Nash-Rocky Mount Public School System Student Registration and Welcome Centers 2012/13...

Nash-Rocky Mount Public School System

Student Registration and

Welcome Centers2012/13

Administrative Leadership RetreatAugust 1-2, 2012


F

Registration begins August 1 Eastern Region---Johnson Annex

Central Region---Tar River Academy (WL Greene Campus) Western Region---Spaulding/Migrant Center


Student Registration and Welcome Center

Eastern Region

Johnson Elementary

Baskerville

Benvenue

Englewood

Johnson

PopeWilliford

Winstead

Edwards Middle

Parker Middle

Data Managers: 5



Central Region WL Greene

School

Cedar Grove

Coopers

Hubbard

Nashville

Red Oak Elem

Swift Creek

Nash Central Middle

Red Oak Middle

Tar River Academy

Data Managers: 5



Western Region

Migrant Center

Bailey

Middlesex

Spring Hope

Southern Nash Middle

Data Managers: 3


Center Design and Logistics Center Room

East: Room 303

Central: Room 201

West: Room 203 Parent Reception Room

East: Room 304Central: Room 200West: Media Center

Operational Hours: 7:30 a.m. – 5:00 p.m.


Registration Process

New Student Grades KI - 8

Report to Student Registration &

Welcome Center

New Student

• Complete Enrollment Packet

• Obtain Official Registration Ticket (to be presented at school)

New Student

• Report to the assigned school to obtain homeroom assignment and class schedule

• Start School on Registration Day!

New Student


Registration Process

In-District Transfer Student Grades KI - 8

•Complete the withdrawal process at "leaving" school

•Obtain a copy of official withdrawal document

In-District Transfer Student

Report to Student Registration and Welcome Center


•Complete Enrollment Packet

•Obtain Official Registration Ticket (to be presented at school)


• Report to the assigned school to obtain homeroom assignment and class schedule

•Start School on Registration Day!



Registration/Enrollment Packet Uniform District-Wide

Includes Spanish translations Electronic Formats (select forms)

Contents Registration Checklist Enrollment Form Residency Verification Form Home Language Survey Residency Questionnaire Student Health History Form Migrant Education Program Occupational Survey Student Acceptable Use Agreement Student Model Release Form Uniforms Information Sheet School Calendar

*Kindergarten Forms will be addendums to packets. F/R Applications—included after the first day of school*


Other Registration Related Documents….

Student Registration Ticket Center > Parent > School > Homeroom & Schedule Created

Student Schedule Add / Change Form School > Center > Schedule and Homeroom Entered


The Withdrawal Process

Takes Place at Sending School…

Required NCWISE Withdrawal Documents

Student Withdrawal / Record Transfer Form

Student Withdrawal / Grades In Progress Form

Last Report Card (Grades 3-8 only)


Requesting Records

In-District Transfers

NRMPS School > NRMPS School

New Transfers (from outside the district)

Center > “Leaving School” > Center > NRMPS School

New District-Wide Form--- Student Records Request


Data Manager Responsibilities and General Tasks Greet Parents and Assist with Registration Admit/Enroll & Withdraw Students Process Free & Reduced Lunch Applications Maintain Entry/Withdrawal Logs Process Records eSIS Data Entry and Updates… Testing, Immunizations, Homeless, 504, Homebound, Manage Marks, Discipline, etc.. Provide Temporary Bus Assignments Process and Maintain School/Student Schedules Collaborate with School Staff Produce and Provide Quality Data Be Customer Friendly! Be a Team Player!


Team Lead Responsibilities Data Manager tasks Coordinate and lead center-based tasks and activities Ensure coverage of data management tasks (backup procedures) Field all e-mails generated to the Center’s e-mail account Serve as Tier 1 support Direct liaison between the Center and CO Schedule Center meetings, as necessary, to address processes, training needs, etc. Oversee inventory of materials and supplies Review monthly PMRs for schools Submit center-based E/W Logs Review and manage data manager timesheets Ensure coverage during Center operation hours


School-Level Transition Designate staff to handle the following:

Basic Demographic Changes (Parent & Emergency Contacts) Check-In/Check-Out Attendance Changes Withdrawal Process School Records Requests TAM (Grades) Support Completion of Registration Process

Homeroom Assignments and Class Schedules (Not NCWISE entry) Other Needed Forms (Emergency Cards, etc.)

ConnectED Calls Report Card Pick-Up Discipline Data Entry

Request data manager to attend school meetings, as necessary


Who’s On Deck?


Eastern Region

DS Johnson

Hilda Taylor (Team Lead)

Benvenue ES

Samantha Evans

Williford ESWinstead Avenue ES

Leslie Gamble

Johnson ESPope ES

Marissa Brake

Baskerville ESEnglewood ES

Laura Jacobs

Edwards MSParker MS

Central Region

Tar River Academy (WL Greene Campus)

Christa McClain (Team Lead)

Nash Central MS Tar River Academy

Cathy Denton

Coopers ESRed Oak ES

Wanda Johnson

Cedar Grove ESNashville ES

Mildred Ricks

Red Oak MS

Aljeana Whitaker

Hubbard ESSwift Creek ES


Western Region

Spaulding/Migrant Center

Jeannine Trimmer (Team Lead)

Bailey ES

Jackie Brown

Middlesex ESSpring Hope ES

Kaye Woods

Southern Nash MS


Keeping a Flow of Communication ConnectEd

NRMPS Website

EdTV (Channel 3) and WHIG-TV

School Message Boards

Progress Reports /Report Cards/Other School Correspondence

Posters at Local Establishments

(Wal-Mart, Target, Golden East Mall, DSS, Churches, etc.)


Model Evaluation / Improvements &

Other NCWISE Related Issues

Standardized Processes Design Concept Communications to Staff, Parents and

Community PowerSchool Parent Assistant


Forms Review and

Questions?

2012-2013ACADEMIC RETREAT

Accountability and Testing

Schedule

MONTH ASSESSMENT

OCTOBER

DECEMBER

JANUARY

FEBRUARY

MARCH

APRIL

MAY

JUNE

EXPLORE: All students in Grade 8PLAN: All students in Grade 10WorkKeys: First semester graduates in CTE completer coursesFirst Semester X2 Ready EOC (online)First Semester ECHS Ready EOC (online)First Semester Ready EOC (online)

ACCESS for ELLS® opens

WorkKeys: Second semester graduates in CTE completer coursesACT: All students in Grade 11NAEP: All students at EMS and SNMS in Grade 8ACCESS for ELLS®

closes

NC X1 EOG/EOC Windows Open

Second Semester Ready EOC (online)

Second Semester ECHS Ready EOC (online)Second Semester X2 Ready EOC (online)X2 Ready EOG (online)Ready EOG Science (online)Ready EOG

What is different this year?

EXPLORE will be given to all Grade 8 EOC

Common Core Math I English 2 Biology

HS OCS will take the X2 Ready EOC Online !:

All EOC All X2 Science

NO RETEST Scores NOT returned until late fall of 2013 (A 25% EOC 100 point conversion score will be provided)

New Reporting Model based on ESEA Waiver

Questions?

Contact Information

Director of Accountability and Data Analysis Robin Griffin – 462-2802

Director of Testing Julie Molique – 451-2874

Director of Student Information Lisa Ballance – 462-2498

Accountability and Information Management Support Rod Whitley – 462-2824


Department of Student Support

LeRoy Hartsfield – Assistant Superintendent of Student Support Services – 462-2858 Anita Moore – Administrative Assistant – 462-2858 Dr. Amy Rogers – Director of Student Support Services – 462-2855 Donna Dougherty – Director of Disciplinary Review and School Safety – 462-2519 Robin Griffin – Director of Accountability and Data Analysis – 462-2802 Lisa Ballance – Director of Student Information – 462-2498 Julie Molique – Director of Testing – 451-2874 Angela Miller – Director of Athletic Activities / Student Assignment – 462-2537 Paula Battle – Coordinator of Parent Outreach / Community Involvement – 462-2528 Carol Eatman – Coordinator of Student Health Services / Staff Wellness – 462-2825 Rhonda Reid – Coordinator of At-Risk Programs – 462-2850 Rosemary Mitchell – Substance Abuse Counselor – 937-9079 Rod Whitley – Accountability and Information Management Support – 462-2824

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