Webinar Audio:You can dial the telephone numbers located on your webinar panel. Or listen in using your microphone or computer speakers.
We will begin shortly.
Technical Difficulties:Call: (805) 617-7000 (Option 1)
My Workforce Analyzer for Sage HRMS
Manage Affordable Care Act (ACA) Requirements & Reporting
Start Time: 11:00am ET
Webinar Details
Presentation is roughly 30-45 minutes
All phone lines are muted
If anyone has any questions during this webinar – please type them in your Questions Box located at the bottom of your webinar panel
Today’s PresenterLissa Johnsen, CMC, CITP, CPAEmployer Solutions Practice Director & Consulting Manager
• Over 25 years in accounting, HR solutions
• Sage Certified trainer and consultant for Sage
HRMS plus many ERP solutions as well
• Owned own business for over 15 years
• Focus on process and ROI as much as on the
technical solution
• Leading Net@Work’s initiative to HRMS
solutions to all of our clients
4
Welcome to My Workforce Analyzer
Complying with the mandates of the Affordable Care Act
ACA timeline
2010 2012-2013 2014 2015 2016
• ACA becomes law
• Supreme Court affirms law
• Pay or Play postponed
• Healthcare enrollment available
• Monitor employees
• Pay or Play• Final regs
issued• Draft reports/
instructions• Marketplace
reopens • Mid-term
elections• Supreme Court
to review
• Track and maintain employee information for reporting
• Reports submitted to government
• Forms submitted to employees
Large employers MUST provide full-time workers with affordable healthcare coverage
ORface penalties up to $3,000 per employee
Did you know?
My Workforce Analyzer 7
Are you a large employer?
Large Employers are defined as employers with 100 or more full-time (or full-time equivalent) employees*
*In 2016 this will change to 50 or more FT or FTE employees.
My Workforce Analyzer 8
Large employers MUST:
Offer coverage to 70% of their full-time (and equivalent) employees in 2015*
*In 2016 this will change to 95%.
My Workforce Analyzer 9
Are You Ready?
My Workforce Analyzer 10
What is important now?
Modeling• Cost to pay or play• Plan affordability• Budgeting for ACA Costs
Eligibility• Who is eligible• When are they eligible
Compliance• Offering benefits – right employees, right time• IRS Reporting
Employer Mandate
• Will go into effect for employers with 100+ FTE’s
• Instead of offering compliant coverage to 95% of full-time workforce, employers will only need to make an offer to 70% in 2015; 95% in 2016
• 50-99 FTE employers; compliance delayed until 2016
How can Net@Work and
Sage HRMShelp?
13
• Is available to customers using Sage HRMS or Sage Abra Suite for HR management
• Can be using any payroll solution (csv payroll import into tool)
• Imports dependent and payroll information
• Includes critical 1094C and 1095C reporting
• E-file 1094C and 1095C with Sage Wage and Tax e-filing by Aatrix
My Workforce Analyzer:
My Workforce Analyzer 14
More than just software
3/19/2015My Workforce Analyzer 15
My Workforce Analyzer 16
FT, FTE and PT employee monitoring
Large employer
determination
Track measurement, administrative and stability
periods
Pay or play modeling
Employee Information
My Workforce Analyzer
Online Dashboards about your Workforce
17
Highlights:
• Uses real time data
• Displays information in a dashboard format
• Allows you to consider the consequences of
your choices
My Workforce Analyzer 18
My Workforce Analyzer
My Workforce Analyzer 19
My Workforce Analyzer
My Workforce Analyzer 20
My Workforce Analyzer
My Workforce Analyzer 21
Simple Company Setups using Benefit information from Sage HRMS
3/19/2015My Workforce Analyzer 22
ACA Reporting
Section 6055 report“Minimum essential coverage” to the IRS; notify all covered individuals about this coverage. Section 6056Requires employers with over 50 FTE’s to report on coverage offered to employees. Reporting compliance due in 2016 for 2015 informationAdditional penalties are levied for failure to comply with these requirements.
Administration of the Individual
Mandate
6055
Covered employees• Information about the entity providing
coverage• Information for each individual enrolled
in minimum essential coverage, including dependents and spouse
• Months for which each individual was covered
Employers with self-insured health plans
Administration of the Employer
Mandate
6056
All Full-time employees• Information about the employer, including
dedicated employer contact• Number of full-time employees by month• Information on the employer’s full-time
employees and the coverage offered to each employee by month
• Whether or not the employee enrolled (by month)
• Certification the employer meets minimum value standards
Applicable Large Employers
To IRS by 3/31 To IRS by 3/31
To EE by 1/31 To EE by 1/31
Year End IRS Reporting
25
New Forms
IRS Reporting, ready for delivery
My Workforce Analyzer 27
Questions?
For additional information, please contact:
Lissa Johnsen, CMC, CITP, CPA
Employer Solutions Practice Director and Consulting Manager
Ext 4609