Citizen’s Charter No. 01
Name of Office : Mines Safety Environment Social Development Division Mines and Geosciences Bureau Region -XII Frontline Services : Authority to Install Mechanical Equipment (Section 63 RA 7942/Section 3(b1) to 08,Section 4 (XII Page 101 of DAO 2000-11) Schedule of Availability of Service: Monday – Friday 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : Mining Companies Total Number of Hours/Days : 6 days 4 hours How to Avail of the Service
No. CUSTOMER ACTIVITY
MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION
DURATION DOCUMENTARY REQUIREMENTS
AMOUNT OF FEES
1
Tanambae Macabuat Records Receiving
Dimple T. Macagba ORD Secretary
30 minutes 1. Location Plan 2. General Layout Plan 3. Plan Elevation (longitude & Traverse) 4. Piping Plan in isometric drawing 5. Detailed plans of foundation and support 6. Detailed construction and working plans of boilers and pressure vessels 7. Machinery list (tabulated form) 8. Flow Sheet (If processing manufacturing/operating
2 Submit written application
Review and endorses application to the Chief
MSESDD .
Constancio A. Paye, Jr.
Regional Director
30 minutes
Dimple T. Macagba
ORD Secretary
3 Recieves and checks the compliance of procedural
requirements
Rolando Mendoza MSESDD Receiving
Sabrawi Pangcoga MSESDD Action Officer
Efren B. Carido Chief MSESDD
1 hour
4 If complete , prepares order of payment
Sabrawi Pangcoga MSESDD Action Officer
30 minutes
5 Pays required fee
Receives payment and Issue Official receipt
Norjana Solaiman Cashier
30 minutes Php 500/plan (Section
1.13.10,DAI 2005-08)
6 Evaluates substantial compliance of
application; Process authority to install
mechanical equipment and prepares communication
Sabrawi Pangcoga MSESDD Action Officer
5 days
7 Final evaluation and endorsement of initialed authority to install to the
Regional Director
Sabrawi Pangcoga MSESDD Action Officer
Efren B. Carido Chief MSESDD
1 day
8
Reviews and signs authority to install mechanical equipment and endorsement letter
Constancio A. Paye, Jr.
Regional Director
30 minutes
9 Records/releases the authority to install mechanical
equipment
Ma. Lyn E. Gimenez Records Officer
30 minutes
Citizen’s Charter No. 02
Name of Office : Mine Management Division Mines and Geosciences Bureau Region -XII Frontline Services : Transfer or Assignment of Exploration Permit Application (Section 19-A of DENR Adm. Order No. 2010-21) Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. Who May Avail of the Service : Mining Applicant Total Number of Hours/Days : 32 days 21 hours and 30 mins. Mandatory Requirements: (For Assignee or Transferee) 1. Letter request for the transfer or assignment of exploration permit application; 2. Deed of Assignment or Transfer of mining rights. 3. Secretary ‘s Certificate attesting to a board resolution for the transfer or assignment of mining rights 4. Location map/sketch plan of the proposed permit area subject for assignment or transfer showing its geographic coordinates/meridional block(s) and
boundaries in relation to major environmental features and other projects using a National Mapping and Resource Information Authority (NAMRIA ) topographic map in a scale of 1:50,000 duly prepared ,signed and sealed by deputized Geodetic Engineer;
5. Two-year Exploration Work Program (MGB Form No. 5-4) duly prepared, signed and sealed by a licensing Mining Engineer or Geologist; 6. Two-year Environmental Work Program ( MGB Form No. 16-1A) duly prepared ,signed and sealed by a licensed Mining Engineer or Geologist; 7. Proof of technical competence ,including ,among others, curricula vitae and track records in exploration and environmental management of the technical
personnel who shall undertake the activities in accordance with the submitted Exploration Work Program; 8. Proof of Financial capability to undertake the Exploration Work Program, such as the following:
a. For an individual- Copy of income tax return for the preceding year and proof of bank depositor credit line in the amount of at least Two Million Five Hundred Thousand Pesos (PhP2,500,000.00) and
b. For a corporation, partnership, association or cooperative –Latest audited financial statement and where applicable. Annual Reports for the preceding year, credit line(s) bank guarantee(s) and /or similar negotiable instrument
9. Photocopy of Articles of Incorporation/Partnership/Association, By- Laws and Certificate of Registration ,duly certified by the Securities and Exchange Commission (SEC) or authorized Government agency(ies) concerned, for a corporation ,partnership ,association or cooperative , or Certification from the Bureau/regional Office concerned that said documents are duly registered in that Office (Note: Authorized capital PhP 100M;Paid –up Capital PhP6.25); and
10. Affidavit of undertaking pursuant to DENR Memorandum Order (DMO) No. 99-10, as amended for a corporation, partnership ,association or cooperative
How to Avail the Service
No. CUSTOMER ACTIVITY
MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION
DURATION AMOUNT OF FEES
1 Submit letter request to MGB XII
Receives letter request application for RST and forward documents to ORD
Tanambae Macabuat Records Receiving
Dimple T. Macagba ORD Secretary
30 minutes
2 Evaluates request and endorses to MMD for appropriate action
Constancio A. Paye,Jr. Regional Director
Dimple T. Macagba ORD Secretary
30 minutes
3
Logging/receiving/endorsement to MMD Chief for appropriate action
Artemio Acosta MCE II
30 minutes
4 Reviews the letter request including its attachments and endorses to MCE for thorough evaluation of the documents submitted
Hernani G. Abdon Chief MMD
1 hour
5 Evaluation of all instruments/documents submitted by the applicant/client
Artemio Acosta MCE II
Danilo Matas
MCE II/OIC MTES
2 days
6 *Applicants submits the necessary documents if necessary and payments of the required fee
Advise/Inform the applicant/client of the result of the evaluation including the registration of registrable instruments/documents and payment of assignment/transfer fee
Artemio Acosta MCE II
Danilo Matas
MCE II/OIC MTES
30 days
8 Signing of the Order of Payment Issuance of Official Receipt
Jeffrey Padilla Accountant
Norjana Solaiman Cashier
30 minutes
9 *Payment of transfer fees and registrable instruments
Payment of required fee
Jeffrey Padilla Accountant
30 minutes Transfer or Assignment Fee PhP 10.00/hectare or a fraction there of but not less than PhP 25,000.00/transfer (Section 1.1 6b of DENR Adm. Order No. 2005-08)
Norjana Solaiman
Cashier
10 Effect the registration of registrable instruments/documents Drafting the Order of Transfer/Assignment
Artemio Acosta MCE II
Hernani G. Abdon Chief MMD
Constancio A. Paye Regional Director
Ali Pantao Legal
8 hours 8 hours
11 Review and final comments of the draft order
Constancio A. Paye Regional Director
4 hours
12 Issuance of the Order of Transfer/Assignment and Affixing of initials
Hernani G. Abdon Chief MMD
Ali Pantao
Legal
1 hour
13 Signing the Order of Transfer/Assignment
Constancio A. Paye Regional Director
30 minutes
14
Recording and Releasing
Dimple T. Macagba ORD Secretary
Ma. Lyn Gimenez Record Releasing
30 minutes
*Subject to applicant’s compliance
Citizen’s Charter No. 03
Name of Office : Geological Survey Division Mines and Geosciences Bureau Region -XII Frontline Services : Request for Geological Site Scoping (GSS) DAO 2000-28 (Pre-requisite of GGA Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : General Public Total Number of Hours/Days : 8 Days 3 hours. 30 mins.
How to Avail the Service
No. CUSTOMER ACTIVITY MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION
DURATION DOCUMENTARY REQUIREMENTS
AMOUNT OF FEES
1 Submits Letter Request •Receives and records letter
request and forwards documents to ORD
•Evaluates and endorses to
GSD
Tanambae Macabuat Records Receiving
Dimple T. Macagba ORD Secretary
Constancio A. Paye Regional Director
30 minutes
2 a. Personal
Meets with Geologist/Technical Staff
•Assigned Geologist/Technical
Staff
•Geologist/Technical Staff
discusses & arranges
schedule for the conduct of
GSS and issues order of
payment in two (2) copies.
Jaime G. Flores
Chief, GSD
Melvin C. Sebua
Ariel Austin A. Acosta
Princess Danielle B. Matas
Geologist/ Technical Staff,
GSD
•2 hours
30 minutes
b. Letter
Prepares response letter to the client with the attached order of Payment in two (2) copies
3
Pays the Fees
Accepts payment and issues Official Receipt (OR)
Norjana Solaiman Cashier
30 minutes
6,000
4 Submits Order of Payment duplicate to GSD
Conducts Geological Site Scoping
Melvin C. Sebua
Princess Danielle B. Matas
Ariel Austin A. Acosta
Geologist /GSD Staff
3 days (within the provincial
area
5 Prepares/ signs GSS Report
Melvin Sebua
Princess Matas
Ariel Acosta Geologist /GSD Staff
5 days
Citizen’s Charter No. 04
Name of Office : Finance Administrative Division Mines and Geosciences Bureau Region -XII Frontline Services : Reimbursement of Travelling Expenses Voucher Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : Internal Client Total Number of Hours/ Days : 14 Hours How to Avail the Service
No. CUSTOMER ACTIVITY MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION
DURATION DOCUMENTARY REQUIREMENTS
AMOUNT OF FEES
1 Submits documents
•Receives and Pre-examine completeness of documents attached.
•If complete ,records to log-book Release to Budget Unit for OBR
•If incomplete ,return to claimant
Salimah Rimbang Finance Section
30 minutes
1.Reim8bursement Voucher 2. Special Order 3. Approved Travel Order 4.Approved Itinerary of Travel 5. Appendix B 6.Certificate of Appearance 7. Plane Tickets , Boarding Pass, Terminal Fee, Bus ,Tickets, etc. 8. Official Reciepts
2 •Preparation of Obligation Request Form
Bolawan D. Hassan
Budget Unit
1 hours
3
Checks fund availability and approves availability of funds in
Obligation Request Slip
Jeffrey C. Padilla
OIC- Budget Unit
2 hours
4 Releases for Accounting Unit
Bolawan D. Hassan Budget Unit
1 hour
5 Processes documents as to completeness of documents, proper
computation ,etc.
Ermelyn J. Celindro Accounting Unit
2 hours
6
7
Reviews Examines, and approves cash availability, legality of claims
Jeffrey C. Padilla Accountant
2 hours
Double Checks signatures in attachments and follow up signature for portion not signed Release documents to ORD for approval of payment
Salimah Rimbang Finance Section
30 minutes
8 Approves payment Releases to Cashier Unit
Constancio A. Paye Jr.
Regional Director
Dimple T. Macagba RD Secretary
2 hours
9 Issues checks
Forwards to Accounting Unit for
recording
Jalilah Marohom Cashier Receiving Clerk
Norjanah Solaiman Cashier
2 hours
10 Record transaction,JEV
Feyza Mae P. Vinson
Finance Section
1 hour