National Aeronautics and Space Administration Mission Integration Contract 1 International Space...

National Aeronautics and Space Administration

Mission Integration Contract1

International Space Station (ISS) Mission Integration Contract (MIC)

Pre-proposal Conference

Monday, November 9, 2009

John

son

Spa

ce C

ente

r



• Welcome - 9:00 a.m.o BG/Jenny Arkinson, Contract Specialist

• Opening Remarks – 9:05 a.m.o BA/Jeff Cullen, Deputy Director, JSC Office of Procurement o OC/Charlene Gilbert, ISS MIC SEB Chair

• Procurement Overview – 9:20 a.m.o BG/Jenny Arkinson, Contract Specialist

• Draft RFP Highlights – 9:30 p.m.o BG/Jenny Arkinson, Contract Specialist

• Pricing Instructions – 10:30 a.m.o BD/Roberto Perez, Pricing Analyst

• Safety and Health – 11:15 a.m.o OC/Charlene Gilbert, ISS MIC SEB Chair

• Closing Remarks – 11:30 a.m.o BG/Jenny Arkinson, Contract Specialist

Agenda



Safety and Administrative Information

Fire Exits

Fire Exit

Fire Exit

Restrooms

• Cell phones and pagers should be in the “off” or “vibrate” setting

• Restrooms can be found in the hallway outside this ballroom

• Fire exits are the front entrance and side exit doors. In the event of a fire, you must move at least 75 ft away from the building.



Disclaimer

• These slides are not to be interpreted as a comprehensive description of the requirements in the Draft Request For Proposal (RFP)

• To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation will govern



Opening Remarks

Jeff CullenDeputy Director, JSC Office of Procurement



Opening Remarks

Charlene GilbertISS MIC SEB Chair



SOURCE SELECTION AUTHORITYKirk Shireman(OA)

SEB Voting MembersCharlene Gilbert, Chair (OC)

Jenny Arkinson, Contract Specialist (BG)Brian Dyer (OA)

Sophia LeCour (OX)

Jenny Arkinson, Recorder (BG)

Source Evaluation Board



Background

• The purpose of this Pre-proposal Conference is:– To help Industry understand the Government’s requirements and

objectives pertaining to the Draft Request For Proposal (RFP) NNJ09ZBG002R for the International Space Station (ISS) Program Mission Integration Contract (MIC) follow-on contract

– To promote competition on the MIC Follow-on acquisition for the ISS Program

– To encourage offerors to submit questions and comments in writing via the MIC acquisition website or in person during the Pre-proposal Conference no later than November 12, 2009. The Government will officially respond in writing to all questions submitted by posting them to NASA Acquisition Internet Service (NAIS) and the MIC acquisition websites.



• Verbal questions will be answered during the Pre-proposal Conference. Responses to verbal questions will not be considered official. The Government expects that verbal questions received from Industry will be followed up in writing.

• All questions will be collected in writing at the end of this presentation. Questions submitted in writing will be answered and posted to the MIC acquisition website and will be considered official responses.

• If a difference exists between verbal and written responses to questions, the written responses shall govern.

Responses to Questions



Pre-proposal Conference Remarks

• Topics covered today are not inclusive and potential offerors should not interpret their inclusion in this briefing as an indicator of importance to the Government

• Information provided today is to assist in the development of proposals; however, the Final RFP will take precedence

• Continue to monitor the NAIS http://procurement.nasa.gov and MIC acquisition http://procurement.jsc.nasa.gov/issmic websites for updates

• Official responses to written (e-mailed) questions will be posted to the MIC acquisition website and NAIS

• Final RFP release is planned for December 11, 2009 at which time the technical library will be frozen



Procurement Overview

Jenny ArkinsonRecorder & Contract Specialist



Contractual Highlights

• COMPETITION TYPE: Small Business Set-Aside

• CONTRACT TYPE: Firm-Fixed-Price and Indefinite-Delivery Indefinite-Quantity (IDIQ) using Fixed Rates

• PERIOD OF PERFORMANCE: Seven Years, Three MonthsBase Period (5 Years, 3 Months) 10/01/10 – 12/31/15Option One (1-year) 01/01/16 – 12/31/16Option Two (1-year) 01/01/17 – 12/31/17

• CONTRACT PHASE-IN: 95 Days prior to Contract Start



(OA-n)ISSP

Milestones PlanDraft RFP Release 10/22/2009Pre-proposal Conference 11/09/2009Draft RFP questions Due 11/12/2009Release Final RFP 12/11/2009Past Performance Proposal Due Date 01/28/2010Proposal Due Date 02/11/2010Contract Award 06/25/2010Phase-In 06/28/2010Contract Start 10/01/2010

Acquisition Milestones



Technical Library

• The Technical Library was posted October 22, 2009 to the MIC acquisition website @ http://procurement.jsc.nasa.gov/issmic

• In order to gain access to the ISS Mission Integration Contract (MIC) Follow-on technical library, please email the following information to the Contract Specialist to obtain a Password and IDo Full Company Name o Company Address o Point of Contact o Phone Number o IP Addresso Foreign Company (Yes/No) o CAGE Code



Installation Ombudsman:Melanie Saunders, Associate Director (Management)2101 NASA ParkwayBuilding 1, Room 817ETelephone Number: 281-483-0490Fax Number: 281-483-2200

Ombudsman (Clause II.A.27, NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution… If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman…”

Points of Contact



• Points of Contact: • Contracting Officer: Eric Schell, 281-244-6425• Contract Specialist: Jenny Arkinson, 281-244-0164

• Web Address: http://procurement.jsc.nasa.gov/issmico Click on the “Anonymous Questions to Contracting Officer” link to

submit a questiono The “Anonymous Questions to Contracting Officer” link will close

down after issuance of the Final RFP

Points of Contact



Draft RFP Highlights

Jenny ArkinsonContract Specialist



Draft RFP Highlights• Section A: Solicitation/Contract Form• Section B: Supplies or Services and Price/Costs• Section C: Statement of Work• Section D: Packaging and Marking• Section E: Inspection and Acceptance• Section F: Deliveries or Performance• Section G: Contract Administration Data• Section H: Special Contract Requirements• Section I: Contract Clauses• Section J: List of Attachments• Section K: Representations, Certifications and Other Statements of

Offerors• Section L: Instructions, Conditions and Notices to Offerors• Section M: Evaluation Factors for Award to Offerors



Draft RFP Highlights – Sections A & B

• Section A – Table of Contents• Offerors are to complete blocks 12 - 18 of the Standard Form 33

• Section B – Supplies or Services & Price/Costs• B.2 Contract Value

• This clause will be a summation of the Firm-Fixed-Price portions of the contract and the IDIQ not-to-exceed value

• Contract Guaranteed: Minimum: $ 2M Maximum: $200M

• B.3 Firm Fixed Price (Contract Phase In)• The contract phase-in period (95-day) is from June 28, 2010

through September 30, 2010

• The offerors shall provide the proposed fixed price amount for the phase-in period. The price must match Section L, Volume V Price Proposal.



Draft RFP Highlights – Section B

• Section B Supplies or Services & Price/Costs (continued)• B.4 Indefinite Delivery/Indefinite Quantity (IDIQ) Orders

• The offerors shall propose fully burdened fixed rates for labor categories proposed for the contract period of performance. The rates proposed in Clause B.4 must match Section L, Volume V Price Proposal.

• B.5 Contract Funding• The Contract will be incrementally funded. This clause will be

updated to reflect available funding as appropriate.



Draft RFP Highlights – Section B• Section B Supplies or Services & Price/Costs (continued)

• B.6 Profit Pool for IDIQ Orders• A Profit Pool is available each contract year to potentially earn

additional profit for specific improvement projects proposed per DRD MIC-PM-04, Performance Assessment Plan and Performance Assessment Reports.

• Projects are proposed by the contractor and accepted or rejected, in whole or in part, by the Contracting Officer (CO)

• Proposed projects shall include a methodology for measuring success• Upon CO determination that a project has been successfully completed,

in whole or in part, the contractor may submit an invoice for payment• The Government may unilaterally suspend or terminate operation of this

clause

• This clause will be updated as projects are approved. This clause should be read in conjunction with H.11 Annual Performance Feedback.

• The Government has invited prospective offerors to provide inputs on this clause


Mission Integration Contract

Section C – Statement of Work

Manifest Inventory Mgmt SystemOn-Orbit StowageOn-Orbit Consumables

ImageryISSP CoFR Special Projects & Technology AssessmentISS Amateur Radio ActivityInt’l Shipping Coord.SDTO’sWeb Page Services

1.3Mission Integration

Services

2.2Int’l Language Services

& Logistics

Mission Integration ContractStatement of Work

1.2Program Planning

& Control

2.1.1Mission Requirements

and Planning

2.1.3Cargo Planning

2.1.4Mission Integration

Activities

1.1Program

Management

2.1Mission Integration

2.1.2Visiting Vehicle

IntegrationInternational Partner VV U.S. Commercial VV Space Shuttle VV

2.2.1Language

Services

2.0IDIQ

1.0Firm Fixed Price

1.1.1Program Management

& Administration

1.1.2Planning & Review

(PMR, MIS)

1.1.3ISO/Quality

Management Support

1.1.4Mission Assurance &

Risk Management Plan

1.1.5Audit/SurveillanceMishap Reporting

1.1.6Safety & Health/

Lessons Learned

1.1.7Risk Management

1.2.2Configuration Mgmt/

Data Mgmt & Integration

1.2.3Program IT

Resource Mgt/Scheduling

1.2.1

Translation InterpretationLanguage Training

Multi-Increment Increment/Stage Integration

MIDAS Sustaining

Meeting Services

MI&O CM Receipt Desk

Flight Rule Coord.

SPIP Volume Set Integration

MI&O CoFR Services

Book Coordination

2.2.2Russian Logistics

Transportation ServicesMeetings Requiring Language Services & LogisticsTravel ServicesOther Related Services

JCCTPlug-in Plan

2.3Russian Segment

Services

2.1.5On-Orbit Integration

Activities 22



• Section D – Packaging and Marking• No unique contractual aspects

• Section E – Inspection and Acceptance• No unique contractual aspects

• Section F – Deliveries or Performance• F.2 Period of Performance

• The basic period of performance of this contract is five years, three months, from October 1, 2010 through December 31, 2015. Note that Contract Year 5 (CY5) is fifteen months, from October 1, 2014 through December 31, 2015.

• There are two one-year options. The first option is from January 1, 2016 through December 31, 2016. The second option is from January 1, 2017 through December 31, 2017.

Draft RFP Highlights – Sections D-F



• Section G – Contract Administration Data• G.8 Security/Badging Requirements for Foreign National

Visitors and Employees/Representatives of Foreign Contractors (JSC 52.204-91)

• Offerors need to be familiar with the conditions and guidelines regarding access to the Center by Foreign Nationals.

• G.9 Identification of Employees (JSC 52.242-92)• At all times while on Government property, the contractor,

subcontractors, their employees and agents shall wear badges issued by NASA Badging and Visitor Control Office.

• Each individual who wears a badge shall be required to sign personally for the badge. The contractor shall be held accountable for issued badges.

Draft RFP Highlights – Section G



Draft RFP Highlights – Section G

• Section G – Contract Administration Data (continued)• G.10 Advance Agreement on payment of Phase-in Price

• This clause establishes the milestone requirements for Government acceptance of performance and payment of the phase-in price. Offerors shall provide the proposed fixed price amount for each milestone of the phase-in period.



Draft RFP Highlights – Section H

• Section H – Special Contract Requirements• H.2 Limitation of Future Contracting (NFS 1852.209-71)

• This clause establishes the nature and restrictions on conflicts of interest and restrictions upon future contracting. This clause should be read in conjunction with H.12 ISS Contract Strategy Conflict of Interest Agreement.

• H.12 ISS Contract Strategy Conflict of Interest Agreement• Describes requirements for the contractor to eliminate or mitigate

potential conflict of interest while executing the requirements of this contract. This clause should be read in conjunction with clauses H.2, Limitation of Future Contracting, I.12, Access to Sensitive Information, and I.13, Release of Sensitive Information.

• H.3 Task Ordering Procedure (NFS 1852.216-80)• IDIQ task orders will be issued in accordance with this clause. This

clause should be read in conjunction with DRD MIC-PR-04 Task Order Plan.




• Section H – Special Contract Requirements (continued)• H.6 Key Personnel and Facilities (NFS 1852.235-71)

• Offerors shall fill in key personnel in their proposal, essential to performing the requirements of this contract, by name and title. The names of these individuals will be incorporated into the contract. The offeror shall fill in facilities which are essential to the work being performed under this contract.

• H.10 Representations, Certifications, and Other Statements of Offerors

• The offerors shall fill in and submit as required.

• H.11 Annual Performance Feedback• Government surveillance activities reflect annual performance

feedback in accordance with this clause, NFS 1842.15 Contractor Performance Information, and DRD MIC-PM-02 Integrated Management Review (IMR). This clause should be read in conjunction with B.6 Profit Pool for IDIQ Orders.




• Section H – Special Contract Requirements (continued)• H.13 Associate Contractor Agreements

• To achieve requirements of this contract, close coordination, cooperation and exchange of information with other contractors will be required. Written agreements must be established between contractors showing how this will be accomplished.

• H.14 Additional Export Control Requirements• In addition to the requirements set forth in NFS 1852.225-70

Export Licenses, offerors shall reference this section for planning and facilitation of exports of NASA hardware or technical data.

• H.17 Task Order Amendments• This clause specifies conditions in which amendments will be

issued to the IDIQ task orders. This clause should be read in conjunction with Clause B.4 Indefinite Delivery/Indefinite Quantity (IDIQ) Orders and Clause H.3 Task Ordering Procedure.




• Section H – Special Contract Requirements (continued)• H.18 Price Adjustment

• This clause specifies conditions in which fixed rates identified in Clause B.4, IDIQ Orders, CLIN 2 IDIQ Rate Table may be adjusted for changes in Russian labor laws.

• Applicable only to increases or decreases which are a direct result of Russian Government laws enacted and effective during the term of the contract

• Aggregate of increases shall not exceed 10 percent for the life of the contract





• Section H – Special Contract Requirements (continued)• H.19 Exchange Rate Adjustment - Labor

• This clause specifies conditions in which fixed rates identified in Clause B.4, IDIQ Orders, CLIN 2 IDIQ Rate Table may be adjusted for fluctuations in the exchange rate between the U.S. Dollar and the Russian ruble.

• Adjustments will not be made for any changes in unit price which would not result in a net change of at least 3 percent

• Aggregate of increases in any contract unit price shall not exceed 10 percent for the life of the contract

• There is no percentage limitation on the amount of decreases that may be made under this clause




Draft RFP Highlights – Sections I & J• Section I – Contract Clauses

• No unique contractual aspects

• Section J – List of Attachments• J-1 Data Requirements List/Data Requirements Descriptions

• DRD MIC-PC-01 Financial Management Reporting• Identify task order cost elements, including baseline plan,

actuals, and variance analysis• Three separate formats reported on a monthly basis

• DRD MIC-PM-04 Performance Assessment Plan and Performance Assessment Reports

• Part A consists of contractor’s approach for assessing performance, along with performance metrics

• Part B consists of the improvement projects, if any, along with the associated methodology for measuring success



Draft RFP Highlights – Sections I & J• Section J – List of Attachments (continued)

• J-2 Department of Labor Wage Determination• J-3 Safety and Health Plan - provided by the offeror in their

proposal• J-4 IT Security Plan - provided by the offeror after contract award• J-5 Surveillance Plan - to be included in the contract after

contract award by the Government• J-6 Acronym List• J-7 Applicable and Reference Documents Listing• J-8 Government Furnished Data• J-9 Installation Accountable Government Property



Draft RFP Highlights – Section K

• Section K – Representations, Certifications & Other Statements of Offerors• K.2 Annual Representations and Certifications (FAR 52.204-8)

• Offerors shall fill in the provision as appropriate



• Section L – Instructions, Conditions, and Notices to Offerors• L.8 Proposal Page Limitations (NFS 1852.215-81)

• This provision establishes the proposal page limitations for this acquisition. The page limitations for each section of the proposal are defined in Provision L.19.2, Proposal Arrangement, Page Limitations, Copies, and Due Dates. Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror.

• The Government will allow for 10-point type for tables and figures

• L.12 List of Available Government Property (NFS 1852.245-81)• Use of existing facilities on-site at JSC and in Russia for personnel

who directly support the contract requirements shall be provided. Reference Section J, Attachment 9, Installation-Accountable Government Property

Draft RFP Highlights – Section L




• Section L – Instructions, Conditions, and Notices to Offerors (continued)• L.13 Proposal Marking and Delivery (JSC 52.215-109)

• In order to ensure timely receipt of proposals, please allow adequate time for timely delivery of proposals through the JSC Central Receiving Office.

• When delivering proposals in person, the screening and delivery process may require an hour or more

• Offerors are encouraged to notify the Contracting Officer one day in advance of proposal submission

• L.14 SBA Ostensible Subcontractor Rule Information• The information provided by the offeror will support the

Government’s ability to assess that the prime contractor making the offer will be performing the primary and vital requirements for the contract. This is a pass/fail test and will not be part of the Mission Suitability scoring.




• Section L – Instructions, Conditions, and Notices to Offerors (continued)• L.19.2 Proposal Arrangement, Page Limitations, Copies and Due

Dates• Offerors are required to submit twenty (20) copies of Volumes I, II,

and III; eight (8) copies of Volume IV; ten (10) copies of Volume V; and four (4) originals of Volume VI with signed SF33s and representations and certifications with all fill-ins completed. Offerors shall provide two (2) copies of their entire proposal (Volumes I through VI) electronically on separate CD ROMs. Two CD ROM copies of Volume IV shall also be provided with the early delivery of Volume IV.

• Table L-2 gives specific page limitations for each portion of the proposal. Volumes I and II are limited to 250 pages together, not including Technical Resource Template spreadsheets or the Safety and Health Plan.




• Section L – Instructions, Conditions, and Notices to Offerors (continued)• L.19.3 Volumes I and II – Mission Suitability

• SUB-FACTOR 1. TECHNICAL• Technical Approach with Associated Specific Technical

Understanding and Resources

• SUB-FACTOR 2. MANAGEMENT• Requirements Management Approach• Organizational Structure Approach• Key Personnel Approach• Staffing Approach• Phase-in Approach• Management of Russian Activities• Government Interface and Communication• Customer Satisfaction

• SUB-FACTOR 3. SAFETY AND HEALTH PLAN• Safety and Health Plan




• Section L – Instructions, Conditions, and Notices to Offerors (continued)• L.19.4 Volume III – Plans and Other Data

A. Mission Integration Program Management PlanB. Work Breakdown Structure (WBS) and DictionaryC. Teaming AgreementsD. Key Personnel Resumes E. Staffing PlanF. Total Compensation PlanG. Phase-in PlanH. Ostensible Subcontractor ApproachI. Associate Contractor Agreements (ACAs)




• Section L – Instructions, Conditions, and Notices to Offerors (continued)• L.19.5 Volume IV – Past Performance

• Information requested under this clause is required of the offeror and major subcontractors (over $1 million in total value per year). Offerors may submit additional information at their discretion if they consider such information necessary to establish a record of relevant performance.

• Offerors and any major subcontractors shall each submit Section L Attachment L-2, Past Performance Questionnaire, for three to five previous or current contracts, if such experience exists.

• A lack of previous experience is not treated negatively and will receive a neutral rating.

• L.19.6 Volume V – Price Proposal• Roberto Perez will discuss instructions for preparation of the price

proposal later in the presentation




• Section L – List of Attachments• L-1 Key Personnel Resume• L-2 Past Performance Questionnaire• L-3 Task Orders

• The Government reserves the right and intends to award the IDIQ Task Orders as proposed

• L-4 Completion Form Workbook• L-5 IDIQ Workbook• L-6 Completion Form Technical Workbook• L-7 IDIQ Technical Workbook• L-8 Other Workbook• L-9 Specific Technical Understanding and Resources• L-10 Work Load Assumptions



• Section M – Evaluation Factors and Award to Offerors• M.5 Evaluation Factors and Criteria

• Factor 1: Mission Suitability• Proposals will be evaluated in accordance with the following

factors: Mission Suitability, Past Performance, and Price. Only the Mission Suitability factor will be weighted and scored.

The Mission Suitability subfactors are:Sub-factor A: Technical Approach 500Sub-factor B: Management Approach 400Sub-factor C: Safety and Health Approach 100

1000

Draft RFP Highlights – Section M



• Section M – Evaluation Factors and Award to Offerors• M.5 Evaluation Factors and Criteria (continued)

• Factor 2: Past Performance • The Adjectival Ratings are described in Table M-1

o Very High Level of Confidenceo High Level of Confidenceo Moderate Level of Confidenceo Low Level of Confidenceo Very Low Level of Confidenceo Neutral

• Factor 3: Price • M.6 Relative Importance of Evaluation Factors

• Mission suitability is more important than past performance. Mission suitability and past performance, when combined, are significantly more important than price.

Draft RFP Highlights – Section M



Price Instructions

Roberto PerezPricing Analyst



• Source Evaluation Board (SEB) • Pricing Process

• Independent Government Estimate (IGE)

• Workbook Templates Overview• Completion Form (CF) Workbook Templates

• CF Process Flowchart• IDIQ Workbook Templates

• IDIQ Process Flowchart• Other Workbook Templates

Agenda



• What does the SEB do with your cost/price proposal:• Request a DCAA audit (If necessary)

• Prime offerors • Major subcontractors

• Read all narrative portions of Price Volume

• Validate all offerors’ Excel models

The SEB Pricing Process



• Integrate pricing models of prime and major subs

• Test models

• We compare Completion Form bottom line Firm Fix pricing of technically acceptable competitors and also perform cost analysis if appropriate

• We perform price analysis of fully burdened IDIQ rates/cost realism of labor and non-labor resources

• Error Corrections/Reconciliations• Analyze DCAA Audit Results• Technical Evaluation Results




• Develop Pricing Charts for Presentation to the Source Evaluation Board (SEB) & the Source Selection Authority (SSA)

• Proposed Completion Form Price and Task Order Prices

• Rationale for Impact of Identified Risk




• What is the IGE?• Government’s best estimate of labor resources Work-Year

Equivalents (WYE) and Standard Labor Categories (SLC)• Grass roots estimate, not budgetary

• IGE will be provided to offerors• Completion Form IGE will be provided with WYE’s for all 7 years

by Statement of Work (SOW) • IDIQ IGE will be provided with WYE’s for each Task Order by

Work Breakdown Structure (WBS) for CY 1 only

• The IGE is not intended to influence the offeror’s proposed estimates. Offerors shall develop their own estimates that are:

• Consistent with offeror’s Management and Technical Approach

Independent Government Estimate (IGE)



• Completion Form Workbook Templates*• Labor Pricing Template (LPT)• Overtime Pricing Template (OPT)• Major Subcontractor Price Template (SPST)• Prime Price Summary Template (PPST)

* Not required of Minor Subcontractors

Workbook Templates



• Completion Form Technical Workbook Templates*• Technical Resources Summary Template (TRST)

Completion Form• Technical Resources Template Completion Form

Template (TRT)


Workbook Templates



Completion Form FlowchartTECHNICAL

RESOURCESSUMMARY

WYEsDIRECTLABOR

$

DIRECTLABOR

$

DIRECTLABOR

$

RATES

RATES

RATES

PRIMELPT & OPT

SUB 1LPT & OPT

SUB 2LPT & OPT

OHT

OHT

OHT

GAT

GAT

GAT

PRIMEPPST

SUB 1SPST

SUB 2SPST

TOTAL SUBCONTRACT

$

TOTAL PRICE

WYEs

WYEs

MST



• IDIQ Workbook Templates • IDIQ Rates Development Template – Contractor

Specific (ICST)*• Prime Burdens Template (PBT)**• IDIQ Rates Development - Team Template (ITT)**• IDIQ Task Order Pricing Template (TOPT)**• IDIQ Summary Price Template (ISPT)**

* Required of Prime and Each Major Subcontractor ** Required of Prime Only

Workbook Templates



• IDIQ Technical Workbook Templates*• Technical Resources Summary Template (TRST)

IDIQ• Technical Resources Template (TRT) IDIQ


Workbook Templates


Mission Integration Contract

IDIQ RATES DEVELOPMENT

TEMPLATECONTRACTOR

SPECIFIC(PRIME) (ICST)


TEMPLATECONTRACTOR

SPECIFIC(MAJOR SUB) (ICST)


TEMPLATECONTRACTOR

SPECIFIC(MAJOR SUB) (ICST)

IDIQPRIME BURDENS

TEMPLATE(PBT)

IDIQTEAM

TEMPLATE(ITT)

SFBR*

SFBR*

FBR*TECHNICAL

RESOURCES SUMMARY TEMPLATE

(TRST)

TASK ORDERPRICING

TEMPLATE(TOPT)

IDIQ PRICE SUMMARY TEMPLATE

(ISPT)

54

IDIQ Flowchart

*FBR - Fully Burdened Rates**SFBR - Subcontractor Fully Burdened Rates



• Other Workbook Templates• Summary Pricing Template (SPT)**• Minor Subcontractor Template (MST)**• Overhead Template (OHT)*• G&A Template (GAT)*• Conversion Factor Template (CFT)**• Cognizant Audit Office Template (CAOT)*• Phase-in Template (PIT)**• Ostensible Contracting Template (OCT) (A)*• Total Compensation Templates (TC(a), TC(b), TC(c),

TC(d), TC(e))*

* Required of Prime and Each Major Subcontractor ** Required of Prime Only

Workbook Templates



• Proposals with omissions• Lack of detail on Overhead, G&A and Other Indirect

Rates• Lack of narrative supporting rationale

• Logic Issues• Inconsistent content within the proposal

• Failure to follow template instructions• Placing hard numbers instead of formulas where

appropriate

Common Price Volume Errors



• Lack of reconciliation between different areas of the proposal

• Technical • Management • Cost

Common Price Volume Errors



Safety and Health

Charlene GilbertISS MIC SEB Chair



Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities

• NASA shall comply with all applicable regulations• NASA safety and health requirements• Requirements of those federal agencies with regulatory

authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards• NASA ensures that there is no reprisal to personnel for reporting

unsafe or unhealthy conditions



Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions

• The Occupational Safety and Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry



What would be expected of you at JSC

• All contractors performing work at JSC shall comply with all applicable safety and health regulations

• JSC does not assume the responsibility of the “employer” for contractor employees

• Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

• Failure to comply with safety and health requirements may result in contract termination and exclusion from future contract awards



A Successful Safety Program Model

• Based on 4 Basic VPP elements defined by OSHA region VI

Management (Commitment)Employee (Involvement)

Safety and HealthTraining



References

• NASA Federal Acquisition Regulation Supplements (NFS)http://nais.nasa.gov/FAR/

NFS 1852.223-70 - Safety and Health NFS1852.223-73 - Safety and Health Plan NFS 1852.223-75 - Major Breach of Safety or Security

• General NASA informationhttp://www.nasa.gov/

• Occupational Safety & Health Administrationhttp://www.osha.gov/

• JSC Safety and Health handbook (JPR 1700.1)http://jschandbook.jsc.nasa.gov/

•A more complete presentation of JSC’s approach to Safety and Health can be found in the MIC Technical Library



Closing Remarks

Jenny ArkinsonContract Specialist



Prospective offerors are reminded NOT to contact incumbent contractor personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract

Special Considerations



• MIC Acquisition Websitehttp://procurement.jsc.nasa.gov/issmic/

• NASA Acquisition Internet Service (NAIS)http://procurement.nasa.gov

• JSC Procurement Websitehttp://procurement.jsc.nasa.gov/procpub.htm

• NASA/JSC Business Opportunities Home PageSet up your user profilehttp://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73

How to Get Connected



Thank you for attending!

A copy of this presentation will be posted on the MIC acquisition website:

http://procurement.jsc.nasa.gov/issmic/

Date post:	19-Jan-2018
Category:	Documents
Upload:	jonah-waters
View:	216 times
Download:	0 times