Plan now to attend the Oklahoma Museums Association Annual Conference, Connecting to Museums, September 25-27, 2013 in Enid, Oklahoma. The OMA conference attracts museum professionals of all levels: executive directors, development officers, exhibit staff, educators, curators, collections managers, registrars, archivists, museum store managers, visitor services managers, board members, volunteers and students interested in museum careers. All conference activities, except the pre-conference workshops, tour and evening events will be held at Convention Hall, 301 S Independence Avenue, Enid. Two pre-conference workshops will be offered with the topics of the value of board retreats and hands-on museum programming and the pre-conference tour is a visit to the Sod House, Ames and the Railroad Msueum. Seventeen educational session are planned covering utilizing your Convention and Visitors Bureau, media relations 101, fundraising auctions, creating participatory programs, describing archival materials and much more! An informational brochure is posted on the OMA website. Hosted by Leonardo’s Children’s Museum, Cherokee Strip Regional Heritage Center, Enid Convention and Visitors Bureau, Enid Event Center M use NEWS Volume 43, No. 3 Spring 2013 INSIDE: 3 Best practices for boards 4 Volunteer voice 5 Communicator’s corner 8 Museline Programs and services of OMA are made possible in part by assistance from the Oklahoma Arts Council and Kirkpatrick Family Fund. continued on page 9 DONATE Register now for OMA annual conference in Enid September 25-27, 2013 News museums can use Packing and Shipping Artifacts: The Good, the Bad, and the Ugly (Please Do Not Eat the Packing Peanuts) When: July 22, 2013 1:00pm-4:00pm Where: National Cowboy & Western Heritage Museum, Oklahoma City Cost: Registration is $25 member; $35 non-members Deadline to register is July 12 - space is limited Deadline to apply for scholarship is July 10 T he Oklahoma Registrars Association (OKRA) is offering a summer workshop on the packing and shipping of artifacts. The July 22 workshop will take place at the National Cowboy & Western Heritage Museum, Oklahoma City. Registration is open through July 12 or until full, whichever comes first. Registration is $25 members and $35 non-members. Demonstrations of various methods for packing and shipping artifacts and examples of good and not-so-good packing materials and methods will be featured. continued on page 10
Transcript
1www.okmuseums.org
Plan now to attend the Oklahoma Museums Association Annual Conference, Connecting to Museums, September 25-27, 2013 in Enid, Oklahoma.
The OMA conference attracts museum professionals of all levels: executive directors, development officers, exhibit staff, educators, curators, collections managers, registrars, archivists, museum store managers, visitor services managers, board members, volunteers and students interested in museum careers. All conference activities, except the pre-conference workshops, tour and evening events will be held at Convention Hall, 301 S Independence Avenue, Enid.
Two pre-conference workshops will be offered with the topics of the value of board retreats and hands-on museum programming and the pre-conference tour is a visit to the Sod House, Ames and the Railroad Msueum. Seventeen educational session are planned covering utilizing your Convention and Visitors Bureau, media relations 101, fundraising auctions, creating participatory programs, describing archival materials and much more!
An informational brochure is posted on the OMA website.
Hosted by Leonardo’s Children’s Museum, Cherokee Strip Regional Heritage Center, Enid Convention and Visitors Bureau, Enid Event Center
MuseNEWS
Volume 43, No. 3Spring 2013
INSIDE:
3Best practices for boards
4Volunteer voice
5Communicator’s corner
8Museline
Programs and services of OMA are made possible in part by assistance from the Oklahoma Arts Council and Kirkpatrick Family Fund.
continued on page 9
A S S O C I A T I O NMUSEUMSO K L A H O M A
MO A
D O N A T E
Register now for OMA annual conference in Enid September 25-27, 2013
News museums can use
Packing and Shipping Artifacts: The Good, the Bad, and the Ugly (Please Do Not Eat the Packing Peanuts)When: July 22, 2013 1:00pm-4:00pm Where: National Cowboy & Western Heritage Museum, Oklahoma CityCost: Registration is $25 member; $35 non-membersDeadline to register is July 12 - space is limitedDeadline to apply for scholarship is July 10
The Oklahoma Registrars Association (OKRA) is offering a summer workshop on the packing and shipping of artifacts. The July 22
workshop will take place at the National Cowboy & Western Heritage Museum, Oklahoma City. Registration is open through July 12 or until full, whichever comes first. Registration is $25 members and $35 non-members.
Demonstrations of various methods for packing and shipping artifacts and examples of good and not-so-good packing materials and methods will be featured. continued on page 10
I am sure you have heard or even said these three simple words before, What
A Relief. It was not until the May tornados which struck Oklahoma that these three words took on such a deeper meaning to me as well as the museum community as a whole. As soon as the first tornado struck, I received many emails, phone calls and texts from around the country asking if OMA and our Oklahoma museums were all clear. I was pleased to report after communications with the OMA Disaster Response Team that
museums in the area did not take a hit.
Then, the following day and even the following week, the same tornado scenario played out, again with reports that our museums were fine, although some Oklahoma museum staff members had damaged homes. Not to my surprise, our Oklahoma museums immediately began helping those in need. To mention a few, some museums gathered relief supplies immediately to take the local drop points while others were a collection point, some museums offered free admission and refuge to those impacted by the storms and some museums held benefits to raise funds for the relief efforts. The outpouring of national organizations offering emergency services for artists, archives, museum collections and more was so generous.
In the wake of this natural disaster it is easy to see how we as the museum profession are an important and vital part of community. When the community hurts, we hurt and want to help it heal. I have seen first-hand in a time of crisis that our museum profession provides relief in many a creative form, and I mean wow – What A Relief. Thank you to everyone far and near whom offered and/or provided relief. It is an honor to be a part of this museum community.
OMA Board of Directors
Gena Vitali, Esq • President Edmond
Dr. Bill Bryans • Vice President Oklahoma State University , Stillwater
Susan Baley • Treasurer Fred Jones Jr. Museum of Art, Norman
Jennifer Holt • Secretary Will Rogers Memorial Museums, Claremore
Dear Blue Avocado: I’m the chair of a nonprofit board and I have a problem. We recently voted to support a local measure that would change some zoning regulations in our county. This board member — I’ll call him “Joe” — was outvoted (he was the only one to vote against it). The staff wrote up our position and put it on our website. Now Joe won’t stop emailing the staff and telling them to change a sentence or add something or even to take it down. The staff is spending hours talking with him on the phone about it. What do I do?
Dear Board Chair:You already know that you have to stop his behavior. The question is how.
You need to send two clear messages: one to Joe and one to the staff. In a phone call followed up with an email, let Joe know the following:
• Individual board members can make suggestions to the executive director, but they can’t direct staff work. The board — acting as a whole — can direct staff work, but not individual board members.
• If Joe would like the content of something on the website reviewed by the board for appropriateness, you would be willing to bring the matter to the next board meeting.
• You have instructed the executive director to let the staff know they are to refer any requests by board members to me, the board chair.
• Let Joe know that you and other board members value
The Oklahoma Museums Asso-ciation encourages museums and to use information in this column for board training. Mu-seum board members also are invited to take part in training seminars and other programs offered by OMA. For member-ship and program information go to okmuseums.org.
Next issue: Getting 100% board giving
best practices for boards
by Jan Masaoka
his participation (if that’s true), but that, in this instance, he is acting as if he were representing the full board, not just himself. Add that if he disagrees with the decision of the board, he can ask that it be brought up again at the next board meeting. However, majority rules.
• In a phone call or email with the executive director, be sure the following points are clear:
** Tell staff that if individual board members — not only Joe — ask them to undertake work, staff should say that they have been instructed to refer such requests to the board chair. Staff cannot be expected to take direction from individual board members; chaos would result.
** If Joe asks you — the executive director — to undertake particular tasks — remind him gently that you report to the board, not to each individual board member. You can suggest that either he or you ask me to have the item placed on the board agenda.
But what if Joe says, “I’m not acting as a board member! I’m acting as a concerned citizen of this county.” You probably know how to respond: we welcome comments from all concerned citizens, and such comments should and will be brought to our board where the decision was made.
Having these conversations with Joe won’t be easy or fun. You may be thinking something like, “I didn’t volunteer to be on this board to have people
A board member crosses the line
acting out on me!” But that’s what leadership is: responding appropriately to whatever comes up and using the moment to set a tone of respect, integrity, and accountability. Go for it.
Jan Masaoka is the publisher of Blue Avocado and the author of Best of the Board Cafe Second Edition, which compiles dozens of short, practical articles about boards — grounded in an unconventional framework. She has been in the shoes of both this board member and a board member acting out, she’s sorry to say.
This article is reprinted with permission from Blue Avocado, a practical and readable online magazine for nonprofits. Subscribe free by contacting the Blue Avocado editor or visiting www.blueavocado.org.
friends! This is our third install-ment using my favorite volunteer manager resource,
“Transforming Museum Volunteering” by Ellen Hirzy. It’s a publication of the American Association of Museum Volunteers, an organization you should really check out if you haven’t already (www.aamv.org). As a reminder the OMA office has a copy of this fantastic resource or you can go to www.authorhouse.com and buy your-self a copy.
In this installment, I’ll talk about Chapter 4, “A Great Place to Volunteer, Recruiting, Selecting and Placing Volunteers.” Let me start out by saying that there is
Robbin Davis
volunteer voice
no magic to be found in being a great place to volunteer but your museum can be a magical place to be a volunteer. Nifty spin, eh? Volunteerism has a magic that few other human interactions possess. Although there might be an initial desire to give of ourselves, we receive unforeseen gifts of love, support and appreciation. In its most organic form, volunteerism is a magically reciprocal relationship between the volunteer and the recipient of the volunteer service. There is the spirit of volunteerism that exists within the volunteer and there is a need for a service to be fulfilled or a task to be completed within an organization. Bringing those two forces together is at the root of volunteerism. Success comes when the right two forces are matched. That’s why it is essential to know your volunteers before you bring them into your organization. I will forever be an advocate for volunteer interviews. It is beyond me why any organization would
The University of Tulsa is an EEO/AA institution.
Enhance your credentials Convenient classes for working professionals
Hands-on experience at Gilcrease MuseumContact The University of Tulsa for
Oklahoma museums encouraged to apply for Museum Assessment Program (MAP)
The Museum Assessment Program (MAP) helps small
and mid-sized museums strengthen operations, plan for the future and meet national standards through self-study and a site visit from a peer reviewer. IMLS-funded MAP grants are non-competitive and provide $4,000 of consultative resources and services to participating museums.
MAP provides guidance and growth in the following areas:• prioritization of goals • focus on mission and planning• communications between staff,
board and other constituents• credibility with potential
funders and donors
There are four assessments: • Organizational• Collections Stewardship• Community Engagement• Leadership (full cost only)
Each assessment can be completed in less than a year. Participant costs range from free to $750. Applications are accepted twice per year with deadlines of July 1 or December 1.
MAP is supported through a cooperative agreement between the Institute of Museum and Library Services and the American Alliance of Museums. For more information or to apply, visit www.aam-us.org/resources/assessment-programs/MAP.
bring in an individual that they do not know to handle precious, priceless objects or represent the museum without interviewing that person. I wrote an article about volunteer interviews for the Winter 2009 edition of MuseNews.
Recruiting, selecting and placing volunteers are no less important than doing the same for a paid staff position. I think it is even more important as this person will be representing the organization for free and has different needs than someone who is being paid. It is essential that time is spent getting to know them, defining their goals and needs for success.
The recruitment message should answer these questions:
• How do volunteers contribute to the visitor’s experience in the museum?
• Why does the museum value volunteers?
• What types of volunteer opportunities are available?
by Tony Vann, President Vann & Associates | PR & Marketing
During the
recent severe weather which has impacted central Oklahoma, our agency has been working with clients
to manage crisis communication situations as well as work with recovery efforts for those who have applicable services.
Through the hours, days and weeks following the tornados, as public relations practitioners we have had a “front row” seat to the good and bad of media relations in the light of disaster. The capstone conclusion – it is ok to say “no” to journalists.
Please don’t get me wrong, it is extremely important to be available for the media when they call. It is also paramount to the livelihood of most organizations whether pertaining to events, changes in programming or just general news to share your message with the general public. However, the same rules apply to “high pressure” media relations as they do to standard public relations 101.
Tony Vann
communicator’s cornerIt’s ok to say, “no.”
• Ensure your message is on target: Whether discussing a new exhibit or relating your experience of a particular disaster, make sure your message is concise, directed and relevant. Try not to discuss details or other information which may not be important to for that story or may be taking out of context by viewers and/or readers.
• Avoid casual conversation: A seasoned journalist will make you feel comfortable from the beginning of any conversation – that’s their job. They want information. Remember, every word, every phrase, every remark you make is “on the record.” Making comments about others, your opinion about a situation outside of the subject matter or information you claim is “off the record” is never “off the record.”
• Facts are important, but don’t estimate: Often, the best way to describe a situation is quantification. For instance, the new museum has 362 pieces of rare granite fixtures. Facts such as these are fine, but make sure you know the details. Math gets very fuzzy when conveyed to the public, specifically
relating to money and missing items. Make sure you limit speculation and only deal in real amounts.
Remember, working with the media is based upon a variety of factors. Relationships with journalists, the value of the story you pitch, timing against other stories being considered for that day, etc. However, when approached by media, ask yourself if you can deliver a targeted message, can it be conveyed in an appropriate manner and can I quantify the details to support my claims. The Internet never forgets published stories – and neither will readers.
Scholarships to a variety of OMA training are available
and are awarded on a demon-strated need basis to qualified applicants. The scholarships cover registration fees only (unless otherwise specified).
The following scholarships are available:
OKRA Workshop • July 22Scholarship deadline July 10
OMA Annual Conference (two-day participant registration) • September 25-27Scholarship deadline July 30
OMA Annual Conference (one-day speaker registration) • September 25-27Scholarship deadline July 30
Applicants must be a mem-ber in good standing of OMA, complete the online scholarship application form, and submit the application by email, fax or U.S. mail by the specified deadline.
The Oklahoma Arts Council is seeking nominations for
the 38th annual Governor’s Arts Awards. The awards honor individuals and organizations whose efforts have impacted the arts in their communities or throughout the state. The governor presents the awards each fall during a special ceremony at the state Capitol. Oklahoma Arts Council Executive Director Amber Sharples said the Governor’s Arts Awards is an opportunity to bring special recognition to deserving individuals and organizations. “Oklahoma’s arts and cultural industry thrives because of the efforts of those who go above and beyond for the arts in order to benefit their communities. The Governor’s Arts Awards is our way of acknowledging their selfless contributions,” Sharples said. Awards are presented in several categories: Governor’s Award - recognizes individuals for longtime leadership and significant contributions to the arts across Oklahoma. Business in the Arts Award - recognizes businesses/corporations who exhibit outstanding support of the arts
in Oklahoma. This award was created in memory of Earl Sneed, prominent arts advocate. Media in the Arts Award - recognizes an individual member in the media who demonstrates commitment to the arts in Oklahoma documented through public awareness support and fairness, initiative, creativity and professionalism in reporting. This award was created in memory of Bill Crawford, veteran professional journalist. Arts in Education Award - recognizes an individual, organization, school, educator or group for their outstanding leadership and service in the arts benefitting youth and/or arts in education. Community Service Award - recognizes individuals for significant contributions to the arts in specific Oklahoma communities in the areas of leadership and volunteerism. George Nigh Public Service in the Arts Award - recognizes an Oklahoma government official for outstanding support of the arts. Nominees must be current residents of the State of Oklahoma and living in Oklahoma
full time, or organizations/businesses that work in and for the benefit of Oklahoma. Previous recipients of the Governor’s Award are not eligible. Recipients will be selected by members of the Governor’s Arts Award Selection Committee. The committee is comprised of members of the Governor-appointed Oklahoma Arts Council board. To submit a nomination, visit arts.ok.gov. Deadline for submissions is August 9. For more information contact Joel Gavin, director of marketing and communications, at 405.521.2037 or [email protected].
The Oklahoma Humanities Awards are sponsored by the Oklahoma Humanities Council and recognize the contributions of individuals,
organizations, and projects to the understanding of the human experience through the humanities disciplines in Oklahoma. The deadline for nominations is October 1, 2013.
Award categories are:• Oklahoma Humanities Award• Public Humanities Award• Community Leadership Award• Community Support Award• Humanities in Education Award• Outstanding OHC Project
For more information or to download the award forms, visit www.okhumanities.org/oklahoma-humanities-awards.
It is time to begin planning Septemberfest 2013! The date for this year’s event is Saturday,
September 7, from 10:00am to 4:00pm. This will be the 17th annual Septemberfest on the grounds of the Governor’s Mansion. This annual event is designed to provide free entertainment and education to families on our state’s history, heritage, resources and traditions. It is a great way for your museum to reach the citizens of Oklahoma. Oklahoma museums are invited to submit an educational activity proposal for Septemberfest 2013. The goal of the Education Venue at Septemberfest is to provide a wide variety of hands-on educational activities for children of all ages. In the Education Venue last year there were several hands-on interactive activities for children and their families. Each institution is responsible for setting up their area; tables will be set up the day before. Reimbursements will not be issued. Other venues planned for Septemberfest include Oklahoma History Center, Agriculture, Arts, Cultural, Health and Safety, Entertainment, Sports and more. In addition to the venues, there will be committees formed to handle food, logistics, press, security, procurement, and volunteers. There is no
admission fee to Septemberfest and all activities are free. If you are interested in participating, please e-mail Sherri Vance, [email protected], or Brenda Granger, [email protected], fax 405.427.5068 or mail the following information to the Oklahoma Museums Association office by August 5.
• Name of Activity/Venue• Organization• Contact Person• Contact Phone/Fax/Email• Brief Description of activity• Names of staff/volunteers participating from
organization• Number of additional volunteers needed• Number of tables/chairs needed• Access to water or electricity? If yes, please
specify which one.
Please contact OMA if you have any questions.
The American Association of Museums has again joined
with the National Endowment for the Arts in its Blue Star Museums program.
Blue Star Museums grant free admission to military personnel and their families from Memorial Day through Labor Day. Last year, 1800 museums all over the nation participated.
As of mid-June, the following Oklahoma museums have signed up to participate this year:
BartlesvilleWoolaroc Museum & Wildlife PreserveBroken ArrowBroken Arrow Historical Society MuseumChickasha Grady County Museum
ClaremoreWill Rogers Memorial Museum & Birthplace RanchDuncanThe (W. T. Foreman) Prairie House Foundation Chisholm Trail Heritage CenterFort SillFort Sill National Historic Landmark and MuseumU.S. Army Artillery MuseumU.S. Army Air Defense Artillery MuseumGroveHar-Ber Village MuseumGuthrieGuthrie Museum ComplexMangumOld Greer County Museum & Hall of Fame, Inc.NormanFred Jones Jr. Museum of ArtSam Noble Oklahoma Museum of Natural HistoryOklahoma CityNational Cowboy & Western Heritage MuseumOklahoma City Museum of ArtOklahoma History CenterPauls ValleyToy & Action Figure Museum
PawneePawnee Bill Ranch and MuseumShawneeMabee-Gerrer Museum of ArtStillwaterSheerar Museum of Stillwater HistoryTulsaElsing Museum at Oral Roberts UniversityGilcrease MuseumPhilbrook Museum of ArtSherwin Miller Museum of Jewish ArtTulsa Historical SocietyWeatherfordStafford Air and Space MuseumWoodwardPlains Indians & Pioneers Museum
To become a Blue Star Museum, visit http://apps.nea.gov/BlueStarSignUp/MainPage.aspx. Museum participating last year must re-register. The Oklahoma Museums Association salutes our military personnel and their families.
Grant deadlines, training and other newsParticipate in updating Oklahoma’s statewide preservation plan The State Historic Preservation Office, Oklahoma Historical Society (SHPO), is updating the statewide preservation plan, and your input is vital to our understanding of historic preservation issues across Oklahoma. By working together, citizens; federal, tribal, state, and local governments; preservation professionals; nonprofit organizations; and the business and development community can set attainable goals to preserve Oklahoma’s important historic properties and the unique character of each community while enhancing their economic vitality and quality of life. The updated plan will be in effect from January 2015 - December 2019. www.okhistory.org/shpo/stateplan.htm
New scholarship opportunity for museum professionals to attend SXSW 2014Immediatag, a mobile software and services company, recently announced a new scholarship program exclusively for museum professionals who would like to attend SXSW 2014 Interactive in Austin, Texas from March 7-14, 2014. Four scholarships are available to cover the full cost of a badge, offering access to all SXSW 2014 Interactive sessions, keynotes, and related content. Winners are responsible for transportation and lodging. To qualify, you must complete an online application to prove you are a current employee of a cultural institution and to share your ideas about the future of mobile in museums and other cultural institutions. Winners will be chosen in two random drawings on July 11 and August 15. For more information about the scholarship, please contact Rebecca Cantu of Immediatag at [email protected] or visit imt.ag/sxsw
Oral History Association 47th Annual Meeting in Oklahoma City, October 913, 2013The 2013 annual meeting of the Oral History Association presents an opportunity to showcase the ways in which oral history has been used to unearth hidden stories and contest accepted truths. Through work to address silences, oral history provides a method by which unknown experiences and fresh perspectives can come to light and provide scholars and communities a more robust understanding of the past. It holds the power to defy stereotypes and challenge simple generalizations. www.oralhistory.org/annual-meeting/
Oklahoma Arts Conference in Ardmore, October 2324, 2013 Oklahoma communities and neighborhoods come in all sizes, and each community has its own history, uniqueness and resources for creating a dynamic sense of place. During the 2013 Oklahoma Arts Conference, Homegrown Culture, you will learn to identify your community’s distinctiveness, explore its roots, and tap in to local cultural assets as you discover the ingredients for community vitality. Join hundreds of artists, nonprofit organizations, community development professionals, students, educators and others working in Oklahoma’s arts and cultural industry October 23-24 in Ardmore. www.arts.ok.gov/Our_Programs/Oklahoma_Arts_Conference.html
Sarkeys Foundation Southwest Regional Leadership Forum in Norman, November 1213, 2013This full two-day regional conference with the theme, The Power of Relationships, focuses on nonprofits and how the people associated with them, whether volunteer or professional, must focus on leadership to create a
better future. Keynote speakers include Bob Goff, Todd Cohen and Jonathan Sprinkles. Scholarships are available and the deadline to register is July 31. www.sarkeys.org/forum_keynote_speakers.html
OMA calendar of eventsJuly 17-18 • Basics of Archives Workshop
July 22 • Packing and Shipping Artifacts Workshop
July 30 • Deadline to submit OMA Annual Conference scholarship request
August 9 • Earlybird ends for OMA Annual Conference Registration
and Convention Hall, Holden Art Gallery, Sod House Museum, Ames Astrobleme Museum and Railroad Museum of Oklahoma.
Sponsors to dateLeonardo’s Children’s Museum, Cherokee Strip Regional Heritage Center, Enid Convention and Visitors Bureau, Enid Event Center and Convention Hall, Oklahoma Arts Council, Kirkpatrick Family Fund, Frankfurt-Short-Bruza Associates, P.C., Oklahoma City Zoological Park & Botanical Garden, Arts & Humanities Council of Tulsa, Dr. L.V. Baker, Jr., Daystar Foundation & Library, Elliott + Associates Architects, Enid Young Professionals, Frank Phillips Home, ITIN Museum Services, Jasmine Moran Children’s Museum, Oklahoma City National Memorial & Museum, Oklahoma History Center, Oklahoma Historical Society Museums & Sites Division, Scott Sanders, and University of Oklahoma College of Liberal Studies
Conference Sponsorship Information Sponsorships are available until filled. Download sponsorship form.
Exhibitors to dateBack40 Design, Certified Folder Display Services, Inc., Elliott + Associates Architects, Exhibit Concepts, Inc., Frankfurt-Short-Bruza Associates, P.C., Gaylord Bros., Museum Arts, Inc., Selser Schaefer Architects, Southwest Solutions Group, University of Oklahoma College of Liberal Studies, University of Oklahoma Press, University of Tulsa Museum Science and Management Program, Vann & Associates Strategic Communications, and Western Center for the Conservation of Fine Arts
Conference Exhibitor InformationSpace and advertising is available on a first come, first served basis. Download exhibitor information.
Scholarship InformationThere are participant and speaker scholarships available to OMA members attend the conference. Deadline to apply is July 30. Apply for a scholarship here.
Hotel Information Reservation deadline is August 23; rooms are limited and you are encouraged to reserve your room as soon as possible. Transportation between the hotel and Convention Hall is on your own.
Hampton Inn & Suites 511 Delma Court, Enid, OK 73701, 1.580.234.4600 Rate of $134 + tax for double or king; $164 + tax for king studio. All rates include complimentary deluxe hot breakfast, indoor pool, fitness center, business center and high speed wireless internet. Ramada Inn 3005 W OK Garriott, Enid, OK 73703, 1.580.234.0440 Rate of $118.99 + tax for double or single; $145 + tax for suite. All rates include indoor pool, fitness center, business center and high speed wireless internet.
Springhill Suites by Marriott 5815 KL Drive, Enid, OK 73703, 1.580.540.4256 Rate of $139 + tax for standard single or double; All rates include complimentary hot breakfast, indoor pool, fitness center and high speed wireless internet in the lobby. Smoke free facility.
OMA conference continued from page 1 Ducks in a Rowcontinued from page 4
Are you using a variety of strategies to recruit? Are your current volunteers so enthralled with your program that they are recruiting for you? Remember, recruitment is about helping people make the right decision about donating their time to your organization. Help them make the right decision and you’ll make a good decision for your museum.
Selection of a volunteer should be based on whether or not there is a strong feeling that the volunteer candidate’s skills and time will be of value to the organization. You can only know those things for sure if you’ve gotten your other ducks in a row as mentioned in Parts I and II.
Finally, it’s OK to say “no.” Not all volunteers will be a good fit for the needs of the organization. If you strongly believe that the volunteer candidate just isn’t going to get done what needs to be done, don’t dishonor their spirit of volunteerism or your museum’s reputation by taking them on.
Next time we’ll talk about training of volunteers and staff.
Robbin Davis is Director of Visitor Services for the Oklahoma History Center and serves as the American Association for Museum Volunteers Mountain Plains Regional Director. Have a volunteer question? Join Robbin and other OMA members in the online professional network for volunteers!
Pledge of Excellence from the American Alliance of Museums
The Pledge of Excellence is an easy and achievable step along your museum’s path to
excellence, and a way to show your museum’s commitment to being a good steward of the resources it holds in the public trust.
The museum pledges that, in fulfillment of its educational mission, it will strive to operate according to national standards and best practices to the best of its abilities and in accordance with its resources.
Why take the Pledge?• Advocacy and PR opportunities: Tell your
visitors, staff, policy makers, funders and peers that your museum has committed to operating ethically and according to field-wide standards and practices and remind them of your educational role.
• Credit and recognition: your written and public commitment to excellence will appear on a national, public list.
• Raise professionalism: Increase your staff and board’s awareness of museum standards and ethics; a good internal reminder of your institutional goals and values.
• Support field-wide advocacy efforts: A critical mass of museums signing the pledge sends a strong message to the public and policymakers that the field is professional, accountable and committed to shared standards and ethics—making it worthy of support.
Taking the Pledge can also be a useful and motivating precursor for participating in other standards assessment and recognition programs, such as the AASLH StEPs program, Museum Assessment Program (MAP) and Accreditation.
Who should take the Pledge?We encourage every museum (including zoos, aquariums, nature and science centers and non-collections-based institutions) to take the Pledge of Excellence—whether your museum just opened or has been accredited for decades.
How does my museum take the Pledge?Taking the Pledge is voluntary, free and available to all museums. (Alliance membership is encouraged but not required). The Pledge operates on the honor system. Either check the box on your membership form or take the Pledge now.
We are so excited to have two wonderful
interns this summer, Rachel Kellum and Katie Seales.
Rachel will be graduating in May with her MA in History-Museum Studies from the University of Central Oklahoma.
Katie is pursuing her Masters in Public History from Oklahoma State University.
Both Rachel and Katie are eager to learn more about the museum profession and have been an asset to the Oklahoma Museums Association.
OMA summer interns
Katie Seale
Packing and Shipping Artifactscontinued from page 1
Participants are encouraged to suggest the types of artifacts they are interested in seeing packed when they register for the workshop. Presenters include Melissa Owens, Registrar and Exhibitions Coordinator, National Cowboy & Western Heritage Museum; Tobie Cunningham, Assistant Registrar, National Cowboy & Western Heritage Museum; and Karen Whitecotton, Curator of Collections, Oklahoma History Center.
This workshop is sponsored in part by the Oklahoma Arts Council, Oklahoma City Zoological Park & Botanical Garden, National Cowboy & Western Heritage Museum, and the Oklahoma Registrars Association.
The Oklahoma Registrars Association (OKRA) is a standing professional committee of the Oklahoma Museums Association. Professional committees and interest groups provide opportunities for individuals with similar responsibilities to share information and ideas. These online professional networks are available to OMA members at no charge. OMA members wishing to participate in OKRA or any of the online professional networks can sign up here.
Foundation, corporate and institutional supporters to programs, services and events
Allied ArtsAmazon.comAmelie’s AnomaliesArts & Humanities Council of TulsaAssociation of Tribal Archives, Libraries and MuseumsBack40 DesignCafé PlaidCarpenter Square TheatreCherokee CommunicationsCherokee Strip Regional Heritage CenterCitizen Potawatomi Nation Cultural Heritage CenterComanche National Museum and Cultural CenterCreek Council House MuseumDaystar Foundation and LibraryElliott + Associates ArchitectsEnid Convention & Visitors BureauFox25Frank Phillips HomeFrankfurt Short Bruza Associates, P.C .Fred Jones Jr. Museum of ArtFriends of Frank Phillips HomeFriends of the CapitolFrom the VineGaylord Archival ProductsGilcrease MuseumGirls Gone WineGrand Casino Hotel and ResortGuidestarInstitute of Museum and Library ServicesITIN Museum ServicesJacklyn Patterson PhotographyJames Farris AssociatesJasmine Moran Children’s MuseumKirkpatrick Family FundLeonardo’s Children’s MuseumLoretta Y. Jackson African American Historical Society (LYJAAHS)Lyric Theatre Of OklahomaMabee-Gerrer Museum of Art Marland EstateMcAfee & TaftMilitary History Museum
The Oklahoma Museums Association thanks the following for their support during FY2013!! These supporters assisted OMA with programs, services and events! Thank you!
Montford InnMyriad Botanical Gardens FoundationNational Cowboy & Western Heritage CenterNational Route 66 Museum Complex of Elk CityNational Softball Hall of Fame and MuseumOklahoma Arts CouncilOklahoma Baptist UniversityOklahoma City Community FoundationOklahoma City Museum of ArtOklahoma City National Memorial & MuseumOklahoma City ThunderOklahoma City Zoo ZooZeumOklahoma City Zoological Park & Botanical GardenOklahoma Department of LibrariesOklahoma Historical Society Museums & Historic SitesOklahoma History CenterOklahoma Museum NetworkOklahoma Territorial MuseumOklahoma Tourism and Recreation DepartmentPlains Indians & Pioneers MuseumPrice Tower Arts CenterSam Noble MuseumSanta Fe Depot MuseumScience Museum OklahomaSeminole Nation MuseumShawnee Convention & Visitors BureauShawnee ExpoShawnee TribeSmith, Carney & Co., P.C.Tech SoupThe Chickasaw NationThe Kerr Foundation, Inc.Tulsa Foundation for ArchitectureUniversity of Oklahoma College of Liberal StudiesUniversity of Tulsa Museum Science and Management ProgramVann & Associates Strategic Communication SolutionsWealth EngineWill Rogers Memorial MuseumWoolaroc Museum
If you would like to make a contribution to the OMA endowment fund at the Oklahoma City Community Foundation, please visit www.occf.org and select Donors: Online Giving; or you may contact the OMA office at 405.424.7757.
OMA endowment fund contributions
The Oklahoma Museums Association would ap-preciate you remembering the organization in your will. If you are interested in leaving OMA a charitable bequest, the language in your will should contain the following:
I/We give to the Oklahoma Museums Association (EIN 73-1004791), a 501(c)3 non-profit corpo-ration, the following money or asset (describe here) to benefit their charitable purpose.
OMA encourages you to consult your estate planner, tax professional or attorney when pre-paring your charitable bequest.
Leave your legacy
recent giftsContributions, donations, grants and sponsorships received March 1 - May 31, 2013Champions ($1,000 and over)Allied ArtsFrankfurt-Short-Bruza Associates, P.C.Smith, Carney & Co., P.C.University of Oklahoma College of Liberal Studies
Donors ($100 to $499)Ken Busby, Tulsa, in honor of Brenda Granger and Stacy O’DanielCherokee CommunicationsITIN Museum ServicesScott Sanders, in memory of Dr. Carolyn PoolJason Schubert, ClaremoreThe Kerr FoundationWill Rogers Memorial Museums
Contributors (up to $99)AnonymousJulie Baird, Enid, in memory of David AndersonChristina Burke, TulsaKeith Griesel, YukonJason Harris, OKCJennifer Holt, ClaremoreClara Sue Kidwell, MuskogeeMilitary History Museum, TulsaPlains Indians & Pioneers Museum
View our complete profile at
GiveSmartOKC.org
A project of the
Thank you to the sponsors, event committee, auction
donors, volunteers and teams who made the 2013 OMA Smarties Trivia event a success! It was a fun evening for everyone. We
look forward to seeing you next year!
WinnersGeneral Dance Contest
Chisholm Trail Heritage CenterTable Topper
National Cowboy & Western Heritage MuseumTrivia Third Place
University of Central Oklahoma/Oklahoma Territorial MuseumTrivia Second Place
Cherokee Strip Regional Heritage CenterTrivia First Place
Oklahoma History Center
Smarties Trivia Night SponsorsNational Cowboy & Western Heritage Museum
Smith, Carney & Co., pc University of Okahoma College of Liberal Studies
Frank Phillips HomeJulian P. Kanter Political Commercial ArchiveMabee-Gerrer Museum of ArtMilitary History Museum*Museum of the Red RiverOklahoma Historical Society Museums & Historic SitesPlains Indians & Pioneers MuseumSeminole Nation MuseumWashington Irving Trail MuseumWoodring Wall of Honor and Veteran’s ParkWoolaroc Museum
ElevatedChisholm Trail Heritage CenterFort Supply Historic SiteFred Jones Jr. Museum of ArtGilcrease MuseumHar-Ber Village MuseumMcClain County Historical Society & MuseumMetcalfe MuseumMuseum of the Great PlainsNational Cowboy & Western Heritage MuseumOklahoma Forest Heritage Center MuseumOklahoma Territorial MuseumSac and Fox National Public Library and ArchivesSam Noble MuseumSanta Fe Depot MuseumStafford Air & Space Museum
Ground FloorBroken Arrow Historical SocietyCarl Hubbell MuseumHinton Historical Museum & Parker HouseLeFlore County Historical SocietyLincoln County Historical Society Museum of Pioneer HistoryMajor County Historical SocietyMilitary Memorial MuseumPawnee County Historical SocietySapulpa Historical SocietyThe Toy & Action Figure Museum
CorporateLevel ICertified Folder Display Services, Inc.Collections Research for MuseumsFrankfurt Short Bruza Associates, P.C.Fritz Baily, P.C.University of Oklahoma College of Liberal StudiesUniversity of Oklahoma Press
A practical one and a half day workshop for those who work with archival and historic documents and photographs but are not trained archivists. The Basics of Archives will help with offices filled with • Boxes of disorganized papers • File drawers of minutes and reports • Old photographs and newspapers • Other documents that you just do not know with what to do
Date/Time: July 17, 2013 from 9:00 am to 4:00 pm; July 18, 2013 9:00 am to noon Instructors:
Christina Wolf, C.A. - University Archivist, Oklahoma City University Gerrianne Schaad, C.A. - Director, Dickenson Research Center, National
Cowboy & Western Heritage Museum Hosted by: Dulaney-Browne Library at Oklahoma City University 2501 N Blackwelder, Oklahoma City, OK 73106 Cost: $85 Registration includes handouts and breaks. Lunch is on your own Online Registration: In partnership with the Oklahoma Museums Association, register online here Registration limited to 20 participants. First come – first served. This workshop was developed with funding provided by the Federal Institute of Museum and Library Services (IMLS). For information about the workshop, contact Gerrianne Schaad at 405.507.2822 or [email protected]. For registration information, contact the Oklahoma Museums Association at 405.424.7757 or [email protected]
OMA District Representatives and members submit news for inclu-sion in MuseNEWS. Contact infor-mation appears below. Submis-sion deadlines are March 1, June 1, September 1 and December 1.
District 1Jim L. Goss, District 1 Rep.Frank Phillips [email protected]
Tulsa Children’s Museum, Tulsa, recently had a grand opening for their Discovery Lab.
The Woody Guthrie Center, Tulsa, is now open. woodyguthriecenter.org
Philbrook Museum of Art, Tulsa, recently opened Philbrook Downtown, a satellite space located in the heart of Tulsa’s Brady Arts District.
Fiberworks 2013, the Fiber Artists of Oklahoma annual jurried exhiition, is on display at Arts & Humanities Council of Tulsa Hardesty Arts Center, Tulsa, July 12-August 23. ahct.org
District 2Regina Berna, District 4 Rep.Chickasaw Nation Museums & Historic [email protected]
“The Event” celebrating the 75th Diamond Jubilee of the Will Rogers Memorial Museum, Claremore, and honoring the life and legacy of Will Rogers will be held September 19. www.the-event.us.com
What’s new and happening in Oklahoma museums around the state
Celebrate Independence Day at the HarBer Village Museum, Grove, with special music by Ron Young as well as a reading of portions of the Constitution by Thomas Jefferson (aka Tad Jones). www.har-bervillage.com
An exhibit on Native American basketry opens on July 9 at Museum of the Red River, Idabel, featuring the diverse weaving methods of the Native groups of North, Central, and South America. www.museumoftheredriver.org
Cherokee Strip Regional Heritage Center, Enid, will be hosting the 4th Annual Cherokee Strip Days Gala on September 6. www.csrhc.org
General Tommy Franks Leadership Institute & Museum, Hobart, is a partner in Four Star Leadership with General Tommy Franks, a summer leadership program for high school students to have a face-to-face experience with national and international leaders. www.fourstarleader.com
District 4To be filled
In celebration of the upcoming centennial of Wilson, Oklahoma, the Wilson Historical Society is coordinating a contest to design a Wilson city flag. www.wilsonhis-toricalmuseum.org
National Day of the Cowboy Celebration will be July 27 at the Chisholm Trail Heritage Center, Duncan. www.onthechisholmtrail.com
Hopituy: Hopi Art from the Permanent Collections is on exhibit at the Fred Jones Jr. Museum of Art, Norman, through September 15. www.ou.edu/fjjma
District 5 Dan Provo, District 5 Rep.Oklahoma History [email protected]
McLoud Historical Society Museum and Heritage Center, McLoud, is holding a Fall Quilt Show on October 18-19. Vendors and a quilt appraiser will be available. www.mcloudhistoricalsociety.org
MabeeGerrer Museum of Art, Shawnee, received a large collection of African and Asian ivory from the Kirkpatrick Foundation. The collection provies an opportunity to educate about the importance of wildlife conservation, elephant survival, and the art and history of ivory.
Citizen Potawatomi Nation Cultural Heritage Center, Shawnee, recently received the Archives Institutional Excellence Award from the Association of Tribal Archives, Libraries and Museums. The award recognizes indigenous archival organizations that demonstrate a significant commitment to the preservationand use of documentary heritage.
The Oklahoma Arts Council recently was gifted Allan Houser’s sculpture Dialogue for the State Art Collection, Oklahoma City.
The Legacy of Gettysburg is on exhibit at the Edmond Historical Society & Museum, Edmond, through August 10. www.edmondhistory.org
MissionOklahoma Museums Association exists to support Oklahoma museums in their efforts to educate, inform and entertain.
About MuseNEWSMuseNEWS is published quarterly by OMA and made possible by assistance from the Oklahoma Arts Council. All rights reserved. No part of this publication may be re-produced in any form without written consent.
Articles may be submitted to the Editor for consideration in upcoming issues of Muse-NEWS. Advertising informa-tion can be found on the OMA website. Availablity of adver-tising space is determined by the Editor.
Editor: Brenda Granger, Ex-ecutive Director, [email protected]; Assistant Editor: Stacy O’Daniel, Admin-istrative & Program Associate, [email protected]
Oklahoma Museums Association2100 NE 52 StreetOklahoma City, OK 73111405.424.7757okmuseums.org
OMA is a member of Ameri-can Alliance of Museums, American Association for State and Local History, Arts Council of Oklahoma City, Oklahoma Center for Nonprof-its, Oklahoma Travel Industry Association, and Oklahoma City Chamber of Commerce.
A S S O C I A T I O NMUSEUMSO K L A H O M A
MO AIntroduce yourself to OMA!Museum staff, volunteers and board members are encouraged to join OMA as individual members. Museums, historical societies, tribal cultural centers, zoos and other related entities also are encouraged to join as an institutional member. Businesses and affiliated organiza-tions with an interest in Oklahoma museums may join OMA as corpo-rate members. For a complete list of membership benefits, visit the OMA website.
Institutional membership packages (pay online)Pinnacle and Elevated Package dues are based on the staff size you select. Staff may be defined as paid or unpaid individuals with museum responsibilities. Include volunteers or board members as staff if you want to extend benefits to them.Pinnacle Package□ Staff size 0-2 $125 □ Staff size 3-5 $300 □ Staff size 6-10 $575□ Staff size 11-20 $850 □ Staff size 21+ $1,125
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