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Hosting Hubs Update: Services, Pricing, and Highlights
Sandra McIntyre, Director, and Rebekah Cummings, Assistant Director
January 7, 2014
BACKGROUNDMWDL Distributed Network Infrastructure
Partnership Agreement
• Available here at mwdl.org
MWDL Partnership Agreement
• Created March 14, 2008• Not a legal contract but a
“statement of intent.”• Outlines responsibilities of
partners, hubs, and MWDL as well as goals, governance, and guidelines.
Infrastructure
Three tiered model• Collections Partners Tier
(“Partners”) –Own and manage collections
• Hosting Tier (“Hubs”) - Host the digital materials
• Central Aggregating Server Tier (MWDL) – Harvest metadata from hubs
Hub Levels
Three levels of Hosting Hubs (Tier 2) • Level 1: Contributing Institutions –
Host their own collections and share at least one collection with MWDL.
• Level 2: Regional Hosting Hubs – Host material from at least one other institution.
• Level 3: Full-Service Hosting Hubs – Provide digitization services as well as hosting services to partners.
Model 1: Contributing
Institutions
Contributing Institution:• Curates own content• Assigns own metadata• Digitizes own material (or contracts privately) • Has its own server and DAMS• Opens up its own collections for harvest
Model 2: Regional Hosting Hub
Partners:• Curate collections• Assign metadata• Digitize own
materials
Regional Hosting Hub:• Hosts the digital
collections of at least one additional partner
• Trains partners in using DAMS
Model 3: Full-Service Hosting Hub
Partners:• Curate collections• Assign metadata
Full-service Hosting Hub:• Hosts digital collections • Provides digitization services• Trains partners in using
DAMS
MWDL Tiered Infrastructure
Services provided
Collection Partner
Level 1:Contributi
ng Institutio
n
Level 2:Regional Hosting
Hub
Level 3:Full-
Service Hosting
Hub
MWDL:Aggregating Tier
Curation of materials ✚
Metadata assignment ✚ ✚
Digitization ✚ ✚
Hosting in DAMS ✚ ✚ ✚
Training ✚ ✚ ✚
Harvesting metadata ✚
Central search portal ✚
Standards ✚
List of hosting hubs/ repositoriesCurrently harvested:
• University of Utah, J. Willard Marriott Library, CONTENTdm Repository
• BYU, CONTENTdm Server Repository• BYU, Finding Aid Repository• UNLV, CONTENTdm Repository• Idaho State Historical Society,
CONTENTdm Repository• Arizona Memory Project• UNR Libraries Digital Conservancy• Utah State University, Digital
Commons• Utah State University, Digital Library• Utah State Digital Archives• Utah State Archives and Records
Service Indexes• Southern Utah University, Sherratt
Digital Library Collections• Weber State University Stewart Library
Digital Collections• Utah Valley University Digital Archives• Salt Lake Community College Digital
Collections• Utah Digital Archives Finding Aids
In Progress/Not yet harvested:• UNLV Digital Commons• University of Idaho Digital Collections• Northern Arizona University Cline
Library Special Collections and Archives• Montana Memory Project• Utah Division of Arts and Museums
Digital Repository• Utah Education Network College eMedia• Family Search International• LDS Church History Library• Stacks: The Idaho Digital Repository• Boise State University• Snow College Digital Repository• BYU Howard W. Hunter Law Library• Highway 89
On hold due to technical issues:• Utah Government Publications Online
Digital Library
Benefits of Tiered Network
• People who are closest to the materials curate collections and assign metadata
• Provides flexible, scalable infrastructure
• Consolidates equipment and expertise
• Reinforces standards and policies• Creates a platform for collaborative
work
Standardized Price List
Metadata Standards for Interoperability
• Created by a 12-member task force of UALC Digitization Committee
• Qualified Dublin Core• Metadata mappings
to QDC from other systems
• 8 required fields; 2 other mandatory-if-applicable fields
Training
• 2008: tied to Hub-Partner relationship
• Other options:– MWDL centralized training – webinars
and workshops– MWDL staff on-site training at Partner
sites– Third-party training organizations
GOVERNANCE AND FUNDING
MWDL Distributed Network
Governance
• Selection of materials is up to Partners.
• Hubs are independent and self-managing, select services to offer to Partners.
• MWDL is governed by UALC Council, with policies recom-mended by UALC Digitization Committee. – In-person Committee meetings semi-
annually – Virtual meetings of task forces, ongoing
Current Task Forces
Active:• Geospatial
Discovery Task Force• DAMS Interest Group• Outreach Task Force• Training Task Force• Pioneers in Your Attic
Forming/re-forming:• Institutional
Repositories Task Force
• Digital Preservation Task Force
• Data Curation Task Force
• Linked Data Task Force
Governance
UALC
Hub
NewHub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
UALC
Hub
19 repositories
NewHub
NewHub
NewHub
NewHub
NewHub
NewHub
NewHub
NewHub
NewHub
NewHub
11 repositories
Funding
• LSTA: Start-up funds in early 2000s for four hub servers and training
• Partners: discounted fees to Hubs for services; no fees to MWDL
• UALC: $116,000 in 2009 for Ex Libris Primo “piggyback” license
• UALC: approx. $90,000/yr. in Utah State funds– Director position– Outreach supplies and travel
Funding
• In-kind support from J. Willard Marriott Library at University of Utah– Discovery Services support (Primo)– Other IT support: servers, systems, etc.– Offices, computers, and telephones– Financial Management services– Human Resources services– Librarian appointments
Funding
• Digital Public Library of America: Grants– 3 other staff positions through Dec.
2014– 1+ position part-time through Aug. 2015– Direct costs for program activities
through Aug. 2015
CHANGES2008-2013
Changes
• Growth in network• New funding• New staff and capacities• Changes in digital environment
New infrastructure options
• No hosting hub: Partner works directly with CONTENTdm Quick Start program
• No regional digitization center: All local digitization with inexpensive scanners
• No scanning required, with intense metadata work: EAD finding aids
• No work by Partners: centralized projects
Continuing Change
• Need for digital preservation services• New standards needed, e.g.,
geospatial metadata and preservation metadata
• Additional collaboration opportunities
Upcoming Challenges
• Increased numbers of partners• Proliferation of service models• Training gaps• Lack of sustainable funding for
MWDL core services
Services providedCollection Partner
Level 1:Contributi
ng Institution
Level 2:Regional Hosting
Hub
Level 3:Full-
Service Hosting
Hub
MWDL:Aggregatin
g Tier
Curation of materials ✚
Metadata assignment ✚ ✚
Digitization ✚ ✚
Hosting in DAMS ✚ ✚ ✚
Training ✚ ✚ ✚
Harvesting metadata ✚
Central search portal ✚
Sharing with DPLA ✚
Standards ✚
Platform for collabora’n ✚
Digital preservation ? ? ? ? ?
Hubs Survey
• Informally interviewed 20 hub representatives from 18 different institutions.
• Three main questions:– Would you prefer an in-person
or virtual hubs meeting?– What would you like to
get out of a hubs meeting?– What topics would you like to
discuss?
Hubs Survey:Question 1
Would you prefer an you prefer an in-person or virtual hubs meeting?• 100% of respondents said that some
in-person element was necessary to accomplish our goals.
Hub Survey: Question 2
What would you like to get out of a hubs meeting?1. Networking with colleagues2. Continued training3. Clarification on the responsibilities of hubs and
hub status4. Forum to talk about what people are doing and
possible collaborations 5. An updated price list
Hub Survey: Question 3
What topics would you like to discuss?1. CONTENTdm and other alternatives2. Best practices3. Geospatial and rights metadata4. Background of MWDL and where we are going
(including partnership with DPLA) 5. Partnership Agreement
Questions for consideration
• Does this infrastructure still work?• Is there anything that isn’t clear?• How do we feel about the current
definition of “hub”? • If we were to take on many more small
partners, would this system still work? • Are there additional services that you
would like to see MWDL provide? That hubs should provide?
LOOKING FORWARDWhat will work for the next 5-6 years?
Looking forward
• We’ve looked at…– our current
infrastructure– important
developments since 2008
Hubs Meeting
• March 2014 (exact date TBD) • Salt Lake City, UT• Doodle poll for 1½ days• MWDL decision-making
– Partnership Agreement – Digitization Price List– Future services models– Future funding models
• Opportunity to connect with regional hub managers– Share best practices– Find out what other digital libraries are doing– Discuss important digital library topics
Hosting Hubs Update Webinar #2
• February 13, 2014• Hosting Hubs Discussion: Evaluating
the Infrastructure of the MWDL Network
Revising MWDL Partnership Agrmt
• Shared Google Doc to record ideas, suggestions, and proposed language
• Partnership Agreement Draft
Questions?
• Sandra McIntyreDirector(801) 585-0969 [email protected]
• Rebekah CummingsAssistant Director/Outreach Librarian (801) 587-8893 [email protected]