NAME OF OFFEROR OR CONTRACTOR - Virtual Office of … · NAME OF OFFEROR OR CONTRACTOR 2 4...

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 4 CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

Interocean American Shipping Corporation

DTMA8C11027

(A) (B) (C) (D) (E) (F)

Ship Manager Services Group 27

All funding will be authorized in writing on task orders. FOB: Destination Period of Performance: 02/16/2011 to 07/27/2015

0041AA FY11 ROS-5 with crew PACIFIC COLLECTOR DA 5,131.00

0041AB FY11 ROS-5 without crew PACIFIC COLLECTOR DA 998.00

0041AC FY11 RRF-10 PACIFIC COLLECTOR DA 1,565.00

0041AD FY11 Phase O - Operations PACIFIC COLLECTOR DA 992.00

0041AE FY11 Cost Reimbursable PACIFIC COLLECTOR LO


0042AB FY12 ROS-5 without crew PACIFIC COLLECTOR DA 1,028.00


0042AD FY12 Phase O - Operations PACIFIC COLLECTOR DA 995.00





0043AD FY13 Phase O - Operations PACIFIC COLLECTOR DA 1,026.00








0045AB FY15 ROS-5 without crew PACIFIC COLLECTOR DA 1,124.00 Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110






DTMA8C11027

(A) (B) (C) (D) (E) (F)




0046AA FY11 ROS-5 with crew PACIFIC TRACKER DA 5,131.00

0046AB FY11 ROS-5 without crew PACIFIC TRACKER DA 998.00

0046AC FY11 RRF-10 PACIFIC TRACKER DA 1,565.00

0046AD FY11 Phase O - Operations PACIFIC TRACKER DA 992.00

0046AE FY11 Cost Reimbursable PACIFIC TRACKER LO


0047AB FY12 ROS-5 without crew PACIFIC TRACKER DA 1,028.00


0047AD FY12 Phase O - Operations PACIFIC TRACKER DA 995.00





0048AD FY13 Phase O - Operations PACIFIC TRACKER DA 1,026.00








0050AB FY15 ROS-5 without crew PACIFIC TRACKER DA 1,124.00 Continued ...


Sponsored by GSA

FAR (48 CFR) 53.110






DTMA8C11027

(A) (B) (C) (D) (E) (F)



0050AE FY15 Cost Reimbursable PACIFIC TRACKER LO All funding will be authorized in writing on task orders.

The total amount of award: $0.00. The obligation for this award is shown in box 15G.


Sponsored by GSA

FAR (48 CFR) 53.110

SECTIONCPERFORMANCEWORKSTATEMENT

C.1INTRODUCTION BASEAWARD

SECTIONCDESCRIPTIONSANDSPECIFICATIONSC.1 INTRODUCTIONPERFORMANCEWORKSTATEMENT(PWS)FORNATIONALDEFENSERESERVEFLEET(NDRF)ANDREADYRESERVEFORCE(RRF)SHIPMANAGERSERVICES1.1MissionTheNationalDefenseReserveFleet(NDRF)wasestablishedunderSection11oftheMerchantShipSalesActof1946toserveasareserveofshipsfornationaldefenseandnationalemergencypurposes.TheReadyReserveForce(RRF)isthehighreadinesssubsetoftheMaritimeAdministration's,DepartmentofTransportation(DOT),NDRFestablishedtosupporttherapiddeploymentofU.S.militaryforces.Asakeyelementofstrategicsealift,theRRFisspecificallystructuredtotransportmilitaryunitequipmentduringinitialsurgeforU.S.forcesdeployinganywhereintheworld.ShipswithinthisprocurementarebothNDRFand/orRRFvesselsasdefinedbelow.1.2BackgroundThisisaperformancebasedservicecontract(PBSC)issuedbytheMaritimeAdministrationformaintenanceandoperationalservicesforNDRF/RRFvessels.Previousfixedpricecontractsfortheseserviceswereawardedin1988,1993,2000,and2005toU.S.commercialshipoperatingfirms.TheMaritimeAdministrationexpectsthatthisPBSCwillimprovequalityofservice,productivity,andmaximizecostsavingsduringperformance.ItisthepolicyoftheFederalGovernmentthatagenciesusePBSCmethodstothemaximumextentpracticablewhenacquiringservices.1.3GeneralScopeSectionCcontainsthestatementofworkforeight(8)FastSealiftShipsandtwo(2)specialmissionNDRFvesselssponsoredbyotherDODagencies.FullShipManagerservicesarerequiredforallvessels.Unlessspecificallynotedotherwise,allclausesofSectionCapplytoallvesselsofferedwithinthissolicitation.ShipManagersshallmaintainassignedship(s)inFullyMissionCapableReadinessStatusandefficientlyactivateandoperatethesevesselsinsupportofnationalemergenciesanddefenseobjectives.Servicesrequiredincludelaborandsupervisiontoequip,provision,supply,replace,upgrade,maintain,orrepairstructures,equipment,machinery,outfitting,spareparts,andsupplies.TheShipManagershallprovideadministrativesupporttoensurethatallrequirementsofthiscontractareaccomplishedinatimelyandefficientmanner.Administrativesupportincludes:managementpersonnel,technicalsupport,supplies,materialsandservicesnecessarytomaintainandoperateassignedships,totheextentthatsuchmaterials,reporting,andservicesarenotspecifiedasbeingprovidedbytheGovernment.1.3.1Reimbursables:Theomissionofanyparticularitemrequiredfortheperformanceofthisperformanceworkstatement(PWS)doesnotmaketheitemGovernmentfurnishedorreimbursableunlessexpresslyprovidedforinAttachmentJ9.AllworktobereimbursedshallbeauthorizedbyTaskOrder(TO)priortocommencementofwork.Allworkistobecarriedoutundercompetentsupervisionandcompletedinatimelyandlawfulmanner.1.4DefinitionsandAbbreviations


C.1INTRODUCTION BASEAWARD

Definitionsandabbreviationsusedthroughoutthecontract,TechnicalExhibits(TEs)andattachmentsarecontainedinTE1Section2.1.5TheShipManagerisresponsibleforthedevelopment,implementation,management,andmaintenance,includingupdatesandlessonslearned,ofallrequiredplansunderthecontract.ShipManagersareresponsibleforestablishingpolicyandproceduresrelatedtotheseplans,inclusiveofallnecessarytrainingofsupervisoryandotherappropriatepersonnel.Ships'officersareresponsibleforenforcementofShipManagerpolicies,plansandprocedures.AllplansandanysubsequentmodificationsincludinglessonslearnedwillbeincorporatedbytheGovernmentintoitsQualityAssuranceSurveillancePlan(QASP)(TE2)asoneofthestandardswhichtheGovernmentwillusetodeterminecompliance.CompliancewithallPlansisaperformancemeasurementundertheQASP.J4,1,1J4,1,8;J4,1,10;J4,1,11;J4,1,12;J4,1,15;J4,1,27;J4,1,30;J4,1,35;J4,1,38;J4,1,42;J4,1,44;J4,1,46;J4,1,50;J4,2,17;J4,2,18;J4,2,19;J4,2,20,J4,2,211.6DELIVERABLESUnlessspecificallydirectedotherwise,alldeliverables,listedinAttachmentJ4,shallbedeliveredinanelectronicformat.AdviseCOTRdeliveryhasbeenmade.


C.2MAINTENANCEMANAGEMENTINCLUDINGLOGISTICS

BASEAWARD

C.2 MAINTENANCEMANAGEMENTINCLUDINGLOGISTICSPerformanceGoal:Developandexecuteahighquality,comprehensiveshipcentricmaintenanceprogram.Themaintenancemanagementprogramshallensureassignedshipsarefullycomplianttoprescribedreadinessandmissionrequirements.2.1RegulatoryComplianceTheShipManagershall:2.1.1Performmaintenance,repair,andmodificationforvesselsinTE4Groups23to29toensurecompliancewithallapplicableregulatoryrequirementsasdictatedbytheGovernmentforU.S.FlagVessels.Where"PublicVesselStatus"maybeappliedtoexemptavesselfromarequirement,thatexemptionmayonlybeexercisedwiththewrittenconcurrencefromtheChief,DivisionofMaintenanceandRepair(MAR611).2.1.2MaintainandoperatevesselsinaccordancewiththeCodeofFederalRegulations(CFR),asinspectedbytheUnitedStatesCoastGuard(USCG)andclassedbytheAmericanBureauofShipping(ABS).SeeTE1Section30forMemorandaofAgreementwithABSandUSCG.2.1.3MaintainandoperateRRFvesselsinvoluntarycompliancewiththeInternationalMaritimeOrganizationConventionforSafetyofLifeatSea(SOLAS)exceptasspecificallyexemptedinwritingbytheMaritimeAdministration,forexampledoublehulledtankers.Noexemptionlistcurrentlyexists.RRFvesselsareexemptfromInternationalconventionsandtreatiesonlytotheextentthatthoserequirementsarenotpromulgatedindomesticregulations(CFR).Continuethispracticeonassignedvesselsintheircurrentconfigurations.SubmitadditionalrequirementstosustainvoluntarySOLAScompliancetotheContractingOfficer'sTechnicalRepresentative(COTR)forreviewandapproval.2.1.4ReviewexistingregulatorycomplianceschedulesanddevelopanddeliveracomprehensiveplanandscheduleforaccomplishinganyregulatoryrequirementsintheRRFMaintenanceSystem(RMS).J4,2,232.1.5Ensureaccurateschedulingofallregulatorycomplianceinspections,surveys,andtests.Donotapplyfornoranticipatebeinggrantedanyextensionstoregulatoryduedatesbytheregulatorybodies.However,iftheShipManagerbelievesanextensioniswarrantedornecessarytoachieveorsustainoperationalrequirements,itshouldadvisetheMaritimeAdministrationCOTRinwriting.TheMaritimeAdministrationmaydirecttheShipManagertorequestextensionsifdeemednecessarybytheGovernment.OnlyMilitarySealiftCommandmayrequestawaiverfromregulatoryrequirementstosupportoperations.2.1.6IfatanytimeandforanyreasontheShipManagercannotmaintainthevesseltoRegulatoryCompliance,shallnotifytheCOTRimmediatelybytelephonewithwrittenemailfollowupwithin24hoursofdiscovery.2.1.7Resolvediscrepanciesfoundduringthevesselinspectionorsurveyprocesswithintheperiodgrantedbytheregulatorybody.SubmitachangetothecurrentyearBusinessPlanforcorrectiveactionstobeaccomplishedduringthecurrentfiscalyearorplanfortheworkinthebudgetyearBusinessPlanorasanoutyearworkitem,asappropriate.J4,2,18



BASEAWARD

2.1.8Maintaincognizanceoverchangesoradditionstoregulatorybodyrequirements.TheShipManagerhasresponsibilitytoidentifychangesoradditionstoregulatoryrequirements.Whenchangesoradditionsareidentified,notifytheCOTRinwriting.Thenoticeshallclearlydescribethechangeoradditionandincludeaproposalforhowthevesselwillmeetthechangedoraddedrequirement.J4,2,242.1.9AlternativeComplianceProgram:TheMaritimeAdministrationhasdeterminedthatallROSvesselsandROSlike(i.e.PACIFICTRACKERandPACIFICCOLLECTOR)shallbeenrolledintheABSAlternativeComplianceProgram.TheGovernmentreservestherighttograntexceptions.Exceptionsshallbeinwriting,bytheChief,DivisionofMaintenanceandRepair(MAR611).RequestsshallbesubmittedtotheCOTR.AllvesselsenrolledinACPmustmeettheapplicableeligibilitycriteriaestablishedbyUSCGincludingfullvoluntarycompliancewithISM.ThefollowingspecificworkitemsareenvisionedasbeingrequiredtobringavesselintoACP:

1. AllvesselsshallwithinCOIanniversarywindowsubmitCG3752formforinspectiontoOCMIwithnotificationtheretoofbecomingaparticipatingvesselintheACPProgram.

2. OCMI/ABSwillcoordinatewithVesselforjointinspections(handoffsurvey)3. Aftersuccessful"handoffsurvey"theOCMInotifiesGMOCofsame.4. GMOC(USCGHeadquarters,OfficeofComplianceGMOC)istheProgramManagerand

notifiesthevessel'sownerbyletter(CopytoABSCoordinatorandOCMI)ofvesselenrollmentintotheACP.

2.1.9.1ClassificationSurveys:ROSmotorandsteamvesselsshallmaintainmachineryinanABSapprovedPreventativeMaintenance/ConditionMonitoring(PM/CM)programtothemaximumextentfeasiblewithintheguidelinesofthescheduledseaanddocktrials.MachinerysurveysforROS5vesselsshallremainascontinuousexceptwhereotherwiseapproved,inwriting,onacasebycasebasisbytheChief,DivisionofMaintenanceandRepair(MAR611).HullsurveysshallbeconductedinaccordancewithSpecialPeriodicHullsurveyrequirements.IfavesseliscurrentlyinaContinuousHullSurveyprogram,theshipmanagershallplantorevertbacktoSpecialHullSurveyonthenextspecialsurveydate.ThescheduleandrequirementsassociatedwithorsupportingtheSpecialHullandContinuousMachinerySurveyROS5vesselsshallbeintegratedintotheirPreventativeMaintenancePlansandBusinessPlans.2.1.10Maintaincurrencyofregulatorybodyduedates,commentsandremarks,asappropriate,inRMS.J4,2,172.2Readiness2.2.1MaintainassignedshipsinthedesignatedreadinesscorrespondingtotheactivationtimeframerequirementsinTE4.Readinessisdefinedasthemeasureofmaterialconditionandpreparednessofavesseltoactivatewithinitsassigned"RStatus"andsustaincontinuousoperationsfor180days.PACIFICCOLLECTOR/TRACKERdonothaveassigned"RStatus"butwillbetreatedasanROS5RRFvessel,exceptwherespecificallystatedotherwise.Amilestoneschedulewillbeprovidedataminimumofonemonthbeforetheshipisduetobeactivatedforamission.TheShipManagerisresponsibleforactivationandsubsequentoperationofthesevesselsinaccordancewiththemilestoneschedule.DeficiencieswillbereportedtotheCOTRinaccordancewithC2.2.2below.2.2.2ReportviaemailorphonetotheassignedCOTRtherecommendedmaterialconditionstatusofthevessel(s).Utilizethefollowingconditionstatus"Cratings"inmakingthereport:



BASEAWARD

CStatus TitleDefinitions Description

C1 NoMissionDegradingDeficiencies

DescribesashiphavingnoknowndeficiencieswhichimpactitsmissionoractivationwithinassignedRStatus

C2 DocumentedandCorrectableMissionDegradingDeficiencies

DescribesashipwhichhasmissiondegradingdeficiencieswhichcanbecorrectedwithintheassignedRStatus

C3 MissionDegrading Describesaship,whichcanbeactivatedwithinitsprescribedRStatus,buthasdeficiencies,whichcannotbecorrectedwithintheRstatus,andlimitsthefullmissioncapabilityoftheship.

C4 MajorDeficienciespreventtheshipfromactivatingorperformingitsprimarymissionandcannotbecorrectedwithintheassignedRStatus

DescribesashipthatcannotbefullymissioncapablewithintheassignedRstatus,orashipthathasaCOIthatwillexpirewithin15days,oraCOIthathasexpired.C4Statusappliestounscheduledorotherwiseplannedeventsthatresultinthevessel'sdowngradeinreadiness.

C5 Scheduledmajorrepairsinprogress;unabletomeetassignedRStatus

Describesashipundergoingscheduledmajorrepairs,whichpreventitfrommeetingitsassignedRStatus.C5isonlyforplannedavailabilities.

2.2.3PhaseMandPhaseO:Vesselsshallbeinoneofthetwophases,PhaseMorPhaseO,asdefinedbelow,whileassignedtotheShipManager.2.2.3.1PhaseMMaintenance:Inthisphase,thevesselispreserved,tested(includingmaintenanceseatrials),repairedandmaintainedinitsrequiredstateofreadiness.Vesselsmaybeinapartiallycrewedorreducedoperatingstatus(ROS5)ormaybeindeeplayup(RRF10).Duringthisphasethevesselmustbecapableofactivationwithintheassignedtimeframeandofoperatingcontinuouslyfor180days.2.2.3.1.1TheShipManagerisnotrequiredtoobtainalayberthforvesselsaspartofitsproposal,however,duringthecourseofthecontract,theMaritimeAdministrationmayrequestassistancefromtheShipManagerinobtaininglayberthservicesasaPrime.2.2.3.2PhaseOOperation:ThisPhaseinvolvestheoperationofthevesselforaspecificmissionorexercise.ThevesselistobeoperatedinaccordancewithstandardcommercialpracticeandtheRRFOperationsManagementManual(TE1).InPhaseOtheshipisnormallyunderMilitarySealiftCommand's(MSC)operationalcontrol.PACIFICCOLLECTORandPACIFICTRACKERwillbeunderMaritimeAdministrationOperationalControl(OPCON)foroperationssupportingtheMissileDefenseAgency.2.2.4WhileinPhaseMandPhaseO,maintainthevesselinaC1orC2status.2.2.5TheMaritimeAdministrationrecognizesthateventswilloccurwhichwillresultinanunplannedC3orC4status.2.2.5.1NotifytheCOTRwithin24hoursofdiscoverywheneveraneventoccurswhichwouldplacethevesselinaC3orC4status.J4,3,792.2.5.2InitiateplanningandasdirectedbyTaskOrdertakenecessaryactiontocorrectpromptlyaC3orC4deficiencyandreturnthevesseltotherequiredreadinesslevel.SubmitachangetothecurrentyearBusinessPlantoreflectcorrectiveactions.J4,2,192.2.6TheMaritimeAdministrationrecognizesthatthevesselwillhavetobescheduledforC3andC5periodsduetoregulatoryinspections,upgrades,andmajormaintenanceperiods.J4,3,80



BASEAWARD

2.2.6.1Identifytheseperiodswithinthevessel'sbusinessplan.TheShipManagermaybeexpectedtoadjustitsproposedC5periodsperthedirectionoftheCOTRwhenfleetwidereadinessisevaluated.J4,2,202.2.6.2WhiletheC3orC5periodmustbekepttoaminimum,evaluatecostagainstpremiumtimeandworkaccelerationexpendituresinreturningtheshiptoitsrequiredCratingstatus.2.3PreventativeMaintenancePlanDevelopmentJ4,1,302.3.1Developone(1)preventativemaintenanceplanforeachvesselwhichaddressesbothPhaseMandPhaseO.TheplanshallspecificallyidentifywhereanymaintenanceactiondiffersbetweenPhaseMandPhaseOand,ifnecessary,separatemaintenanceactionsshallbedevelopedandscheduledtoreflectwhatistobeaccomplishedfortherespectivephase.CompliancewiththisPlan,andanyofitsmodificationsisconsideredaperformancemeasurementundertheQASP.Thepreventativemaintenanceplanshalltakeintoconsiderationallfacetsofinspection,testing,andconditioningthevessel'smachinery,equipment,outfitting,andspaces(includingstructure,habitabilityareas,cargoareas,etc).Thepreventativemaintenanceplanshallincludeallregulatorybodyinspectionsandtests,asrequired2.3.1.1TheshipspecificPreventativeMaintenancePlanincorporatesbothregulatoryandpreventativemaintenanceactions.Thisplanshallensurethevesselcanbeactivatedwithinthedesignatedactivationperiod,andsubsequentlysustainoperationscontinuouslyfor180daysTheMaritimeAdministrationshallprovidethepreventativemaintenanceplancurrentlyintheNS5(RMS)database.TheShipManagershallreviewthisplan,makeappropriatechangesbaseduponitsmethodology.RevisionstothePreventativeMaintenancePlanshallbesubmittedtotheCOTR.ScheduledmaintenanceactivationsandseatrialsarereimbursableandshallbeincludedinthePreventativeMaintenancePlan.Costestimatesformaintenanceactivationsshallbeincludedinthevessels'businessplans.J4,1,28AcquirequalifiedThermographyAssessmentandVibrationAnalysisservicestoattendseatrialsanddocktrials,asnecessary.J4,1,29Providedieselengineanalysisfordieselships.Reportswillbeprovidedinwrittenandelectronicformatdetailingtheconditionofvesselelectricalinstallationsandmachinery.ReasonableeffortshouldbemadetoretainthepreviousformatforelectronicfilesunlessdirectedotherwisebytheCOTR.ElectronicfilesshallbeuploadedtotheNS5systeminaccordancewiththeprotocol.Maintenanceactionsthatcanonlybeconductedoraremostpracticallyconductedduringthemaintenanceactivation,seatrial,orsubsequentdeactivationshallbeidentifiedinthePreventativeMaintenancePlanandscheduledaccordingly.Conductseatrialsanddocktrialsoneachassignedvesselatthefollowingintervals:Interval Requirement

ROS5 Twoseatrialseveryfiveyears.Theseatrialsshouldbeconductedinconjunctionwiththevessels'drydockingschedules.Completemaintenanceseatrialsshallbecompleteduponthecompletionofeachregulatorydrydocking.Twodocktrialsarerecommendedbetweenthescheduledseatrials.VariationsondocktrialschedulingmaybeproposedtotheCOTRbasedonthevessels'propulsionsystems(i.e.steam,motor,directdrive,clutchedshaft,etc.).

RRF10 Two(2)SeaTrialseveryfiveyears.Theseatrialsshouldbeconductedinconjunctionwiththevessels'drydockingschedules.Completemaintenanceseatrialsshallbecompleteduponthecompletionofeachregulatorydrydocking.Nodocktrials.



BASEAWARD

2.3.1.2AfterthePMPlanisuploadedintoRMS,theShipManagerisresponsibleformaintainingthedatainRMS.2.3.1.3Afterinitialsubmittalandacceptance,thePreventativeMaintenancePlanshallbeincludedwiththeShip'sBusinessPlan.AnyrevisionstoeitherplanafterinitialsubmittalshallbeidentifiedinwritingtotheCOTR.2.3.1.4TheShipManagershallutilizetheMaintenanceandRepairmoduleinRMStodocumenttheexecutionofthepreventativemaintenanceplan.Anyanomaliesorfindingsoftheequipment,system,orspacethroughtheexecutionofthePMPlanshallalsoberecorded.2.3.2UtilizetheMaritimeAdministration'sWaterChemistrysupportcontractforprocurementofkitsandchemicalsforthetestingandconditioningofboilerwateranddieselenginecoolingsystems.Providereportsonequipmentasrequired.FortheFSS,only,theboilersshallbelaiduputilizingVaporCorrosiveInhibitorsadministeredinaccordancewiththeWaterChemistrycontractor'sguidelines.AnydeviationsshallbesubmittedtotheChief,DivisionofMaintenanceandRepairforapproval.J4,1,34;J4,2,25;J4,2,262.3.3ParticipateintheMaritimeAdministration'sLubeOilAnalysisprogram.TheLubeOilAnalysisprogramrequiressamplesbesubmittedtotheMaritimeAdministration'ssupportcontractorforallidentifiedmachineryasdepictedinthevesselspecifictestingschedule.2.3.4Integratewaterchemistryandlubeoilanalysisintothepreventativemaintenanceplanasapplicable.J4,2,25;J4,2,362.4CorrectiveMaintenanceandRepairs2.4.1SubjecttothelimitationsoffundingprovidedbytheMaritimeAdministration,accomplishallcorrectivemaintenanceandrepairstothevessel.Correctivemaintenanceandrepairsincludealltasksnecessaryfrominitialidentificationofanunsatisfactoryconditionthroughfinalacceptanceofthecorrecteditem.Thisincludes,butisnotlimitedto,overhauling,repairing,orreplacingwithnewmachinery,equipment,installations,andspaces(includingstructure,habitabilityareas,cargoareas,etc.)toremedyanunsatisfactorycondition.J4,2,272.4.2Recommendand,asdirectedbyCOTR,accomplishmodificationsorupgradesdeterminedtobebeneficialtothevesselanditsperformance,extendthevessel'slifecycle,orenhanceitscargocarryingcapacity.J4,2,282.4.3Identifydeficienciesonthevesselwhichimpactormaypotentiallyimpacttheperformanceofthevessel,readiness,regulatorystatus,safetyofthecrew,andthreatentheenvironment.J4,2,292.4.4EnteralldeficienciesandupgradesintotheMaritimeAdministration'sRMSasanofficialrecord.ThedeficiencyshallbedepictedwithintheMaritimeAdministration'sRMSwithaclearandconcisestatementofworkthatidentifiestheassociatedcomponentorsystemandincludesacostestimate,plannedcompletiondate,durationtocomplete(numberofdays),methodofcorrection(contractorassistanceorship'screw),andifthevesselsreadinesswillbeimpactedduringtherepairperiod.Identifytheimpactofeachworkitemonthereadinessofthevesselanddeterminetheapplicable"Cstatus"forthatitem(referenceSectionC.2.2orTE1Section2fordefinitionofCstatus).J4,2,29



BASEAWARD

2.4.5Determineifdeficienciesrequireimmediateaccomplishmentorcanbedeferredtoalaterdateorduringthenextactivation(scheduledorunscheduled).AnydeficiencythatwillplacethevesselinaC2statusshallbeenteredintotheMaritimeAdministration'sRMSwithin48hoursofinitialidentification.NotifytheCOTRwithin24hoursofidentificationforanymaintenanceorrepairitemorcumulativeitemsthatwillplacethevesselinaC3orC4statusandentertheinitialdeficiencyinformationintotheMaritimeAdministration'sRMSatthenextopportunity.Allotherrepairitems,upgrades,andenhancementsshallbeenteredintotheMaritimeAdministration'sRMSatthediscretionoftheShipManagerforfundingconsideration2.4.5.1Intheeventthatasituationorconditiondevelopsthatposesathreattolife,limb,propertyortheenvironment,takeimmediateactiontoprotectorpreservethesame.2.4.6PerformanceofRepairWorkAllrepairsand/orupgradesrequiredinconjunctionwiththecontract(includingallsurveysandcorrectionofseatrialdeficiencies,oranyotherdeficienciesthatmaybenoteduptotimeofdeliveryandacceptancepreviouslynotedornot)necessarytomeetallrequirementsofthiscontractshallbeaccomplishedinaU.S.shiprepairfacility,unlesstheworkisforemergency,ormissionessentialrepairs,orforprepositionedshipswhicharedeployedoverseas,orforanyvesselforwarddeployedoutsideoftheUnitedStates.2.5BusinessPlanDevelopment(MaintenanceandRepair)J4,2,302.5.1TheShipManagershalldevelopaBudgetYearandBudgetYear+1,BusinessPlanforeachvesselthatistobeaccomplishedthefollowingfiscalyear.TheBusinessPlansshallencompassallknownfacetsofthebudget,scheduling,maintenance,repair,repairpartsreplenishment,training,regulatorycompliance,andoperation(ifplanned)ofthevessel.TheBusinessPlansshallidentifyallestimatedresourcesandschedulingforsuccessfulexecution.TheBusinessPlanshallbedevelopedinaccordancewiththeBusinessPlanProtocol(TE3).2.5.1.1Submitinitialdetailedestimatesforactivation,operation,anddeactivationcostsforeachvesseltosupportanonoticeactivationandDODmission.Submitdetailedcostestimatesforaccomplishmentofamaintenanceactivationanddeactivationandthreedayseatrial.CostestimatedetailsshallbelistedinaccordancewiththespreadsheetintheBusinessPlanProtocol(TE3).J4,2,92.5.1.2Withinthebusinessplan,identifyextendedservicelife(ESL)items.ESLitemsareoverhauls,preventativemaintenanceactions,andupgradesthatwillextendtheservicelifeoftheshiptothetenthspecialsurvey(approximately50years).ESLitemsshallnotincluderepairsorregulatoryactionsthatarecriticaltoensuringtheneartermreadinessoftheship.2.5.1.3OnoraboutMarch01ofeachyear,MARADwillissueplanningguidanceinclusiveofbudgettargets.Theshipmanagershalladjusttheirbusinessplantocomplywiththeguidance.TheshipmanagershallsubmittheirshipspecificbusinessplansthroughRMS.InitialsubmissionisduemidAprilwithfinalsubmissiondue01Julyofeachyear.Ifbudgettargetsaredeemedinadequatefortheshipmanagertosafelymaintaintheshipattheprescribedreadiness,theshipmanagershallincludetheseitemsintheirBusinessPlan.Theshipmanagershouldalsoidentifywhereabudgettargetisinexcessoftherequiredfundingtosafelymaintainthevesselattheprescribedreadiness.Theshipmanagerwillbeexpectedtoconductapresentationoftheirshipspecificbusinessplan(s)totheCOTRandotherMARADstaffpriortothefinalsubmission.



BASEAWARD

2.5.2Reserved.2.5.3Identifytherequiredwork;estimatethecostandscheduleforprojectedactions,i.e.,preventativemaintenance,correctivemaintenance,andregulatorysurveysandinspections;definethenecessaryresources;andscheduletheexecutionoftheseactionstosustainthevesselinitsrequiredreadiness.Documentationoftheseproposedactionsandschedulingispartofthevessel'sBusinessPlan.2.5.4Pursuanttoassessmentofavailableresources,evaluationofpriorities,andappraisaloffleetwidereadiness,MARADwillprovidetheshipmanagerwithanApprovedBusinessPlanforeachvessel.TheApprovedBusinessPlanmayhaverequesteditemsdeferredorschedulesadjusted.IftheShipManagerdeterminesanyMARADdirectedchangetothebusinessplanmayresultwithunacceptablerisktovesselreadinessorhisperformanceofthecontract,theshipmanagershallsubmitinwritinghisconcernstotheCOTRwithin5businessdaysofreceiptoftheapprovedbusinessplan.2.6BusinessPlanExecution(MaintenanceandRepair)J4,2,31CommencingonOctober1ofeachyeartheapprovedbudgetyearbusinessplanbecomestheCurrentYearBusinessPlan.UponissuanceoftheassociatedTaskOrders,theshipmanagershallexecutetheCurrentYearBusinessPlanforeachassignedvessel.MaintainalldatainRMSreflectingstartandcompletiondates(plannedandactual);workitems(planned,inprogress,andcompleted);methodtocomplete;obligatedandactualcosts;andothersupportingdataelementsasrequiredbythesystem.2.6.1MaintainRMStoensureallactions(preventativeandcorrective)arecapturedandassociatedtotheappropriatesystemsandequipments.UseRMSdatabasetoidentifyandrefineoutyearworkitemsinaccordancewiththeRMSProtocol..J4,2,322.6.2Duringthecourseofexecutingthebusinessplan,theMaritimeAdministrationrecognizesthattheremaybeeventswhichwillcausetheShipManagertoappendordeviatefromtheplanasitwasagreedupon,e.g.,nonoticeactivations,MaritimeAdministrationimposedfundinglimitations,changestoreadinesslevel,shipyardavailability,unforeseenandunanticipatedrepairs,implementupgradesorchangeouts,etc.2.6.2.1NotifytheCOTRwithin24hoursforanyunplannedsituationorcondition,whichchangesthereadinessstatusofthevessel.Intheeventthatasituationorconditiondevelopsthatposesathreattolife,limb,propertyortheenvironment,takeimmediateactiontoprotectorpreservethesame.2.6.2.2NotifytheCOTRintheeventachangeisrequiredintheBusinessPlan.RecommendanappropriatecourseofactionandidentifyallimpactstothebalanceoftheBusinessPlan(includingoutyears,ifnecessary).MakeallnecessarymodificationstoRMStoreflectthechanges.2.6.2.3RevisebusinessplansandmaintenancemethodologyandROScrewmakeup,ifrequired,bychangesinlaybertharrangement.CostsassociatedwiththemovewillbereimbursableaslistedinAttachmentJ9andapprovedbythePCO.2.7TurnoverofRRFVessels2.7.1Initialturnover.Within14daysafterNTP,theShipManagerandtheareadivisionwhichwilladministerthecontractshouldmutuallydeterminewhenajointmaterialconditionsurveywillbeconducted.Thissurveyshallinclude:



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TheMaritimeAdministrationwillprovideaprintoutofthecurrentyearandbudgetyearbusinessplanandregulatorystatus.MARADwillprovideaccesstoRMSfortheassociatedvessels.AMaritimeAdministrationsurveyorandtheShipManager'srepresentativeshallverifythestatusofthebusinessplanitemsandconductajointmaterialconditionsurveyofthevesselusinganMA58(ShipSurvey)asachecklist. AnynewlyidentifiedrepairandmaintenancerequirementsshallbeenteredintoRMSbytheShipManager. RecommendationstoremoveormodifyexistingrequirementsshallbeprovidedtotheMaritimeAdministrationCOTRaspartofthebusinessplan. AcompletedShipSurveyForm,MA58,withnarrativeattachmentshallbeattachedinRMS. Concurrentwiththissurvey,otherrequirementsofthecontractmayalsobeconducted,forexample,C.4.3.4.2.1thebaselinesecurityassessment.J4,1,322.7.2Withinfortyfive(45)dayspriortothecompletionofthiscontract,ajointMaritimeAdministration/ShipManagerMaterialConditionSurveyshallbeconductedanddocumentedonformMA58(SHIPSURVEYREPORT).Ifthecontractisterminatedfordefaultorconvenience,theMaritimeAdministrationwillarrangeamutualdatetoconductthesurvey.ThisconditionreportshallbedeliveredtotheMaritimeAdministrationCOTRwithinoneweekofthesurveydate.AcopyshallbeprovidedtotheACO.J4,1,24;J4,1,332.8LogisticsTheShipManagershall:2.8.1Responsibility.AccountforallGovernmentFurnishedProperties(GFP)inaccordancewiththecontract.Thisincludes,butisnotlimitedto,allshipboardaccountableproperty,technicalmanuals,drawingsandspareparts.Preserve,manageandcontrolallspareparts,accountableproperty,ship'sdrawingsandtechnicalmanualsinamannerthatpreventswaste,theftandunnecessaryprocurement.2.8.2PropertyControlSystems.MaintainaMaritimeAdministrationapprovedPropertyControlSystem(PCS)inaccordancewithFederalAcquisitionRegulations(FAR)45.105,theRRFLogisticsManagementManual,(TE5),andthePCSRequirementsMatrix(TE8).ThePCSisduetotheACOwithinsixty(60)daysofcontractaward.J4,1,212.8.3Maintaincomplete,currentandauditablerecordsofallGFPtransactionsinaccordancewithFAR45.5andTE5.Recordsofspareparts,accountableproperty,technicalmanuals,anddrawingsshallbemaintainedinthevessel'sRMScomputersysteminaccordancewiththeRMSUserGuides.J4,2,162.8.3.1Maintainthefollowingfilesonboardeachvessel:a)DocumentsusedtoshipanyitemofGFPoffthevesselorreceiveanyitemofGFPonboardthevessel;andb)CopiesofReportsofSurvey(DOTForm4410.1)initiatedbytheShipManagerforitemslost,damagedordestroyedonboardthevessel.



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2.8.4Reserved.2.8.5AccountablePropertyAcceptanceInventory.Conductajoint(withMaritimeAdministration)andcompletephysicalinventoryofallofthevessel'saccountableproperty.RMSwillbeadjustedtoreflecttheresultsoftheinventory.AttheconclusionofthisreconciliationprocesstheShipMangerwillacknowledgethereceiptoftheentireinventoryofaccountablepropertyaswellastheaccountablepropertydatabasecontainedinRMS.2.8.6CompletionorTerminationInventory.Atthecompletionorterminationofthecontract,conductajoint(withtheMaritimeAdministration)andcompletephysicalinventoryofthevessel'saccountableproperty.TheresultsofthisinventorywillthenbereconciledwiththeaccountablepropertydatabasecontainedinRMS.Provideawrittensurveyforeachitemfoundtobelost,damagedordestroyed.J4,1,252.8.7 Maintainacompleteand100%accurateinventoryofallaccountablepropertyinRMS2.8.8. AnnualInventory.ConductandreporttheresultsofacompletephysicalinventoryofaccountablepropertyinaccordancewithTE5.Thisinventoryisconductedwithinthirty(30)daysoftheanniversarydateofcontractawardonayearlybasis,unlessotherwisedirectedbytheCOTR.J4,1,262.8.9. PostPhaseOInventory.ConductandreporttheresultsofacompletephysicalinventoryofaccountablepropertyinaccordancewithTE5.ThisincludesseatrialsaswellasPhaseO.J4,1,222.8.10 AccountableProperty.Submitwithinfive(5)workingdaysaDOTForm4410.1foralllost,damagedordestroyedaccountablepropertyinaccordancewithTE5.TheCOTRisresponsiblefordeterminingwhetherornottoreplacemissingaccountableproperty.Asurveyboardwilldecidetheissueofliability.IftheShipManagerisdeemedliableformissing,lostordamagedproperty,theContractingOfficer(CO)willdeducttheappropriatevalueoftheitemfrommoniesduetheShipManager.J4,1,222.8.11 FailuretoSubmitRequiredSurveyForm(DOTForms4410.1)withinfive(5)workingdaysaftertheCompletionorTerminationInventory.Thevalueoftheitemsfoundlost,damagedordestroyedwillbedeductedfrommoniesduetheShipManageruntiltherequireddocumentshavebeenbothsubmittedbytheShipManagerandfullyreviewedandprocessedbytheMaritimeAdministration.2.8.11.1 RecoveryofFundsforfailuretouseagencyassets.ExceptasprovidedforinTE5,theAdministrativeContractingOfficer(ACO)willdeductfrommoniesduetheShipManagerasrecoveryoffundsforthecostofsparepartsprocuredbytheShipManagerwhenthesameitem(oravalidserviceablealternate),wasavailableinanyofthethree(3)ShorebasedSpares(SBS)warehousesatthetimethepurchaseorderwasplacedunlessitisdeterminedbytheMaritimeAdministrationthatspecialcircumstancesprecludesuchadeduction.AShipManagerhasorderedapartwhichtheMaritimeAdministrationdeductsthecostofbecauseitisavailablewithinthe3SBSs,mayreturnthesamepartforvendorcredit.TheSMwillpayallassociatedcostsofthereturn.2.8.12 SpareParts,TechnicalManualsandShip'sDrawings2.8.12.1AcceptanceInventoryofSpareParts,TechnicalManualsandShip'sDrawings.JointlywiththeMaritimeAdministration,obtainandinventoryasampleofthevessel'sspareparts,technicalmanualsandship'sdrawingsinaccordancewiththestatisticalstandardsprovidedinTE5.Theresultsofthisinventorywillbejointlyrecorded.Thissamplewillincludesparepartsstoredinthefollowinglocations:



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a)Loosespareparts;b)Sparepartsmountedonbulkheads;andc)Sparepartscontainedboxesandcabinets,bothsealedandunsealed.2.8.13AcquisitionofSpareParts:UnlessotherwisedirectedbytheCOTR,beresponsiblefortheacquisitionofsparepartsinaccordancewiththeRMSMinimumLevelonthePartRecordandavailablefunding.Whenarequirementforanyreplacementorsparepartisidentified,reviewthemostrecentShoreBasedSpares(SBS)DatabaseconfirmthatnovalidserviceableassetisavailableinanySBSwarehouses.ExceptasprovidedforinTE5andinaccordancewith41CFR10126.107,ifavalidserviceablesparepart(oralternate)isavailableinanySBSwarehouse,requesttheitem.ShipManagerswillbereimbursedfortraveltowarehousetoverifytheserviceabilityofparts.ShipManagerswhoorderpartsmayreturnthemforvendorcredit.AllcostsassociatedwiththereturnofimproperlyorderedpartswillbetotheShipManager'saccount.2.8.13.1TerminationorCompletionInventoryofSpareParts,TechnicalManualsandShip'sDrawings.JointlywiththeMaritimeAdministration,obtainandinventoryasampleofthevessel'sspareparts,technicalmanualsandship'sdrawingsinaccordancewiththestatisticalstandardsprovidedinTE5.Theresultsofthisinventorywillbejointlyrecorded.Thissamplewillincludesparepartsstoredinthefollowinglocations:a)Loosespareparts;b)Sparepartsmountedonbulkheads;andc)Sparepartscontainedboxesandcabinets,bothsealedandunsealed.2.8.14StandardsforRepairParts.InadditiontotherequirementssetforthinFAR45.5andTE5,maintainthefollowinglogisticsmanagementstandardsforrepairpartsmanagedinRMS:a) Maintaina95%(orgreater)accurateinventoryofsparepartsNOTsecuredbyaMaritimeAdministrationappliedseal;andb) Accuratelymark,recordandstowrepairpartsinaccordancewithFAR45.5andTE5withinten(10)workingdaysofreceiptbytheShipManager.2.8.15ReplenishmentofSpareParts.ForFSSonly:identifycriticalsparepartshortages(criticalitycodeA)forequipmentsandrecordinNS5.ShipManagershouldensurethesepartsarenotonboardoravailablefromtheMARADSBSwarehouses.RequirementswillalsoidentifyanyothersparepartstheShipManagerconsiderstobeimportantforthesafeandefficientoperationofthevessel.J4,2,142.8.16ShipConfigurationManagement.Preserveandmaintainthevessel'sconfigurationrecordinaccordancewithTE5,andmaintainthefollowingconfigurationmanagementstandards:a)Recordallchanges,removals,additions,upgradesandmodificationstotheinstalledequipmentconfigurationofthevessel;andb)PrepareandsubmitAllowanceChangeRequestsinaccordancewithTE5.J4,2,15


C.3PERFORMANCEGOAL:SUPPORTCORERRFFUNCTIONS:ACTIVATION,OPERATION,ANDDEACTIVATION

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C3PERFORMANCEGOAL:SUPPORTCORERRFFUNCTIONS:ACTIVATION,OPERATION,ANDDEACTIVATION.3.1Develop,implementwhendirected,andmanageashipspecificOperationalPlan.3.2Activation.Therearetwo(2)categoriesofactivations:scheduled(notice)andunscheduled(nonotice).TheformerisanintegralpartofthescheduledpreventivemaintenancerequirementsofthevesselandassociatedwithitsassignedRStatus.ThelatterisassociatedwithaspecificDepartmentofDefense(DOD)initiatedrequestorrequirementorothernationalemergencies.Thefive(5)specifictypesofactivationswithinthesetwo(2)categories,whichtheShipManagermayberequiredordirectedtoperform,aredefinedinTE1Section2.3.2.1ForMissionActivations:3.2.1.1ProvideallresourcesandsupportequipmentrequiredtoaccomplishallthenecessaryworkofactivatingtheshipwithintheshipactivationreadinessperiodasdefinedinTE4toensurethatthevesseliscapableofsustainedoperationsforupto180days.J4,3,13.2.1.2DirecttheworkofallsubcontractorsandprovidedailyreportstoCOTR.J4,3,13.2.1.3Activate,store,crew,andprovisionassignedships,obtainUSCG,ABSandotherregulatorytestssurveys,inspectionsorcertificationswithinitsassignedreadinessperiod.J4,3,13.2.1.4BunkerthevesselasdirectedbytheCOTR.TheshipmanagermaybetaskedtoprocurebunkersforthevesselthroughcommercialinaccordancewithJ2orbunkerthevesselthroughaDODsupplier.WiththeexceptionofthePACIFICCOLLECTORandPACIFICTRACKER,thevesselwillbunkeraftertheactivationiscompletedandthevesselisdeclaredreadyfortendering.J4,3,13.2.1.5Receiveandloadcargo.3.2.1.6Operatethevesselforupto180consecutivedays.Beyond180days,theShipManagermayrequestreasonabletimetoaccomplishvoyagerepairsorregulatorysurveys,ifnecessary.3.2.2Simultaneousactivationscanbeexpected,andunlessassignedvesselisinreadinesscategoryC3,C4,orC5,whichindicatesitisnotabletobeactivatedwithintheprescribedtimeframe,activationtimelinesaremandatory.3.2.3ForNoticeandNoNoticeActivations:PerformalltasksofSectionC3.2.1.1thoughC3.2.1.6.However,theCOTRmayreducerequirements(quantitiesofprovisioning,stores,extendtimelines,etc.)asrequiredbythespecificactivationorplannedoperationscenario.J4,3,23.2.4ForMaintenanceActivations:ConductinaccordancewiththeShipManagerdevelopedPreventativeMaintenanceManagementPlan.Themaintenanceactivationshallincludea72hourseatrialduringwhichtheMARADProFormaSeaTrialtestswillbeaccomplished.J4,3,33.2.5ActivationPlan3.2.5.1Develop,implement,manage,andmaintaintheshipspecificActivationPlan.J4,1,1



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3.2.5.1.1SafetyObservationPeriod.DiscusswithCOTRandimplementintoActivationPlanaperiodduringactivationforcrewsafetyorientationrequiredunderyourISM.Thisisnotastanddown.ThisobservationperiodshallbeaccomplishedafterreceiptofactivationordersandpriortoReadyForSea.Itmaybenecessarytorequestadditionaltimeforthisactivity.Afivedayvesselwhichisnotrequiredtoseatrialmayconductthisperiodonthe5thday.Itisimportanttoretainthenamesofcrewmemberwhoattendthisobservationorientationforfuturelitigation.SeesectionsC.5.6.4.1andC.5.6.4.2fordetails.Note:itwillbenecessarytodevelopseveralscenarioswithintheactivationplantoaccountformaintenanceactivation,noticeandnonoticeactivationswithtimebuiltinorrequestingadditionaltime.Conductingthesafetyobservationandorientationrequirementsatanchorisoneoption.3.2.5.2CompliancewiththeActivationPlan,andanyofitsmodifications,isconsideredaperformancemeasurementundertheQASP(TE2).J4,1,13.2.5.3AbsenceoftheMaster.Theactivationplanshalldevelopapolicyaddressingwhoisinchargeduring:" TheperiodbeforetheMaster'sarrivalonanactivatingship.3.2.6CostEstimates.TheShipManagershalldevelopacostestimateforaccomplishinganonoticeactivationandsubmitthisestimateinclusiveoftheirannualbusinessplan.Thecostestimateshallbeinclusiveoftheactivationrequirements,only.Provisionsandstoresprocuredduringtheactivationbutsupportingoperationsshallbeinclusiveofthedailyoperatingcostandchargedtotherespectivetaskorder.J4,2,13.2.7ActivationReporting.3.2.7.1Develop,manage,andsubmittimelyandaccuratereportsasdefinedbelow,enteringdataintoRMS.COTRReportsinclude:3.2.7.1.1StatusReportsDaily.ProvidedailystatustotheCOTRonvesselactivationprogress.COTRwilldirecttimeandfrequencyofthisreportforeachactivation.J4,3,43.2.7.1.2StatusReportsSpecial.ProviderequiredspecialstatusreportswhenrequestedbyCOTRorbytheMaritimeAdministrationHQsCrisisManagementTeam.Thesereportsusuallyinvolvesecurity,Chemical,Biological,RadiologicalDefense(CBRD)outfitting,reportingcrewshortages,orotherissuesuniquetoamilitaryoperation.J4,3,43.2.7.1.3VesselMovements(MOVEREPS)3.2.7.1.3.1SubmitviaemailorclassifiedmessageasdirectedbytheCOTRvesselmovementdataincludingdate,time,andlocationofvesselmovement..J4,3,63.2.7.1.3.2ScanintoRMSaPDFcopyofallshipdeliveryreportsbetweentheMaritimeAdministration/MSC.ThisisnotthesameasthenoonorprearrivalreportsrequiredbyMSC.J4,2,23.2.7.1.4CrewList(s)Provideandmaintaincurrencyacrewlistincludingmilitarypersonnelonboard.ThislistisprovideduponrequestbytheCOTR.J4,3,113



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3.2.7.1.5TaskOrderAccountingEnterintoRMSactivationcostinformationanddataincludingcurrentobligatedfundtotals,anticipatedfundingrequirements.J4,2,33.2.7.1.6CrewQuestionnaireArrangeforandassistinthecollectionofdataassociatedwiththecrewsurveyforms.J4,3,73.2.7.1.7LessonsLearned3.2.7.1.7.1CollectandprovidethefollowingdataformissionrelatedactivationsandprovideitinaccordancewithMaritimeAdministrationReports(submittedaspartoftheactivationandops) GeneralconditionofshipuponActivation EquipmentproblemsencounteredatActivation Administrativeproblems Voyagesummaries Operatinghistory,commencingatactivationnotification,andinclusiveof:ActivationnotificationDockTrialsTendertoMSC*Shifttoloading*CommencedLoading*CompletedLoading*DepartureSeaBuoyTransitFundingCorrespondencePersonnelSeaTrialsDeficiencies(Operatingcasualtyhistoryandrepairs)CASREP/CASCORandassociatedactionstakenVesselReportsVesselLogsThermographyandVibrationAnalysisSurveyReportsDeliverablesAndan(optional)submissionofPhotographs(digital,ifpossible,)forusebytheMaritimeAdministrationinbriefingsorpublicaffairsarticles.J4,1,2*notrequiredonPACIFICCOLLECTORorPACIFICTRACKER.AnypublicaffairinquiriesonthesevesselsshouldbeimmediatelyreportedtotheCOTR.forcoordinationwithMARADHQandtheprogramsponsor.Personnel,includingcrew,portengineers,andshoresidemanagement,shallmakenostatementstothepressregardingthesevesselsunlesspriorapprovalisgrantedbyMARAD.MARADrequiresthatallShipManagersandcrewobtainclearancefromMARADpublicaffairsforvideos,photos,speeches,pressreleasesregardingRRFvessels.MARADdoessupport,withoutclearance,generalstatementswithrespecttotheoverallmissionoftheRRFandtheimportantcontributionsofthemerchantmarinetonationaldefense.



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NopublicdiscussionregardingPACIFICCOLLECTORorPACIFICTRACKERActivitiesispermittedwithoutpriorclearancefrombothMARADandtheSponsor.ContactCarlHeck@dot.gov.3.2.7.2MaintainatalltimesanonboardpropertyinventoryandcurrencyofMSC,USCG,andothernauticalpublicationsandinstructions.J4,3,83.2.7.3Reportanydiscrepancies(inventoryand/orcurrency)totheCOTR(foritems,whichtheMaritimeAdministrationfurnishes,)andundertakenecessaryeffortstoreplaceorupdatethedeficientitemsforitemsprovidedfromsourcesotherthantheMaritimeAdministration.J4,3,93.2.7.4EnsuremissingdocumentsorpublicationsareobtainedpriortothecompletionofloadoutordeparturefromCONUS,whicheveroccursfirst.ItemsintheStandardAdministrativeYellowFilingcabinetonboardeachvesselarefoundatC8.2.1.J4,3,103.2.7.5Embarkationofmilitaryandormissionsupportpersonnel.ShipManagersandMastersmayberequiredtosupporttheembarkationofauthorizedGovernmentpersonnelincludingmilitaryaspassengers,supercargopersonnel,supportpersonneltooperatemissionuniqueequipment,and/orobserversasdirectedbytheMaritimeAdministration.Thisincludesmilitarystationedasatemporarysecurityforce,forexampleGuardianMariners.3.2.7.5.1TheShipManagershallprovideberthing,food,medical,laundry,andcleaningservicescomparabletotheequivalentshipboardrating.Theseservicesshallbeprovidedonacostreimbursablebasis.EntertainmentforembarkedmilitaryisnotrequiredanditisnotareimbursablenoranallowableexpenseunlessspecificallyauthorizedandapprovedbytheCOTR.NoadditionalexercisefacilitiesbeyondwhatisavailableforthecrewshallbeprovidedunlessspecificallyauthorizedandapprovedbytheCOTR.3.2.7.5.2COMSChasinstructionswhichaddressMaster'sresponsibilityandrelationshipwithmilitarypersonnel,allocationofspace,shipboardsafety,behavioranddiscipline,weaponssecurityandotherrelatedsubjects.(SeeMSCSOMChapter2Section7)Ifissuesariseregardingweapons/ammunition,adviseMAR612withintwentyfourhours,bythefastestmeanspossible.3.2.8ChartOrderingandNauticalPublications.ShipManagerswillobtainnauticalchartsandpublicationspriortooperationsanddisposeofthemduringdeactivationinaccordancewithdirectionfromtheCOTR.3.2.9SlopChest.ShipManagerswillobtainallslopchestitemsattheirownexpense,operatetheslopchest,anddisposeofallmaterialsinaccordancewiththeirowncorporateprocedures.TheMaritimeAdministrationwillnolongerreimburseslopchestmaterials.3.3Operations3.3.1General.Provideallresourcesandsupportequipmentrequiredtoaccomplishcontinuousshipoperationsforatleast180consecutivedaysinaccordancewithgoodcommercialpracticeandthelaws



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andregulationsoftheUnitedStates.ShipsarerequiredtomaintainoperationalseaspeedlistedinTE7ornotifyCOTRimmediately.3.3.1ShipManagersmayprovidecommentsorrecommendationsonTE7totheChief,DivisionofMaintenanceandRepair.Suchcommentsshouldoccurbeforeavessel"failstomakespeed."J4,3,81;J4,3,853.3.2Arrangeforportserviceswheninportincludinganchoragesandalongsidefacilities.ShipManagersmustexpectandbereadyforsimultaneousoperationsofvessels.AlthoughmostRRFoperationsarepointtopointservice,ShipManagersmustremainflexibletochangingoperationalrequirementsbecausethereareavarietyofworldwidemissionsforRRFships.Generally,butnotalways,RRFshipsareundertheOPCONofMSC.RRFshipsareownedbytheMaritimeAdministrationandtheShipManageriscontractuallyobligatedtotheMaritimeAdministration.AdministrativecontroloftheRRFremainswiththeMaritimeAdministrationirrespectiveofmissionoroperationassigned.SeeTE1,Section2forNavaloperationalterminology.NotapplicabletoPACIFICCOLLECTORorPACIFICTRACKERwhicharealwaysunderMARADOPCON.J4,3,813.3.3 MaintainvesselssuchthattheyachievetheminimumoperationalspeeddesignatedinTE7.Failuretoroutinelymeetoperationalspeedrequirementswillresultinaninvestigationtodeterminerootcauses,suchas,butnotlimitedto,severeweather,improperloading,operationalormissionconsiderations,orfailuretoperformpreventativeorroutinemaintenance.J4,3,813.3.3.1IfanRRFshipisunabletocomplywithsailingordersduringOperations,becausetheMasterdeterminescomplianceisnotfeasibleoritjeopardizesthesafetyoftheship,theMaster,asShipManager'srepresentative,mustadvisethenavaloperationalcommanderandtheMaritimeAdministration(COTR,MAR611andMAR612andifactivated,theCrisisManagementTeam)withinone(1)hourbyimmediateprecedencemessage,unlessmessagetrafficisrestrictedbythenavalcommander.Themessagemustincludeintendedactionsandreasonsfornotacceptingnavaloperationaldirection.CopyAreaCOTR.3.3.3.2KeepthenavaloperationalcommandandtheMaritimeAdministration(seeSectionC3.3.3.1)fullyinformedoftheship'sstatusuntilitiscapableofcomplying.3.3.4OperationsPlan.Develop,implement,manageandmaintaintheShipManagerdevelopedshipspecificOperationsPlan.CompliancewiththeOperationsPlan,andanyofitsmodificationsisconsideredaperformancemeasurementundertheQASP(TE2).J4,1,353.3.5 BunkeringJ4,3,86ProvidegeneralpolicyandshipspecificplanforbunkeringtheshipinaccordancewithFederal,State,andlocalenvironmentalregulations.3.3.5.1 Ensurecrewmembersarefamiliarwiththeship'sbunkeringplanandconductbunkeringoperationswiththeutmostcareforenvironmentinstrictcompliancewiththebunkeringplan.3.3.5.2 BunkeringisnormallyperformedafterthevesselisreportedRFSandacceptedbyMSC.3.3.5.3 BunkeringinstructionscaneitherbeprovidedintheMSCactivationmessageorbytheCOTR.



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3.3.5.4 VesselsunderMSCOPCONmustrequestbunkeringinstructionfromtheMSCareacommander.TheMSCareacommanderwillinstructthevesseltousebunkersorprocurebunkerscommerciallyasareimbursable.BunkersareGFPorreimbursable(atthediscretionoftheGovernment).Duringoperations,requestinformationonavailabilityofbunkersfromthelocalMSCareacommanderbeforearrivinginport.3.3.5.4.1Maintainlistofcrewmemberstohaveviewedbunkeringvideo.3.3.5.4.2Inventoryofoilspillresponsekitsemiannually.CoordinatewithCOTR.J4,3,873.3.5.5 TheMaritimeAdministrationhasprovidedalaminatedBunkeringchecklist(inthestandardadministrativefilingcabinet)foruseduringbunkering;andaninstructionalvideoforthetrainingofallcrewmemberswhoareinvolvedinbunkering.Maintainalistofcrewmembers'nameswhohaveviewedthisvideoandreviewedthebunkeringcheckofflist.3.3.5.6MaintainandutilizeGovernmentfurnished(GF)OilSpillresponsekitsonboardRRFships.3.3.5.6.1Maintain,adjust,deploy,orremoveGFcontainmentboomsasdirectedbytheCOTR.3.3.5.7PerforminventoriesoftheoilspillresponsekitsatleastsemiannuallyandadviseCOTRofmissingorexpiredparts.MaintainandutilizeOilSpillresponsekitsonboardRRFships,inaccordancewithregulatorybodyrequirements.J4,3,883.3.6ReportonthestatusofbunkersasdirectedbyMSC/MaritimeAdministrationandrequestthesourceofbunkersfromtheMSCAreaCommander.J4,3,863.3.7HydraulicandLubeOilAnalysis.UtilizetheanalyticalservicesprovidedbytheMaritimeAdministrationundertheRRF'sFleetwideOilAnalysisProgramandcurrentlyprovidedbyJOAPforhydraulicandlubricatingoils.ThecostsfortestingatthislaboratoryarepaidbytheMaritimeAdministration.J4,3,863.3.8SpecialMissionOperations.Crewandoperateeachofthespecialmissionvesselsinamannersothatthevesselwillbeabletoperformitsdesignatedmissionasprescribed.J4,3,893.3.8.1Thefollowingvesseltypeshavebeendesignatedasspecialmissionvesselssincetheyhavebeenmodifiedtoconductspecialoperationsthatarenottypicalofnormalcargooperations:J4,3,893.3.8.2PACIFICCOLLECTORandPACIFICTRACKERhavebeenmodifiedtosupporttelemetrymissionssponsoredbytheMissileDefenseAgency.TheShipManagerisresponsibleforprocurementofvictualsandstoresandhotelservicesonareimbursablebasistosupportanyassignednoncrewmember.Normallythemaximumnumberofpersonnel(otherthancrew)permissionis27forPACIFICTRACKERand25forPACIFICCOLLECTOR.Thisnumberisdeterminedduringmissionplanning.J4,3,893.3.9OperationsReportingJ4,3,903.3.9.1Develop,manage,andsubmittimelyandaccuratereportsinRMS,andasrequiredbytheMSC'sStandardOperatingManual(SOM)orprovidedasaspecialmissionrequirementfromtheMaritimeAdministration.J4,3,90



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3.3.9.2ObtainthroughMSCthelatestversionoftheMSCSOM(CDROMformat).J4,3,90;J4,3,913.3.9.3WhenanRRFshipisunderMSCOPCON,significantreportingisrequiredunderMSCSOM.Thismanual(inCDROMformat)isconstantlychanging.MSCwillprovidetheSMwithaquarterlyupdatebymail.IfdifficultiesareencounteredadvisetheMARADCOTRimmediately.SINCETHEMARITIMEADMINISTRATIONISTHEVESSELOWNER,THECOTRSHALLBECOPIEDONALLREPORTS.Forclassifiedreports:UsingthePCtoPCTransferSystem(PPTS),theshipisabletosendclassifiedmessagetraffic/reportstotheappropriatetheMaritimeAdministrationdivisionsandHeadquartersaddress.J4,3,90;J4,3,913.3.9.4Upontheissuanceofweapons/ammunition,thefollowingreports:1.theNavySmallArmsAssetVerificationList;and2.TheAmmunitionTransactionReportshallbesubmittedtoMAR612.J4,3,90;J4,3,923.3.9.5NotifytheCOTRimmediately,ifanyvesselinPhaseOhasnotreportedinatleastonceinanytwentyfour(24)hourperiod.CopyingtheCOTRontheNoonReport,usuallyrequiredbyMSC,issufficient.J4,3,90;J4,3,933.3.10AdValoremDocumentation:AtthefirstU.S.portofentryafteranoverseasvoyagetheShipManagershallutilizeU.S.CustomsFormNo.226(AttachmentJ17)forreportingallrepairsandpartsprocuredfromforeignsources.SendacopyoftheUSCustom'sForm226withsupportingdocumentationtoMAR611andtheCOTRatthesametimeitissubmittedtoCustoms.Inclusiveofthesubmittal,identifyanyitemsontheForm226whichmaybesubjecttocustomsrelief.Additionally,notifytheMaritimeAdministration(MAR611)ofanydifficultieswithU.S.Customs.J4,3,82;TheShipManagershallberesponsibleformonitoringthecostsofrepairsandpartsprocuredoverseasandtheassociatedAdValoremdutieswhichwillbeapplied.ThesecostswillbeappliedtothePhaseOoperationstaskorderandtheShipManagershallensureadequatefundingremainsavailabletopayincurredAdValoremduties.TheShipManagershallnotifytheCOTRimmediatelyifitisdeterminedtheAdValoremdutiesareprojectedtoexceedtheavailablePhaseOfundinglevels.J4,3,903.3.11DuringallPhases,reporttotheMaritimeAdministration(MAR612)or,ifestablished,theMaritimeAdministrationHQOperationsCenter,significantevents,e.g.rescuesatsea,medivacs,orpoliticalunrestwhichaffectsshipoperationsorinwhichtheshipisinvolved.J4,3,903.3.12TheCasualtyReportingSystemincludes:CasualtyReports(CASREPs);CasualtySituationReports(SITCASREP);CasualtyCorrectedReports(CASCORs)andCasualtyCancelledReports(CASCANs).J4,3,83;J4,3,903.3.12.1CASREPs.AdvisetheCOTR,MAR612,theMaritimeAdministrationHQOperationsCenter,,MSCandthenavaloperationalcommanderviatheNavy'scasualtyreportingsystemwhenavesselisexperiencingamaterialcasualtyduringPhaseO.ProvidedecisiontreerationalforC3/C4forCASREPinaseparatereporttotheMaritimeAdministrationAreaDivisions/HQOperationsCenter.IncludeCOTR,MAR612,andtheMaritimeAdministrationHQOperationsCenteronALLmessagetrafficregardingthecasualty.J4,3,83;J4,3,84;J4,3,90



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3.3.12.2CASCANs.CanceloutstandingCASREPsuponredeliveryofanRRFvesseltotheMaritimeAdministrationbyissuanceofaCASCAN.InformationcontainedinthecancelledCASREPshallbetransferredtoRMS.J4,3,31;J4,3,83;J4,3,903.4Deactivation3.4.1General.DeactivationstartsinPhaseOandmaytransitionintoPhaseM.3.4.2Conductthenecessaryplanningandpreparationstoreturnthevesseltoitsassignedreadinessstatus,capableofbeingreactivatedandoperatedfor180consecutivedays,toincludethefollowing:a) Accuratelydocumentallknownequipmentandsystemmalfunctionsandothermaterialdeficiencies.b) Accomplishdeactivationprocedures,repairs,andregulatoryrequirements.J4,2,10;J4,3,32;J4,3,333.4.3DeactivationPlan.DevelopandmaintainavesselspecificDeactivationPlan.CompliancewiththeDeactivationPlan,andanyofitsmodifications,isconsideredaperformancemeasurementundertheQASP.J4,1,113.4.3.1IndevelopingtheDeactivationPlan,theShipManagermayconsultanyoftheGovernment'savailableprocedures:a)TE1Section31DeactivationProceduresandStandardLayupProceduresforselectedvessel'sequipmentandsystemsisprovidedasinformationshouldaShipManagerrequireit.b)TheinstructionstoFormMA496MaritimeAdministrationNDRFFleetmanual,areavailablefromMAR612.ItprovidesinformationforvesselstobelaidupintheNDRF.3.4.4ExecutetheDeactivationPlanandassociatedspecifications.J4,1,113.4.5EnsurethatbothROSandnonROSvesselsaredeactivatedandlaidupinamannerthatpreventsdeteriorationofthevessel,orvessel'sequipmentandoutfitting.3.4.6ProvideallresourcesandsupportequipmentrequiredtoaccomplishallthenecessaryworkofdeactivatingthevesselasauthorizedbyTaskOrder.J4,3,343.4.7DeactivationWorkItems(ForALLvessels)3.4.7.1Provideadetaileddeactivationcostestimatebyshipworkbreakdownstructure.J4,2,363.4.7.2AcceptvesseltenderfromtheoperationalcommanderonbehalfoftheMaritimeAdministration,ifdirectedbytheCOTR.3.4.7.3Supervisethedischargeoffinalcargoandcleaningofvessel'sspacesbymilitarypersonnel.Attempttoobtainsignatureswhendamagehasbeendiscoveredorcleaningisunsatisfactory.ReportdamageandunsatisfactorycleaningtoCOTR.J4,3,35



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3.4.7.4Box,inventory,securewithaMaritimeAdministrationsealallpilferableitems.Thisincludesitems,whichinaggregatehaveahighvalue:e.g.,specialtools,suchastorquewrenches.3.4.8Boxcharts(orchartCDs)forstorageordisposalinaccordancewithdirectionfromCOTR.3.4.9Returnandverifyallitemsinstandardadministrativeyellowcabinet.NotifyMAR612ofmissingmaterials.J4,3,263.4.9.1AsauthorizedbyTO,arrangeforandcoordinatealllayupserviceswithappropriatevendor(shipyard,tugs,pilots)orregulatoryagency.3.4.9.2AsdirectedbyTO,performmaterialconditionsurveyswhichmayinclude:seatrialsand,ifdirectedbyCOTRdiagnostictestingsuchasThermographyorvibrationanalysis.3.4.9.3AsdirectedbyTO,accomplishallvoyagerepairsandoutstandingclassificationandcertificationitemsviaROScrewsorwithindustrialassistanceinaccordancewiththeannualbusinessplan.3.4.9.4RESERVED3.4.9.5ObtainguidanceonthedispositionofweaponsandammunitionfromtheHQS(MAR612)COTRforweaponsandammunition.3.4.10DeactivationWorkItemsforshipsreturningtoROS5:3.4.10.1After48hoursofredeliveringthevesseltotheMaritimeAdministration,(orforPACIFICCOLLECTOR/PACIFICTRACKERreturntohomeberth)theperdiemratewillchangefromPhaseOtoPhaseM.ShipManagersmayretainselectedcrewmemberstoassistinthetransitiontoPhaseM.PlanforthiswiththeCOTR.3.4.10.2Accomplishthefollowing:J4,3,25a) Inventory,box,andsecurepilferableitemsexceptthoserequiredbycrew.b) Voyagerepairs,andoutstandingclassitemsasdirectedbytaskorder.c) Arrangeforvesseltobeproperlymooredattheoutportlocationandconnectedtotherequiredhotel/shoresidehookups(i.e.,power,water,telephone,etc.)d) Arrangeforalllayupsystems(dehumidification,intrusion,fire,andfloodalarmsandhullprotection)tobeinplaceandactivatedasrequiredinlightofcrewrequirements.3.4.11Deactivation(RRF10dayvessels)ThefollowingsectionsaddressRRF10deactivationandwillbeutilizedbyaShipManagershouldvesselreadinessperiodbeassignedtoRRF10:3.4.11.1Issuesolicitationfordeactivationinaccordancewithtaskorderandawardsubcontractwithinthirty(30)days.J4,3,26



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3.4.11.2Identifyinthebusinessplan,thetypebyratingandnumberofpersonnelwhowillremainwiththevesselforuptoten(10)daystoconductdeactivationwork.Ifauthorized,theMaritimeAdministrationwillreimbursethecostofthedesignatedcrewwages.3.4.12Transfervesseltolocationwherevoyagerepairs,outstandingclassificationitems,and/orlayupworkwillbeperformed.3.4.13ForRRF10dayvessels(berthedintheNDRF)3.4.13.1TransfervesseltotheNDRFlocation.J4,3,273.4.13.2Vesselmooring,hookups,andsecuritywillbeaccomplishedbyGovernmentfleetpersonnel.3.4.13.3Therewillbelimitedpowerfordehumidificationandcathodicprotection,ensurealarmssystemsareoperational(flooding,intrusion,andfire).NotifytheCOTRifalarmsarenotfunctioning.3.4.14 ForRRF10dayvessels(outported)3.4.14.1Transferthevesseltotheoutportsite.J4,3,283.4.14.2Arrangeforvesseltobeproperlymooredandconnectedtotherequiredshoresidehookups(i.e.,power,water,alarms,etc.)J4,3,293.4.15DeactivationReporting(allvessels)3.4.15.1EntertheDelivery/RedeliveryReportintoRMS..J4,2,343.4.15.2EnsurethatfueldataisrecordedbeforeredeliveryandprovidedtoNavy(NEURS)andCOTR.J4,3,30


C.4SAFETY,ENVIRONMENTALANDSECURITY

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C.4 SAFETY,ENVIRONMENTALANDSECURITYPerformanceGoal3:AdheretoSoundSafety,SecurityandEnvironmentalStandardsandPracticeswithNoAdverseImpactonPersonnel,EnvironmentandProperty4.1IntroductionAlthoughtheRRFprogram'sprimaryfunctionistoserveasasourceofstrategicsealiftduringnationalemergencies,theMaritimeAdministrationfostersotherlongtermgoalsduringtheexecutionoftheProgram.Theseinclude:improvementstothesustainabilityandlivabilityofU.S.communities;reductioninthenumberofRRFshipboardinjuriesanddeaths;andreductionoftheadverseeffectsoftheRRFonecosystemsandtheenvironment.Toaccomplishthesegoals,theMaritimeAdministrationwillworkinpartnershipwiththeShipManagertomaximizesafeperformanceforallpersonnel,andfosterhighsecurityandenvironmentalstandardsandachievements.ShouldaShipManagerhaveanyquestionatanytimewithrespecttopublicvesselcomplianceandregulatorystatutes,questionsshallbedirectedtoMAR611withcopytotheCOTR.Note:TheMaritimeAdministration,asvesselowner,promulgatesanOccupationalHealthandSafetyProgram(OHSProgramTE1Section18).ThisProgramisnotapprovedbyathirdpartyforInternationalSafetyManagement(ISM)certification.IfuponreadingtheMaritimeAdministrationsafetyactionsintheOHSProgram,theShipManagerfindsaconflictbetweenitsISMcertificateandtheMaritimeAdministrationsafetyactions,theShipManagershalladvisetheMaritimeAdministrationHQ(MAR612)OHSCOTRimmediately.TheMaritimeAdministration'sOHSProgramisnotmeanttoreplaceorsupersedetheShipManager'sISMcertificate.TheShipManager'sSafetyManagementProgramwhichisthevessel'ssafetyprogramtakesprecedenceuntiltheissuecanbeworkedout.MAR611willtakeappropriatemeasurestoarrangeawaivertoindividualrequirementsshouldonebeneeded.J4,3,94TheShipManagershall:4.1.1ISMCertificates4.1.1.1InternationalSafetyManagement(ISM)DocumentofCompliance(DOC):MaintainavalidISMDOC,foritselfasacorporation,forthevesseltypesawardedfortheperformanceperiodofthecontract.Theentity/offerorwhowillperformmanagementoftheshipsmusthaveaseparateISMDOCorinterimDOCatNTP.J4,1,364.1.1.2VesselSafetyManagementCertificate(SMC):InaccordancewithappropriateUSCGregulationsandNVICsforpublicvesselvoluntaryISMcompliance,obtainandmaintainfortheperformanceperiodavalidISMSMCorinterimSMCfordesignatedvesselsinSectionsC4.1.1.2.1andC4.1.1.2.2.ABSfeesinconnectionwiththisarereimbursable.(seeAttachmentJ9)InternalauditsforDOCarenotreimbursable;auditsandotherfeesforthemaintenanceoftheShipManagementCertificatearereimbursable.4.1.1.2.1ForvesselswithpersonnelassignedwhichhaveavalidinterimShipManagementCertificatereviewtheassignedships'ShipManagementCertificateorrenew,avalidinterimShipManagementCertificateforthevesselwithintwelve(12)months.4.1.1.2.2ForvesselswithpersonnelassignedwhichdonothaveaSMCorifanewShipManagerhasbeenassignedthevessel,ShipManagerswillapplyforandobtainavalidinterimSMCfortheirassignedshipswithintwelve(12)months.J4,1,39



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4.1.1.3ISMSafetyManagementSystem/VesselSafetyPlan:UpdatetheISMSafetyManagementSystemtoincorporatecharacteristicsofawardedvessels,andasconditionswarrant.CopiesofthesafetymanagementsystemshallbeavailabletoallcrewmembersandtotheGovernment.TheShipManger'sISMSafetyManagementSystembecomestheVessel'sSafetyPlanfortheperformanceperiodofthecontract.TheMaritimeAdministrationwillnotrevieworapproveasthisdocumentasitispartoftheShipManager'sISMDOC.SeealsoTE1Section18fortheMaritimeAdministrationrequiredprocedures,suchasaVesselPreFireplan,whichifnotalreadyaddressedbytheShipManagerduringdevelopmentofitsISMSafetyManagementSystem,shouldbeincorporated.J4,1,374.1.1.4TheMaritimeAdministrationwillholdperiodicmeetingswiththeShipManager,theISMdesignatedperson,ship'sofficers,theMaritimeAdministrationCOTR,andtheMaritimeAdministrationSafetyCOTRataplaceofmutualagreementtodiscussspecifiedagendaitems.TheMaritimeAdministrationSafetyOfficerwillprovidetheagenda.4.1.1.5NotifytheMaritimeAdministrationCOTRbeforeinternalauditsareconducted.TheMaritimeAdministrationCOTRmayattendasanobserver.SeeSectionC6.7.2.3.4.1.2Logs:ShipManagersshallmaintainandecklog(s)atalltimeswhenacrewofanysizeisaboard.Safetyinformationshallberecorded,asapplicable,inthedecklog:" Emergency,SteeringGear,AbandonShip,Firefighting,andBoatdrills/training" SecurityTraining/Drills" MonthlySafetyMeetingFindingsTraining" QuarterlyMSDSandwarninglabelTraining" QuarterlyPersonalProtectionEquipment(PPE)andCBRDTraining" Dutyofficernotesbyexceptionandrelatedtosafety" Resultsofsidebysideemergencydrills(combiningcrews)forshipsnestedorlocatedneartoeachother.J4,3,954.1.3Conduct,viatheship'sSafetyCommittee,prefirefightingtraining,drills,andactualpracticewithship'sequipmentinfullgear.Further,shipsupervisorsinalldepartmentsmustknowthelocationoftheship'sfireplan.J4,3,964.1.4PostStationBills:Ensure,viatheseniordeckofficer,thatallstationbillsareproperlypostedandemergencyequipment(personalfloatationdevices,exposuresuits)isfunctioningproperlyorreplaced.MaterialsrequiredfordrillsiseitherGForreimbursableattheGovernment'sdirectionconsultCOTR.J4,3,974.1.5Cooperation.TheShipManagershallcooperatewiththeMaritimeAdministrationtodevelopandimplementtothemaximumextentpossiblethepolicies,plans,andproceduresoftheMaritimeAdministration'sOSHProgramandtoofferrecommendationsforitsimprovement.ShipManagerpersonnelshallattend,asdirectedandfundedbytheCOTR,OHSconferencesorganizedbyMAR612.ThesearenormallytwiceayeartripstoWashingtonDC.J4,3,984.1.6CargoHandling:TheShipManagershallpromulgate,toshipboardpersonnel,proceduresincorporatingallfederal,state,andlocalstatutesandregulations,andequipmentmanufacturers'safetyrequirementsforcargohandlinginU.S.,foreignports,andinthestreamforthesafehandlingofalltypesofcargo,includingHAZMAT.J4,3,99



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4.1.6.1Ship'scargogearincludes,butisnotlimitedtocranes,winches,davits,booms,Rollon/Rolloff(RO/RO)ramps,elevators,underwayreplenishment(UNREP)andverticalreplenishment(VERTREP)cargogear,andMaterialHandlingEquipment(MHE)itemssuchas,forklifttrucks,palletjacks,andhandtrucks.ForPACIFICCOLLECTOR/PACIFICTRACKERtheShipManagerisnotresponsibleforSponsorequipment.J4,3,994.1.6.2TheShipManagerviacrewsupervisorsisresponsibleforensuringthatthecrewutilizesproperprotectiveclothingduringwork.AdviseCOTRifspecialsizingofPPEisrequired.J4,3,994.1.6.3Operatecargosupportequipmentwhenrequiredforanycargooperationandinaccordancewiththeapplicablemanufacturer'soperatingmanualsandinstructions.J4,3,994.1.6.4Masterisresponsibletoensurehisshipisproperlyloaded,secured,discharged,andcleaned.J4,3,994.1.7WorkforcePlanning:Reconcilethepotentialofmilitaryexerciseswhichoftenarescheduledfortwentyfour(24)hourperiodstwo10hourshiftswith4hoursformaintenancewiththecrewingrequirementsofTitle46,Subtitle1PartF,Chapter81,section8104Watches.J4,3,1124.1.8UnsafeOperations:InstructtheMasterthatanyunsafepractice,bymilitaryormilitarycontractedstevedores,notedbyaship'sofficerduringcargooperations,shallbereportedtotheseniormilitaryofficialpresentandacopyoftheincidentkeptintheship'sfiles.Ifunsafepracticescontinue,theMasterhastheauthoritytoceasecargooperationsuntilthesituationiscorrected.J4,3,1004.1.9CargoOperations/Plans:Recognizingthatstowplansarefluid,ensure,viatheMaster,thatacopyoftheloading/stowplan(andmastercargostowageplanforfirefightinganddamagecontrol)isobtainedfromDODSurfaceDistributionandDeploymentCommand(SDDC,formerlyMTMC)terminalsupervisorsand/orMSCrepresentativespriortosailing.J4,3,100;J4,3,1014.1.10PersonalFlotationDevices:Allpersonnelworkinginanoperatingenvironmentincludingshipramps,orlighters,shallwearUSCGapproved,buoyant,personalfloatationdevicesequippedwithalightandwhistle.DODpersonnel,unfamiliarwithoceanenvironmentsfrequentlyareunawareofthisregulation.TheMastershallenforcethissafetyprocedure.Theship'screwshallsetanexamplebywearingsuchequipmentthemselveswhenworkinginlifeboats,overtheside,oronramps.J4,3,1004.1.11Seaman'sInjuryClaimsandMaintenanceandCureJ4,1,40;J4,3,1004.1.11.1ProcessSeaman'sInjuryClaimsandMaintenanceandCure(M&C)inaccordancewithAttachmentJ3andprovideadministrativeclaimsandlitigationsupportinaccordancewithAttachmentJ3andSectionG.7ofthecontract.ShipManagerswillprovidemaintenanceandcurepaymentscommencingonthedateofinjuryinaccordancewiththerequirementsofthemaritimelawoftheUnitedStates.AnyquestionswithrespecttothispaymentshouldbeaddressedtoJoe.Strassburg@dot.govandBernard.McShane@dot.govwithcctotheCOTR.Failuretomakeandmaintainmaintenanceandcurepayments(unlessspecificallyinstructedbyStrassburg/McShane/COTR)willbegroundsforcontractualremediesofE2.4.1.11.2Reports.Beresponsiblefordocumentingonaquarterlybasisallcostsincurredinprovidingemergencyservicesorothermedicaltreatment,transportation,andallothercostsincidentalthereto.J4,1,40;J4,3,100



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4.1.11.3Provideareportandmaintainitscurrencyatleastquarterlyforaslongasaspecificcaseisactive.Morefrequentupdatesthanquarterlyareencouragedparticularlyduringtheinitialstagesofaninjuryorillness.Thisensuresfundingisavailableandownerexposureisminimized.J4,1,40;J4,3,1004.1.11.3.1Thereportwillinitiallybeprovidedbyemail.ItwillbeaccessedandusedbyMAR380,580,610.3,611,613,and220personnelduringplanningandlitigation.Ifanypartispasswordprotected,providepasswordtoMAR610.3.J4,1,40;J4,3,1004.1.11.3.2.1Atthebeginningofthecontract,theShipManagermayberequiredtoassumemaintenanceandcurepaymentsthatareongoingfromthepreviousShipManagerorGeneralAgent.Thiswillbedecidedonacasebycasebasis.J4,1,40;J4,3,1004.1.11.3.2.2AttheendofthecontractperformanceperiodprovideafullelectronicreportofoutstandinglitigationandallopenM&CactionsincludingrequiredpaymentstoMAR220,611,712,andCOTRJ4,1,40;J4,3,1004.1.11.3.3TheShipManagershallobtain,report,andmanagetheinformationanddatarequiredbyAttachmentJ3totheextentthatitisnotavailableinRMS.J4,1,40;J4,3,1004.1.11.3.4ShipManagerswillbeprovidedataskordertocontinuemaintenanceandcurepaymentsforpersonnelwithoutstandingadministrativeclaimsorlitigation.4.1.12SevereWeatherPlan.Notetheterms"hurricaneplan,""emergencyevacuationplan,"or"PlanforGettingunderway"areinterchangeablewith"severeweatherplan."J4,3,1004.1.12.1Develop,andifrequiredexecute,aSevereWeatherPlanwhichaccountsforbothremainingalongsideandgettingunderway.ObtainapprovaloftheUSCGCOTP.AttheShipManager'sdiscretionthisplanmaybepartoftheoverallactivationplan,oraseparatedocument.Ineithercaseitmustbeeasilyrecognizable.Note:theMooringplanbelowmaybepartofthesevereweatherplanorstandasanindependentdocument.ThisistheShipManager'schoice.J4,1,41;J4,3,1004.1.12.1.2ForvesselslocatedontheWestCoasttheSevereWeatherPlanshalladdresstheplanofactioninanticipationofEarthquakes.J4,3,1004.1.13MooringPlanJ4,3,1024.1.13.1ObtainfromCOTRacopyoftheoutportvessel'sMooringPlan.SeeTE4,ColumnL.ObtaincopyforreviewafterNTPfromMAR612.Reviewthisplan,correctifrequired,andresubmitastheShipManager'sMooringPlan.Ifamooringplanisunavailable,contactMAR612fordirections.Ensurethatthevesselisproperlymooredinaccordancewithitsparametersatalltimes.CommentsshouldbeprovidedtotheCOTR.Takeadditionalactionifwindsareanticipatedtoexceed70mph.Note:theMaritimeAdministrationusestheNavy's(NFESC)guidancetomoorshipsthataregoingtoremaininportinheavyweathertoastandardreferredtoas"MooringServiceTypeIII".Thewindspeedvariesbyportandrangesfrom70mphto113mph.AcopyofthetableisinAttachmentJ15.However,duringtheperformanceperiodofthecontract,themostrecentcopycanbeobtainedfromMAR612.AttachmentJ15willnotbeupdated.NDRFmooredvesselsmayobtaincopyofFleetMooringplans,however,fleetpersonnelareresponsibleforthevessel'ssafemooring.J4,1,43



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4.1.14NDRFSafetyRequirements.AllcontractorsubcontractorpersonnelworkingattheMaritimeAdministration'sNDRFworksitesandonboardtheMaritimeAdministration'soutportedshipsshallfollowsafeworkpracticesandabidebytheNDRF'ssafetyandhealthrules,asapplicable,intheperformanceoftheirduties.J4,3,1034.1.15CargoSafety.TheShipManagershallcomplywiththeOccupationalSafetyandHealthActof1970(29U.S.C.et)forsafetyinloadinganddischargingofcargo.J4,3,1044.2Environmental4.2.1PollutionPrevention:AllNDRF/RRFshipsshallcomplywithallfederal,state,local,andforeignhazardousmaterialandhazardouswasteregulationsunlesswaivedinforeignports.MastersofNDRF/RRFshipsshallconformtoUSCGandEnvironmentalProtectionAgency(EPA)lawsandregulationswhereforeignregulationsarelessstringent.4.2.2General:Providepersonnelresourceswithadequateenvironmentaltrainingtoaccomplishthefunctionaltasksanticipated.ThisincludesthePortEngineeringstaff,shipmanagersupervisorystafforstaffpersonnel,orship'screw.TheShipManagershalltakeallprudentactionstopreventviolationsoflaw.Violationsoflawwillbereportedtotheappropriateenforcementagencyforcivilorcriminalprosecution.J4,3,374.2.3PolicyDirectives:Develop,andexecuteprograms,policies,andprocedurestoensureproperexecutionofpollutionpreventionmeasuresinaccordancewithapplicableregulatoryrequirements.J4,3,384.2.3.1IncorporatetheMaritimeAdministrationprovideddirectives(VesselResponsePlan/ShipboardOilPollutionEmergencyPlanVRP/NTVRP/SOPEP)intoShipManagerprograms,policies,andproceduresandpromulgateasnecessary.AdviseCOTRandMAR612ofanyconflictingguidanceordeficiencies.CarryouttheprocedurescontainedthereinwiththeVRPandNTVRP/SOPEPand,whenspecifiedintheactivationorder,COMSCINST5090.1BCH1(AllRRFShips),COMSCINST5090.5CH1(Tankers)andCOMSCINST5090.6CH1(NonTankers.)Copiesofeachofthesedocumentsarecontainedinthestandardadministrativeyellowcabinet.ShipManagersdesiringcopiesforcorporateofficeretentionmustreproducethemattheirexpense.ItisimperativethatShipManagerandShipManageremployeesbeawareofthelawsandprogramsforabatingandcontrollingthereleaseofharmfulpollutants.Forspillsofanysize,immediatelynotifytheMaritimeAdministrationCOTR(orSOMOintheCOTR'sabsence)andMAR612whomaintainstheMaritimeAdministrationoilpollutioninsurancepolicy.J4,3,384.2.3.2OilSpillTheMaritimeAdministrationmaintainsanoilpollutioninsurancecontractforRRFvessels.Forspillsrequiringtheservicesofaresponseteam,contactthefollowingMaritimeAdministrationpersonnelinorder:" YourAreaDivisionSOMOwhoisaQIwithestimatedcleanupcost(upto$250,000)" AndyJordan(COTR)2023665071(costsover$250,000)" GeneMagee(ACOTR)2023665073(costsover$250,000ifAndyisnotavailable).Forspillsrequiringaresponseteam,phoneyourAreaDivisionCOTRandsendanemailmessagetoAdrian.Jordan@dot.gov.4.2.4EnvironmentallyRelatedResearch:RRFvesselsmayoccasionallybeusedforenvironmentalresearchbyothergovernmentalorganizations.BeresponsiveandflexibleduringresearchconductedbyMaritimeAdministrationapprovedsources.



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4.2.5HazardousMaterials(HAZMAT):Theterm"hazardousmaterial",asusedinthissection,isasdefinedforhazardouschemicalsin29CFR1910.1200,theU.S.(OSHA)HazardCommunicationStandard,andtheEmergencyPlanningandCommunity'sRightToKnowAct.NoRRFshipshalltransfer(donate)hazardousmaterialsorhazardouswastetoanyprivatesector,stateorlocal/cityagency.4.2.5.1HazardousMaterialAsbestosTheEPAhasdeterminedthatasbestosisahazardousairpollutant.Allpersonsarecautionedthatasbestosmaybefoundonpipes,ducts,boilers,tanks,reactors,turbines,orstructuralmembers,engineexhausts,etc.,orintheholdsorcompartmentsofthevesselstobemanaged.4.2.5.2HAZMATTraining:ProvidepersonnelresourceswithadequateHAZMATenvironmentaltrainingtoaccomplishthefunctionaltasksanticipated.J4,3,394.2.5.2.1GroupEnvironmentalTraining:Provideshipandshoresidepersonnelasdirectedviataskordertoattendperiodicboomingdemonstration(s)inconnectionwithHAZWOPERrefreshermaterials.4.2.6TE1Section19:TheMaritimeAdministrationpolicy,proceduresanddirectivesinvolvingenvironmentalconcernsareprovidedinTE1Section19.ShipManagersshallincorporateMaritimeAdministrationprovideddirectivesintoShipManagerprograms,policies,andproceduresandpromulgateasnecessary.AdviseCOTRofanyconflictingguidance,ordeficiencies.J4,3,404.2.7MaterialSafetyDataSheets(MSDS):Developandexecuteprograms,policiesandproceduresforreceiving,handling,inventoryingandreporting,MaterialSafetyDataSheet(MSDS)labeling,maintainingMSDSlabelsinreadableconditionduringloading/unloading,propersecuringandstowageofhazardousmaterialstotheship(s)inallPhasesincludingthemaintenanceandappropriatefilingofassociatedrecords.J4,3,414.2.8MinimumHAZMATDuringRetention:MaintainminimalamountsofHAZMATonboardRRFvesselsduringallphasesandthisHAZMATwillbeproperlylabeled,andhandled.Additionalgeneralguidanceincludes:a)RetainedHAZMATshallhaveashelflifeoftwo(2)yearsormore.b)AllshipsenteringtheNDRFwillbeinspectedbyNDRFrepresentative.c)StowagelocationsforallHAZMAT,solvents,andchemicalswillbedirectedbyCOTR.J4,3,424.2.9DisposalofHAZMAT:ShipManagersshalldevelop,manage,andexecuteprograms,policies,andprocedurestoensurethelawfuldisposalofHAZMATincludingtheretentionofassociatedrecords.J4,3,424.2.9.1TheU.S.EnvironmentalProtectionAgency(EPA)nowrequiresallgeneratorstouseanewshippingdocumentfortransportinghazardouswasteoffsite,offship,etc.ThenewshippingdocumentknownasaUniformHazardousWasteManifestbecamearequirementonSeptember5,2006.Theoldformscannolongerbeusedbygenerators,transportersandtreatmentdisposalfacilities.ToobtaintheformgotoEPA.Gov.OnceintheEPAwebsite,lookfor"LawsandRegulations"andthen"SearchourRegulations,Agendas&Plans"orgotoasearchboxandtypeUniformHazardousWasteManifest,effectiveSept5,2006.Note:EPA,likeotherGovernmentagencies,changestheappearanceofitswebsiteonaregularbasis.Findingthisformmaytakesomeperseverance.4.2.10AirTesting:ShipManagerswithROScrewsshalldevelop,manage,andexecuteprogramsfortheirenvironmentaltrainingandsafetyincludingambientairbaselinetesting;orientations;drillsasfirst



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responderstovariousemergenciesincluding,butnotlimitedtofire,oilspills,orhealth.ShipManagerswillmaintainallassociatedpersonnelrecords.4.2.11WasteManagementandControl:InaccordancewithAnnexVofMARPOL73/78and33CFR151.51through151.77andindustrybestpractices,develop,manage,executeandmonitortheMaster'sexecutionofbothanindividualshipboardsolidwastemanagementplanandashipboardrecyclingplan,whichminimizestheuseofplasticsduringallPhases;andaddressesthecollection,processing,storinganddisposalofgarbageormedicalwasteduringactivation,operation,anddeactivation.Ifapplicable,addressexecutionvariationduringPhaseMandvesselactivation.J4,1,12;J4,1,134.2.12EnvironmentalResponsibilitiesDuringShipRepairAvailabilities:TheShipManagershalldevelopprograms,policy,andplansfortheidentificationanddisposalofanyunused,orunidentifiedHAZMATorHAZMATwithanexpiredshelflife,duringrepairavailabilities.TheShipManagershalladdress,asapplicable,two(2)scenariosinthedevelopmentofitsshipworksolicitation:1.theremovalofwastegeneratedduringvesseloperations.Onlyuponwrittendirection(noverbalpermitted)fromtheCOTR,theShipManagerisresponsibletoobtainallappropriateEPAIdentificationNumbersandpermitsand/orstate/localequivalenttotracktheremovalofthiswaste.Thesenumbersshallbeprovidedtotherepairfacility.Therepairfacilityshallpriceandaccomplishtheremovalofthiswasteinaccordancewithallapplicablelawsandregulations.2.theremovalofwastegeneratedduringtherepair,bytherepairfacility.ShipManagersshallrequirethattherepairfacility:a)complieswithallapplicablefederal,state,andlocalenvironmentallawsandregulationsb)addressestheuseofproperlylicensed(permitted)transportersandstorage,treatment,disposalfacilitiesandprovidesasadeliverablepriortothecommencementofwork:c)photostaticcopiesofallrequiredEPAidentificationnumberspermitsand/orlicensesandorstate/localequivalentd)acopyofitswasteremovalplans,andanyotherplansandprogramsrelatedtotherequiredworkTheShipManagershallensurethathissubcontractorpricesforandisresponsibleasthegeneratorofallhazardousandsolidwastethatresultsfromtheactivitiesofthesubcontractorunderthesubcontract.TheShipManagershallprovidecopiesofalldocumentationofworkperformedtotheCOTRorhisrepresentativepertainingtosampling,analysis,storage,transportationanddisposalofallhazardous,industrial,andspecialwastesgeneratedfromworkresultingfromasubcontract.ShipManagersmustbeknowledgeableintheregulationsthatpertaintovesseloperationsandshipyard/repairactivitiesandensurethattheseregulationsarecompliedwith.QuestionsregardingthissectionshallbeforwardedtoMAR611whowillcoordinatewithMAR820andprovideguidance.J4,1,144.3Security



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4.3.1General.Owners(TheMaritimeAdministration)andoperators(ShipManagers)havetheprimaryresponsibilityforensuringthephysicalsecurityandsafetyofvessels.TheMaritimeAdministrationandShipManagersshallworktogethertodevelopacomprehensivenationalprogramforresponsetoavarietyofsecurityconditionsbaseduponhomelandsecuritylevels.4.3.2InternalSecurity:Provideresources,programsandprocedurestoprovideroutineinternalsecurityforROSvessels24/7.Routineinternalsecurityinvolvesrespondingtovesselalarms;maintainingoperationalshipboardequipment;andthepreventionofunauthorizedpersonnelfromvesselentry.Thevesselmustbemanned24/7bysomeonewhocanproperlyrespondtoafire,securitybreach,orequipmentfailure.J4,3,1054.3.2.1InternalSecurityIncludes:thegangway/gateguards,guardshackswhenthesearenotsuppliedbyotheragencies/entities.(Forexample,theCAPETberthsinHouston,thePortprovidestheGateguards,butinCharlestontheShipManagerprovidesthegate/rampguardsatthepiers.SpecificdirectionmaybeobtainedfromtheMaritimeAdministrationCOTRorMAR612.4.3.2.2ForPACIFICCOLLECTORandPACIFICTRACKERadditionalsecuritymeasuresaredefinedbytheSponsorandwillbereimbursable.4.3.3"Heightenedsecurity"willbeasdirectedbytheMaritimeAdministrationviatheCOTRandisreimbursable.HeightenedsecurityisanticipatedonlyduringHomelandSecurityassessmentcodesoforangeandredandmayincludearmedguardsfrommilitary,private,ornonShipManagercontractsources.4.3.4TheMaritimeAdministration,asavesselowner,complieswiththeMaritimeSecurityActof2002,theInternationalShipandPortSecurity(ISPS)Code,andsubsequentUSCGregulationsandrequiresitsShipManagerstoexecutethispolicy.4.3.4.1IdentificationofCompany/VesselSecurityOfficers.ProvideinRMSthenameandcontactdatafortheCompanySecurityOfficer(s)(ISPSCodePartA1.3paragraph11)andindividualVessel/ShipSecurityOfficerone(1)pership(ISPScodePartA1.3paragraph12).Itisstronglysuggestedthatthepropertycustodianforweapons/ammunitionandforceprotectionATOshouldalsobetheShipSecurityOfficer,althoughtheymaybeseparatepeople.Note:ServicesofCompanysecurityofficershouldbeproratedamongallshipsmanagedbytheShipManagerandincludedinGandA.TheShipSecurityOfficershallbeincludedinthefixedprice.J4,1,45;J4,1,474.3.4.2VesselandLayberthSecurityRiskAssessments:Conductperiodicsecurityriskmanagementassessmentsforbothvessel(ISPSCodePartA1.3paragraph8,ISPSCodePartBandUSCGNVIC1002),andifapplicable,theoutport(wharf/pierandanyareawhichtheVesselSecurityOfficerdeterminesmayposeasecurityrisk).PerformanannualsecurityauditoftheVesselSecurityPlanforeachvesselinaccordancewithISPSandsubsequentUSCGregulations.J4,1,484.3.4.2.1Baselinesecurityassessmentofvesselinternalspaces.AfterNTP,theMaritimeAdministrationCOTR/ShipManagerrepresentativeshallconductajointbaselineassessmentofsecurityconsistingofajointinspectionofallstorageareastoensurethatallstorerooms,cages,sparepartboxes,etc.arelocked,sealed,orotherwisesecured.AjointsecuritystatementindicatingcompletionoftheinspectionsandcertifyingtheconditionofthesecuredspacesshallbepreparedbytheShipManagerrepresentativeandprovidedtotheMaritimeAdministration.(seeSectionC.2.7.1)



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4.3.4.3InternationalShipandPortSecurity(ISPS)SecurityPlan:TheShipManagerwillbeprovidedacopyoftheUSCGapprovedISPSSecurityPlaninaccordancewithISPS(PartASection9.4andPartBSection9)andtheMaritimeTransportationSecurityActof2002.TheShipManagerwillreviewandresubmitthisplantotheUSCG.{Note:ifUSCGestablishesashorterrequiredtimeframeforthisdeliverable,theShipManagerwillbeadvisedbytheCOTR.Atthetimeofpublication,ruleshavenotyetbeenestablishedforthetransferofthisdocument.}IMOrequiresthatauditsandinspectionsbeconductedtoformallyassesstheeffectivenessoftheISPSSecurityPlan.(seealsoSectionC.1.5).J4,1,514.3.5Reports:Maintain,viatheCompanySecurityOfficer,theContinuousSynopsisRecordinaccordancewithISPS,(ChapterXI1Regulation5andChapterXI2)andshallreportsecurityincidentsinaccordancewithISPSPartAparagraph12.2.8.Ifrequiredforpublicvessels,theMaritimeAdministration(MAR612)willperformtheinitialapplication.J4,1,494.3.6ExteriorSecurityDrills:ConductbothshoresideandwatersidesecuritydrillsinaccordancewithISPS(PartAparagraph13.4)andthevesselsecurityplan.J4,3,1064.3.7TheMaritimeAdministrationSecurityDirectives:IncorporatethefollowingMaritimeAdministrationsecuritydirectivesintosecurityproceduresagainstterrorism,hostagesituations,demonstrations,stowaways,sabotage,piracy,andhostileactsatanytimeandespeciallyinareaswhereincidentsarelikelytooccur:" Postvisiblesign(s)"Governmentownedvessel.Restrictedarea.Nosolicitation.Nounauthorizedvisitors."" RRFvesselsdonotcarryspouses,dependents,friendsorguestsofeitherthecreworDOT/DODpersonnel.Inspecialcircumstances,theMaritimeAdministrationHQsMAR610,maywaivethisrequirementforspecificevents." OfficialvisitorsSeeTE1Section2." NonofficialvisitorsmustsignaWaiverofResponsibilityforInjury,AccidentsorIllnessoccurringwhileonboardthevesselandhavethewaiverapprovedbytheDirector,OfficeofShipOperationspriortovisitingthevessel.NonofficialvisitorsarenotauthorizedtoremainovernightonboardanyRRFvessel.TheDirector,OfficeofShipOperationsontheoccasionofceremonialeventsorotheractivitiesonboardRRFvesselsmayauthorizeexceptions." SinceRRFvesselsarepublicvessels,theyshallnotbeusedforcommercialpurposesorpersonalprofit.Anysuchuseorattemptedusewillresultindisciplinaryaction." Shipslifeboatsshallnotbeusedforliberty,orrecreation." ReportanybreachofsecurityonanyGovernmentproperty(leasedorowned)toCOTRandFleetsuperintendent(ifapplicable)." ExecutetheShipManager'sPhysicalSecurityPlan,andBombThreatResponsePlan." Determinethreatlevelandprovideforgangwaysecurity,extrawatchstanders,rovingpatrols,orrequestoutside(nonship'sforce)assistance,upondirectionofCOTR.



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" PositivesecuritycontrolofentranceintoanRRFshipisrequiredatalltimesinallphases.Avisitorlogshallbemaintainedenteringthetimeofarrival/departure,nameofperson,andreasonforvisit.Thisincludesvendors.Theseniordeckofficershallauthorizetheinspectionofallpersonsandmaterialscomingonboardandensurethereareproceduresinplacetosummonadditionalassistance.Personnelnotassignedtothevesselshallpresentidentification." TheseniordeckofficershallensuretheWatchStandingMate,whenutilized,understandshis/herresponsibilitieswithrespecttophysicalsecurityofthevesselevenwhenmilitarypersonnelarepresent.WatchstandingMatemustbefamiliarwithstandingorders,andbefamiliarwithemergencyprocedurestosummonassistanceaswellastoreportthreatstoproperauthorities." Takeanyactionwithinhis/herauthorityandcapabilitytopreventorminimizelossordamagetoship/cargofromtheft,espionage,sabotage,terrorism,andothercriminalactivities." UsetheresourcesprovidedbyNavyoperationalcommanders,hostnationorothersourcestoenhancethesecurityoftheship." Theseniordeckofficershallmaintainsignaturecustodyrecord

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