thank you for considering the British Columbia Community Achievement Awards as

an excellent way to formally thank those who have done so much for your

community.

Sincerely

;. t * V L L

Gordon Campbell, Premier

Board Member

British Columbia Achievement Foundation

OCT G 8 2008

i. ■: - :,C1 OF

JTH COWICI ''. ■

PO Box 3663 Stn. Terminal, Vancouver, British Columbia, V6B 3Y8

T: 604-261-9777/1-866-882-6088 F: 604-261-1964

info(g)bca chievement.com www.bcachievement.com

BC Community Achievement Awards

Page 53 of 59

'Give back to the people

who give the most in

your community."

British Columbia's communities are

shaped by the people who live in them,

and especially by the contributions

of extraordinary individuals.

The British Columbia Community

Achievement Awards celebrate British

Columbians who go above and beyond

in their dedication and service to others

and who devote time and energy to

making their communities more caring,

dynamic, beautiful, healthy, and unique.

They inspire by their example.

The British Columbia Community

Achievement Awards are presented

by the British Columbia Achievement

Foundation, a foundation established in

2003 by the Province of British Columbia

to celebrate excellence in community

service, arts and the humanities.

The BC Community Achievement

Awards are generously sponsored by

Canwest, Canada's leading international

media company, whose strong presence

in BC includes The Vancouver Sun, The

Province, The Times-Colonist, Global BC

and numerous community newspapers

throughout the province.

WHO IS ELIGIBLE FORTHESE AWARDS?

Any current or former long-term resident of British Columbia is eligible for

nomination. Nominees will have made a significant contribution through a

unique achievement or outstanding service—either as a volunteer or in the

course of their work—in any area that provides a benefit to the community.

These include, but are not limited to, arts and culture, sports and recreation,

multiculturalism, environment, healthcare, education, civic duty, business

innovation, community volunteerism, and youth or seniors' leadership.

Neither Members of Parliament or Members of the Legislative Assembly,

past or present, nor members of the Judiciary are eligible for nomination.

Posthumous nominations will not be accepted.

HOW DO I NOMINATE SOMEONE FOR

THIS AWARD?

Complete the attached nomination form and submit it with:

• A letter describing the contributions of the nominee;

• A brief personal history of the nominee;

• Two letters of support for the BC Community Achievement award

nomination from individuals or organizations that describe the value and

impact of the nominee's contributions to his/her community.

Nominations will remain confidential between the nominator and

the Awards' program.

HOW ARE THE AWARD RECIPIENTS CHOSEN?

An independent group of community leaders will review the nominations

and select up to 30 award recipients. In their evaluation, the Advisory

Council will consider the individual's contribution including community

impact, commitment, and/or length of service.

WHAT DO THE AWARD RECIPIENTS RECEIVE?

In the Spring, recipients will attend a formal ceremony at Government

House in Victoria where the Lieutenant Governor and the Premier of British

Columbia will present the recipients with the British Columbia Community

Achievement Medallion, a special commemorative medallion designed by

renowned BC artist, Robert Davidson.

Cultural hero, spirited,

undaunted, fearless, bold

Raising our awareness to

a higher understanding

- Robert Davidson


Tel: 604.261.9777 or Toll Free: 1.866.882.6088

Email: [email protected]

Website: www.bcachievement.com


Page 54 of 59

BRITISH COLUMBIA COMMUNITY ACHIEVEMENT AWARDS NOMINATION FORM

Please complete all four sections: Nomination deadline: November 15

NAME (MR./MRS /MS./MISS/DR I

HOMt ADDRESS

CITY/TOWN / TROVINCE/ POSTAL CODE

DAYTIME TELEPHONE EVENING TELtPHONE | EMAIL

ORGANIZATION (IF APPLICABLE*

ORGANIZATION ADDRESS (IF APPLICABLE CITY / TOWN / PROVINCE / POSTAL CODE

Is the nominee a current or former long-term resident ofBC? Yes/No

NOMINATOR

NAME (MR/MRS /MS./MISS/DR.)

CITY /TOWN / PROVINCE / POSTAL CODl

DAYTIME TELEPHONE I EVENING TELEPHONE

I ORGANIZATION (IF APPLICABLE)

How long have you known the nominee?

I have provided or made provision for all the nomination material required for a completed

nomination package.

SIGNATURE Of NOMINATOR DATE

List the individuals who are providing a letter of support for the nomination.

or sun1 out

N AME (MK/M RS /MS./MI S5/DR.)

TITLE AND ORGANIZATION (IF APPLICABLE)

CITY /TOWN /PROVINCE /POSTAL CODE

DAYTIME TELEPHONE


Of SUITORT 2

NAME (MR/MRS./MS /MISS/DR )

TITLE AND ORGANIZATION (IF APPLICABLE)

CITY/TOWN/PROVINCE/POSTAL CODE

DAYTIME TELtPHONE


YOUR COMPLETED NOMINATION

PACKAGE MUST INCLUDE:

1. Completed nomination form

2. Three letters: (maximum 500 words each)

• A letter from the nominator giving the

reasons for nomination.

• Two letters of support for the BC Community

Achievement award nomination from other

individuals or organizations that describe the

value and impact of the contributions of the

individual.

3. Brief biographical sketch of the nominee as it

relates to the nomination.

4. Optional: Up to five pages of additional

material about your nominee.

MAILING INFORMATION:

Mail completed nomination package to:


c/o Awards and Honours Secretariat

Mailing Address

PO Box 9422 Stn Prov Govt

Victoria, BC V8W 9V1

Location Address

215-553 Superior Street

Victoria, BC V8V 1X4

For more information, please contact

Tel: 604.261.9777 or Toll Free: 1.866.882.6088

Email: [email protected]

Website: www.bcachievement.com

Please note that it is the responsibility of the

nominator to ensure that the nomination is complete

including the receipt of support letters by the deadline.

All material received will be kept confidential.

Privacy Policy

The British Columbia Achievement Foundation

is committed to protecting the privacy of people

through responsible management of information

received. Nominations are confidential between

the nominator and the Awards program.

You may view the complete privacy policy at

www.bcachievement.com or by calling the office

for a copy.


Page 55 of 59

Page 56 of 59

7030 Trans Canada Highway, Box 278 North Cowichan, BC V9L 3X4Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Report

Date October 10, 2008 File: 3360-20 08.08

To Council

From Mary Beth MacKenzie, Deputy Municipal Clerk

Subject October 9 Public Hearing for Bylaw 3357

Council held a public hearing in the Council Chambers at 7:00 p.m. on Thursday, October 9, 2008, toreceive public input on a rezoning application.

The following members of Council attended the hearing: Mayor Lefebure (presiding), Councillors M.Hailey, R. Hartmann, D. Haywood, A. Murray, G. Ridgway, and G. Seymour.

The following staff attended the hearing: Mary Beth MacKenzie, Deputy Municipal Clerk; Chris Hall,Director of Planning; and Peter Nilsen, Assistant Municipal Engineer.

Approximately 16 other persons attended the hearing.

Procedure

Mayor Lefebure called the public hearing to order at 7:00 p.m., welcomed the public, and explained thepurpose of the public hearing. He advised that Council’s policy is to not receive any verbal or writtenpresentations after a public hearing, other than perhaps technical information from staff. He said this isso the public is aware of the input Council has received and can comment on that input before Councilmakes its decision.

Bylaw 3357

Mayor Lefebure invited the public to submit any petitions or correspondence to Council. No one cameforward. He then asked the Planner to introduce the proposal.

Chris Hall introduced the rezoning application, explaining that the proposal is to rezone property at3096 Gibbins Road (Lot 4…Plan 2251, Folio: 850-000 ), from Private Institutional Zone (PI) toCommercial General Zone (C2), with a restriction on the commercial uses to those permitted under theCommercial Local Zone (C1).

Mr. Hall further explained that the applicant proposes to develop a mixed-use building containingmedical commercial uses (pharmacy and medical offices) on the ground floor, and three residentialfloors above, containing a total of 24 dwelling units. Ms. Rogers said that a Development Permit(requiring a separate approval process) will be required to vary the height of the building from 12metres to approximately 16 metres. Mayor Lefebure noted the location of the public information binder and welcomed the public to lookthrough it during the meeting. He then asked for a summary of the written submissions Councilreceived on this proposal

The Deputy Municipal Clerk reported that Council received two letters regarding this proposal prior tothe hearing, which were copied to Council and put into the public information package, as follows:


Oct.9 Public Hearing Review

Page 57 of 59


1) Pat and Roger Lamont, of 5863 Banks Road, with concerns about building height and whetheradequate parking will be provided, and

2) E. Daisy Anderson, of 5805 Alice Place, with concerns for pedestrian safety and requesting thata sidewalk be required as part of this proposal.

Mayor Lefebure invited the applicant to describe the proposal.

Art Finlayson, A. J. Finlayson Architect Ltd., spoke on behalf of the owner 809070 BC Ltd. He notedthat the proposed building was designed to complement the design of the existing buildings, and willinclude medical offices and a pharmacy on the main floor, and three floors of two-bedroom condos forseniors above.

John Crowhurst, of A.J. Finlayson Architect Ltd., provided an overview of the lot and the proposedbuilding design.

Carol Rosell, of Small and Rosell, reviewed the site landscaping.

Mayor Lefebure asked if anyone wished to comment on the rezoning application.

Brian Payne, of 3135 Gibbins Road, noted the attractiveness of the building, but expressed concernsregarding whether the purchase of condominiums can be restricted to age 55 years and over; insufficient parking; increased density that will exacerbate traffic problems on Gibbins Road; andinsufficient storm water retention on the site.

Cam Drew, of 6628 Henderson, expressed concerns that the height and size of the proposed 42,00 sq.ft. building will dwarf his 5,400 sq. ft. building which is adjacent to the subject property; insufficientparking that will affect the availability of parking on his site; and impacts on the neighbouhood. Hestated that he would prefer a flat roof design with no height variance, over the proposed building designthat will require a 4 metre height variance.

Judy Rumley, of 3105 Gibbins Road, spoke about her concerns regarding height; increased traffic inan area that is already bottlenecked; and pedestrian safety. She requested that the number ofresidential units be reduced to reduce the height of the building.

Karen Kertz, of 3099 Gibbins Road, stated that she is not opposed to medical offices and a pharmacyon the site, but is concerned with the height of the building, increased traffic and insufficient parking. She stated her opposition to the inclusion of residential units on this site.

George Balogh, of Gibbins Road, expressed concerns regarding the swampy area at the back of thelot and containment of water on-site.

Bob Norcross, of 7479 Mays Road, spoke on behalf of his aunt. He stated the proposed building is toohigh, requested that the developer reduce the height of each floor to decrease the overall height of thebuilding, said that the deciduous trees proposed by the developer will result in more leaves and on-siteparking is insufficient.

Jeff Beaton, the developer of the proposed building, stated that trends for seniors show that 1.5parking spaces per residential unit is sufficient. He also advised that in his meetings with adjacentresidents, the general consensus was support for the project.

One of the proponents of the development noted that the property is currently zoned PrivateInstitutional, but the rezoning will allow a mixed use of commercial and residential which he believeswill complement the neighbourhood. He stated he wants to develop the site to its best use and work


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together on a project that everyone can live with.

Joe Ball, of 4039 Gibbins Road, stated his concerns with traffic, insufficient parking for bothcommercial and residential uses, his opinion that the building is too large for the area, and that the siteaccess/egress is not in the right location.

Mayor Lefebure asked three final times if anyone else wished to comment on the rezoning application.No one came forward to speak, and the Mayor closed the public hearing at 8:23 p.m.

Certified fair and accurate

M.B. MacKenzie, Deputy Municipal Clerk


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MUNICIPALITY of North Agenda COWICHAN · 2012-11-29 · Agenda MUNICIPALITY of North...

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