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N089 – Children with Disabilities (IDEA) Early Childhood

File SpecificationsVersion 7.1SY 2010-11

January 2011

U.S. DEPARTMENT OF EDUCATION N089 - Children with Disabilities (IDEA) Early Childhood File Specifications v7.1

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

January 2011

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N089 – Children with Disabilities (IDEA) Early Childhood File Specifications, Washington, D.C., 2010.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

January 2011 i SY 2010-11

http://www.ed.gov/edfacts/


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N089 – Children with Disabilities (IDEA) Early Childhood File Specifications

Revision: Version 7.1

Issue Date: January 2011

Security Level: Unclassified – For Official Use Only

Filename: document.doc.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 This file specification was not used for SYs 2003-04 and 2004-05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005-06.





7.0 November 2010 Updated specifications for SY 2010-11 including updating the preface

1.2 – Clarified guidance on zero count requirements 2.0, 4.2, 4.3, 5.2, 5.3, 6.2, 6.3 – Change Racial Ethnic

category, permitted values, examples, and guidance to the new 7 values

2.0, 4.2, 4.3, 5.2, 5.3, 6.2, 6.3 – Changed Educational Environment category, permitted values, examples, and guidance

2.0 – Updated guidance for clarity Appendix – Updated crosswalk

7.1 January 2011 5.2 – corrected references to RECNNY

RELEASE AUTHORIZATION Name Signature / Date

Author

January 2011 ii SY 2010-11


QA

Release Authority

January 2011 iii SY 2010-11


PREFACEThis document provides technical instructions for building files that are submitted through the Education Data Exchange Network (EDEN) Submission System (ESS). The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

This document is to be used in coordination with other documentation including the EDEN Submission System User Guide and the Business Rules Guide.

Data submitted through the ESS is authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 9/30/2013). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

January 2011 iv SY 2010-11


CONTENTS

DOCUMENT CONTROL iiPREFACE iii1.0 PURPOSE 1

1.1 Changes from the SY 2009-10 File Specifications 11.2 Requirements for Submitting this Data Group 1

2.0 GUIDANCE FOR SUBMITTING THIS FILE53.0 FILE NAMING CONVENTION 9

3.1 Population Status 94.0 SEA CHILDREN WITH DISABILITIES (IDEA) EARLY CHILDHOOD

FILE 104.1 Header Record Definition 104.2 Data Record Definition 114.3 SEA Children with Disabilities (IDEA) Early Childhood File Examples 144.3.1 Partial Record Sample for Fixed Format SEA Children with Disabilities

(IDEA) Early Childhood File 144.3.2 Partial Record Sample for Comma–Delimited File Format SEA Children with

Disabilities (IDEA) Early Childhood File 154.3.3 Partial Record Sample for Tab–Delimited File Format SEA Children with

Disabilities (IDEA) Early Childhood File 165.0 LEA CHILDREN WITH DISABILITIES (IDEA) EARLY CHILDHOOD

FILE 175.1 Header Record Definition 175.2 Data Record Definition 185.3 LEA Children with Disabilities (IDEA) Early Childhood File Example 215.3.1 Partial Record Sample for Fixed Format LEA Children with Disabilities

(IDEA) Early Childhood File 215.3.2 Partial Record Sample for Comma–Delimited File Format LEA Children with

Disabilities (IDEA) Early Childhood File 225.3.3 Partial Record Sample for Tab–Delimited File Format LEA Children with

Disabilities (IDEA) Early Childhood File 23APPENDIX: DANS TO EDFACTS CROSSWALK 24

January 2011 v SY 2010-11


1.0 PURPOSEThis document contains instructions for building fixed and delimited files to submit EDFacts Data Group: Children with Disabilities (IDEA) Early Childhood Tables, DG613. The definition for this data group is in row “Table Name” in Table 4.2-1.

The data collected using this file specification are required by the Individuals with Disabilities Education Act (IDEA), Section 618.

For states approved for EDFacts only submissions, the data will be used as responses in Table 1, “Report of Children with Disabilities Receiving Special Education under Part B of the Individuals with Disabilities Education Act” and Table 3, “Part B, Individuals With Disabilities Education Act Implementation of FAPE Requirements.”

The data are also used for monitoring the programs and activities under IDEA. The appendix contains a crosswalk between this file and the applicable sections of Tables 1 and 3.

The LEA data collected through this file are also used for the Non-Fiscal Survey of the Common Core of Data (CCD).

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1 Changes from the SY 2009-10 File Specifications

There have been changes to this file specification that impact the record layout: Permitted values for racial ethnic Permitted values for educational environment (IDEA) early childhood

1.2 Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

January 2011 1 SY 2010-11


Table 1.2-1 Children with Disabilities (IDEA) Early Childhood, Core Reporting Requirements

SEA LEA SchoolReporting Period State-specific child count date1,

Designated between October 1 and December 1Education units reported

Include SEA Include LEAs that reported students in N/X052 and offered PK or K.

File not submitted at the school level

Education units not reported

Closed, inactive, or future LEAsLEAs that don’t offer PK or K

Type of count Once (unduplicated count) At only one LEA (unduplicated count across LEAs)

Updated! Zero counts

Required, except as explained below

Required for total of education unit when the LEA has no children with disabilities (IDEA) and the LEA reported students in N/X052 and the LEA offered PK or K.

Not required for category sets or subtotals.

New! Zero exceptions2

Disability category (IDEA) – If a state does not use a permitted value (e.g., deaf-blindness), the counts by that permitted value should be left out of category sets A and B and subtotal 3.

Educational Environment (IDEA) EC - If a state does not use a permitted value (e.g., Residential Facility), the counts by that permitted value should be left out of category sets A, B, C, and D and subtotals 6.

Disability category (IDEA) by age – If the permitted value “development delay” is not applicable at certain ages, leave those combinations out of the file.

1 The child count date will be reported in the state’s EMAPS Supplemental Survey. The EMAPS Supplemental Survey collects metadata on files submitted through ESS.2 The responses to the EMAPS State Supplementary Survey – IDEA and the permitted values reported must align.

January 2011 2 SY 2010-11


The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file. An “X” in the cell indicates that the cell must be populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a detail count (category set), specify an “N” (No). If the record is for a subtotal or total of the education unit, specify a “Y” (Yes).

Table 1.2–2: Children with Disabilities (IDEA) Early Childhood, Required Categories, and Applicable Totals

Cate

gory

Set

Tabl

e Na

me

Raci

al/

Ethn

icSe

x (M

embe

rshi

p)

Age

(Ear

ly

Child

hood

)

LEP

Stat

us(B

oth)

Disa

bilit

y Ca

tego

ry

(IDEA

)

Educ

atio

nal

Envi

ronm

ent

(IDEA

) EC

Tota

l In

dica

tor

Com

men

ts

Category Set A

CHWDSBERLCHD X X X N Student Count by Age (Early Childhood), Disability Category (IDEA) and Educational Environment (IDEA) EC

Category Set B

CHWDSBERLCHD X X X N Student Count by Racial ethnic, Disability Category (IDEA) and Educational Environment (IDEA) EC

Category Set C

CHWDSBERLCHD X X N Student Count by Sex (Membership) and Educational Environment (IDEA) EC

Category Set D

CHWDSBERLCHD X X N Student Count by LEP Status (Both) and Educational Environment (IDEA) EC

Subtotal 1 CHWDSBERLCHD X Y Subtotal by Sex (Membership)

Subtotal 2 CHWDSBERLCHD XY

Subtotal by Age (Early Childhood)

Subtotal 3 CHWDSBERLCHD XY

Subtotal by Disability Category (IDEA)

Subtotal 4 CHWDSBERLCHD X Y Subtotal by Racial Ethnic

January 2011 3 SY 2010-11


Cate

gory

Set

Tabl

e Na

me

Raci

al/

Ethn

icSe

x (M

embe

rshi

p)

Age

(Ear

ly

Child

hood

)

LEP

Stat

us(B

oth)

Disa

bilit

y Ca

tego

ry

(IDEA

)

Educ

atio

nal

Envi

ronm

ent

(IDEA

) EC

Tota

l In

dica

tor

Com

men

ts

Subtotal 5 CHWDSBERLCHD X Y Subtotal by LEP Status (Both)

Subtotal 6 CHWDSBERLCHD X

Y

Subtotal by Education Environment (IDEA) EC

Total of the Education Unit

CHWDSBERLCHDY

Total of the Education Unit

January 2011 4 SY 2010-11


2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file contains an unduplicated count of the children with disabilities ages 3 through 5 receiving special education and related services according to an individualized education program (IEP) or an individualized family service plan (IFSP), or a services plan in place on the state’s child count date3.

See below for additional guidance concerning this file:

When is the SEA file due?The SEA file is due no later than 11:59:59pm ET on the first Wednesday of February .

Do not submit preliminary or placeholder data just to meet the submission deadline. The submission of the SEA data will be assessed by the Office of Special Education (OSEP) for timeliness, completeness, passing edit checks, and for responding to data note requests about year-to-year changes in Performance Indicator #20 on your state’s Annual Performance Report (APR). Data submissions with missing data elements are rated by OSEP as “incomplete.”

If data will not be submitted by the due date, remember to update your submission plan and contact the Partner Support Center.

Which children should be reported in this file?Include all children with disabilities (IDEA) who are ages 3 through 5 receiving special education and related services according to an individual education program or service plan in place on the count date. This includes children enrolled in private school by a parent, but who are still receiving special education services through the LEA under a services plan.

What children should not be reported in this file?Do not include children with disabilities (IDEA) who are ages 6 and over. (Those children are reported in N/X002.)

How should children with disabilities (IDEA) who receive their education in a state-operated school (i.e., state school for the deaf) be reported?Children who receive their education exclusively at a state-operated facility should be reported in the SEA level count. If an LEA retains responsibility for the education of children who receive their education exclusively at a state-operated facility, the LEA may also report those students, depending on state procedures.

How are children who reside in one LEA but received services in another reported?3 Children enrolled in private school by a parent, but who are still receiving special education services through the LEA, may have a services plan rather than an IEP or IFSP. These children should be included in the child count.

January 2011 5 SY 2010-11


Students should be reported by the LEA that has responsibility for the students.

Are all children reported in all category sets and subtotals?Yes.

How are counts of children reported by Age (Early Childhood)?Children should be reported according to their discrete age, based on each child’s age as of the child count date.

How are counts of children reported by racial ethnic (RE)?SEAs must submit racial and ethnic data using 7 permitted values, which are:

AM7 – American Indian or Alaska NativeAS7 – AsianBL7 – Black or African AmericanHI7 – Hispanic/LatinoPI7 – Native Hawaiian or Other Pacific IslanderWH7 – WhiteMU7 – Two or more races

How are counts of children reported by LEP status (both)?Students who meet the definition of limited English proficient students in the EDFacts Workbook should be reported as LEP students. Students who do not meet that definition should be reported as not LEP students.

How are counts of children reported by disability category?Report students by one of the disability categories that are listed in the EDFacts Workbook.

How are children reported by developmental delay?States must have defined and established eligibility criteria for developmental delay for children ages 3 through 5 in order to report children under that permitted value in this file. Only children ages 3 through 5 may be reported in the developmental delay disability category, and then only in states with diagnostic instruments and procedures to measure delays in physical, cognitive, communication, social, or emotional, or adaptive development. Although federal law does not require that states and LEAs categorize children according to developmental delay, if this category is required by state law, states are expected to report these children in the developmental delay category.

If the development delay is not authorized for use by the state, the permitted value development delay is not used in the file. The responses to the EMAPS SSS – IDEA Metadata and the permitted values reported must align.

How is a child with more than one primary disability reported?

January 2011 6 SY 2010-11


If a child has only two primary disabilities and those disabilities are deafness and blindness and the child is not reported as having a developmental delay, that child must be reported under the permitted value “deaf-blindness.”

A child who has more than one primary disability and is not reported under the permitted value "deaf-blindness" (as explained in the bullet above) or as the permitted value of developmental delay must be reported under the permitted value “multiple disabilities.”

NEW! How are counts of children reported by Educational Environment (IDEA) Early Childhood?The chart below explains the permitted values used for early childhood educational environment.

Type of Program Setting Permitted Values CodeChildren Attending A Regular Early Childhood Program At Least 10 Hrs Per Week

And Receiving The Majority Of Hours Of Special Education And Related Services In The Regular Early Childhood Program

Services Regular Early Childhood Program (at least10 Hours)

REC10YSVCS

And Receiving The Majority Of Hours Of Special Education And Related Services In Some Other Location

Other Location Regular Early Childhood Program (at least 10 Hours)

REC10YOTHLOC

Children Attending A Regular Early Childhood Program Less Than 10 Hrs Per Week

And Receiving The Majority Of Hours Of Special Education And Related Services In The Regular Early Childhood Program

Services Regular Early Childhood Program (Less Than 10 Hours)

REC09YSVCS

And Receiving The Majority Of Hours Of Special Education And Related Services In Some Other Location

Other Location Regular Early Childhood Program (Less Than 10 Hours)

REC09YOTHLOC

Children attending a special education program (NOT in any regular early childhood program)…

Specifically, a separate special education class

Separate Class SC

Specifically, a separate school Separate School SS

Specifically, a residential facility Residential Facility RF

Children attending neither a regular early childhood program nor a

And receiving the majority of hours of special education and related services at home

Home H

January 2011 7 SY 2010-11


Type of Program Setting Permitted Values Codespecial education program (Not included in rows above)

And receiving the majority of hours of special education and related services at the service providers location or some other location not in any other category.

Service Provider Location

SPL

For SY 2011-12 and SY 2012-13, all states must report using the requirements noted in the tables above.

NEW! What if my state cannot report the early childhood educational environments data based on the new permitted values for SY 2010-11?

For states that, despite their best efforts, are unable to report the setting where the child receives the majority of hours of special education and related services, the state may for SY 2010-11 only, report these children using the following permitted value to indicate type of program where the child spends time during the week:

Children attending a regular early childhood program (RECNNY)

NEW! How are the early childhood educational environments defined for SY 2010-11 and beyond?

A complete listing of definitions can be found on pages 2 – 6 of Educational Environments, Table 3 -- Child Count Date for 2010 at:

https://www.ideadata.org/PartBForms.asp#y201011

What are regular early childhood programs?A regular early childhood program is a program that includes a majority (at least 50 percent) of nondisabled children (i.e., children not on IEPs). This may include, but is not limited to the following:

Head Start Kindergarten Preschool classes offered to an eligible pre-kindergarten population by the public

school system Private kindergartens or preschools Group child development center or child care

What are special education programs?A special education program is a program that includes less than 50 percent nondisabled children (i.e., children not on IEPs). This may include, but is not limited to the following:

January 2011 8 SY 2010-11

https://www.ideadata.org/PartBForms.asp#y201011


Special education classes ino Regular school buildingso Trailers or portables outside regular school buildingso Child care facilitieso Hospital facilities on an outpatient basiso Other community-based settings

Separate schools Residential facilities

What if some data are not available?If some data are not available, the data can be reported as “missing” by including records with student counts of “-1.” If a “-1” is present in the SEA level file on the due date, it will be interpreted as “missing” data which is inconsistent with IDEA reporting requirements. The state program office will be held accountable for this noncompliance.

How does EDFacts data map to DANS?A crosswalk to Tables1 and 3 is in the appendix.

What happens to the EDFacts data for a state that has been approved as an EDFacts-only data submitter for this file?Currently, EDFacts data are made available to OSEP’s contractor within 24 hours after the submission due date. The contractor then analyzes the IDEA data for data anomalies and may contact the state’s IDEA Part B data manager (and EDFacts coordinator) for further clarification.

January 2011 9 SY 2010-11


3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the State. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Children with Disabilities (IDEA) Early Childhood file submissions:

sslevCHDSBERLvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting

SEA.lev = Three–character abbreviation for the level submitted. Use:

SEA for a State Education Agency Children with Disabilities (IDEA) Early Childhood Tables submissionLEA for a Local Education Agency Children with Disabilities (IDEA) Early Childhood Tables submission

Filename = CHDSBERL (no more than nine characters)vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission. (e.g., ver0001, v010803)

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 Population Status

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated A - This field is populated in accordance with table 1.2-2 O - Optional, data in this field is optional

January 2011 10 SY 2010-11


4.0 SEA CHILDREN WITH DISABILITIES (IDEA) EARLY CHILDHOOD FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the SEA Children with Disabilities (IDEA) Early Childhood File. The file type is specified in the header record.

4.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.

Section 4.3 contains examples of the header record.

Table 4.1–1: Children with Disabilities (IDEA) Early Childhood, SEA Header RecordData

ElementName

StartPositio

nLength Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. SEA CHILDREN WITH DISABILITIES (IDEA) EC

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years..

2010-2011

OR

2010 2011

Filler 127 363 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

490 1 M

January 2011 11 SY 2010-11


4.2 Data Record Definition

Data records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data records provide counts for the specified categories as well as subtotals and totals of the education unit.

Section 4.3 contains examples of data records.

Table 4.2–1: Children with Disabilities (IDEA) Early Childhood, SEA Data RecordData

ElementName

StartPositio


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency



Table Name 49 20 String M The unduplicated number of children with disabilities (IDEA) ages 3 through 5.

CHWDSBERLCHD

Racial Ethnic 69 15 String A The general racial category that most clearly reflects individuals' recognition of their community or with which individuals most identify.

AM7 – American Indian or Alaska Native AS7 – Asian BL7 – Black or African American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more racesMISSING

Sex (Membership)

84 15 String A The concept describing the biological traits that distinguish the males and females of a species.

F – FemaleM – MaleMISSING

Age (Early Childhood)

99 15 String A The age of children who are in early childhood on the state specified child count date.

3 – age 34 – age 45 – age 5MISSING

January 2011 12 SY 2010-11


DataElement

Name

StartPositio


LEP Status (Both)

114 15 String A An indication of whether students are limited English proficient.

LEP – Limited English proficient (LEP) StudentNLEP – Non–limited English proficient (Non–LEP) StudentMISSING

Disability Category (IDEA)

129 15 String A The primary disability based on the child’s IEP. Code set based on the Individuals with Disabilities Education Act (IDEA).

AUT – AutismDB – Deaf–blindnessDD – Developmental delayEMN – Emotional disturbanceHI – Hearing impairmentMR – Mental retardationMD – Multiple disabilitiesOI – Orthopedic impairmentSLD – Specific learning disabilitySLI – Speech or language impairmentTBI – Traumatic brain injuryVI – Visual impairmentOHI – Other health impairmentMISSING






January 2011 13 SY 2010-11


DataElement

Name

StartPositio


Educational Environment (IDEA) EC

219 60 String A The setting in which children ages 3 through 5 attend and the location where the children receive the majority of their special education and related services.

SC – Separate ClassSS – Separate School RF – Residential Facility H – HomeSPL – Service Provider LocationMISSING

AND

EitherRECNNY - Children Attending A Regular Early Childhood Program

ORREC09YOTHLOC - Other Location Regular Early Childhood Program (less than 10 Hours)REC10YOTHLOC - Other Location Regular Early Childhood Program (at least 10 Hours)REC09YSVCS - Services Regular Early Childhood Program (less than 10 Hours)REC10YSVCS - Services Regular Early Childhood Program (at least 10 Hours)

Total Indicator

279 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or total of the education unit level).

N – specifies detail levelY – specifies a subtotal or total of the education unit level

Explanation 280 200 String O Text field for state use

Student Count

480 10 Number M If the count provided is either a subtotal or total of the education unit, it must be equal to the sum of its parts.


490 1 M

January 2011 14 SY 2010-11


4.3 SEA Children with Disabilities (IDEA) Early Childhood File Examples

The examples use the new permitted values for educational environment (IDEA) early childhood.

4.3.1Partial Record Sample for Fixed Format SEA Children with Disabilities (IDEA) Early Childhood File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SEA∙CHILDREN∙WITH∙DISABILITIES∙(IDEA)∙EC∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙euseachdsberlver0007.txt∙SEA∙N089∙CWD∙-∙EC∙∙∙1∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙AM7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙AS7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙BL7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙14∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙15∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙16∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙17∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙18∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

January 2011 15 SY 2010-11


4.3.2Partial Record Sample for Comma–Delimited File Format SEA Children with Disabilities (IDEA) Early Childhood File

The following text shows a portion of the header row and data rows.

SEA CHILDREN WITH DISABILITIES (IDEA) EC,19,euseachdsberlver0007.csv,SEA N089 CWD - EC,2010-2011,¶1,80,01,,,CHWDSBERLCHD,,,3,,AUT,,,,,,REC10YSVCS,N,,50¶2,80,01,,,CHWDSBERLCHD,,,4,,DB,,,,,,REC10OTHLOC,N,,50¶3,80,01,,,CHWDSBERLCHD,,,5,,DD,,,,,,REC09YSVCS,N,,50¶4,80,01,,,CHWDSBERLCHD,AM7,,,,AUT,,,,,,RF,N,,50¶5,80,01,,,CHWDSBERLCHD,AS7,,,,DB,,,,,,H,N,,50¶6,80,01,,,CHWDSBERLCHD,BL7,,,,DD,,,,,,SPL,N,,50¶7,80,01,,,CHWDSBERLCHD,,F,,,,,,,,,REC09YOTHLOC,N,,50¶8,80,01,,,CHWDSBERLCHD,,M,,,,,,,,,SC,N,,50¶9,80,01,,,CHWDSBERLCHD,,,,LEP,,,,,,,SS,N,,50¶10,80,01,,,CHWDSBERLCHD,,,,NLEP,,,,,,,RF,N,,50¶11,80,01,,,CHWDSBERLCHD,,F,,,,,,,,,,Y,,50¶12,80,01,,,CHWDSBERLCHD,,M,,,,,,,,,,Y,,50¶13,80,01,,,CHWDSBERLCHD,,,3,,,,,,,,,Y,,50¶14,80,01,,,CHWDSBERLCHD,,,4,,,,,,,,,Y,,50¶15,80,01,,,CHWDSBERLCHD,,,5,,,,,,,,,Y,,50¶16,80,01,,,CHWDSBERLCHD,,,,,AUT,,,,,,,Y,,100¶17,80,01,,,CHWDSBERLCHD,,,,,DB,,,,,,,Y,,100¶18,80,01,,,CHWDSBERLCHD,,,,,DD,,,,,,,Y,,100¶19,80,01,,,CHWDSBERLCHD,,,,,,,,,,,,Y,,500¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

January 2011 16 SY 2010-11


4.3.3Partial Record Sample for Tab–Delimited File Format SEA Children with Disabilities (IDEA) Early Childhood File

The following text below shows a portion of the header row and data rows.*

SEA CHILDREN WITH DISABILITIES (IDEA) EC>19>euseachdsberlver0007.tab>SEA N089 CWD - EC>2010-2011>¶1>80>01>>>CHWDSBERLCHD>>>3>>AUT>>>>>>REC10YSVVCS>N>>50¶2>80>01>>>CHWDSBERLCHD>>>4>>DB>>>>>>REC10OTHLOC>N>>50¶3>80>01>>>CHWDSBERLCHD>>>5>>DD>>>>>>REC09YSVCS>N>>50¶4>80>01>>>CHWDSBERLCHD>AM7>>>>AUT>>>>>>RF>N>>50¶5>80>01>>>CHWDSBERLCHD>AS7>>>>DB>>>>>>H>N>>50¶6>80>01>>>CHWDSBERLCHD>BL7>>>>DD>>>>>>SPL>N>>50¶7>80>01>>>CHWDSBERLCHD>>F>>>>>>>>>REC09YOTHLOC>N>>50¶8>80>01>>>CHWDSBERLCHD>>M>>>>>>>>>SC>N>>50¶9>80>01>>>CHWDSBERLCHD>>>>LEP>>>>>>>SS>N>>50¶10>80>01>>>CHWDSBERLCHD>>>>NLEP>>>>>>>RF>N>>50¶11>80>01>>>CHWDSBERLCHD>>F>>>>>>>>>>Y>>50¶12>80>01>>>CHWDSBERLCHD>>M>>>>>>>>>>Y>>50¶13>80>01>>>CHWDSBERLCHD>>>3>>>>>>>>>Y>>50¶14>80>01>>>CHWDSBERLCHD>>>4>>>>>>>>>Y>>50¶15>80>01>>>CHWDSBERLCHD>>>5>>>>>>>>>Y>>50¶16>80>01>>>CHWDSBERLCHD>>>>>AUT>>>>>>>Y>>100¶17>80>01>>>CHWDSBERLCHD>>>>>DB>>>>>>>Y>>100¶18>80>01>>>CHWDSBERLCHD>>>>>DD>>>>>>>Y>>100¶19>80>01>>>CHWDSBERLCHD>>>>>>>>>>>>Y>>500¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

January 2011 17 SY 2010-11


5.0 LEA CHILDREN WITH DISABILITIES (IDEA) EARLY CHILDHOOD FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Children with Disabilities (IDEA) Early Childhood File. The file type is specified in the header record.

5.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: Children with Disabilities (IDEA) Early Childhood, LEA Header RecordData

ElementName

StartPositio


File Type 1 50 String M Identifies the type of file being submitted. LEA CHILDREN WITH DISABILITIES (IDEA) EC

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier

86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years.

2010-2011

OR

2010 2011



490 1 M

January 2011 18 SY 2010-11


5.2 Data Record Definition

Data records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data records provide counts for the specified categories as well as sub–totals and totals of the education unit.

See Section 5.3 for examples of the data record.

Table 5.2–1: Children with Disabilities (IDEA) Early Childhood, LEA Data RecordData

ElementName

StartPosition Length Type Pop Definition / Comments Permitted Values

File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.


Table Name 49 20 String M The unduplicated number of children with disabilities (IDEA) ages 3 through 5.

CHWDSBERLCHD

Racial Ethnic 69 15 String A The general racial category that most clearly reflects individuals' recognition of their community or with which individuals most identify.

AM7 – American Indian or Alaska Native AS7 – Asian BL7 – Black or African American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more racesMISSING

Sex (Membership)

84 15 String A The concept describing the biological traits that distinguish the males and females of a species.

F – FemaleM – MaleMISSING

Age (Early Childhood)

99 15 String A The age of children who are in early childhood on the state’s child count date.

3 – age 34 – age 45 – age 5MISSING

January 2011 19 SY 2010-11


Data Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

LEP Status (Both)

114 15 String A An indication of whether students are limited English proficient.

LEP – Limited English proficient (LEP) StudentNLEP – Non–limited English proficient (Non–LEP) StudentMISSING

Disability Category (IDEA)

129 15 String A The primary disability based on the IEP. Code set based on the Individuals with Disabilities Education Act (IDEA).

AUT – AutismDB – Deaf–blindnessDD – Developmental delayEMN – Emotional disturbanceHI – Hearing impairmentMR – Mental retardationMD – Multiple disabilitiesOI – Orthopedic impairmentSLD – Specific learning disabilitySLI – Speech or language impairmentTBI – Traumatic brain injuryVI – Visual impairmentOHI – Other health impairmentMISSING






January 2011 20 SY 2010-11


Data Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

Educational Environment (IDEA) EC

219 60 String A The setting in which children ages 3 through 5 attends and location where the children receive the majority of their special education and related services.

SC – Separate ClassSS – Separate SchoolRF – Residential Facility H – HomeSPL – Service Provider LocationMISSING

AND

EitherRECNNY - Children Attending A Regular Early Childhood Program

ORREC09YOTHLOC - Other Location Regular Early Childhood Program (less than 10 Hours)REC10YOTHLOC - Other Location Regular Early Childhood Program (at least 10 Hours)REC09YSVCS - Services Regular Early Childhood Program (less than 10 Hours)REC10YSVCS - Services Regular Early Childhood Program (at least 10 Hours)

Total Indicator

279 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or total of the education unit level).

N – specifies detail levelY – specifies a subtotal or total of the education unit level

Explanation 280 200 String O Text field for state use

Student Count

480 10 Number M If the count provided is either a subtotal or total of the education unit, it must be equal to the sum of its parts.


490 1 M

January 2011 21 SY 2010-11


5.3 LEA Children with Disabilities (IDEA) Early Childhood File Example

The examples use the new permitted values for educational environment (IDEA) early childhood.

5.3.1Partial Record Sample for Fixed Format LEA Children with Disabilities (IDEA) Early Childhood File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙CHILDREN∙WITH∙DISABILITIES∙(IDEA)∙EC∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙euleachdsberlver0007.txt∙LEA∙N089∙CWD∙-∙EC∙∙∙1∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙AM7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙AS7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙BL7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙14∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙15∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙16∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙17∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙18∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙800100619AEMDISTRI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙CHWDSBERLCHD∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

January 2011 22 SY 2010-11


5.3.2Partial Record Sample for Comma–Delimited File Format LEA Children with Disabilities (IDEA) Early Childhood File

The following text shows a portion of the header row and data rows.

LEA CHILDREN WITH DISABILITIES (IDEA) EC,19,euleachdsberlver0007.csv,LEA N089 CWD - EC,2010-2011,¶1,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,3,,AUT,,,,,,REC10YSVCS,N,,50¶2,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,4,,DB,,,,,,REC10OTHLOC,N,,50¶3,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,5,,DD,,,,,,REC09YSVCS,N,,50¶4,80,01,00619AEMDISTRI,,CHWDSBERLCHD,AM7,,,,AUT,,,,,,RF,N,,50¶5,80,01,00619AEMDISTRI,,CHWDSBERLCHD,AS7,,,,DB,,,,,,H,N,,50¶6,80,01,00619AEMDISTRI,,CHWDSBERLCHD,BL7,,,,DD,,,,,,SPL,N,,50¶7,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,F,,,,,,,,,REC09YOTHLOC,N,,50¶8,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,M,,,,,,,,,SC,N,,50¶9,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,LEP,,,,,,,SS,N,,50¶10,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,NLEP,,,,,,,RF,N,,50¶11,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,F,,,,,,,,,,Y,,50¶12,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,M,,,,,,,,,,Y,,50¶13,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,3,,,,,,,,,Y,,50¶14,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,4,,,,,,,,,Y,,50¶15,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,5,,,,,,,,,Y,,50¶16,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,,AUT,,,,,,,Y,,100¶17,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,,DB,,,,,,,Y,,100¶18,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,,DD,,,,,,,Y,,100¶19,80,01,00619AEMDISTRI,,CHWDSBERLCHD,,,,,,,,,,,,Y,,500¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

January 2011 23 SY 2010-11


5.3.3Partial Record Sample for Tab–Delimited File Format LEA Children with Disabilities (IDEA) Early Childhood File

The following text below shows a portion of the header row and data rows.*

LEA CHILDREN WITH DISABILITIES (IDEA) EC>19>euleachdsberlver0007.tab>LEA N089 CWD - EC>2010-2011>¶1>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>3>>AUT>>>>>>REC10YSVCS>N>>50¶2>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>4>>DB>>>>>>REC10OTHLOC>N>>50¶3>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>5>>DD>>>>>>REC09YSVCS>N>>50¶4>80>01>00619AEMDISTRI>>CHWDSBERLCHD>AM7>>>>AUT>>>>>>RF>N>>50¶5>80>01>00619AEMDISTRI>>CHWDSBERLCHD>AS7>>>>DB>>>>>>H>N>>50¶6>80>01>00619AEMDISTRI>>CHWDSBERLCHD>BL7>>>>DD>>>>>>SPL>N>>50¶7>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>F>>>>>>>>>REC09YOTHLOC>N>>50¶8>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>M>>>>>>>>>SC>N>>50¶9>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>LEP>>>>>>>SS>N>>50¶10>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>NLEP>>>>>>>RF>N>>50¶11>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>F>>>>>>>>>>Y>>50¶12>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>M>>>>>>>>>>Y>>50¶13>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>3>>>>>>>>>Y>>50¶14>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>4>>>>>>>>>Y>>50¶15>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>5>>>>>>>>>Y>>50¶16>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>>AUT>>>>>>>Y>>100¶17>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>>DB>>>>>>>Y>>100¶18>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>>DD>>>>>>>Y>>100¶19>80>01>00619AEMDISTRI>>CHWDSBERLCHD>>>>>>>>>>>>Y>>500¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

January 2011 24 SY 2010-11


APPENDIX: DANS TO EDFACTS CROSSWALK This file provides data for both IDEA tables 1 and 3. Below is the crosswalk for table 1.

REVISED! Appendix A - SY 2010-11 – EDFacts CrosswalkTable 1 – Report of Children with Disabilities Receiving Special Education - Part B, Individuals with Disabilities Education Act, As Amended

IDEA Data Collection Description Table Section

EDFacts File Spec

EDFacts Data Group Category Set Comment

Data Collection Date A EMAPSDiscrete Age by Disability for children ages 3 through 5 receiving special education

B N/X089 613 A

Subtotal by Age as of Collection Date B – Total row N/X089 613 Subtotal 2

Subtotal by Disability B 3-5 column N/X089 613 Subtotal 3

Total (Sum of all) B – Total row by Total

column cell

N/X089 613 Grand Total

Race/Ethnicity by Disability of children ages 3 through 5 receiving special education

C N/X089 613 B

Subtotal by Race Ethnicity C – Total row N/X089 613 Subtotal 4

Subtotal by Disability C 3-5 column

N/X089 613 Subtotal 3

Total (Sum of all) C – Total row by Total

column cell


REVISED! Appendix B - SY 2010-11– EDFacts CrosswalkTable 3 – Part B, Individuals with Disabilities Education Act, Implementation of FAPE Requirements

The crosswalk below is for a state that uses the new permitted values for educational environment (IDEA) early childhood. If a state doesn’t use the new permitted values, the rows for regular early childhood programs will be reported as a single row entitled “children attending regular early childhood programs.”

IDEA Data Collection Description Table Section EDFacts File Spec

EDFacts Data Group

Category Set

Discrete age of children ages 3 through 5 by educational environment

A

Children attending a regular early childhood program at least 10 hours/week and receiving the majority of hours of special education and related services in the regular early childhood program.

A1(Row set A) N/X089 613 A

January 2011 25 SY 2010-11



EDFacts Data Group

Category Set

Children attending a regular early childhood program at least 10 hours/week and receiving the majority of hours of special education and related services in some other location.

A2 (Row set A) N/X089 613 A

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in the regular early childhood program.

B1 (Row set B) N/X089 613 A

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in some other location.

B2 (Row set B) N/X089 613 A

Children attending a special education program (NOT in any regular early childhood program and specifically, a special education class.

C1 (Row set C) N/X089 613 A

Children attending a special education program (NOT in any regular early childhood program and specifically, a special school.


Children attending a special education program (NOT in any regular early childhood program and specifically, a residential facility


Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at home.

D1 (Row set D) N/X089 613 A

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at the service provider location or some other location not in any other category

D2 (Row set D) N/X089 613 A

Total (by age – early childhood) Rows A1 – D2 N/X089 613 Subtotal 2

Total (by educational environment (IDEA) EC) Total column N/X089 613 Subtotal 6

Total Total Row by Total column cell


Educational environment of children with disabilities ages 3 through 5 by disability

B

Children attending a regular early childhood program B Columns A and B

At least10 hours/week - receiving majority of hours of services in a regular EC program

B Column A1 N/X089 613 A

At least10 hours/week - receiving majority of hours of services in some other location

B Column A2

Less than 10 hours/week - majority of hours of services in a regular EC program

B Column B1

Less than 10 hours/week - receiving majority of hours of B Column B2

January 2011 26 SY 2010-11



EDFacts Data Group

Category Set

services in some other location

Children attending a special education program (not in any regular early childhood program)

B Column C

Separate class B Column C1 N/X089 613 A

Separate school B Column C2

Residential facility B Column C3

Children attending neither a regular early childhood program nor a special education program

B Column D

Receiving majority of hours of services in home B Column D1 N/X089 613 A

Receiving majority of hours of services in service provider location or some other location

B Column D2 N/X089 613 A

Total row (by educational environment (IDEA) EC) N/X089 613 Subtotal 6

Race/ethnicity of children with disabilities (IDEA) ages 3 through 5 by educational environment

C


C (Row set A-A1) N/X089 613 B


C (Row set A – A2) N/X089 613 B

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in the regular early childhood program

C (Row set B – B1) N/X089 613 B

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in some other location.

C (Row set B – B2) N/X089 613 B

Children attending a special education program (NOT in any regular early childhood program and specifically, a special education class.

C (Row set C – C1)

Children attending a special education program (NOT in any regular early childhood program and specifically, a special school.

C (Row set C – C2) N/X089 613 B

Children attending a special education program (NOT in any regular early childhood program and specifically, a residential facility.

C (Row set C – C3)

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at home.

C (Row set D – D1)

January 2011 27 SY 2010-11



EDFacts Data Group

Category Set

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at the service provider location or some other location not in any other category.

C (Row set D – D2)

Total

Total row (by racial ethnic) Total row N/X089 613 Subtotal 4

Total column (by educational environment (IDEA) EC) Total column N/X089 613 Subtotal 6

Total Total row by Total column cell


Gender (sex) of children with disabilities (IDEA) ages 3-5 by educational environment

D


D (Row set A – A1) N/X089 613 C


D (Row set A – A2)

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in the regular early childhood program. (Row set B)

D (Row set B – B1)

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in some other location. (Row set B)

D (Row set B – B2)

Children attending a special education program (NOT in any regular early childhood program and specifically, a special education class. (Row set C)

D (Row set C – C1) N/X089 613 C

Children attending a special education program (NOT in any regular early childhood program and specifically, a special school. (Row set C)

D (Row set C – C2)

Children attending a special education program (NOT in any regular early childhood program and specifically, a residential facility. (Row set C)

D (Row set C – C3)

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at home. (Row set D)

D (Row set D – D1)

Children attending neither a regular early childhood program nor a special education program (not included

D (Row set D – D2)

January 2011 28 SY 2010-11



EDFacts Data Group

Category Set

in row sets A, B, or C) and receiving the majority of hours of special education and related services at the service provider location or some other location not in any other category. (Row set D)

Total row (by sex) Total row N/X089 613 Subtotal 1




Limited English proficiency status of children with disabilities (IDEA)ages 3 through 5 by educational environment

E


E (Row set A – A1) N/X089 613 D


E (Row set A – A2)

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in the regular early childhood program. (Row set B)

E (Row set B – B1)

Children attending a regular early childhood program less than 10 hours/week and receiving the majority of hours of special education and related services in some other location. (Row set B)

E (Row set B – B2)

Children attending a special education program (NOT in any regular early childhood program and specifically, a special education class. (Row set C)

E (Row set C – C1) N/X089 613 D

Children attending a special education program (NOT in any regular early childhood program and specifically, a special school. (Row set C)

E (Row set C – C2)

Children attending a special/education program (NOT in any regular early childhood program and specifically, a residential facility. (Row set C)

E (Row set C – C3)

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at home. (Row set D)

E (Row set D – D1)

Children attending neither a regular early childhood program nor a special education program (not included in row sets A, B, or C) and receiving the majority of hours of special education and related services at the service provider location or some other location not in any other category. (Row set D)

E (Row set D – D1)

January 2011 29 SY 2010-11



EDFacts Data Group

Category Set

Total row (LEP status (both)) Total row N/X089 613 Subtotal 5




January 2011 30 SY 2010-11


The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

January 2011 31 SY 2010-11

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