+ All Categories
Home > Documents > My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management –...

My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management –...

Date post: 27-Mar-2015
Category:
Upload: jonathan-strickland
View: 215 times
Download: 3 times
Share this document with a friend
Popular Tags:
16
AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation for National and Community Service by the eGrants Coaching Unit JBS International, Aguirre Division (2008); 1-888-333-8272 1
Transcript
Page 1: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

My AmeriCorps Release 3 AmeriCorps State Commissions and Programs

User Roles and Management – Understanding & Planning

Presentation developed for the Corporation for National and Community Service by the eGrants Coaching Unit JBS International, Aguirre Division (2008); 1-888-333-8272

1

Page 2: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Introduction

eGrants Coaching Unit

The following presentation is designed for state commissions and programs. This presentation will help users understand the user roles as well as the access levels within the My AmeriCorps system. You must have an eGrants account in order to access My AmeriCorps functions.* eGrants is the Corporation for National and Community Service’s grant application and management system and the gateway to the My AmeriCorps system.

*For details on how to create an eGrants account, please watch the tutorial on Create and Manage an eGrants Account.

2

Page 3: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Agenda

• Understanding:o Important Considerationso Grantee Administrator User Role Definedo My AmeriCorps User Roles and Access Flow Charto My AmeriCorps User Roles Defined: Grantee

Recruiter, Grantee Member Managemento My AmeriCorps Access Levels Defined: Prime,

Operating Site, and Service Location

• Planning:o User Roles Mapo Grantee Member Management Role as it Relates

to Access Levels

• What’s next?eGrants Coaching Unit

3

Page 4: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

My AmeriCorps Usage – Please be Mindful…

All of the My AmeriCorps tutorials and webinars focus on the functionality of the system rather than grant requirements or program policies.  

The My AmeriCorps system does not include comprehensive compliance checks.

We recommend that programs set their own policies around system use and monitor usage for compliance. However, we suggest that programs give some thought to how they assign roles and access so that they are comfortable with the level of authority they are giving their users.

If they have questions they should contact their Program Director or Program Officer.

eGrants Coaching Unit

4

Page 5: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Grantee Administrator User Role Defined

• Grantee Administrator:o is an eGrants user role that gives full access to My AmeriCorps functionality.

o Grantee Admins at the state commission will have access to all grants, operating sites (or sub-grantees/programs), and service locations at the legal applicant organization.

o Grantee Admins at the state programs/sub-grantees will have access to all grants (or operating sites) and service locations at the legal applicant organization.

o can approve all requests (please contact your Program Officer for guidance on business practices).

o manages organizational information and all users at the legal applicant organization.

5

eGrants Coaching Unit

Page 6: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

My AmeriCorps User Roles & Access Flow Chart6

eGrants Coaching Unit

Page 7: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

My AmeriCorps User Roles Defined

• Grantee Recruiter:o manages most recruitment functions such as create service listings and

processes applications, with the exception of enrollment, for the legal applicant organization and all of its associated grants.

• Grantee Member Management:o manages program(s) and members, including enrollment; requires an access

level:• Prime: refers a grant for the state commission.• Operating Site: refers to the sub-grantee or program for the state commission. In the

program context, this refers to a grant.• Service Location: refers to the exact location where a member serves.

7

eGrants Coaching Unit

Page 8: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Grantee Member Management User Role Tree Diagram8

Service Location (new term): Refers to an exact location where a member serves.

Operating Site: Refers to a sub-grantee or program/grant.

Prime: Refers to a grant to the state commission.

eGrants Coaching Unit

Page 9: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

State Programs – Service Location Level Access

Portal Page for Service Location User

Service Location Level: Lists all available service locations associated with the grants to the state program. Service location refers to the exact location where a member serves.

9

eGrants Coaching Unit

Page 10: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

State Programs – Operating Site Level Access

Workbasket for Operating Site User

Operating Site Level: Lists all available grants to the state program or sub-grantee of the state commission.

10

eGrants Coaching Unit

Page 11: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

State Commissions – Prime Level Access

Workbasket for Prime User

Prime Level: Lists all available grants to the state commission.

11

eGrants Coaching Unit

Page 12: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Grantees User Roles Map

eGrants Coaching Unit

12

Page 13: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

eGrants Coaching Unit

Grantee Member Management Role at the Service Location Level

13

Page 14: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Grantee Member Management Role at the Operating Site Level14

eGrants Coaching Unit

Page 15: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

Grantee Member Management Role at the Prime Level15

eGrants Coaching Unit

Page 16: My AmeriCorps Release 3 AmeriCorps State Commissions and Programs User Roles and Management – Understanding & Planning Presentation developed for the Corporation.

What’s next?16

The Resource Centero www.nationalserviceresources.org/ac-training-supporto Includes other tutorialso Live training and registration schedule

The eGrants Coaching Unito 1-888-333-8272o [email protected] o Training/Technical Assistance

The eGrants Help Desko 1-888-677-7849o Technical Assistanceo User name/Password reset assistance

eGrants Coaching Unit

16


Recommended