Music Score
Preservation Project
Clamshell box handling, oversize drawers compartment and pamphlet bound score © J.PROVINO
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SUMMARY
PROPOSAL
1. Project Background Introduction
2. Objectives
3. Scope
4. Constraints
5. Dependencies and Impact
PLAN
1. Learning about the IKBLC Music Collections
2. Preservation and Circulation Recommendations
CONCLUSION
1. Achieving Sustainable Outcomes
2. Awareness of a Change in Music Materials Collections
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Project Background Introduction
Primary focus : what are the best preservation and circulation
conditions for music scores at the Music, Art and Architecture
Library (MAAL) of the Irving K. Barber Learning Centre (IKBLC)
MAAL map © http://wiki.ubc.ca/images/8/8a/Irving_K._Barber_Learning_Centre_Map_2013.pdf
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Objectives
Project effect outcome
To include and maintain the project in a higher preservation process, which surrounds all aspects of the University of British Columbia as one as world class “global centre for research and teaching”¹ with a focus on rare books and special collections.
¹http://www.ubc.ca/about/
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Scope
Specific project goals
o To concentrate primarily on conservation current state
and options for preservation of circulating below
mentioned areas
opera scores (full and vocal parts)
orchestra scores (full only)
oversize scores
audio-visual supplementary materials
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Studied areas outlined on MAAL map ©
http://wiki.ubc.ca/images/8/8a/Irving_K._Barber_Learning_Centre_Map_2013.pdf
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Orchestra scores stored on shelf; historical opera score Le Coq d’Or (Rimsky-Korsakov,
1907) with a detailed view of its very bad conservation status : highly brittle acidic paper
and damaged binding © J. PROVINO
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Oversize scores cabinet and shelf; oversize scores stored in a cabinet drawer © J. PROVINO
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Ephemera cabinet location and classification; audiovisual supplementary materials stored in cabinet drawer ©
J.PROVINO
Constraints
Project action dictated by
o Circulation status of the music items
o Request of the Music librarian
o Tight schedule
o Finding economical solution
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Dependencies and Impact
Methodology and strategy processes
o To benefit from the appropriate resource basis :
Conservator, Music librarian, literature search on Music
and Preservation in Europe and North America
o To be logic driven in determining preferential planning
pattern : establishing a survey, doing tests, handling
project sustainability
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Learning about the
IKBLC Music collections
Understanding IKBLC current
conservation status
o Library of Congress classification outline on music
materials
o Excel file :
356 oversize scores (20%)
39 orchestra full scores and 39 opera full and parts scores (2% each)
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IDENTIFICATION
call n
um
ber
Kind of document Binding
Dim
en
sio
ns
ove
rsiz
e s
core
s
score
s
spir
al
loose
sheet
side-s
titc
hin
g
adhesi
ve
case
sew
n
ove
rsew
n
saw
kerf
lie-f
lat
pam
phle
t
belo
w 2
5 c
m
25-3
0 c
m
above
30 c
m
orc
hest
ra full
score
s
opera
sco
res
full
par
t
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CONSERVATION STATUS
Damages Level of damages
physicochemical mechanical biological good average bad extremely bad
ADVISED
TREATMENT
mendin
g
whole
conse
rvat
ion
treat
ment
bin
din
g
not
requir
ed
ADVISED HOUSING
encl
osu
re
box
cabin
et
not
requir
ed
Survey results
o Main binding types : spiral bound for oversize scores, adhesive and sewn
bound for orchestra and opera scores
o Main dimensions: oversize scores are above 30 cm, full orchestra and opera
scores are below 25 cm and parts opera scores are between 25-30 cm
o Main types of damage: physicochemical, mechanical
o Main degrees of damage: average, good
o Main conservation treatment recommendations: mending, no conservation
treatment required
o Main preservation housing and circulating recommendations: storage in a
cabinet, no preservation recommendations required
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Preservation and Circulation
Recommendations Circulating scores
o Main mending operations when no other publication is available
to clean gently, to fill in holes and to repair wear and tear
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Mechanically damaged oversize scores and single sheet music stored in cabinet © J.PROVINO
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to remove and replace non-original damaged materials
Physicochemical damaged oversize scores (due to tape on tattle tape) and stored in cabinet
© J.PROVINO
o Pamphlet binding process pros
Transitioning from staple binding, commercial binding current process to
neutral materials pamphlet binding that fits for full and parts scores
Preservation and performance dual-safety
Valuable budget aspects to be considered
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Pamphlet binding signature sewn through cover board © J. PROVINO
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Soft-cover/lie-flat score not lying flat on a stand in comparison to pamphlet binding score lying flat on
music stand © J. PROVINO
o Stack maintenance of miniature size scores
On board shelf to locate miniature size scores at the top end to
prevent pressure from bigger scores
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Standard and miniature orchestra full scores on a board shelf and detail of one the damaged
miniature orchestra full score © J. PROVINO
o Classification of oversize scores in cabinet drawers thanks to a sturdy corrugated plastic H-shaped frame
to form compartments with 15 items maximum per pile according to scores spines depth
To store scores per binding type, top to tail, and with oblong scores on top
Easy to make in-library
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Drawer compartment per binding type and detail of damaged loose bound oversize scores on shelf © J.
PROVINO
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Drawer compartment with oblong score on top © J. PROVINO
Rare scores: whole conservation treatment on case-by-
case basis the conservator
RBSC staff appropriate answer to emergency needs of new arrivals
Use value evolution brings preservation and circulating housing evolution
The proposed corrugated clamshell box is a possibility that could yet be
improved
Economic option as the box fits the book specific dimensions PRO
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PRO
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Corrugated clamshell box and tray empty © J. PROVINO
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Corrugated clamshell box and tray empty with bookmark enclosure © J. PROVINO
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Handling of book on tray; box secured with ribbon ready for lie-
flat storage
© J. PROVINO
Audio-visual supplementary materials stored with hardbound one-year issues proper journal
CD binder portfolio with perforated pages: album physically stored next to
journal hard binding
Transfer to DVD format to avoid technological obsolescence (Bill C-11 Copyright Modernization Act in 2012)
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supplier’ CD safe transportation and long-term storage pages and album ©
http://www.hollingermetaledge.com/modules/store/index.html?dept=26&cat=1158&searchname=ring%20b
inder%20cd&searchid=&searchtype=C&cart=1410391199300270;
http://www.archival.com/productcatalog/cdbinderalbum.shtml
Conclusion
Achieving Sustainable Outcomes
o IKBLC low-use working music collection is mainly the
reason for its quite good current conservation status
o Priority scale for the sustainability of music collection by use value
1. New arrivals binding process
2. Stack maintenance and oversize cabinet classification
3. Rare music items case-by-case conservation treatments
PRO
VIN
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o Stakeholders collegial managing and
communication with involved staff
1. Training sessions with Conservator and Music
librarian
2. Advertisement to patrons
3. Surveys of recommendations’ effects on staff and
patron behaviour during the whole year following the
report
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• Awareness of a change in music materials collections
o Music scores internet downloads further
conservation at stake for Music library high quality research standard reputation in and out the University of British Columbia
1. Ideally printed on acid-free paper with sustainable ink
2. Advertisement to patrons to take care of printed copies
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THANK YOU !
To Jo Anne Newyear Ramirez, Head of Technical Services, to Doug
Brigham, Acting Head of Technical Services, and to Vanessa Kam,
Acting Head, Music, Art & Architecture Library, for accepting my
application and making it possible for me to do this internship
To my internship supervisors : Anne Lama, Conservator, for
dedicated her time to settle my internship, her advises and support
all along the project; Kevin Madill, Music Librarian, for kindly
providing me with all the necessary highlights on university Music
collection management
To RBSC, Music and TS staff for their warming welcome and daily
help all along my internship. Especially to Katherine Kalsbeek, Felicia
de la Parra and Vivian Weiyan Yan; to Leslie MacAuley; to Edita
Michalek, Lisa Patrick, Meghan Waitt, Terry Horner, David Van and
UBC WorkLearn Program student intern Lynette Hyerin Lee
PRO
VIN
O Just
ine
Gra
duat
e s
tudent
in t
he M
aste
r of C
onse
rvat
ion o
f C
ultura
l H
eri
tage
Book a
nd P
aper
Depar
tment
Univ
ers
ité P
aris
1-P
anth
éon-S
orb
onne
Pre
senta
tion o
n S
ept.
24. –
10a.
m.-11.3
0 a
.m. –
Dodso
n R
oom
IK
BLC
– U
BC